Job Descriptions 1st Semester '15-'16

Job
Descriptions

Five hundred twenty-five thousand six hundred minutes, eight
thousand seven hundred sixty hours, three hundred sixty-five days.
No matter how we measure them, these three numbers will all mean
the same thing, the length of one single year. A year ago, a group
of students came together to fulfill one purpose, to help and serve
one of their own. A year has passed from then and we are seeing
that purpose come to life. But bringing it to life is not the end of it,
we must move forward and see that purpose be something more,
something bigger, and something way better.

The previous term laid the foundations on what we now
know as UP CAPS and explored the endless possibilities that the
organization has to offer. This incoming term 15-16, we will be using
those foundations to bring CAPS to a greater height. We will build
on what we have and what we have experienced to create a more
meaningful and purposeful UP CAPS.

What you have in front of you are the roles that will continue on
making the purpose of becomes become a reality. Each role is crafted
to not only ensure that we fulfill the purpose of the organization
but also to ensure that you, as a member, are developing into the
person you want to be. We are not only here to help the students
but also to help you be the best person, leader and scientist that
you truly are. Each role will give you the opportunity to not only
capitalize on your strengths, but to also work on your weaknesses.
Weve done our part in creating the roles we think the organization
deserves, now its time to do your part and select the role that you
think you deserve and the role which you think you can maximize
your growth as a person.

The future is now in your hands. Let the past help you decide
where you think you fit in the organization. Let the present help
you decide where you can contribute the most. And let the future
decide how you will leave your mark on the organization.

The future looks bright CAPS!
Externals

The Externals Department of UP CAPS functions as the lifeblood
of the organization. We handle UP CAPS relationships with all
other outside partners, creating synergistic relationships that
fulfill the needs of both our organization and our partners. Without
the money and involvement from companies and the assistance
and participation from student organizations, the execution and
success of our events would be close to impossible. It is our job
and duty as the Externals Department to connect UP CAPS key
customers, namely the student body and businesses, to one another
by creating and maintaining positive working relationships with all
our partners. Our work is challenging, but it is as rewarding, as we
bring the student body closer to those who can provide them the
avenue to pursue whatever careers they choose.
Director for Sales and Marketing

SALES AND MARKETING
Role Description
The Director for Sales and Marketing is in charge of leading their team
of officers in (1) researching potential companies that UP CAPS could
partner with and (2) establish and maintain beneficial partnerships
with said companies, institutions and organizations. The Director also
ensures that their team members are properly trained and work output
is efficiently tracked.
Accountable to
VP for Externals
Consults with
Team Purpose
EB Members
The Sales and Marketing team is in charge of forming and developing

partnerships with different businesses relevant to the fields of science
that are necessary in ensuring the execution of the different events held
by UP CAPS. They are also responsible for establishing and maintaining
a positive brand image of UP CAPS with said businesses.
Duration
May 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Sales & Marketing Experience

Above Average Written & Oral
Communication Skills
Research Skills
Public Relations Experience
Database Management
Networking
Team Management
Customer Relations Management
Sales & Marketing

Communications Management
Team Management
Legal Affairs
Coaching & Development
Customer Relations & Support
Information Management
Public Relations
Sales & Marketing

Public Relations
Database Management
Networking
Team Management
Organizational Skills
Brand Awareness
Leadership Skills
Expected Output
Up-to-date Company Database
Partnership Establishment
Weekly updates to VP for
Externals
Well trained members
Informed members
Activity Tracking
Measure of Success
Detailed Company Database
Number of Partnerships
Established
Revenue from Partnerships
Established
Well-trained members
Member Retention & Activity
Consistently Updated Trackers
Positive feedback from EB
& team
Sales and Marketing Officer

SALES AND MARKETING
Role Description
The Sales and Marketing Officers are responsible for the research of
possible companies and organizations to partner with UP CAPS for
our events focusing on the Career Expo. They are also in charge of
establishing and maintaining the partnerships with said businesses.
Accountable to
Director for Sales
and Marketing
Consults with
Team Purpose
Other S&M Officers
The Sales and Marketing team is in charge of forming and developing

partnerships with different businesses relevant to the fields of science
that are necessary in ensuring the execution of the different events held
by UP CAPS. They are also responsible for establishing and maintaining
a positive brand image of UP CAPS with said businesses.
Duration
May 2015 - Dec 2015
Profile
Sales and Marketing Experience

Above Average Written and Oral
Research Skills
Database Management
Networking
Sales and Marketing

Legal Affairs
Public Relations
Sales and Marketing

Public Relations
Database Management
Networking
Brand Awareness
Expected Output
Up-to-date Company Database
Weekly updates to Director for
Sales and Marketing
Measure of Success
Established
Established
Updated Trackers
Positive feedback from Director
Director for University Relations

