NGC 3/ NCC 2 Guidance- Lee Boden Phoenix Health and Safety

NOTE: Candidates MUST use the sheets provided

Observation Sheet
Hazards: Range and outline of consequences (15 marks)
It is recommended that candidates give more than 20 hazards, but no
more than 30. Ensure that there is at least ONE good practice (maximum
1 mark). Use your work-book to identify a range of hazards, for
example; fire, vibration, electricity, noise, work at height, house-keeping,
manual handling, biological, chemical, etc.
Do not repeat identical hazards and concentrate on physical hazards
rather than poor policies and procedures.
Candidates lose mars for not identifying the consequence in addition to
the hazard. For example:

The deep pot hole in the car park may cause employees and visitors
to trip leading to injury.
The unguarded machine may result in entanglement or drawing-in
of an employee resulting in severing of amputation injuries.

Control Measures and Timescale: (15 marks)

Candidates must suggest BOTH immediate and long term control
measures. The longer term control measures quite often result in
management control in order to tackle root causes.
Avoid generic phrases like train staff or monitor- be more specific.
The timescale should also be realistic (SMART) to identify competence of
the inspector. For example, it would not be reasonable to recommend a
whole car park is re-tarmaced within the week. For Example:

Place a cone over the car park pot hole

Immediately
Fill hole in with Tarmac/Concrete
1 week
Inspect & monitor condition of car park
Monthly

Report Sheet: (approximately 700-100 words- Do not use photos)

Introduction (5 marks)

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A brief description of the premises/site including size, nature of business,

activities on site, number of people, etc.
You MUST include why YOU are there! For example:
The purpose of the inspection was to identify strengths and weakness
within the organisations health and safety management system and to
suggest suitable recommendations for improvement.

Executive Summary (5 marks)

The summary is aimed at grabbing the attention of a busy reader.
Although, it should be positioned 2nd on the report sheet, it should be
written at the end of the report.
It should briefly highlight the major concerns in the main findings and
provide a persuasive case for implementation of recommendations made.
The summary should encourage the reader to read further.

Main Findings
Quality of interpretation of findings ( 15 marks)
Identification of breaches of legislation ( 5 marks)
Persuasiveness/conciseness/ technical content ( 15 marks)
Candidates need to pick 5 or 6 pieces of legislation and then identify
TWO hazards from their observation sheets. The hazards in the report
MUST correspond with hazards in the observation sheet- DO NOT
manufacture new hazards at this point!
Write at the top of the paragraph a piece of legislation (this must be
correct with correct date) and then TWO hazards within that legislation.
Once you have written the legislation out fully, you may abbreviate
following that, Eg; HASAWA, PUWER, LOLER, etc.
For example:
The Electricity at Work Regulations 1989

The fixed electrical installation system has not been thoroughly

examined and tested by a competent electrician for over 10 years.
There is badly damaged insulation to the kettle cable in the staff
kitchen.

(Candidates must then explain to management the need to take action

and the possible consequences of failing to do so. Suitable
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recommendations for control should be identified including moral,

legal and financial implications of failing to do so. A positive approach
could be adopted, for example; the new control will increase
productivity and improve employee morale).
This must be repeated for another 4/5 pieces of legislation.

Try to ensure that a few serious hazards have been identified such as
fire, electricity, work at height, etc. There would be few managers who
would be concerned with minor/trivial issues such as, a broken floor
tile in the kitchen. Identify serious issues that may result in serious
injury, death of major property damage.

Conclusion (15 marks)

A clear and concise conclusion of the main findings which should
identify where the organisation is failing and the possible
repercussions of not introducing new control measures, for example;
fines, imprisonment, loss of reputation etc.
The candidate should then relieve management of this fear by
convincing them that for little time and cost to the organisation, by
following the recommendations below, they can ensure that the
company is complying with legislation and that their workforce are
safe in their activities etc.

Recommendations (15 marks)

Candidates MUST use the sheet provided. Recommendations must be
realistic, appropriately prioritised (most serious first) and have
appropriate resource implications.
Be aware that the resource implications are NOT always financial. It
may cost the company time or productivity loss to carry out a tool box
talk or undertake maintenance, for example.
Prioritisation must be HIGH, MEDIUM or LOW.
Target date must be realistic.

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