Project Summary

Project Title: Elementary School Building Project

Project Location: Mizan Tefferi
Total project cost:
Direct Project beneficiaries: .. (To be estimated)
Indirect Project beneficiaries: .. (To be estimated)
Responsible agency: Local Community, zone education office and School Project Community
Committee
Implement agency: School Project Community Committee and Mizan Tefferi youth association
Project time frame: Start from securing of funding
Contact Person: School Director
Targeted groups: Students, teacher, administrative staff and community in general
Funding Agency: Non governmental organization and School community
1. PROJECT AREA BACKGROUND AND JUSTIFICATION
Mizan Tefferi youth association gives vulnerable communities the opportunity to take charge of
their future by sharing information about education, training, and the provision of appropriate
tools and skills to sustain children and the community towards self-sufficiency, holistic, and
productive balanced lives. Mizan Tefferi youth association is inspired to support the vulnerable and
underprivileged people in the community via the local people who are neighbors, friends and
part of the community. Children are given the tools and support to attend schools and get
involved in creative and nurturing activities. Mizan Tefferi youth association is a legally registered
and licensed association by the sub city administration office for non-profit organization. Mizan
Tefferi youth association is able to raise money from the public and income generating by

themselves as well as government and foundation grants. Our non-profit organization is

dedicated to aiding those less fortunate with the focus on vulnerable children. Mizan Tefferi youth
association operates as an independent non-profit and non-governmental organization. Its purpose

includes providing a valuable education to poor and underprivileged children of the city.
There are significant educational challenges in Ethiopia. Although efforts have tried to
universalize access to Elementary education, current national figures demonstrate that only 60%

of children are enrolled, with a teacher-student ratio of 1 to 72. Improving educational quality is
a major goal which could depend on the pedagogical approach and curriculum structure. There is
also a widespread lack of access to resources (including textbooks and extra-curricular learning
materials).
Mizan Tefferi town is 750km away from Addis Ababa, capital city of Ethiopia. Based on the
1985 (1994) (most recent) Population and Housing Census, the population projection for 2003
for the wider Mizan Tefferi district was estimated at 297,993 people, the majority (73.21%) of
whom live in the rural areas surrounding the town centre. Agriculture is the backbone of this
rural area as most farmers subsist on small individual plots producing coffee, fruit, maize, potato,
teff, barley, wheat and legumes and/or tend small numbers of livestock goats, sheep, or cows. It
is divided into ten different districts known as Kebeles.
Despite various endeavors made by town administration to minimize socio-economic problems
of the town, it is difficult to expect a tremendous impact because of the extent and complexity of
the existing problems has been deeply rooted for decades.
Families and guardians of orphans and vulnerable children in the project areas have very poor
living conditions. Most of the families with children do not have the economic capacity to fulfill
the minimum survival needs of the children. Inadequate access to food and poor nutritional status
is a major problem of underprivileged children. This pushes many of them into unhealthy coping
mechanisms and survival strategies like begging, prostitution, theft, child labor or migration.
Many orphans drop out of school, because of their inability to buy school uniforms. Moreover,
the poor clothing of orphans leads to poor self esteem and lack of self confidence. Education is
another area in which orphans and vulnerable children have a problem. It is found that initial
school enrollment is one of the most serious problems for underprivileged children in Mizan
Tefferi.
There are eight schools in Mizan Tefferi although the schools enrollment from the town and its
surrounding villages has dramatically increased in recent years, the schools are in a tragically
poor state and in fact some of them could hardly qualify as schools. For these schools to function
effectively, they need immediate attention. Most of these schools do not have enough classrooms
and the students attend their lessons outside either under trees or under a makeshift shade. Those
who are privileged enough to get classrooms have no desks or any type of sitting furniture and
they attend their classes either sitting on the dirt floor or squatting on pieces of rocks.

The Mizan Tefferi Elementary School Project is undertaken by the Mizan Tefferi youth association
in response to the need in Mizan Tefferi for a modern elementary school.

2. BENEFICIARY (TARGETED GROUPS)

The direct beneficiaries of this project are: students and teachers
The indirect beneficiaries of this project are
community as whole and the country
3. OBJECTIVES OF THE PROJECT
To build teaching class room and full filling materials. The aims of the project will be to achieve
the following general and specific objectives.
3.1 General Objectives of the Project
Promote the achievements of the students and production of competitive and productive
citizen in the school through compensating teachers, student and class size ratio.
Mobilize the community to be the problem solver of their environment by reading and
referring their life
To upgrade the school
3.2 Specific Objectives of the Projects
improve the pupils education
full filling the school class room
build up the strong acquisition of information
4. EXPECTED OUTPUTS AND BENEFITS
As a public wealth the whole society at large will benefit universally and enormously.
Hence, just to mention only the immediate visible benefit include:
A school with 1-10 classrooms would be constructed
School will be opened and upgraded near communities.
Distance from home to school and vice versa that threatens girls security will be safe:
The increased number of schools near the community will improve gender equity

 Enrollment rate will increase in the town

Dropout rate will be reduced
Literacy rate will improve yielding its won return in the creation of a more conscious and
responsible and gainfully employable citizens.
Many children will have access to printed knowledge, new skills, and technologies that
could improve.

5. PROJECT ACTIVITIES WITH CALENDAR

In the process of achieving the above intended objectives of the projects the following are the
specific activities to be performed during the project life time
No

Activities

Quantity

Responsible
body

Time of accomplishments
Sep.