UNIVERSITY RELATIONS
Role Description
The Director for University Relations is responsible for establishing and
maintaining good relations with other student organizations within the
university. They are expected to serve as a communication medium between
UP CAPS and the org partners, ensuring that concerns of both parties are
answered properly. They are also in charge of responding to the different
proposals sent to UP CAPS. The Director also ensures that their team
members are properly trained and work output is efficiently tracked.
Accountable to
VP for Externals
Consults with
VP for FLA
Team Purpose
The University Relations team is responsible for establishing and maintaining
good relations with other student organizations within the university. They
are expected to serve as a communication medium between UP CAPS and
the org partners, ensuring that concerns of both parties are answered
properly. They are also in charge of responding to the different proposals
sent to UP CAPS.
Duration
May 2015 - Dec 2015
Profile
Team Management
Excellent time management skills
Excellent tracking and data
management
Excellent oral and written
communication skills
High People Skills
High Interpersonal Skills
High Intrapersonal Skills
Establish Partnerships
Communication Medium
between UP CAPS & Org
Partners
University Relations
Customer Relationship
Management
Legal Affairs
Team Management
between UP CAPS and Org
Partners
Management
Legal Affairs
Team Management
Expected Output
Proposal Database and Tracker
MoA Database and Tracker
Memorandums of Agreement
with Partner Orgs
Organizational Tracker
Proposal Response System
Measure of Success
Proposals are properly tracked &
organized
Proposals are responded to
immediately
Organized trackers and databases
Well-kept Org Partnerships
Excellent Feedback from Customers
Streamlined Response System
All MoAs are followed by both parties
University Relations Officer

UNIVERSITY RELATIONS
Role Description
The University Relations Officers are responsible for establishing and
university. They are expected to serve as a communication medium
between UP CAPS and the org partners, ensuring that concerns of both
parties are answered.
Team Purpose
Accountable to
Director for
Consults with
The University Relations team is responsible for establishing and

university. They are expected to serve as a communication medium
between UP CAPS and the org partners, ensuring that concerns of both
parties are answered properly. They are also in charge of responding to
the different proposals sent to UP CAPS.
VP for Externals
Duration
May 2015 - Dec 2015
Profile
Excellent time management skills

Excellent tracking & data
management
Excellent oral & written
High People Skills
High Intrapersonal Skills
between UP CAPS and Org
Partners
Management
Legal Affairs
Networking
Customer Relations
People & Communication Skills
Time Management
Organizational Management
Crisis Management
Expected Output
Proposal Database and Tracker
MoA Database & Tracker
with Partner Orgs
Organizational Tracker
Proposal Response System
Measure of Success
Proposals are properly tracked
& organized
Proposals are responded to
immediately
Organized trackers and
databases
Well-kept Org Partnerships
Excellent Feedback from
Customers
Streamlined Response System
All MoAs are followed by
both parties
Marketing Officer for Career Talks

Role Description
The Marketing Officer for Career Talks is responsible for sales and
marketing efforts directly associated with the Career Talks event of
UP CAPS. They are in charge of researching potential companies that
would be willing to partner, as well as establishing and maintaining
these partnerships with said businesses.
Profile
Sales & Marketing Experience

Above Average Written and Oral
Research Skills
Database Management
Networking
Sales & Marketing

Legal Affairs
Public Relations
Expected Output
Sales & Marketing

Public Relations
Database Management
Networking
Brand Awareness
Up-to-date Database
Updates to VP for Externals
Accountable to
VP for Externals &
Project Head for
Career Talks
Consults with
Project Team
Members
Duration
July 2015 - Dec 2015
Measure of Success
Established
Established
Updated Trackers
Positive feedback from VP for
Externals
Marketing Officer for

Career Preparedness Series
Role Description
The Marketing Officer for Career Talks is responsible for sales and
marketing efforts directly associated with the Career Talks event of
Accountable to
UP CAPS. They are in charge of researching potential companies that
would be willing to partner, as well as establishing and maintaining VP for Externals & Project
Head for Career
these partnerships with said businesses.
Preparedness Series
Profile
Consults with
Sales and Marketing Experience

Above Average Written & Oral
Research Skills
Database Management
Networking
Sales & Marketing

Legal Affairs
Public Relations
Project Team
Members
Expected Output
Sales & Marketing

Public Relations
Database Management
Networking
Brand Awareness
Up-to-date Database
Updates to VP for Externals
Duration
July 2015 - Dec 2015
Measure of Success
Established
Established
Updated Trackers
Positive feedback from VP for
Externals
Internals

