JOB DESCRIPTION:

JOB TITLE:
REPORTING TO:

UHS DENTALCLINIC OFFICE ADMINISTRATOR

DENTAL CLINIC OFFICE ADMINISTRATOR
HEAD OF DENTAL CLINIC

JOB SUMMARY:
The Dental Clinic Office Administrator will provide full reception, secretarial and
administrative support to all the services provided by the Company, as may be required
for the effective and efficient operation of, and reporting on the service.
INDICATIVE DUTIES INCLUDE

To provide secretarial and administrative support, including typing, minute taking,

filing, data input, maintenance and management of information held by the
Company as may be required.

To attend seminars and meetings as may be directed by the head of dental clinic.

To administer, the task of requests from dental clinic to HRM department.

To follow up the students attendance.

To prepare and maintain all HR records in line with statutory and operational
requirements. Assist the Money Advice Coordinator, as may be required, in their
reporting to the Company on the management of such relationships.

To be responsible for the compiling and collating of statistics for the Company
and for the Citizens Information Board as may be required from time to time.

To prepare and assist in the collection of data for such monthly, quarterly and
annual reports as may be required from time to time.

To undertake ongoing training and professional development, appropriate to the

effective and timely discharge of the duties of the post.

To perform such other duties, appropriate to the role, as may be required by the
Money Advice Coordinator and / or Company from time to time.

PERSON SPECIFICATION: MABS OFFICE ADMINISTRATOR

The ideal candidate will be able to demonstrate that they have the necessary administrative,
technical skills, experience and competence to immediately add value to the work of the
Company, Team and Clients and to ensure the timely delivery of delegated tasks and quality
services under general supervision only. The appointee will:

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Possess very well developed interpersonal and communication skills and be able to
give evidence of their ability to empathise, both face to face and by telephone, with
those experiencing financial difficulties
Be results oriented and client focused.
Be able to provide examples of having worked on their own initiative and in teams in the
past.
Be capable of exercising a high degree of delegated responsibility.
Have good organizational, and technical skills relevant to the role with the ability to
problem solve, pay attention to detail and deliver work to a high standard and to tight
deadlines.

Essential Education Qualifications, Attainments and Experience

Good general level of education

Have a high degree of computer literacy - to include competence in the following
Microsoft applications - word processing, spreadsheets, databases, file
management, e-mail and the internet.
At least three years relevant and acceptable work experience in an
Administrative /Office work environment.
Excellent numeracy skills with knowledge and skills in the preparation and
maintenance of proper financial records and banking procedures and reporting on
same.

Desirable Skills, Abilities & Experience

Prior experience and / or ability to carry out payroll functions including

PAYE/PRSI returns and a knowledge of payroll software
Knowledge of operation of IT networks.
Ability to facilitate and support the work of team members

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