Title:

Reports to:
FLSA:
Schedule:

Contract & Grant Manager

Associate Executive Director
Exempt
Full-time

Position Summary:
The Contract & Grant Manager is responsible for submitting and monitoring the compliance of
all contracts (DDD, DVR, DCF) and fee-for-service paperwork. The incumbent will also be
responsible for the administration of brokered service contracts and contractor services (e.g. lawn
maintenance, janitorial services). Additionally, the Contract & Grant Manager will be responsible
for the administration of grants.

Required Qualifications:

Minimum 5 years of recent professional experience in contract administration and billing.

Minimum 2 years of recent professional experience in non-profit funding (specifically DDD,
DVR, DCF) and Fee-for-service structure.

High School Diploma required.

Excellent written and verbal communication skills.
Strong computer skills (PC): Proficient in Microsoft Word, Microsoft Excel, and Therap
Software.
Valid drivers license.
Meet all minimum hiring standards including but not limited to a background check,
MVR, physical and completion of a drug screen with a results negative reading.

Preferred Qualifications:

Associates Degree preferred.

Essential Duties and Responsibilities:

On-going
Ensure all contract submission paperwork is accurate and received annually, by due date.
Ensure contract documents are signed and submitted to appropriate funding source by
due date (e.g. DDD, DVR, DCF, Mercer County).
Prepare and submit quarterly billing for all contracts.
Prepare and submit any contract modifications.
Submit required documents for contract proposals.
Ensure timely submission for billing and vouchers.
Act as liaison between support coordinators, families and state representatives.
Monitor program Levels of Service (LOS) to ensure programs are meeting requirements.
Responsible for the administration of grants (not responsible for securing or renewing
grants).

Fee-for-service
Review individual ISP documents (current group size is 70 individuals).
Ensure that services provided are billable.
Educate staff on what services are to be provided / billed.
Collect and submit individual billing data.

Supervisory Responsibilities
Not applicable at this time
Essential Trainings Requirements:

Agency Orientation
Overview of Developmental Disabilities
Abuse & Neglect
First Aid/CPR
Medication Administration
Crisis Management
Behavior Management
Therap Software
Finance Software

Working Conditions:
A.

How much on-the-job time is spent in the following physical activities?

- - -Amount of time - - Never

Stand
Walk
Sit
Talk or hear
Use hands to finger, handle or feel
Climb or balance
Stoop, kneel, crouch or crawl
Reach with hands and arms
Taste or smell

Sometimes Most of
All of
the time the time

X
X
X
X
X
X
X
X
X

B. Does this job require that weight be lifted or force be exerted? If so, how much and how
often?
Must be able to carry, push, pull, lift up to 25 pounds; with assistance, carry, push, pull, lift up to
50 pounds / Frequency: Sometimes
C. Does this job have any special vision requirements? Check all that apply.
X
X
X

Close Vision (clear vision at 20 inches or less)

Distance Vision (clear vision at 20 feet or more)
Color Vision (ability to identify and distinguish colors)
Peripheral vision (ability to observe an area that can be seen up and
down or to the left and right while eyes are fixed on a given point)

Depth Perception (three dimensional vision, ability to judge distances

and spatial relationships)

Ability to Adjust Focus (ability to adjust the eye to bring an object into
sharp focus)

D. List the specific job duties that require the physical demands selected above.
Moving files, setting up files, filing, and administrative / clerical work
E. How much exposure to the following environmental conditions does
- - - Amount of time - - Never

Wet, humid conditions (non-weather)

Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold (non-weather)
Extreme heat (non-weather)
Vibration

Sometimes Most of
All of
the time the time

X
X
X
X
X
X
X
X
X

F. How much noise is typical for the work environment of this job? Check the
level below.

Quiet
Moderate Noise
Loud Noise
Very Loud Noise

appropriate