Bid Evaluation Report

And
Recommendation for Award of Contract

Name of Project:
Contract Name:
Identification Number:
Date of Submission:

Table 1-Identification
1.1Name of Borrower

GOSL

1.2 Loan/Credit Number

1.3 Date of Effectiveness

1.4 Closing date
a) Original
b) Revised
1.5 Name of Project

1.6 Employer (or purchaser)

a) Name
b) Address

1.7 Contract Number

1.8 Contract description

Supplying & Installation of Lightning Protection

System for Main Building at Teaching HospitalAnuradhapura
The Secretary
Ministry of healthcare & Nutrition, 385,
Rev.Baddegama Wimalawansa Thero Mw.Colombo
10.
THA/AA/27/2010
Supplying & Installation of Lightning Protection
System for Main Building

1.9 Cost Estimate

1.10 Metohd of procurement
1.11 Prior review required
1.12Domestic preference allowed

National Compettive Bidding

No

1.13Fixed price contract

1.14Co financing,if any

Yes

Table 2.Bidding Process

2.1 General procurement Notice
a) First issue date
b) Latest update
2.2 Prequalification
a) Number of firms prequalified
b) Date of Bank no-objection
2.3 Specific procurement notice
a) Name of national newspaper
b) Issue date
c) International publication
d) Issue date
e) Number of firms notified
2.4 Standard Bidding Document
a) title,publication date
b) date of Banks no-objection
c) date of issue to bidders
2.5 Number of firms issued documents
2.6 Amendments to documents,if any
a) list all issue dates
b) date(s)of Banks no objection
2.7 Date of pre-bid conference
2.8 Date minutes of conference sent to bidders and bank

Table 3.Bid Submission and Openning

3.1 Bid submission deadline

a) original date,time
b) extension,if any

3.2 Bid opening date,time

3.3 Record of bid opening,date sent to Bank
3.4 Number of bids submitted
3.5 Bid Validity period(days or weeks)
a) Originally specified
b) Extensions,if any
c) Date of Banks no-objection,If required

Bid Openning Checklist(to be filled out for each bid as it is read out)
Contract ReferenceBid Openning Date:
Time:
Name of Bidder:
a) Is outer envelope of bid sealed
b) Is bid form completed and signed
c) Expiration date of bid
d) Is documentary authority for signing enclosed
e) Amount of bid security(If reqiured)..(state currency)
f) AnySubstitution,Withdrawal, or Modification submitted
g) Describe any alternative bid made
h) Describe any discounts or modification offered:
i) Additional comments (Read out and record model numbers of equipment.)
j) Name of Bidder or Representative present:
k) Total Bid Price:..(list currencies and amounts or percentages)
Signature of responsible official:.Date:

Table 3. Bid Submission and Opening

3.1 Bid submission deadline

a) Original date,time
b) Extentions,if any

3.2 Bid openning date,time

3.3 Record of bid openning,date sent
to Bank

3.4 Number of bids submitted

3.5 Bid Validity period(days or weeks)
a) Originaly specified
b) Extension,if any
c) Date of Banks no-objection,if
requirred

Table 4.Bid Prices(as Read Out)

Bidder Identification

Read-out Bid Price(s)

Name

Country

(a)

(b)

Clarion International Ltd.

Sri Lanka

C.E.L Lanka (pvt) Ltd

Currency(ies)

Discounts
Modifications or
Comments

Amount(s)
Or %
(d)

(c)

LKS

538,000.00

Sri Lanka

LKS

591,070.58

SAW Engineering (pvt) Ltd

Sri Lanka

LKS

620,000.00

Empire Trading Agency

Sri Lanka

LKS

645,284.00

(c)

Table 5. Preliminary Examination

Bidder

(c)

Bid
Security
(d)

Completeness
of Bid
(e)

Substantial
Responsiveness
(f)

Acceptance
for Detailed
Examination
(g)

Clarion
No1
International
Ltd.