The Internals Department of UP CAPS is mainly focused on
the development, training, and improvement of the members
of the organization. The department handles events, camps,
and other activities that lead to promotion of camaraderie and
collaboration among members. It is also focused on member
recruitment which includes (but is not limited to) team building
activities, orientation seminars and interviews for future prospects
of the organization. Finally, it serves as the inside "thinktank" of
the organization through its information management systems,
which is in-charge of assuring member awareness of events and
activities in the organization and the tracking and evaluating of
the organization's constituents.
Recruitment Manager
RECRUITMENT
Role Description
The Director for Recruitment is in charge of the planning, creation and
implementation of the recruitment system and tracking its progress
as a whole. The Director is in charge of the creation and execution of
selection guidelines for applicants. The Director oversees the overall
operations of the UP CAPS recruitment process and collaborates with the
other teams of the Internals department for its activities and informaion
dissemination.
Accountable to
VP for Internals
Consults with
EB Members
Duration
Team Purpose
The Recruitment Manager is in charge of handling all events and activities
concerning the recruitment and assessment of UP CAPS applicants.
May 2015 - Dec 2015
Profile

Leadership Skills
Good Communication Skills
Punctual
Human Resource Management
Team Management
People Skills
Oversee Recruitment Processes

Applicant Progress Tracking
Systems Creation
Coaching
Talent Management
Interview
Time Management
Team Management
Talent Planning
Performance Management and
Appraisal
Knowledge Management
Expected Output
Applicants
Completed Interview Forms
Measure of Success
High Number Of
Director for Information

Management
INFORMATION MANAGEMENT
Role Description
The Director for Information Management oversees the operations
involving information dissemination, knowledge management
and member tracking and evaluations. The officer oversees the internal
communications, including but not limited to information dissemination
within the organization (birthday, e-mail, text). The officer collaborates
with the department's creatives and public relations officers.
Team Purpose
Accountable to
VP for Internals
Consults with
EB Members
Duration
The Information Management Team serves as the thinktank of the

department and the organization, handling knowledge management,
information dissemination, and member tracking and evaluation.
July 2015 - Dec 2015
Profile
tLeadership Skills
Human Resource Management
Team Management
Coaching
Internal Communications
General Information
Logistics
Documentation
Performance Metrics
Time Management
Appraisal
Programming
Creative Software
Expected Output
Attendance Trackers
Information
Publicity Materials
Measure of Success
Frequent Updates
Number of Informed Members
Complete Trackers
Information Management Officer

INFORMATION MANAGEMENT
Role Description
The Information Management Officer handles the documentation
needs of the organization. The officer is also in-charge of data archiving
for the organization. The officer also implements the member tracking
and evaluation metrics set by the Vice President and the Director.
The officer provides general organization information to the members
through text brigades, e-mails and social media.
Accountable to
Director for Information
Management
Consults with
Team Purpose
IM team
The Information Management Team serves as the thinktank of the

department and the organization, handling knowledge management,
information dissemination, and member tracking and evaluation.
Duration
July 2015 - Dec 2015
Profile

Meticulous
Organized
Has Postpaid Plan/Unlimited
Texts
Logistics
Documentation
General Assembly
Internal Communications
Information Dissemination
Member Tracking and Evaluation
Time Management
Programming
Creative Software
Expected Output
Attendance Tracking
Organized Archives
Text Brigades
Measure of Success
Frequent Updates
Director for Member Involvement

and Development
MEMBER INVOLVEMENT AND DEVELOPMENT
Role Description
The Director for Member Involvement and Development oversees the
operations involving member involvement and development. The Director
oversees activities directly involving the well-being of the organization and
its members like team-building activities and training camps. The Director
organizes the general assembly meetings. The Director is also in-charge of
overseeing the whole MID team.
Accountable to
VP for Internals
Consults with
Team Purpose
EB Members
The Member Involvement and Development Team is in-charge of assuring

the personal well-being of the members of the organization through
spearheading activities promoting member growth and cooperation. It
is also in-charge of CAPS internal activity documentation and internal
communication.
Duration
July 2015 - Dec 2015
Profile

Leadership Skills
People Skills
Coaching
Talent Management
Logistics
Oversee Events
Time Management
Team Management
Organizational Development
Appraisal
Expected Output
General Assembly Meetings
Team Building Activities
Training Camps
Measure of Success
High Event Attendance
Member Involvement and

Development Officert
MEMBER INVOLVEMENT AND DEVELOPMENT
Role Description
The Member Involvement and Development Officer handles the logistic
needs of all interval events of the organization. The Officer collaborates in
organizing the team building activities and training camps for the members.
The officer handles the personal and professional well-being of the members
of the organization.
Accountable to
Director for Member
Involvement &
Development
Consults with
Team Purpose
MID Team
The Member Involvement and Development Team is in-charge of assuring

the personal well-being of the members of the organization through
spearheading activities promoting member growth and cooperation. It
is also in-charge of CAPS internal activity documentation and internal
communication.
Duration
July 2015 - Dec 2015
Profile
Innovative
People Skills
Logistics
Documentation
General Assembly
Team Building
Training Camp Organizing
Team Management
People Skills
Stress Management
Coaching and Mentoring
Expected Output
Team Building Activities
Training Camps
Text Brigades
Social Media Updates
E-mails
Birthday Greetings
Measure of Success
High Event Attendance
Finance &
Legal Affairs

The Finance and Legal Affairs Department (FLAD) serves as
the financial manager and legal adviser of UP CAPS. We are in
charge of the financial sustainability and legal compliance of the
organisation.

