CONFERENCE

WORKS

Event Management
& Marketing
Communications

Were an integrated
event management
& communications
company.
We specialise in the design and
delivery of conferences and
exhibitions, special events,
incentive programs, group
travel and provide marketing,
branding, communication,
digital solutions and technology
for our clients event and
communication requirements.

Our Values

Many Clients

The World Over

All Event Types

Our values are

our fundamental
core beliefs.
They guide our
behaviour and
our relationship
with our clients.

Our clients include

corporate clients,
federal and state
government
agencies,
universities,
associations, medical
groups and voluntary
committees.

We produce events
in all states of
Australia, regional
destinations,
through Asia, the
Pacific, Africa, North
America, South
America and Europe.
We offer intelligent,
imaginative and
strategic solutions
combined with
seamless event
planning and
delivery.

Our events include

International
congresses,
exhibitions,
corporate meetings,
launches, incentive
travel, gala dinners
and presentation
ceremonies.

Our values
enhance
individual, team
and company
decision-making
and create
the platform
to deliver
successful
business events.

We hold a number of
APAC based clients
and hold preferred
vendor status with a
number of Australian
Federal Government
agencies and Victoria
State Government
agencies.

CONFERENCE
WORKS

Conference
Management
Conference Works provides a
complete end-to-end solution
for meetings and conference
management to corporates,
associations and governments.

Inbound international conferences and

exhibitions, national conferences and
exhibitions multi-day meeting programs,
symposia and seminars. We have
considerable experience working with
international committees managing
conference programs outside of Australia.

Partnering together with

our clients we provide a full
range of in-house conference
management services,
including:
Bid management and grant applications
Online abstract management, review and
secure registration.
Destination and venue management
Marketing, PR and integrated
communications
Graphic design, print management
Sponsorship and exhibition sales and
management

Corporate,
Social &
Environmental
Responsibility
Conference Works
is a business
which supports
environmental and
corporate social
responsibility.
When planning
events we consider
social, political
and environmental
issues.
We are committed
to reducing the
environmental
impact events have
on our environment.

Audio Visual, production, entertainment

and set building.

CONFERENCE
WORKS

Conference
Works delivers
well planned and
executed incentive
programs that result
in memories that
last a lifetime while
simultaneously
creating goodwill
and brand loyalty to
the company that
sponsors the trip.

An employee reward
and recognition
program, a way to
thank your customers
or an opportunity to
rally your business
partners Conference
Works deliver an
incentive to make
your staff and clients
go WOW.

There is much more

to an incentive than
just the destination!
We work with you
to create, manage
and deliver travel
incentive programs
that deliver results.

Incentive travel is one

of the most effective
management tools used
by companies to reward,
motivate, encourage
and accomplish specific
commercial goals.

Key Areas of Expertise

Program research, design and development
Destination proposals based on demographics, goals and budget
Supplier selection, rate and contract negotiation
Site inspections
Program marketing, communication and promotion
Theme development and logo creation
Website creation and marketing services
Program operation and management
Air reservations and ticketing
Transportation and transfer arrangements
Hotel(s) room block management
Food and beverage design
Technical production
Team building ideas
Invited guest speakers
VIP and hospitality services
On-site operations staff
Budget management
Reporting
Post Incentive evaluation.

CONFERENCE
WORKS

Special Event
Management
We conceptualise, design, construct, create and
produce remarkable event experiences. We work
collaboratively with our clients to produce special
events.
To deliver special
events we strive to
understand your
brand and your
event requirements
from concept
development,
technical aspects,
communication
campaigns and
project realisation.

your event a reality

including Film and
Video producers,
sound and lighting
specialists, a talented
young animator
tied together with
stage managers
and experienced
technical production
managers.

Working with a team

of talent and creative
professionals
Conference Works
provides a full range
of services and
skilled talent to make

For seating and guest

ticket purchases
Conference Works
has developed its
own sophisticated
software that
operates in real time

to allow guests at
your events to select
seats and make
ticket purchases
SeatMaster is
used by many large
scale corporate and
government gala
events and awards.
Collaborating with
the finest vendors
in the industry
Conference Works
will turn event
dreams into reality
with our event
designs.

If it can be
dreamed, we can
build it!
Gala dinners and award presentations
Marquee design and corporate hospitality solutions
Cocktail receptions
Banners and onsite branding
Set design and production
Room and table themes
Product and media events
Exhibition booth fit out and design
Marquee and exhibition stand fit-outs
Film and video
Website and online campaigns
Multimedia design
Animation and motion graphics
Flash design
Headline entertainment and artist management.

