4/3/2015

Bankers Adda: SBI PO: Business Letter Format

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SBI PO: Business Letter Format

Dear readers, here we are presenting you a few writing tips and format of
Business Letter Writing , which will be important for upcoming SBI PO

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A business letter, as the name suggests, is a letter which has a formal tone
and is used for business purposes. Apart from this, business letters are also
written for conveying messages to people who we do not know personally.
This makes the business letter different from the usual casual or informal
letter.

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While writing a business letter, a person has to follow certain rules. One of
the most important rules is that it should be short and concise. Businessmen
do not have the time to read long letters and hence, the letter should not be
more than a page i.e., with maximum 2-3 paragraphs. Apart from this, you
have to follow a unique format for business letters, which differs to a large
extent from informal letters.

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Business Letter Writing Tips:

It will be a good idea to gather some crucial information on the things that
you have to keep in mind while writing a business letter. Here, you will find
some important tips for the same.
Sender's address and date: According to the rules, it is important to begin
the letter with the address and other contact details of the sender. Followed
by this, one has to mention the date on which the letter is written.

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Salutation: Once you are done with the address of the recipient, you have to
begin the letter with a salutation. The salutation should have a greeting word
or phrase followed by a personal title - Mr./Ms. - and the full name of the
person. Some of the letter salutations that you can use for business letters
include Dear (full name), Dear Sir/Madam, etc. If you do not know the name
of the recipient, it would be best to begin with To Whomsoever It May
Concern.

SEMINAR

Subject: After the salutation comes the subject line where you have to
mention the purpose of the letter in short. Make sure that the subject line is
in upper-case characters and is aligned either to the left or to the center.

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Body: The body of the letter can have 2-3 paragraphs. In the introduction,
talk about the reason for writing the letter and in the following paragraphs,
you can give the necessary details. It is important to maintain double-line
spaces between paragraphs when you are writing a business letter.
Complimentary closing: Once you finish writing the letter, you have to end
it with a complimentary closing. Some of the closings include Respectfully
Yours, Sincerely, etc. Leave four blank spaces after the complimentary
closing and then, write your full name. The blank space should be used to
sign your name.
Enclosure: If you have enclosed some document with your letter, it is
important for you to mention it just below your name. Leave two spaces and
write 'Enclosure' or 'Enclosures' below it. If you have attached more than one
enclosure, do not forget to mention the correct number in brackets.

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BUSINESS LETTER FORMAT:

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Recipient's name and address: After you have written the date, you have
to mention the recipient's name and full address. This should come 4-6 lines
after the date.

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Bankers Adda: SBI PO: Business Letter Format

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Address
Dear Mr./Ms. (Recipient's Full Name),

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Subject: (PURPOSE OF THE LETTER)

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In the first paragraph, you can introduce yourself, if the recipient does not
know you. After this, mention the purpose of the letter. (Use Double
Paragraph Spacing)

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In the second paragraph, give out the details i.e., the facts that support the
statement you made in the first paragraph. You can end the letter with this
paragraph or you can have another one, if the information you want to
convey does not fit in this paragraph. Complete the letter by thanking the
recipient for taking out time to read the letter.

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Gaurav

a year ago

BA please tell. If ques. comes write a letter to bank

manager for closing your savings account. Then we don't
know the name of bank manager. So what to write in
recipient's name?
39

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OFFICER 2014

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a year ago

some paper are pen

angle is a paper

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Bankers Adda: SBI PO: Business Letter Format

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angle is a paper
concl- angle is not pen
angle is a pen
kya hona chahiye ans
1

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Anup Shete > YTS

CAREER POWER HIRING (WALKIN INTERVIEWS ON 3 JAN 2015)

a year ago

i think either statment wil folw, what u think?

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evn my ans was either.. bt some guys are

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None of the conclusion is a particular

positive/negative statement,
therefore neither 1 nor 2.

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kadali ramakrishna

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a year ago

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1

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The sample letter shown here is written in US Block

indented format. Shouldn't we use British format in which
address of writer is right aligned ???

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a year ago

Shruti ma'am, could you please upload Data Interpretation

and GK questions too.. thanx in advance

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Pooja chandak

Between 101-110

Gm shruti mam thanx for help,mam can u provide me

maths and reasoning model paper plz

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Shruti

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a year ago

Between 111-120
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Mod > Pooja chandak a year ago

Hello Pooja,

Vote

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Don't worry, we will upload it soon.

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LATEST FROM BA ASSOCIATES

Pooja chandak > Shruti

a year ago

Thanks a lot mam

1

Indrajeet(Clerk @ BOB)

Reply Share

a year ago

Thanks bankers adda

please provide some examples of Formal as well as
Informal Letters :)

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Bankers Adda - Rules and

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Bankers Adda: SBI PO: Business Letter Format

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Informal Letters :)

Er Avadhut Katkar

GAGAN YADAV

prateek

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a year ago

chitra

a year ago

BA please tell me that how many questions ill be there in

descriptive paper of sbi po....pattern?

shruti

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Shruti

Mod > shruti a year ago

Yes, write in capital letters.

