SAINT MARYS UNIVERSITY

Bayombong, Nueva Vizcaya

ACTION PLAN 2010-2011

PHYSICAL PLANT, MAINTENANCE AND PLANNING OFFICE
BRIEF DESCRIPTION ABOUT THE OFFICE:
VISION STATEMENT
We envision the office of the Physical Plant Maintenance and Planning Office to be the service provider of choice that constantly seek creative and
innovative solutions to satisfy the campus community needs of the Saint Marys University who shall treat people with dignity, courtesy, and respect .
MISSION STATEMENT
The Physical Plant Maintenance and Planning Office is committed to provide , maintain and optimize physical resources and environment with
outstanding support services and facilities , development for academic departments, student life, and the campus community to assure that students,
faculty, staff, and the community have available quality facilities to fully utilize the institution.

GENERAL OBJECTIVES:
This proposed action plan for the Office of the Physical Plant Maintenance and Planning Office aims for the following;
1.
2.
3.
4.
5.

to become acquainted with the objectives and policies of the university particularly that of the Physical Plant Maintenance and Planning Office
to plan and monitor activities in the office to foster employees relation , enhance their knowledge and expertise
to improve techniques/strategies and to develop the proper skills needed in the field of infrastructure maintenance to obtain better output.
to have an awareness of changes and current concepts brought about the advance technologies, particularly in the field of construction works.
to solicit feedbacks , comments/suggestions, to continuously improve the quality of service and products.

COMPETENCE

Program: Resource Dev't. Program

Project 1: Human Resource Mgmt. & Devt.
OBJECTIVES
1. Continuous appraisal of
the human resources on
areas identified relevant to
physical plant maintenance;

SPECIFIC ACTIVITIES

a. attendance to
seminars to update the
workers of the current
trends in construction
b. periodic observation
tours of industries
courtesy of the
administration
c. Identify the manpower and skills
needed in the
implementation of
approved projects
d. Assign staff/workers
to different job
assignment in order for
them to acquire multiskills
e. Closely monitor the
execution of projects in
order to fully utilize the
skills of staff/worker
2. to ensure stability and
a. systematic
smooth working relationships coordination from
between and among the
different students
members of the
services group most
management and PPMPO
especially to the office
personnel
of the vice president for
Administration in
Administration plans
and programs of

PERSON/S
RESPONSIBLE
Recommendatio
n of the VP Adm
& PPMPO Head

TIME
FRAME

PERFORMANCE
INDICATORS

Through
out the
year

Number of
seminars
attended

Every end
of the
year

Fieldtrips/retreat

MEANS OF
VERIFICATION
Attendance/
certificates
Attendance

PPMPO Head

Through
Number of multiout the
skilled contractual
semesters employees hired

Employment
contract
executed at
Personnel Office

PPMPO &
Head/Technical
Services
Supervisor

Through
Different
out the
classification of
semesters skills needed in
each project

Accomplishment
Report

PPMPO &
Head/Technical
Services
Supervisor
PPMPO Head

Through
Number of
out the
projects finished
semesters

Accomplishment
Report

Through
out the
year

Accomplishment
report

Monthly meetings

BUDGET

activities
a. maximize the use of
maintenance facilities

4. to implement safety
measures and maintain the
CHSF

b. harmonious
interaction and
socialization between
and among the PPMP0
staffs and workers
transferability of the
CHSF in the PPMPO

Project 2: Educational Support Services

OBJECTIVES
ACTIVITIES
1. To improve the quality of
programs and delivery of the
various educational support
services of the institution

a. to implement the
repair and maintenance
of physical facilities
identified thru
inspection or
reports/request
received from members
of the school
community
b. to implement the
execution of projects
that are approved by
the office of the VP's
and the President
c. to implement the
periodic
repair/replacement of
defective lighting
fixtures (starters, ballast
& busted bulbs) and

PPMPO Head,
Supervisors
PPMPO
personels

PPMPO Head &

Supervisors

Through
out the
year
Through
out the
year

No of issued
facilities

Accomplishment
report

X'mas program &

birthday
celebration

Accomplishment
report

Through
out the
year

CHSF
re-launching

Narrative report

PERSON/S
RESPONSIBLE
PPMPO Head &
Supervisors

TIME
FRAME
End of the
semesters

PERFORMANCE
INDICATORS
Number of
facilities repaired

MEANS OF
VERIFICATION
Accomplishment
Report

PPMPO Head &

Supervisors

Through
out the
year

Number of
projects finished

Accomplishment
Report

PPMPO Head &

Supervisors

End of the
semesters

BUDGET

(see attached
copy)
Number of
lighting fixtures
repaired/replaced
and chairs &
tables repaired

Approved written
request of
projects

2. To strengthen the level of

satisfaction of service
recipient

3. To ensure updated and

adequate holdings in terms
of quality and quantity

repair of classrooms
chairs and tables
d. to implement
approved proposed
projects by the SCC
Officers and other
student services groups
endorsed by the DSA
to the President for
approval
a. To assign an
electrician to render
services from 9:00am to
1:00pm and from
3:30pm to 8:30pm
during school days to
ensure the steady
supply of power
a. To implement the
required systematic
systems and
procedures on the
replacement of nonfunctional equipment
and other holdings