The activities expected from the finance sub-department cover
a wide range: from basic bookkeeping to providing information to
assisting UP CAPS in making strategic decisions. It is responsible
for the management of the organisations cashflow, ensuring that
there are enough funds available to meet payments.
Meanwhile, the legal sub-department ensures that the
organisation is abiding by all the laws the latter is concerned with.
It serves as the adviser of UP CAPS on a broad range of regulatory
and compliance matters, including identifying areas of risk and
making suggestions for improvement.

If the projects of UP CAPS are the cradle of future professionals,
FLAD is their nursemaid-- we ensure that these projects are well
taken care of, financially and legally.
Director for Finance

FINANCIAL OPERATIONS
Role Description
The Director for Finance shall act as the auditor, ensuring the proper
compliance of financial reporting activities of UP CAPS to the University
Financial Transparency Reporting Standards (UFTRS). He/She shall also
approve all budget proposals for all the events of UP CAPS. He/She shall
also lead the Financial Operations team.
Accountable to
VP for Finance and
Legal Affairs
Consults with
Team Purpose
EB members
The Financial Operations team shall be in charge of all finance-related

processes of the Finance and Legal Affairs department.
Duration
July 2015 - Dec 2015
Profile
Experience in accounting
Well-organized
Good leadership skills
Financial Operations team

leader
Auditing
Accounting skills
Leadership skills
Expected Output
Financial Statement of UP CAPS
Measure of Success
Regular release of financial
reports
Finance Officer
Role Description
The Finance Officers shall act as liaisons of the Finance and Legal
Affairs Department with the department assigned to them. They shall
oversee the financial processes, namely disbursement, reimbusement,
remittance, and liquidation of funds. They shall also oversee the creation
of the budget proposal of the department/event that they are assigned
to.
Accountable to
Consults with
EB members
Team Purpose
Duration

processes of the Finance and Legal Affairs department.
July 2015 - Dec 2015
Profile
Above average communication

skills
Willing to learn
Bridge between the Finance and

Legal Affairs department and
other departments of UP CAPS,
namely, Externals, Internals,
Projects, and Communications
Communications skills
Interpersonal skills
Expected Output
Budget proposals per
department
Department transaction tracker
Measure of Success
Positive feedback from Director
Established good working
relationship with department
assigned to them
Kept VP & Director well-informed
regarding activities, of other
departments
Finance Secretariat
Role Description
The Finance Secretariat shall monitor the records of financial
transactions via the department master tracker and shall keep copies of
acknowledgement receipts of said transactions, if any. He/she shall also
head the income-generating projects (IGP) of UP CAPS.
Accountable to
Consults with
Finance Officers
Team Purpose
processes of the Finance and Legal Affairs department.t
Duration
July 2015 - Dec 2015
Profile
Experience in accounting
Above average oral and written
Well-organized
Database Management
IGP team leader

Records keeping
Accounting skills
Leadership skills
Expected Output
Copies of all financial
transactions
List of all financial transactions
Measure of Success
Lucrative IGPs
Complete list/copies of
transactions
Positive feedback from director
Director for Legal Affairs

LEGAL AFFAIRS
Role Description
The Director for Legal Affairs shall create memoranda of agreement
(MOA) and other legal documents together with the VP for Finance and
Legal Affairs and the VP for Externals, supervise MOA signing, and make
sure the signatories comply with the MOA.
Accountable to
VP for Finance
& Legal Affairs
Consults with
VP for Externals, EB
members & Other
Directors
Team Purpose
The Legal Affairs team shall be in charge of all legal processes of the
Finance and Legal Affairs department.
Duration
July 2015 - Dec 2015
Profile
Proficient in English
Above average oral and written
Legal affairs
MOA proofreading
Written and oral communication

skills
English proficiency
Expected Output
MOA tracker
Measure of Success
MOAs followed by both parties
MOAs are properly tracked
Communications

The Communications Department of UP CAPS may be thought
of as the veins and arteries through which the organisations
lifeblood flow - we bridge the divide between the organisation and
some choice parties, be it the students of the College of Science,
the partner organisations, or the companies. The best part is, we
accomplish this with creativity and imagination - through designing
aesthetically pleasing publicity materials for the organisations
activities and events, documenting these, and coming up with
relevant publications such as the career handbook. In turn, these are
shared with the outside world using strategies that aim to garner (1)
attention, and (2) high event turnout, such as through social media
websites and the use of physical advertising paraphernalia. The
Communications Department may also be thought of as a shield we protect the organisations image and branding from any sort of
sullying or misuse.

