XIME

XAVIER INSTITUTE OF MANAGEMENT AND

ENTREPRENEURSHIP
SUMMER PROJECT GUIDELINES - BATCH 20

INTRODUCTION
The first year of the PGDM Programme covers foundation courses imparting to the students
insights into the essential areas of business. At the end of the first year, the student is
required to undertake a project of 8 weeks duration in the intervening summer. This helps
the student to put the theory he / she learnt in the first year into practice or get an insight into
how an organization functions.
OBJECTIVE
The primary purpose of the summer project is to give the students first-hand experience of
working in an organization while testing their theoretical knowledge against practical
situations. This vital ingredient of the course leaves the students with a clearer perspective
of their goals and thereby in a better position to choose their area of specialization.
DURATION
The students will work full time on the project work for 8 weeks during May / June.
PROCEDURE
1. The students will carry out the assigned project for 8 weeks between 28 April 2015
and 30 June 2015. (Please note college reopens on I July and all must attend college
on that day. Summer Project duration has to be adjusted accordingly)
2. The organizations are requested to provide the project title / project in brief to the
selected student so that the student comes prepared for the Project Work.
3. The area of project could be in any one or a combination of the following functional
areas:
HRD, Finance, Marketing, Systems, POM or International Business
4. Immediately on joining for the project work, the student is required to fill and send
the Reporting Form (Annexure-1) to Dr. K B Vijayakumar, Summer Project
Coordinator duly approved by the reporting executive of the organization.

5. The student and the nominated reporting executives are required to determine the
Title and scope of the project considering the fact that total duration of the project is
8 weeks.
6. If certain confidential data / information cannot be put in the report, the organization
is requested to indicate the same to the student and make suitable assumptions so that
this process will not affect the progress and completion of the project.
7. The student will provide the draft report to the Project Guide of the organization and
the faculty guide of XIME who will go through it and approve it for finalization. The
institute will accept only the approved Project Reports.
8. One copy of the finalized report is to be submitted to the organization and it will be
appreciated if the students are provided with an opportunity to make a presentation of
their findings and recommendations to the senior level executives of the organization
in the respective functional areas. They will also be giving a presentation to a
committee headed by the faculty guide at the institute.
9. The Guide to whom the student is attached during the project duration is required to
assess the students performance during the project in the Feedback Form
(Annexure III) and to please send it directly to Dr. K B Vijayakumar, Summer
Project Coordinator, XIME, Electronics City, Phase II, Hosur Road, Bangalore
560100.
10. The organization is requested to provide stipend wherever applicable or
reimbursement of expenses if any incurred in connection with the project work
subject to the policy of the organization
Faculty Guide
Students should inform the title of their project and functional area (HR, Marketing, Finance,
etc.) to Summer Project Coordinator. He will assign a Faculty Guide to each student. The
students are advised to contact the respective faculty guide for any clarification with respect
to the project work.

PROJECT REPORT WRITING

The students have to submit 2 copies of the final report in the following the format as
specified below:
PART 1: PREPATORY PART
1. Title fly page (only the title of the Project)
2. Title Page. (Title, name of the Student and the date of submission)
Please note that the Title has to be followed by the statement A Project Report submitted
in partial fulfillment of the requirement for the award of Post Graduate Diploma in
Business Management.
3.

Certificate (see Annexure - II)

4.

Acknowledgement

5.

Contents

6.

List of Tables

7.

List of Figures

8.

Abbreviations (if any)

9.

Executive Summary
a. Objective
b. Results
c. Conclusions
d. Recommendations
PART 2: MAIN BODY
Students can follow their own style of writing the main body, however the following
guidelines need to be kept in view:
1. Introduction
a. Background
b. Objectives
c. Assumptions
2. Methodology
3. Results and discussions
4. Limitations
5. Conclusions and recommendations

PART 3: APPENDED PARTS

1. Format of the questionnaires used
2. Supplementary information such as the history of the organization, hierarchy,
functions etc.
3. Discussions on the methodology used for data analysis (if advised by the Faculty
Guide)
4. References (mandatory) only the list of published articles, books and similar
materials referred for the project report. A standard referencing system such as the
Harvard Style, APA Style or MLA Style should be used.
GENERAL NOTES
1. All the Tables should have proper headings, source and number.
2. Wherever necessary, proper notes have to be given for the table.
3. All the Figures should have proper headings
4. Data used in the Table need not be shown in the Chart, and similarly data shown in
the Chart need not be repeated in the Tables.
5. Main body should be pertinent to basic research problems. All other information
needs to be reserved for Appendices. If need be, gist of it can be given as a footnote.
6. All chapters, appendices and references should begin on a fresh page.
7. Please take utmost care for the grammar and spelling.
8. The report should be on an A4 paper, 1 line spacing with 1 margin on all sides.
9. Font used should be Times New Roman size 12 pt.

ANNEXURE I

XIME

XAVIER INSTITUTE OF MANAGEMENT & ENTREPRENEURSHIP

Electronics City, Phase-II, Hosur Road, Bangalore 560 100
Tel : 080-2852 8477 / 2852 8597 / 598 / 732 Fax : (080) 2852 0809
E-mail : xime@xime.org Website : www.xime.org

______________________________________________________________________

SUMMER PROJECT MAY / JUNE

REPORTING FORM
NAME OF THE STUDENT: _______________________________________________
AREA OF SPECIALISATION: ______________________________________________
NAME & ADDRESS OF THE ORGANIZATION:_______________________________

PROJECT IN THE AREA OF: _______________________________________________

NAME & DESIGNATION OF PROJECT CO ORDINATOR AT THE
COMPANY:______________________________________________________________
TEL NO : ____________________________ FAX NO: ___________________________
E-MAIL: _________________________________________________________________
DATE OF REPORTING FOR THE PROJECT: _________________________________
OFFICE WORKING HOURS: ______________________________________________
______________________________
SIGNATURE OF THE STUDENT
DATE:_____________________

____________________________
SIGNATURE OF THE
SUPERVISOR / CO-ORDINATOR
DATE: _____________________

Note:The student must get this signed on the very first day of reporting itself & mail it promptly to:
Summer Project Coordinator
XIME, Bangalore.

ANNEXURE II
Format of the Certificate

Certificate
I hereby affirm that this project report titled ________________________________ being
submitted to the Xavier Institute of Management and Entrepreneurship, Bangalore in partial
fulfillment of the requirement for the award of the Post Graduate Diploma in Business
Management is bona fide work carried out by me.

Bangalore

Student Name

Date

Signature

Forwarded by

Project Guide

Project Guide

XIME

Organisation

ANNEXURE III

FEEDBACK SHEET
(Confidential)
Students Name: _____________________________________
Project Title (s): ____________________________________________________
Duration of the summer project: From ______________________ To _________________
Kindly give your assessment on the following parameters (Please tick mark)

7
Parameter

1. Punctuality
2. Clarity of the Student
about the project

Excellent

Poor

4. Preparation for the project

as could be seen by his/her
work

5. Eagerness to learn

6. Conduct & Behaviour

7. Content of the project

report

8. Presentation style of the

report

9. Usefulness of the report to

The organization

10. Overall Performance

3. Seriousness with which

the study was conducted

Any other comments: ______________________________________________________

Signature

:_________________

Name

:_________________

Designation

:_________________

Please send this directly to:

Dr. K B Vijayakumar
Summer Project Coordinator, XIME
Electronics City, Phase II,
Hosur Road, Bangalore 560 100
Email id: vijayakumar@xime.org