PPMPO &
Head/Technical
Services
Supervisor

Through
out the
semesters

Number of items
per projects
finished

Accomplishment
Report

PPMPO &
Head/Building
Services
Supervisor

Through
out the
semesters

Steady supply of
power during
power cut-off
from NUVELCO
by means of the
Power Generator

Weekly/monthly
obseration report
&
Accomplishment
Report

PPMPO &
Every end
Head/Equipment of the year
Services
Supervisor

No. of functional
& non-functional
equipments

Inventory report

PERFORMANCE
INDICATORS
Needed materials
used during the
presentation

MEANS OF
VERIFICATION
Approved written
request of
material

(see attached
copy)

CREATIVITY
Program: Multidisciplinary Research and Creativity Development Program
Project: Literary, Visual and Performing Arts Project
OBJECTIVES
To provide technical support
to Performing Arts Project

ACTIVITIES
a. To assist in the
project requested and
preparation of materials
needed in the
presentation of

PERSON/S
TIME
RESPONSIBLE
FRAME
PPMPO &
Through
Head/Technical out the
Services
semester
Supervisor

BUDGET

performing artists
COMMUNITY-SUPPORT
Program: CESP and Environment Development Program
OBJECTIVES
ACTIVITIES
PERSON/S
RESPONSIBLE
1. To fully support the
a. To provide materials
PPMPO &
program of the CESP and the and man-power needed Head/Technical
CEMTAR office
in the implementation of Services
projects
Supervisor
2. to sustain the institutions
a. To participate in
PPMPO
advocacy for watershed
maintaining of the
personnels
management
identified forest
reserved areas

TIME
FRAME
Through
out the
semester

PERFORMANCE
INDICATORS
Finished needed
materials in
projects

MEANS OF
VERIFICATION
Approved written
request

Through
out the
semester

Number of planted
trees

Attendance

PERFORMANCE
INDICATORS
Number of request
implemented

MEANS OF
VERIFICATION
Materials needed
during the
activities

CHRISTIAN DISCIPLESHIP
Program: Evangelization Program
OBJECTIVES
ACTIVITIES
1. to strengthen the Apostolic
services of the university
(Campus Ministers
activities )
2. to deepen the Marian
spirituality in school activities

a. To assist in the
preparation of
Eucharistic s
Celebration and other
activities
a. To join with the
administrators,
faculty, ,personnel and
students to institutional
Christian-related
activities

PPMPO
personnels

Through
out the
semester

PPMPO
Personels

Every end Annual retreat

of the
year

Attendance

BUDGET

BUDGET

Prepared by:
Engr. Pascual B. Cabatic
PPMPO Head
Submitted to:
Dr. John Octavios S. Palina
VP for Administration

LISTS OF STAFF, DESIGNATION & QUALIFICACTIONS:

1. Engr Pascual B. Cabatic (Head, PPMPO)
Functions:
a. primarily responsible for the overall functioning and operation of the physical palnt as well as the maintenance services of the university including the work

performance of the
personnel therein
b. oversees activities relative to works involving constructions requested by other offices,maintenance installation and fabrication of all physical facilities in the
university
c. manages & coorinates all activities of the PPMPO & recomends to the President or VP for Adminostration allocation of manpower and other resources as needed
d. proposes, in coordination with the physical plant committee needed reforms in the systems being followed as well as suggests plans needed for total quality control
programs including CHSF guidelines and compliance
e. evalutes the performance of the maintenance personnel directly under his supervision
f. coordinates with and recieves reports from the university housekeeper
g..performs such other duties & functions that are connected with or relation to or arising from the performance of any of the above , and does such other duties and
functions as the President or Vice President for Administration may require him to do from time to time
h. prepares and submits the budget and annual report & other needed reports and plans to the President or Vice President for Administration
2. Mr. Eduardo T. Abungan (Supervisor, Technical Services)
Functions:
a. receives all requests/complaints for repairs, etc and to keep them on file
b. does inspections if directed/requested
c. receives instructions about the work to be done from the head
d. assigns construction workers to their job & monitors performance of the workers especially in the execution in their assigned work.
e. coordinate with the custodian for ordering of materials to be used
f. performs other works that maybe assigned to him by the head
g. submits semestral accomplishment report to the head
3. Mr. Andres T. Tubaran (Supervisor, Materials/Equipment Services)
Functions:
a. custodian of the materials and facilities in the warehouse
b. monitors warehouse stock before requesting materials
c. coordinate with the head & technical supervisor for ordering of materials
d. does housekeeping of the warehouse regularly
e. performs other works that maybe assigned to him by the head
f. submits semestral inventory report of equipments/materials to the head
4. Mr Edilberto A. Suarez ( Supervisor, Housekeeping Services)
Functions:
a. receives all requests/complaints for the cleanliness of the ground & comfort rooms and to keep them on file
b.assigns housekeeping scholars to their job and ensures the cleanliness of the school grounds , classrooms , laboratories, offices and comfort rooms for healthy and
safe campus.
c.monitors defects/damages to fixtures & furnitures in classrooms for all the buildings & endorses the report to the head