This year, we as a department are committed to consistency,
high quality, resourcefulness, and punctuality, so as to better serve
the organisation and the students of the College of Science.
Director for Creatives &

Brand Management
CREATIVES & BRAND MANAGEMENT

Role Description
The Director for Creatives and Brand Management shall serve as the
bridge between the Vice President (VP) for Communications and the
Creative Officers, shall assist the VP with establishing synergy within
the team, ensure that his/her members are well trained, ensure that all
creative outputs (pubmats, videos, etc.) are of high quality and follows
the branding of UP CAPS, and shall ensure that the organisations
logo and other such paraphernalia are being properly used by other
organisations.
Accountable to
VP for Communications
Consults with
EB members
Duration
Team Purpose
The Creatives and Brand Management Department designs and creates
all the organisations publicity materials, maintains and manages the
UP CAPS brand, and ensures proper use of UP CAPS paraphernalia
(especially the organisations logo) by other organisations in their
publicity materials.
July 2015 - Dec 2015
Profile
Team Management
Excellent Time Management Skills
Well-Developed Organizational
Skills
Keen People Skills
Excellent Tracking Skills
Member performance
Leadership skills
Branding tracking & management Time management skills
Bridge between VP and members Communication skills
Team management
People skills
Stress management
Tracking skills
Expected Output
Proper use of organization's
paraphernalia at a success rate
of 80%
Synergy between members
Efficient, consistent
Communication between
members
Measure of Success
Proper use of organization's
paraphernalia at a success rate
of 80%
Positive feedback on member
performance from VP
Creative Officer for Recruitment

& SemPlan
Role Description
The Creative Officer for Recruitment and SemPlan shall create and
design all the publicity materials for Recruitment and SemPlan.
Accountable to
Team Purpose
The Creatives and Brand Management Department designs and
creates all the organisations publicity materials, maintains and
manages the UP CAPS brand, and ensures proper use of UP
CAPS paraphernalia (especially the organisations logo) by other
organisations in their publicity materials.
Director for Creatives

& Brand Management,
Director for Recruitment &
Project Head for SemPlan
Consults with
Project Team Members
Duration
July 2015 - Dec 2015
Profile
Innovative Thinker
Resourceful
Skills
Skilled at Oral and Written
Communication
Publicity materials creation for

Recruitment and SemPlan
Stress management
Time management skills
Communication skills
Resourceful and innovative
thinking
Expected Output
Publicity materials for First
Semester Recruitment and Org
SemPlan that are attractive,
eye-catching, and aligned with
the organisations branding
Measure of Success
Publicity materials for CAPS
Launch that are attractive,
Creative Officer for

Career Talks

Role Description
The Creative Officer for Career Talks shall create and design all the
publicity materials for Career Talks.
Team Purpose
Accountable to
The Creatives and Brand Management Department designs and creates

all the organisations publicity materials, maintains and manages the
UP CAPS brand, and ensures proper use of UP CAPS paraphernalia
(especially the organisations logo) by other organisations in their
publicity materials.

Brand Management &
Project Head for
Career Talks
Consults with
Duration
July 2015 - Dec 2015
Profile
Innovative Thinker
Resourceful
Skills
Communication

Career Talks
Stress management
thinking
Expected Output
Measure of Success
Publicity materials for Career
Talks that are attractive, eyecatching, and aligned with the
organisations branding
Creative Officer for

CAPS Launch

Role Description
The Creative Officer for CAPS Launch shall create and design the
publicity materials for CAPS Launch.
Team Purpose
Accountable to
The Creatives and Brand Management Department designs

and creates all the organisations publicity materials, maintains
and manages the UP CAPS brand, and ensures proper use of UP
CAPS paraphernalia (especially the organisations logo) by other
organisations in their publicity materials.