5
6

Project
committee
establishments
Preparation of
project
proposal
Identification
of relevant
funding source
other than the
youth
association
Submitting the
project for city
administration,
education
office and
funder
Mobilize
community
Preparation of
implementatio

School
improvemen
t committee
Project
committee

Remark
s

Oct. Nov. Dec. Jen.

Accordingl
y

Project
committee

Project
committee

Accordingl
y
1

Project
committee
Project
committee

n plan
Purchasing
necessary
materials and
starting
building
Undertake
monitoring and
evaluation

Project
committee

Project
committee
and woreda
education
office
Project
committee

Reporting

6. PROJECT INPUTS
Project estimated a cost and financial analysis in order to fulfill the library with reference books
and important equipments the following inputs are require and project cost break down are listed
below
I. Different Reference Books
No

1
2
3
4
5
6

Item

Quarry stones
9x9 ft, 2 Lorries
Quarry Stones
6x9 ft, 4 Lorries
Murram, 8
Lorries
Hardcore, 6
Lorries
Metal Bars
Cement X 136
Bags
Sand X 7
Lorries

Quantity

Estimated cost

350

Unit price
ET
Cent
B
142 -

400

150

150

350

200

200

200

100

100

50
200

100
100

100
100

Total
142

Total price
ETB
Cent
s
50,00 0
60,00 0
70,00 0
20,00 0
5000
20,00 0

Total
50,000
60,000
70,000
20,000
5000
20,000
225,000

 Ballast X 4
Lorries
Windows
(metal) X 5
pieces
Window Panes;
Translucent X
20 pieces
Translucent X
42 pieces
Steel Door X 1pc
Galvanized Iron
sheets Gauge
30, 2m X 48
Pieces
Ridges Gauge
30X 7 Pieces
Ordinary Nails
4' X 20 kg
Ordinary Nails
6' X 20 kg
Ordinary Nails
2' X 10Kgs
Roofing Nails X
15 Kgs
Building Wire X
20 Kgs
Timber 4 X 2
Inches -500 ft
Timber 3 X 2
Inches- 290 ft
Electric cable
Wires and
accessories
Paint work
Desks (45)

Labor
a) Skilled
*Fore man -1-60 days
*Masons / carpenter 2
For 50 days
*Engineer (10 days)
b) Unskilled
* 10 persons per day for
42 days X
Sub-Total
Contingencies (10%):

No

Item

Quantity

Estimated cost

350

Administration
allowance -60 days
Accountants Fee

Unit price
ET
Cent
B
142 -

400

150

150

Audit Fees

350

200

200

stationary

200

100

100

Monitoring and
evaluation(6 members
transport car
hire/Mileage) Office
to project site is about
40 Km 2 ways for 60
days
Miscellaneous
expenses (plague, T
shirt etc.
Sub-Total
Contingency (10%)

50

100

100

200

100

100

Total
142

Total price
ETB
Cent
s
50,00 0
60,00 0
70,00 0
20,00 0
5000
20,00
0

Total
50,000
60,000
70,000
20,000
5000
20,000

225,000

Sub Total
Grand Total

BUDGET SUMMARY
Total cost of project = 15784.3
Less contribution by parents and other locals = 3597.0
Amount requested from ODFL 12,187.3

7. ORGANIZATION AND ADMINISTRATION OF THE PROJECT

The city school improvement committee will be responsible for the success of the project by:

Coordinating and implementing the activity

Making legal text by concerned agency
Regular financial labor and other resources
Identifying who will produce the project and for when will be sent

The School Management

Normally the school management will facilitate the smooth running of the project particularly
Be committed for every activity around the project
Searching fund raising

Woreda Education Office

Guide and give direction for success on quality of education
Facilitate communication with donors
Coordinate other supportive partners
Donors
Help the school by donating money according to the project report

8. MONITORING AND EVALUATION

The supply of the necessary materials will be monitored and evaluated by active involvement of
school management, woreda education office, zone educational department and funding agency.
In this regard any stockholders of the project will have unreserved right to supervise both finical
transaction and physical resource quality. So, transparency and accountability will be the most
credible value that implementing and body follows.
There will be a continuous process of assessment to monitor the progress of the project.
There will be a monthly reporting of all activities of the project.
The accomplishment of the major activities of the program will be presented to the board
every three months of the board meetings;
There will also be an annual review meeting with the major stakeholders of the project.
A system of monthly, quarterly and annual reports to the relevant government and funding
agencies will be carried out every year. This will facilitate ongoing monitoring throughout the
life of the project. Monitoring will verify if the project is being implemented as planned and
ensure that project targets and objectives are met.

9. ASSUMPTION AND RISK

The following are taken in to consideration for smooth implementation of the intended full filling
library reference books and library materials project.
No one will stand in apposition against development of projects at project area
All expected finical sources will take commitment to finance the project
Participation of local community will be recognized and evokes other stockholders of the
project
Local fund raising committee will continue the already launched finance mobilization
The efforts of all concerned local government sectors will not be ceased as they are
responsible and accountable to tackle the school facility problems
Donors may be submit finance on time
Project committee may lay to give attention to work

10. THE PROJECT SUSTAINABILITY

Consistent with government policy, educational quality indicators such as student books ratio,
student desk ratio, student teacher ratio etc. to ensure this and to have overall societal change full
filling different resources in the school, particularly library reference books and materials will
provide quality education. School community, woreda education office, the school and cluster
resource center school as well as the relevant stakeholders will work together to realize the
consistency.