Account groups determine which fields you can configure on the G/L master record.

The standard SAP require at least two account groups, one for balance sheet accounts and one of
the profit and loss accounts.

OBD4 - Define Screen layout per account group (G/L Accounts)

Define Retained Earnings Account

You assign a balance carry forward account to each P&L statement account using an P&L statement
account type. You enter this in the chart of accounts area of each P&L statement account.
At the end of the year, the balance of the P&L statement account is transferred to the retained earnings
account. For each chart of accounts, you can define several P&L statement account types and can assign
them to the retained earning accounts.
The posting key that the system uses for automatic postings is also defined in this activity.
Note
Your specifications are dependent on the chart of accounts.
Prerequisites
You must first enter the chart of accounts in the

chart of accounts list.

Standard settings
Account 332000 has been created under the key "X" for chart of accounts IKR; account 900000 for chart
of accounts GKR.

The document aims to provide details of the configurations required to define the posting periods
for the above scenarios.
Solutions
The configurations for the fiscal year and corresponding period details can be done in SPRO settings as
per details given below:

Path: Financial Accounting >> Financial Accounting Global settings

>> Fiscal Year >> maintain Fiscal year variant (maintain shortened
fiscal year)

Transaction Code: OB29

Scenario 1:

Fiscal Year of organization is same as Calendar Year

In the OB29 initial screen as given below we would need to click on New Entries.

In the new entries screen a new fiscal year variant (it has to be unique) has to be defined, details to be
provided are the description and the indicator Calendar Yr needs to be checked. The changes have to be
saved.

In the above example, each fiscal year of a fiscal year variant uses the same number of periods and the
posting periods always start and end at the same day of the year. As in the above example the fiscal year
is calendar year dependent so it will be 12 posting periods.

Scenario 2:

Organisation follows a Non-Calendar Fiscal Year

When organization follows a Non calendar year fiscal year, the posting periods need to be
defined by assigning ending dates to each period. It can have between 1 to 16 posting periods. If
the non-calendar year does not start at January 1st the periods of the year which belong to the
former or the coming fiscal year must get an annual displacement indicator (-1, +1).
To start in the OB29 initial screen as given below we would need to click on New Entries. In the new
entries screen the details to be entered are Fiscal year variant, description and the no. of posting periods
and special posting periods. The changes need to be saved.

User would then need to go back to the main screen of OB29, and select the new fiscal year
defined earlier and double click on Periods and enter the details as given below.While defining
the periods in the example below assumption is organization uses Apr to Mar posting periods.
The configuration needs to be to cater to the fact that the months which fall in the next (Jan to
Mar) needs to have a year shift indicator -1 maintained as given below.
Another point to note is the day limit for February should be 29 to be prepared for leap years.