Brand Management &
Project Head for
CAPS Launch
Consults with
Duration
July 2015 - Dec 2015
Profile
Innovative Thinker
Resourceful
Skills
Communication

CAPS Launch
Stress management
thinking
Expected Output
Measure of Success
Director for Public &

Media Relations
PUBLIC & MEDIA RELATIONS

Role Description
The Director for Public and Media Relations shall serve as the bridge
between the VP for Communications and the rest of the team, shall
assist the VP in establishing synergy within the team, shall maintain and
manage the organisation's social media accounts (Facebook and Twitter),
shall oversee the planning and execution of all publicity activities of the
organization, and shall be in-charge of establishing media partnerships.
The Director shall also ensure that his/her members are well trained and
their performance is being tracked.
Accountable to
Consults with
EB members
Team Purpose
Duration
The Public & Media Relations Department creates publicity timelines for
events, maintains and manages the organisations social media accounts
(i.e., Facebook and Twitter), composes descriptions for Facebook posts,
posts publicity materials through the aforementioned social media
accounts, and encouraging members to share these.
July 2015 - Dec 2015
Profile
Team Management
Skills
Keen People Skills
Proficient at Written and Oral
English
Social media account

management
Member performance
Member training
Leadership skills
Team management
People skills
Stress management
Proficiency in written and oral
English
Expected Output
Well-managed, updated social
media accounts
Publicity material reach of 2,000
for 70% of all publicity materials
Measure of Success
Well-managed, updated social
media accounts
performance from VP
Publicity Officer for

Recruitment & IGP

Role Description
The Publicity Officer for Recruitment and IGP shall come up with
the publicity plan and timelines for Recruitment and IGP, shall
write the descriptions for Recruitment- and IGP-related posts,
and shall take charge in the execution of the publicity plan (i.e.
posting the publicity materials for Recruitment and IGP, marketing
strategies, etc).
Team Purpose
Accountable to
Director for Public and
Media Relations and
Director for Recruitment
Consults with
The Public & Media Relations Department creates publicity

timelines for events, maintains and manages the organisations
social media accounts (i.e., Facebook and Twitter), composes
descriptions for Facebook posts, posts publicity materials through
the aforementioned social media accounts, and encouraging
members to share these.
Duration
July 2015 - Dec 2015
Profile

Skills
Punctual
English
Publicity timeline creation

Publicity plan creation and
execution
Posting of publicity materials
online
Time management
Stress management
Punctuality
Expected Output
Publicity timeline for
Recruitment and IGP
Publicity plan Recruitment and
IGP
Publicity material descriptions
for Recruitment and IGP
Measure of Success
Publicity material reach of
1,000 for Recruitment and IGP
publicity materials
Aptly timed Recruitment- and
IGP-related Facebook posts
Complete, well-written, concise
descriptions for Recruitment- and
IGP-related Facebook posts
Publicity Officer for Career Talks

Role Description
The Publicity Officer for Career Talks shall come up with the publicity
plan and timelines for Career Talks, shall write the descriptions for
Career Talks-related posts, and shall take charge in the execution of
the publicity plan (i.e. posting the publicity materials for Career Talks,
encouraging members to share these, marketing strategies, etc.)
Team Purpose
The Public & Media Relations Department creates publicity timelines
for events, maintains and manages the organisations social media
accounts (i.e., Facebook and Twitter), composes descriptions for
Facebook posts, posts publicity materials through the aforementioned
social media accounts, and encouraging members to share these.
Accountable to
Media Relations &
Project Head for
Career Talks
Consults with
Duration
July 2015 - Dec 2015
Profile

Skills
Punctual
Proficient at written &
oral English

execution
online
Time management
Stress management
Punctuality
Proficiency in written &
oral English
Expected Output
Publicity timeline for Career
Talks
Publicity plan Career Talks
Publicity material descriptions
for Career Talks
Measure of Success
1,000 for Career Talks publicity
materials
Aptly timed Career Talks-related
Facebook posts
descriptions for Career Talksrelated Facebook posts
Publicity Officer for

CAPS Launch

Role Description
The Publicity Officer for CAPS Launch shall come up with the publicity
plan and timelines for CAPS Launch, shall write the descriptions for
CAPS Launch-related posts, and shall take charge in the execution of
the publicity plan (i.e. posting the publicity materials for CAPS Launch,
encouraging members to share these, marketing strategies, etc.)
Team Purpose
Accountable to
Media Relations &
Project Head for
CAPS Launch
Consults with
The Public & Media Relations Department creates publicity timelines

for events, maintains and manages the organisations social media
accounts (i.e., Facebook and Twitter), composes descriptions for
Facebook posts, posts publicity materials through the aforementioned
social media accounts, and encouraging members to share these.
Duration
July 2015 - Dec 2015
Profile

Skills
Punctual
English

execution
online
Time management
Stress management
Punctuality
English
Expected Output
Publicity timeline for CAPS
Launch
Publicity plan CAPS Launch
P
ublicity material
descriptions for CAPS Launch
Measure of Success
1,000 for CAPS Launch publicity
materials
Aptly timed CAPS Launch-related
Facebook posts
descriptions for CAPS vLaunchrelated Facebook posts
Director for Publications