No2

No3

Yes

Yes

No

C.E.L Lanka
(Pvt) Ltd

No5

No6

Yes

Yes

Yes

No

SAW
Engineering
(Pvt) Ltd

No7

Yes

Yes

Yes

Yes

Yes

Empire
Trading
Agency

No5

No7

Yes

Yes

Yes

Yes

(a)

Verification

Eligibiliy

(b)

Note:
1. Has not submitted authority for the signature.
2. No evidence for ICTAD registration and clarification should be made.
3. Bid securiry is not acceptable and the bid validity period is aloso less than the reqiured period.
4. Has not given company purticulars and authority for the signature.
5. ICTAD registration has not been updated.
6. Has not submitted authority for the signature.
7. No evidence for ICTAD registration and clarification should be made.

Table 6.Corrections and Unconditional Discounts

Bidder

Read-out Bid Prices

Corrections

Corrected
Bid
Price(s)

Unconditional
Discounts

Corrected/
Discounte
d Bid
Prices

(f)=(c)+(d)(e)
(a)

(i)=(f)-(h)
Currenc
y(ies)

Amount(s)

Comp
utatio
nal
Error
s

Prov
ision
al
sum
s

Percent
age

Amount(s
)

(h)
(b)

(c)

(d)

(e)

SAW
LKS
Enginee
ring
(pvt) Ltd

620,000.00

620,000.00

620,000.00

Empire
Trading
Agency

645,284.00

645,284.00

645,284.00

Clarion
Internati
onal
Ltd.

(g)

C.E.L
Lanka
(pvt) Ltd

LKS

Table 7.Exchange Rates

Currency Used for Bid Evaluation
Effective Date of Exchange Rate
Authority or Publication Specified for Exchange
Rate

Table 8.Currency Conversion (Multiple Currencies)

Specify Evaluation Currency:
Bidder
Currency(ies)
Corrected/Discounted
of Bid
Bid Price(s)

(a)

(b)

Applicable
Exchange
Rate(s)

(c)

Evaluation Currency
Bid Price(s)
(e)=(c)x(d)

(d)

Total Bid
Price
(f)

Note:

Table 9.Currency Conversion (Single Currency)

Bidd
er

(a)

Correccted/Disc
ounted
Bid Price (in
specified
currency)

Payment Composition

(b)

(c)

Curren
cy of
payme
nts

Perc
ent
of
total
Bid
Price
(d)

Excha
nge
rate
used
by the
Bidder

Amoun
t in
evaluat
ion
Curren
cy
(e)=(b)x (f)
(d)

Amou
nt in
curren
cy of
payme
nt

(g)=(e)
x(f)

Exchan
ge rate
for
Evaluat
ion

(h)

Evaluation
Currency
Bid
Tot
Prices al

(i)=(g)x
(h)
(j)

Table 10.Additions,Adjustments, and Priced Deviations

Bidder
(a)
Clarion
International
Ltd.
C.E.L Lanka
(pvt) Ltd
SAW
Engineering
(pvt) Ltd
Empire
Trading
Agency

Corrected/Discounte
d Bid Price
(b)
-

Additions

Adjustment

(c)
-

(d)
-

Priced
Deviations
(e)
-

620,000.00

620,000.00

645,284.00

645,284.00

(f)

Table 11.Qualification of lowest Evaluated Bidder

Requirement in the bidding Document
Schedulle of Key Personal
1. Work supervisor with more than 5 yrs
Experience

Bidders Qualification /Experience

Key persons experience is not clearly
mentioned.Clarrification shall be made.

Table 13. Proposed Contract Award

1. Lowest Evaluated Responsive bidder

a) Name
b) Address
2.If bid submitted by Agent,list actual supplier
a) Name
b) Address
3. If bid from joint venture, list all partners, Nationalities, and
estimated shares of contract.
4. Principle country(ies) of origin of Goods/Materials
5. Estimated date (Month, Year) of contract signing.
6. Estimated delivery to project site/completion period
7. Bid Price(s)(Read-out)
8. Correction for Errors
9. Discounts
10.Other Adjustments
11.Proposed Award

SAW Engineering(Pvt) Ltd

No.52,Makola
North,Makola,Kiribathgoda
-

Currency(ies)
LKS
LKS
LKS
LKS
LKS

Amount(s) or %
620,000.00
620,000.00