The

University

of

Faisalabad
Subject: Hostel report:
I am going to submit the hostel report of Hamza hall.
1. List of students residing in my hostel along with their registration number, latest
addresses, telephone numbers, room numbers, electrical appliances being used by them,
assets of TUF issued to each one of them and inward passes of their electrical
appliances.
Ans. List of students residing in my hostel along with their registration number, latest addresses,
telephone numbers, room numbers, electrical appliances being used by them, and inward passes
of their electrical appliances all detail are attached as a hard copy along with this report.
Assets of TUF issued to each one of them are 1 single bed with matrix, 1 cupboard and 1 study
table with 1 chair.
2. Visitors list of other residents of hostel.
Ans. Hardcopy of Visitors list of residents of hostel is attached.
3. Detail of the authorized persons to pick and drop the students from the hostel for each
student.
Ans : hardcopy of detailed authorized persons to pick and drop the students from the
hostel for each student is attached or mentioned in this report.
4. Work rooster of janitorial staff in my hostel.
Ans : Following work rooster of janitorial staff is carried out in my hostel.
1. Three sweepers are working in this hostel for two floors.
2. There timings of incoming are 7am to 4pm.
3. After arrival they have to take a short tea break.
4. They started washing and clean the washrooms of 1st and 2nd floor.
5. Till 9am washroom and corridors of both floors are cleared.
6. After washrooms they clean the T.V longue and study hall of both floors and then started
to cleaning and dusting the students rooms.
7. Break time of lunch is 11:45 to 12:15.
8. Pick and droop of students bags from their rooms to gate and from gate to their rooms.

9. At 3:30 pm again washrooms are washed by the maids.

5. Schedule of maintenance and cleaning work being carried out in the hostel.
Ans: All the maintenance of hostel is informed to Sir Mansha by me in written form and
then all complaints regarding electricity, carpenter and plumber are cleared after the
concern person remove the problem on the daily bases and cleaning of hostel is being
carried out by the maids on daily bases.
6. Your schedule of monitoring the hostel.
My schedule of monitoring the hostel is as follow:
a) To open the hostel gate at 6:30am.
b) All bills of electrical appliances are checked after the 7th of every month.
c) Daily attendance scan at 7:45am as incoming/ entrance and 4: 00pm as outgoing.
d) To monitor the work being carried out by the workers on daily bases.
e) Every room is checked by me either it is cleaned or not on daily bases.
f) Washrooms are checked daily either they are clean properly or not at 9:00am.
g) To check the incoming and outgoing register of students supervised by the Iqbal
gate caper at gate on daily bases.
h) To monitor the students incoming and outgoing the hostel.
i) Two time attendance of hostel students is being carried out by me one time after
4pm and second time after 9:00pm.
j) To record the furniture and incoming items at Hamza hall.
k) To maintain and record the hostel cleanness items and issues these items to
l)
m)
n)
o)

sweepers as per demand.

To solve the students issues regarding
To monitor the maintenance of hostel is made sure by me on daily bases.
To issue the students Performa in following conditions.
After confirmation from their homes phone number mentioned in the students
data file saved at the time of admission. A student is asked to connect the call on
phone number which is saved in the list and then I talk to parents/guardian of the
student and inform that the student is going to leave the hostel and coming back

home.
p) No Performa is issued to student, except home.
q) No one day Performa is issued by me for market, friends visit or relatives
home.
r) To monitor that no other student is allowed to live other hostel like Amna hall or
Zanib hall etc.
s) No day scholar student can stay their hostel class fellow at Hamza Hall. It is
monitor by me daily.

t) During monitoring, 2 times it was accord that students of other hostel were ready
to stay here, and then I inform Mrs. Madeeha at night and send them back to
u)
v)
w)
x)
y)
z)

their hostel / home.

To monitor the lawn / plants and watering them.
To check the students incoming from home and ensure it before magrib.
To lock the main gate of hostel at 5o clock pm.
At 9pm hostel gate is locked.
After 9 pm again students attendance is made sure.
Students T.V timings are supervised by me even the volume of T.V is also in

controlled.
aa) Students walk timings are supervised by me.
ab) To purchase the hostel mess items daily.
ac) To control the budget of hostel mess.
ad) To monitor the mess timing as well as the cleanness of cooking and preparation
of food items.
ae) To solve the students affairs on the daily basis regarding electricity, washrooms
maids or mess etc.
7. Attendance register :
Attendance registers are being submitted as a hard copy with this report.