PROCEDURE INSTRUCTIONS

INTERNAL AUDITS VESSEL

Audit No.:

Auditor(s):

Vessel:

Master:
Items

Is the HSQE-Handbook complete?

Are the old sections of the HSQE System removed
which were amended?
Are the latest forms are used?
Are formal stipulations of the HSQE-System followed?
Is the list Valid Documents and Publications up-todate?
Are copies of the Monthly Report Vessel documented?
Are copies of the Reply to the Monthly Report documented?

Is the Check List Internal Audit Report documented?

Is the External Audit Report documented?
Are Corrective Actions and Preventing Measures taken
in case of non-conformities etc.?
Are new crew members familiarised with the HSQE
System and their duty?
Are all necessary legal qualification documents of the
crew on board and valid?
Is the crew familiar with their job responsibility?
Is the job responsibility identical with the work?
Check List Preparation Bridge
Check List Hand-Over Vessel completed?
Check List Hand-Over Engine completed
Are Drills and Training carried out?
Check List Voyage Planning completed?
Check List Route Planning completed?
Check List Entering 500M Zone
Check List PTW
List Pre-Transfer
Is the list Participants Training / Toolbox Talks
documented?
Are Inspection and Maintenance carried out according to
check list Inspection & Maintenance Deck?
Are Inspection and Maintenance carried out according to
check list Engine?
Are Inspection and Maintenance carried out according to check list
Inspection & Maintenance Safety Equipment?

Ships Log Book correctly kept?

Yes

No

Remarks

Engine Log Book correctly kept?

Garbage Log Book correctly kept?

Medical Log Book correctly kept?
Master standing orders placed on the Bridge?
Night Order Book placed on the Bridge?
Oil Record Book kept, date, time and position Vessel
when any fuel changeover operation is completed?
Rest Hours correctly kept?
Drug & Alcohol Policy displayed?
Contact numbers are displayed?
DPA & CSO names are displayed?
Questions to the Crew
What was the topic of the last safety drill
Is the garbage separated and disposed of correctly?
Where do you find the contingency plans / emergency
measures?
Who is the DPA/Environment Manager/CSO
What is the responsibility of the DPA?
Where is this information on the Vessel?
Where can you find the contact numbers?
Who is the Safety Officer / Security Officer
Who is the Deputy Safety & Security Officer
Where do we find the Companys Policy and Drug and Alcohol
Policy?

What is the present security level?

Where is this information displayed?
What do you do at level 1?
What do you do at level 2?
What do you do at level 3?
When was the last security drill?
What was the topic of the security drill
What do you do if you find a person in restricted area
who has no authorisation?
What do you do if this person has no Identification?

Known?
Yes No

Assessment:

Necessary Corrective Action:

Corrective Action to be carried out until:

Date:
Master

Auditor(s)

Comments of the Master / Corrective Actions taken:

Date:

Signature:

Comments of the Management:

Date:

Signature:

Control of the Corrective Actions by the QM/DP

Checked, accepted and closed

not sufficiently executed, still open

Comments missing

Evidence missing

Date:

Signature Quality Manager / Designated Person:

Distribution: Original: Vessel; Copy: HSQE Department

Closed