CONFERENCE
WORKS

Traditional &
Digital Marketing

Marketing a conference
or delivering a campaign
successfully requires a
well designed marketing
strategy and a vigorous
effort to ensure the
strategy is well received.

Our Marketing Services

Lead Generation and Nurturing

Creative development

We assist companies with their

lead generation and lead nurturing
program. We are also able to
assist organisations that may
not have a lead generation and
nurturing method in place to
create one.

Conference Works designs fully integrated

marketing strategies designed to engage
your targeted audience, business partners
and employees while building your brand.

SMS reminders and campaigns

Conference Works produces integrated

marketing campaigns for event programs
and corporate clients campaign
requirements.

Reciprocal marketing agreements

Copy writing
Face book and Twitter sites
RSS Feeds
Graphic design
Search engine optimisation
Direct mail
Telephone marketing
HTML email campaigns
Partner/support joint marketing agreements
Direct media advertisement placements
Web banners and link exchanges
Press releases and advertorials

Conference Works sees lead

generation through event
attendance as quality leads. The
quality of a sales lead can be
connected to the exertion the
prospect has gone through to
interact with a company. Taking
time out from the office and
everyday job requirements to
attend an event shows every
likely-hood the prospect is a
quality warm sales lead.

If you are selling a suite

of products or services an
organisation needs lead
generation tracking, nurturing
and reporting. Using the online
life of an event and the physical
occasion Conference Works can
assist to qualify more prospects
and develop them into sales ready
leads for your team.
Conference Works email and
web and database platforms
can be integrated with many
different marketing systems and
our platforms integrate well with
Salesforce and Eloqua.

CONFERENCE
WORKS

We use Graphic
Design to articulate
brands and engage
audiences.
Conference Works provides design services created to enhance
the event experience and build brand and event recognition.
Conference Works creates design solutions for websites, printing,
graphic design and marketing materials, providing you with the
best digital and print experience imaginable.

Conference Works uses the services of an

in-house design studio to provide the following:
Web design and hosting

Print and online

advertisements

Client Management Systems

Banners and backdrops

Search engine optimisation

Printing services

Logo development

Social media sites

Brochures, catalogues, flyers

and stationery

IPhone apps for the events

industry.

Look and feel development

Travel Management
We can move your group
from anywhere in world to
anywhere in the world by
any means of transport:
Air, Rail, Bus, Cruise, and
Private Cars.
We provide cost effective, efficient, and
innovative event, conference, group travel
management services worldwide for our clients
and their travellers. We negotiate discount
contracts and manage relationships with
airlines, cruise companies, rail and ground
transport operators.
Traveller self-booking integrated with event
registration
Electronic tickets and itineraries
24/7 Traveller assistance
VIP Traveller and concierge services
Passport/Visa service.

CONFERENCE
WORKS

Hybrid Events
We design hybrid events with physical and virtual
components.

Audio Visual,
Production & Set
Design

Our hybrid events are designed to secure participation from segments

that would not normally attend the event.
The hybrid component assists the attendee base faced with tighter travel
budgets, reduced head counts and increased workloads.

Flawless Conferences demand expert

production, creative designs and a skilled
management team.

Hybrid events are a winning combination for many clients. Scoring larger
participation, increased revenue and lead generation. For the attendee
the benefits are also substantial and include more accessible continuing
education, cost efficiencies and lower downtime.

Conference Works offers well though out and creative solutions that suit
the audience, your brand and budget.
We have significant experience working on big show corporate B2B,
consumer, public and internal events to more simple requirements that
may just require a simple sound and vision set-up.

SeatMaster

Key areas of expertise include:

Seat Master streamlines the registration process

for seated events integrating the table allocation,
seating and payment process.

Message design and script writing

Content development and delivery strategy
Stage set, styling and scenery
Lighting, sound design and vision plans
Graphic design
Stage management

The system is ideally suited to any event where the guests select to sit
on a particular table in a room or a seat in a theatre. Seat availability is
show online in real time with SeatMaster also able to manage the RSVP
process for invited guests and invitation segments at different prices.

Entertainment and artist management

Theming include total room looks
Video and multimedia content.

An intelligent solution that does away with seating allocation stress the
online nature of the system allows guests to control where they seat, who
they sit with and how they pay for their tickets.
CONFERENCE
WORKS

Contact
Conference Works Pty Ltd
Level 1
120 Railway Ave
Ringwood East, Victoria, Australia
P. 03 9870 2611
F. 03 9870 1723
E. events@conferenceworks.com.au

CONFERE
WORKS