PUBLICATION
Role Description
The Director for Publications shall serve as the bridge between the
VP for Communications and the members of the team, shall oversee
the creation of documentation reports and the career handbook,
shall ensure that all the organisation's events and activities are well
documented (pictures and videos, when applicable) and oversee the
performance of his/her members
Accountable to
Consults with
Team Purpose
EB members
The Publications Department comes up with the written content of

the organisations publications such as the career handbook, writes
documentation reports, and is in charge of documentation (i.e., pictureand video-taking) during the organisations events and activities.
Duration
July 2015 - Dec 2015
Profile
Team Management
Skills
Keen People Skills
English
Member performance
Bridge between VP and members
Career handbook
Conceptualization
Leadership skills
Team management
People skills
Stress management
English
Expected Output
Career handbook
Conceptualization
Complete documentation of all
the organization's activities
and events
Measure of Success
Well-executed career handbook
complete documentation of all
the organization's activities
& events
performance from VP
Publications Officer
PUBLICATION
Role Description
The Publications Officers shall (1) document the organisation's events
and activities, (2) come up with documentation reports, and (3)
participate in the execution of the career handbook.
Accountable to
Director for Publications
Team Purpose
Consults with
The Publications Department comes up with the written content of

the organisations publications such as the career handbook, writes
documentation reports, and is in charge of documentation (i.e.,
picture- and video-taking) during the organisations events and
activities.
Publications Officers
& Project Teams
Duration
July 2015 - Dec 2015
Profile

English
Skills
Punctual
Career handbook execution

Documentation of activities and
events
Creation of documentation
reports
Time management
Stress management
Ptroficiency in written and oral
English
Expected Output
Career handbook execution
Documentation reports
Documentation of activities and
events pictures and videos
Measure of Success
Well-executed career handbook
performance from VP
Projects

The Projects Department of UP CAPS is in charge of the overall
planning and execution of the organization's events. From the
conceptualization, up to the event itself, the department's project
heads oversee every aspect of the process in order to deliver
quality events to the students. Since the department spearheads
the organization's projects, we work closely with members from
all the other departments as well. Aside from project planning, the
Projects Department also handles all logistical acquisitions of the
organization.
Project Head for Career Talks

CAREER TALKS
Role Description
The Career Talks Project Head is in charge of the overall coordination
and conceptualization of the Career Talks series, and coordinating
with the event heads for the planning of each specific talk to ensure
cohesiveness of all the events. He/she coordinates with the partner
organizations, together with the University Relations team, in planning
and executing the career talks co-handled by CAPS and the org
partners. He/she is also in charge of monitoring the execution of the
aforementioned plans. Lastly, the Project Head ensures that his/
her team is properly trained, working efficiently and the members'
performance is being tracked
Accountable to
VP for Projects
Consults with
Director for
& EB members
Duration
Team Purpose
July 2015 - Dec 2015
The Career Talks Team is in charge of the conceptualization, planning,

and execution of the Career Talks Series.
Profile
Experience in project/event
management
Stress management
Organized
Communicates well
Project management
Team management
Leadership skills
Project management
Team management
Time management
tCommunication
Expected Output
PFS, AO, Project Report and
recommendations
Measure of Success
80% event attendance
vs projected, event preps
completed at least 2 weeks
before event proper
Event Officer
CAREER TALKS
Role Description
The Career Talks Event Heads are in charge of the individual talks in the
series, including the specific plans (i.e. the program) for each event. They
are also responsible for the execution and overseeing the event proper.
Accountable to
Team Purpose
Project Head for

Career Talks
Consults with
Duration
July 2015 - Dec 2015
Profile
Experience in event management

Stress management
Organized
Communicates well
Attention to detail
Event management
Team management
Leadership skills
Event management
Team management
Expected Output
PFS, AO, Event report and
recommendations
Measure of Success
before event proper
Logistics Officer
CAREER TALKS
Role Description
The Career Talks Logistics Head works with the event heads in the
execution of the talks. In particular, he or she is responsible for
reserving the venue and acquiring all other logistical needs for the
event series.
Accountable to
Team Purpose
Project Head for

Career Talks
Consults with
Duration
July 2015 - Dec 2015
Profile
Communicates well
Punctual
Attention to detail
Organized
Logistics management
Time management
Expected Output
Venue reservation and
summary of logistical
acquisitions
Measure of Success
All venues and logistical needs
reserved/acquired at least 3
weeks prior to the event
Project Head for Career

