ARTS & CRAFTS SOCIETY

PROPOSAL
MEMBERS INTERACTION THROUGH
WEEKLY CLASSES
JUNE 2015

Submitted by,
_________________
(Tan Jia Yi)
Organizing Secretary

Confirmed by,
________________
(Tan Yuen Huey)
Organizing Chairperson

Review by Advisor,
_________________
(Ms Chan Jer Jing)
Advisor of Society

Checked by,

Approved by,

(Ms Alice Lim Bee Chee)

DSA Officer

(Mr Chiang Jeng Fong)

Head of DSA

Content:

Page
Details of Activity

Organizing Committee List

Organizing Committee Chart

Constitution of Tasks and Responsibilities

Budget of the Activity

Note

Details of Activity:
Name: Members Interaction through Weekly Classes Project
Date
Saturday 4th
July (week 4)
Saturday 11th July (week 5)
Saturday 25th July (week 6)

Time
10.00am 12.00pm
10.00am 12.00pm
10.00am 12.00pm

Venue: To be confirmed by DSA

Objective: 1) To raise fund for next activities.
2) To prepare a platform for all the members to interact
3) To give a chance for all students to share their skills and knowledge on
arts and crafts.

Description:
This 3-lesson weekly class is opened to all members. Members who
have any arts and crafts skill can take this chance to be a teacher for our arts n crafts
class. There will be three teachers for the 3-week class. The lessons being taught will
be based on their preference. The classes will be conducted in English and Mandarin.
For the members, they will only be charged for the cost of the materials
and RM5.00 for registration fee. The cost of the materials may be varied as it depends
on the projects being taught in that particular week.
A registration booth will be held to recruit participants. For the first
lesson, those members or non-members who are interested may register themselves at
the booth. For the following lesson, those who are interested may register before the
previous class ends. Pre-registration is encourages as it will help us to prepare the
materials.
Target : At least 20 participants per class.
Promotion & Publicity :We will send out email to all our members and paste out the
notice to inform theme about the weekly class.

UTAR Perak Campus Member Interaction Through Weekly

Classes Project
Organizing Committee
Position

Name

Student ID no.

Organizing Chairperson

TAN YUEN HUEY

1401644

Contact
Numbers
019-6995796

Organizing Secretary

TAN JIA YI

1405168

012-9523580

Organizing Treasurer

LIM WAN THING

1404210

016-6268346

Organization Chart
Organizing
Chairperson

Organizing Secretary

Organizing Treasurer

Constitution of Task and Responsibilities

All the organizing committee members are to coordinate among themselves to ensure
every program runs smoothly.
Organizing Chairperson
1. To chair all meetings and make final decisions for the entire program.
2. To oversee and ensure all duties of committee members are completed in
correct manner.
3. Organizing chairman reserves the right to dismiss any organizing committee
member who does not perform accordingly before and during the event.
Warning will be issued before the dismissal takes place.
Secretary
1. To prepare correspondence, such as letters, proposals, minutes and other
documents.
2. To collect time tables and details from all committee members to prepare a
contact list.
3. To call all meetings.
4. In charge in confirmation of all applications.
Treasurer
1. To control the account with a given budget.
2. To prepare a complete account with all receipts and documents attached.
3. To prepare a claim form.
4. To be in charge of claims that will be submitted with supporting documents
such as receipts, bills etc.
5. Treasurer reserves the right to reject bills without supporting documents.

Budget of the Activity

UTAR ARTS AND CRAFTS SOCIETY (PERAK CAMPUS)

BUDGET FOR WEEKLY CLASSES

Date: 4 July -18 July 2015
Time: 10.00am-12.00pm
Venue: BLOCK B
th

th

Particulars

Note

INCOME
Participating fee:
Member

Amount
(RM)

N1

TOTAL INCOME
EXPENDITURE
Lesson 1 (Headphone holder)

300.00

300.00
N2

66.00

Lesson 2 (Purse)

33.50

Lesson 3 (ID card holder)

86.00

TOTAL EXPENDITURE
SURPLUS
Prepared by,
_________________
(Tan Jia Yi)
Organizing Treasurer

Total
Amount
(RM)

185.50
114.50
Confirmed by,

________________
(Tan Yuen Huey)
Organizing Chairperson

Review by Advisor,
_________________
(Ms Chan Jer Jing)
Advisor of Society

Checked by,

Approved by,

(Ms Alice Lim Bee Chee)

DSA Officer

(Mr Chiang Jeng Fong)

Head of DSA

Note 1
Income Amount (RM)
Member participating fees (RM4.00 x 20+RM5.00 x 20

300.00

+RM6.00 x 20)
TOTAL

300.00

Note 2
Teaching Material
Lesson 1 (Headphone holder)
Woven cloth (RM2.80X20)
String (RM1X10)

Amount (RM)
56.00
10.00

Lesson 2 (Purse)
Cloth (RM 6.5X3)
Eyes (RM0.20X20)
Zip (RM0.50X20)

19.50
4.00
10.00

Lesson 3 (ID card holder)

Woven cloth (RM2.80X20)
String (RM1X10)
Plastic card (RM1X20)

56.00
10.00
20.00

TOTAL
185.50
Teaching material is use for teaching members art craft