d.monitors replacement of all building facilities like busted bulbs , fire extinguishers, electric fans, air conditions , broken windows and record date of replacement
e.monitors performance of regular housekeepers especially in maintaining cleanliness in their respective assigned work areas like comfort rooms , roof of buildings &
ground gardening
f. assists in the campus waste management
g .submits semestral inventory report of all building facilities to the head
5. Regular Employees
1. Rolando Romero , (painter)
2. Damdy Noberte (carpenter)
3. Pio Binwag (electrician)
4. Ventura Tayaban Jr. (electrician)
5. Demetrio Abungan Jr (carpenter)

ENGR PASCUAL B. CABATIC

HEAD OF OFFICE

PLEDGE OF SUPPORT

THIS IS TO CERTIFY THAT WE ARE SUPPORTING ALL ACTIVITIES INCORPORATED IN THE ACTION PLAN 2010-2011

NAME

SIGNATURE

EDUARDO T. ABUNGAN SR
ANDRES T. TUBARAN
EDILBERTO A. SUAREZ
ROLANDO ROMERO
DAMDY NORBERTE
PIO BINWAG
VENTURA TAYABAN JR
DEMETRIO ABUNGA JR

PROGRAMS AND ACCOMPLISHMENTS

A. PROGRAMS
PHYSICAL PLANT , MAINTENANCE AND PLANNING OFFICE
CALENDAR OF ACTIVITIES OF THE PROPOSED PROJECTS
SCHOOL YEAR 2010-2011

Estimated cost
Proposed Projects

1. A-building, L-building., S-building & Gymnasiun

activities:
a. replacement of wiring installation caused by insect
intruders
b. organize circuit distribution due to various installation of
additional electrical fixtures
c. activate inactive branch circuit due to short circuit

Materials

P 939,600.00

Labor
(30% of the cost of
materials)

P 281,880.00

2. Intercom System
activity:
a. check the main board by a qualified intercom technician
in order to revive the previous used numbers (dead
numbers) and make an additional spare dial numbers ready
for connection for future purposes
3. H-building power line
activity:
a. the existing power line supply be installed underground
to avoid power interruption due to falling debris

P 565,095.00

P 169,528.50

6. A-building
activities:
a. repainting
b. renovation of the comfort rooms

Remarks

Summer
SY 2010-2011

Within school year

SY 2010-2011

4. Electrical post
activity:
a. wooden post near the transformer should be removed to
avoid power interruption in case the post will bug down.
5. S building, UB building, & Old Library
activity:
a. painting of the buildings

Date Implemnted

Amount depends on
agreement with PLDT or
SMART telephone
technicians/consultants

Summer
SY 2010-2011

Within school year

SY 2010-2011

P 627,300.00

P 188,190.00

End of the first

semester
SY 2010-2011

P 188,725.00

P 56,617.50

End of first semester

SY 2010-2011

The amount depends on the

agreement with the
NUVELCO

Estimated cost
Proposed Projects

Materials

7. Study area (Infront of the A-Building)

activities:
a. placing of concrete tiles infront of the A building's study
area
b. construction of study area extension from infront of the
A-bldg to S-bldg.
8. Elevate perimeter fence of the college campus (selected
areas )
a. Back of S-bldg
b. Side of Hantson bldg
c. Gym to coop
9. Construction of Proposed

Labor
(30% of the cost of
materials)

P 82,075.00

P 24,622.50

P 118,020.00

P 35,406.00

Engineering Building

10. 144 meter covered walk

activity:
a. construction of a covered walk
Woodshop and APO PILO buildings

Date Implemnted

Remarks

First semester
SY 2010-2011

First semester
SY 2010-2011

Within schoolyear
SY 2010-2011

C/o Administration

P 283,175.00

P 84,952.50

Second semster
SY 2010-2011

P 27,925.00

P 8,377.50

First semester
SY 2010-2011

P 3,000.00

First semester
SY 2010-2011

Contained leaves must be

brought to Masoc

13. gym ceiling construction

End of school year

SY 2010-2011

No final design plan

14. construction of the simulated community health center for

nursing

Second semster
SY 2010-2011

No final design plan

connecting Gate 3 ,

11. Pathwalk of 45 meter length

activity:
a. construction of a concrete tile pathwalk connecting CR in
the D building & Hantson building
12. Removal of the composed Pile
activity:
a. remove the composed pile constructed at the back of the Sbldg & near the CR of the D-bldg

TOTAL

P 2,831,915.00

P 852,574.50

Note:
Activities reccommended by the PACUCOA are not included
Prepared by:
Engr. Pascual B. Cabatic
PPMPO Head
Submitted to:
Dr. John Octavios S. Palina
VP for Administration

B. ACCOMPLISHMENTS