TRAVELLING EXPENSE

Department
TO ACCOUNT DEPT :
NAME OF THE BRANCH :
NAME OF THE EMPLOYEE: RASHEED AKHTAR
TRAVELLED ON DATES-> one week
Expenses head

SOURCING
From

DATE: 01/04/2015

23-Apr-15
Eligible limits

TRAVELLING (fare) Road / rail /air own booking

TRAVELLING (fare) Road / rail /air - Travell agent
RESERVATION CHARGES
HOTEL ACCOMODATION
Guest house reimbursement
PERSONAL ACCOMO.

5.00

20.00

FOOD
Daily Allowance
TELEPHONE / FAX
CONVEYANCE
SALES PROMOTION
POSTAGE / COURIER
PRINTING & STATIONERY
Vehicle fuel
Vehicle maintenance Reg. No.
FOOD EXP.
Rented car exp
GRAND TOTAL RS.
Approved Budget expense of the trip
Prepared by
(Name of person preparing the satement )
Purpose of the travelling :-

5.00

1.00

$
$

4.00
22.00

35.00
92.00

Achievement :-

Notes :1. The travell statement must be prepared in the standard format only. (Use excel.)along with all s
2. Copy must be sent to :respective HOD, cashier booking expenses, expen
3. The statement must be sent within two working days of completion of tavelling.
4. The accountant must be given approved hard copy from HOD.
5. If the above procedure is not followed then the accountant shall have to refuse the acceptance.
6. Onrefusal by the cashier - approval of the director shall have to be taken with reasons by the person incurrin
7. Details of achievement shall include the - value of orders, new product list taken for development, new vendo

TRAVELLING EXPENSE STATEMENT

Application
DATE: 01/04/2015

24-Apr-15

cost centre
To

20MIC

date :- 07/04/2015

25-Apr-15

DESIGNATION : Sourcing Consultant

26-Apr-15
27-Apr-15

28-Apr-15

20.00 $

22.00

22.00

### $

22.00

5.00 $

6.00

6.00

### $

6.00

1.00 $

1.00

1.00

### $

24.00 $

22.00

20.00

### $

35.00
85.00

35.00
84.00

### $
84.00

Total

35.00 $
86.00
CHECKED BY__________________
HOD approval

_______________

excel.)along with all suppoting documents.

r booking expenses, expense controller at HO i.e. GM HR ( Mr. Vipul chawda)

acceptance.
ons by the person incurring expnses.
r development, new vendors negotiated, issues resovled, etc.

5.00
0.00
0.00
128.00
0.00
0.00

34.00
0.00
1.00 $
6.00
0.00
0.00
0.00
4.00
21.00
129.00
0.00
0.00
35.00
210.00
85.00 $ 516.00

20MICRONS -

Remarks
Diff. from explanation
the limits
s for
deviation

0.00

Date

Place

From

23/4/2015
24/4/2015
25/4/2015
26/10/2015
27/4/2015
28/4/2015

Abbottabad
Mehmond agency
Mehmond agency
bunner
bunner
Sawat

Abbottabad
Mehmond Agency
Mehmond Agency
bunner
bunner
sawat

To

Aprrox KM

Mehmand agency
zirat
bunner
sowari, pir baba, damphokha
sawat
shangala

336 km
187km
210 km
220km
338km
210km

Mode of Travel
Local Transport/ rented car
rented car
Local Transport/ rented car
rented car
rented car
rented car

Visit Purposes
search for the new sources of limestone and visit of the minig area
Survey of Limestone deposits in the sourranding area.
excellent qualilty of limestone with 97% brightness and 98% calcium carbonate value.
Good qualilty of limestone as per requirment of our company
visit the mines of lime stone as per our discusion sourranding areas of sawat
visited the mining area and meeting with local mine owners.

Conclusion

visited the lime stone minig area and meeting with mine owner, good quality of limestone which can b
zirat is being closed no ming in the zirat area, but the sourranding area also got good quality of lime s
Better in qualilty as compared to mehmond agency.
These area are booked by the local industry so difficult to purchase
good qualilty of lime stone but difficult to purchase
exceellent qualilty of lime stone mine owner need advance payment for deal.