Preparedness Series
CAREER PREPAREDNESS SERIES
Role Description
The CPS Project Head is in charge of the overall coordination and
conceptualization of the CPS, and coordinating with the event heads
for the planning of each event to ensure cohesiveness of all the
events. He/she is also in charge of monitoring the execution of the
aforementioned plans. Lastly, the Project Head ensures that his/her
members are well trained, working efficiently, and their performance is
being tracked.
Accountable to
VP for Projects
Consults with
EB members
Team Purpose
Duration
The Career Preparedness Series Team is in charge of the

conceptualization, planning, and execution of the Career
Preparedness Series.
July 2015 - Apr 2016
Profile
management
Stress management
Organized
Communicates well
Project management
Team management
Leadership skills
Project management
Team management
Time management
Communication
Expected Output
recommendations
Measure of Success
before event proper
Events Officer
Role Description
The CPS Event Heads are each in charge of two events in the series,
including the specific plans for each event. They are also responsible
for the execution and overseeing the event proper.
Team Purpose
Accountable to
Project Head for
Career Preparedness
Series
Consults with

Duration
July 2015 - Apr 2016
Profile
management
Stress management
Organized
Communicates well
Attention to Detail
Event management
Team management
Leadership skills
Event management
Team management
Time management
Communication
Expected Output
recommendations
Measure of Success
before event proper
Logistics Officer
Role Description
The CPS Logistics Head assists the event heads in the execution of the
events. In particular, he or she is responsible for reserving the venue
and acquiring all other logistical needs for the event series.
Team Purpose
Accountable to
Project Head for
Career Preparedness
Series
Consults with

Duration
July 2015 - Apr 2016
Profile
Communicates well
Punctual
Attention to detail
Organized
Time management
Expected Output
acquisitions
Measure of Success
Project Head for Career Expo

CAREER EXPO
Role Description
The Career Expo Project Heads are in-charge of the overall
coordination, conceptualization, implementation and execution of the
Career Expo. They are largely concerned with the logistical needs of
the Career Expo. They oversee all preparations as well as the execution
of the event. They are also in-charge of ensuring that the members are
well-trained, working efficiently and that their performance is
being tracked.
Accountable to
VP for Projects &
VP for Externals
Consults with
EB members
Duration
Team Purpose
The Career Expo Team is in charge of conceptualization, planning, and
execution of the Career Expo.
July 2015 - June 2016
Profile
management
Stress management
Organized
Communicates well
Project management
Team management
Logistics
Leadership skills
Project management
Team management
Time management
Communication
Expected Output
recommendations
Project Head for CAPS Launch

CAPS LAUNCH
Role Description
The CAPS Launch Project Head is in charge of the overall coordination
and conceptualization of the CAPS Launch. He/she is also in charge of
monitoring the execution of the aforementioned plans. He/she is also
in-charge of ensuring that his/her members are well trained, working
efficiently, and their performance is being tracked.
Accountable to
VP for Projects &
Consults with
EB members &
Director for PMR
Team Purpose
The CAPS Launch Team is in charge of conceptualization, planning,
and execution of the CAPS Launch.
Duration
July 2015 - Oct 2015
Profile
management
Stress management
Organized
Communicates well
Project management
Team management
Leadership skills
Project management
Team management
Time management
Communication
Expected Output
AO, Project Report and
recommendations
Logistics Officer
CAPS LAUNCH
Role Description
The CAPS Launch Logistics Head assists the event heads is in charge
of the logistical needs of the CAPS Launch, such as venue reservation,
processing of permits, etc.
Team Purpose
Accountable to
Project Head for
CAPS Launch
Consults with
The CAPS Launch Team is in charge of conceptualization, planning,

and execution of the CAPS Launch.
Duration
July 2015 - Oct 2015
Profile
Communicates well
Punctual
Attention to Detail
Time management
Expected Output
acquisitions
Measure of Success
Project Head for SemPlan

SEMPLAN
Role Description
The Org Semplan Project Head is in charge of planning and organizing
the CAPS org semplan. He/she monitors all preparations and execution
during the event proper.He/she is also in-charge of ensuring that
his/her members are well trained, working efficiently, and their
performance is being tracked.
Accountable to
VP for Projects &
VP for Internals
Consults with
EB members &
Director for MID
Team Purpose
The Org SemPlan Team is in charge of conceptualization, planning,
and execution of the Org Semplan.
Duration
July 2015 - Sept 2015
Profile
management
Stress management
Organized
Communicates well
Project management
Team management
Leadership skills
Project management
Team management
Time management
Communication
Expected Output
AO, Project Report and
recommendations
Logistics Officer
SEMPLAN
Role Description
The Org Semplan Logistics Head is in charge of venue reservation and
other logistical needs for the event.
Accountable to
Logistics Officer
Consults with
Team Purpose
The Org SemPlan Team is in charge of conceptualization, planning,

and execution of the Org Semplan.
Duration
July 2015 - Sept 2015
Profile
Communicates well
Punctual
Attention to Detail
Organized
Time management
Expected Output
acquisitions
Measure of Success

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Job Descriptions 1st Semester '15-'16

Job Descriptions 1st Semester '15-'16