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shruti > Shruti

$riNu

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(December 2012)

sandeep

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a year ago

when gona ibps declare the vaccancies for reserve list

candidate as i am in reserve list my %47.40 and cut off is
47.80 is there any chance as i have got the list marks
means reserve list start from47.40 only.frm maharashtra

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indra

a year ago

Ubi clerk ke liye 2-3 days mein notification aa jayegi and

13 may last date hoga to report on selected fmgo. Maine
cal kr ke confirm kiya h....so all d selected candidates
please make/ ready your related verification docoments.

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a year ago

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a year ago

when will release ibps po4 notificatn ?

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and mam what about thanking you and

yours truly..are they used in all letters?

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SCORE BOOSTER

shruti mam plz tell me,whether we have to write subject of

all letters in capitals...

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a year ago

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please give example also...ba team

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No

a year ago

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Yes

shruti mam plz upload some probability quz...thanks for

this also..

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SHOULD SSC EXAM BE ONLINE?

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a year ago

SBI Associates Bank PO

thanks for d info Indra.. ;-)

IBPS Clerk

IBPS PO 2014

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Tamilnad Mercantile Bank

Sorokhaibam Nanaoba

a year ago

mam i have been selected as clerk at iob then my que is i

mention the exp for 9 month but i didnt have exp cer n
relieving cer but i have appointment. and confirmation
letter pliz help it will create problem or not waiting for your
valueble reply

RBI Assistants
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SIDBI
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Shruti

Mod > Sorokhaibam Nanaoba a year ago

Take along the Appointment Letter and

Confirmation Letter. They will work.

Reply Share

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Sorokhaibam Nanaoba > Shruti

Achievers Adda

a year ago

thanks mam you clear my tense god bless

you.
1

Reply Share

Sorokhaibam Nanaoba > Sorokhaibam Nanaoba

a year ago

waiting .....ba

Reply Share

Sorokhaibam Nanaoba

a year ago

hi ba why iob po has put some candidates as with held

then why they asking document as candidates already
summited at the time of interview

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Mod > Sorokhaibam Nanaoba a year ago

Shruti

Please contact the HR Dept of the IOB.

WWW.CAREERADDA.CO.IN

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vishavdeep singh

a year ago

Kya business letter me dear use hoga?

Reply Share

Shruti

Mod > vishavdeep singh a year ago

Yes, it is used!
2

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Anup Shete > Shruti

a year ago

pls explain y we hav 2 use upper-case

characters in subject line. I think upper-case
represents shouting (anger)

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Mod > Guest a year ago

Shruti

Please use Hindi or English.

Reply Share

Anup Shete > Shruti

a year ago

pls explain y we hav 2 use uppercase characters in subject line. I

think upper-case represents
shouting (anger)

Reply Share

Mod > Anup Shete

a year ago

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There is no explanation for the

Rules. You have to follow the rules
at any cost.
1

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Ansh > Anup Shete

http://www.bankersadda.com/2014/04/sbi-po-business-letter-format.html

a year ago

Dear Anup,
This is business letter format and
you are going to write a business
letter there and using upper case in
subject line is completely fine as the
subject line is the first thing that a
reader reads and this need a proper
emphasis which is provided by using
upper case letters. The rule you are
citing that upper case shows
shouting that is limited to the
chatting etiquettes not with business
letter. S don't get confused here and
learn this format.

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Bankers Adda: SBI PO: Business Letter Format

learn this format.

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Sorokhaibam Nanaoba > Shruti

+513 Recommend this on Google

a year ago

pliz ans my query

Devalina Sen

Reply Share

9 months ago

Sir/Mam, could you please tell me the difference between

a business letter and a formal letter?

Reply Share

kunalmeida

a year ago

Subjct should come before salutation i guesss ....

Reply Share

kajal vora > kunalmeida

10 months ago

ya right

Reply Share

kunalmeida > kajal vora

10 months ago

no m wrong
subject cums aftr salutaion only

Reply Share

(saurabh) >

kunalmeida 9 months ago

but even in schools they teach like

you said first.. that subject should
come before salutation..even in the
books of arihant publications..
1
r0h1t > kunalmeida

Reply Share

a year ago

Wikipedia is showing the same above format.

Reply Share

kunalmeida > r0h1t

a year ago

Mtlab meri coachng wale ne mera ch*****

bana diya
1

Reply Share

r0h1t > kunalmeida

a year ago

:) I am sure, Yes.
2

Reply Share

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