Republic of the Philippines

University of Southeastern Philippines

Bo. Obrero, Davao City

STUDENT HANDBOOK

I. GENERAL INFORMATION
A. USeP HISTORY
Batas Pambansa bilang 12 which was passed on December 15, 1978 created the University of
Southeastern Philippines (USP).
The University of Southeastern Philippines became operational in 1979 integrating the Mindanao State
University in Davao, (MSU-Davao), now College of Development Management; the University of the
Philippines Master of Management in Davao (UPMMPD) now Graduate School; the Davao School of
Arts and Trades (DSAT) which became the core of the College of Engineering, the College of Technician
Education and Technology, and the College of Education, and the Davao National Agricultural School
(DNRAS) now the College of Agriculture.
The USP is the only state University in Region XI. It has four campuses namely Mintal, Obrero, Tagum
and Mabini. Its main campus is Mintal which is 15 kilometers away from Obrero Campus, both are in
Davao City. Tagum campus is in Apokon, Tagum, Davao Province along the road to Cagayan de Oro and
to Davao Oriental on the other. It is highly accessible to the national roads leading to Bukidnon, Region
X and to Cotabato, Region XII. Twenty-six kilometers farther towards Mati, Davao Oriental is the
Mabini Campus in Mampising, Mabini, Davao Province which houses the Secondary Laboratory School
and the College of Agriculture.
B. OBJECTIVES
The University of Southeastern Philippines, like all universities everywhere else, is an institution of
higher learning. That is, it offers collegiate and graduate level education. It is assigned the dual function
of (1) an active social critic and (2) an active agent in carrying out our national development goals.
Section 3 of Batas Pambansa bilang 12 provides that the University shall have the following functions:
1. To provide programs of instruction and professional training primarily in the fields of science and
technology, especially in Medicine, Agriculture, Forestry Engineering and Industrial Fields;
2. To promote advanced studies, research, extension services and progressive leadership in science,
agriculture, forestry, needed in the socio-economic development of Davao and Mindanao;
3. To develop courses at the graduate level among its field of specialization to respond to the needs
of development workers in the academic community of the region;
4. To provide non-formal education and undertake vigorous extension and research programs in food
production, nutrition, health and sports development; and
5. To offer scholarships and/or part-time job opportunities to deserving students from low-income
families.

C. UNIVERSITY ORGANIZATIONAL STRUCTURE

D. THE ADMINISTRATIVE COUNCIL

Administrative Council is composed of the President as Chairman ex-officio, the deans, directors,
chairmen, administrative officers and coordinators of the various academic units of the University.
The Administrative Council shall:
1) Consider matters of policy and report on the state of the University in the meeting of the Council;
2) Decide cases of discipline in accordance with the rules and regulations promulgated by the Council
on this subject;
3) Act for and on behalf of the Academic Council in matters expressedly delegated to it by that body
and in such other matters requiring immediate action; and
4) Act as a committee in all matters not falling within the jurisdiction of the other committees of the
Council.
ADMINISTRATIVE COUNCIL MEMBERS as of May 2012
President and Chairman
Dr. Perfecto A. Alibin
Vice President for Academic Affairs

Dr. Marcelo Angelia

Vice President for Administration
Dr. Rodulfo C. Sumugat
Vice President for RD & E/MCPS
Dr. Sophremiano B. Antipolo
BOR/University Secretary
Dr. Marnie Grace Sonico
DEANS:
College of Education
Dr. Bonifacio Gabales
College of Arts and Sciences
Dr. Eveyth Deligero
College of Governance and Business CGB
Dr. Sherlito Sable
College of Technology
Dr. Anweda Mina
College of Engineering
Dr. Lyndon Rosello Roble
Institute of Computing
Dr. Tamara Cher R. Mercado
Tagum Campus
Dr. Magdalena Licas
Mabini Campus
Dr. Ireneo Amplayo
Bislig Campus
Mr. Segundino Hernandez
School of Applied Economics
Dr. Agustina Tan-Cruz
CHANCELLOR:
Tagum Mabini Campus
Dr. Ceferino T. Bastian
DIRECTORS:

Research Division
Dr. Helen B. Pondevida
Extension Division
Prof. Carmelita Martinez
University Guidance and Testing Office UGTO
Ms. Emily Madrona
University Registrar
Ms. Vic Jean Soller
University Planning Office UPO
Prof. Rosfe Corlae Badoy
Office of Alumni & Development
Engr. Angel De Vera
PDPO
Arch. Ramon Tanglao
University Library
Ms. Resty Macarayo
Evening Program
Dr. Milagros D. Arquillano
Office of Students Service OSS
Ms. Susan D. Villarente
Institute of Languages IL
Dr. Patricia O. Elbanbuena
ETEAAP
Prof. Liza Asombrado
University Sports Office
Prof. Jolly Laboy
OTHER OFFICIALS OF THE ADMINISTRATION:
Chief Admin. Officer (Finance)
Ms. Maria Luisa Faunillan
University Medical Officer
Dr. Zenaida D. Talattad
PIO

Ms. Melanie Pagkaliwagan

Admin. Officer V (HRD)
Ms. Marivic Dumaran

E. THE UNIVERSITY SYMBOL

The Philippine Eagle, university symbol, stands for the ideals and aspirations of the University of
Southeastern Philippines.
The eagle represents the rarity of those who belong to the first state University in Region XI. It signifies
far-reaching vision of the future and the eagles talons exemplify the strength of the University of
Southeastern Philippines.
The legendary height of Mt. Apo stands for the strong will of the Universitys constituents to rise above
the ordinary. Its breadth indicates USPs desire to reach across all the regions concerns.
F. COURSES OFFERED/ACADEMIC PROGRAMS
COLLEGE OF ARTS AND SCIENCES (CAS)
Programs Offered
Master of Science in Biology
Master of Science in Applied Mathematics
Master of English in Applied Linguistics
Bachelor of Arts in English Language
Bachelor of Arts in Literature
Bachelor of Science in Biology
Bachelor of Science in Mathematics
Bachelor of Science in Statistics
Areas of Expertise
Biology
Chemistry
English Language
Literature
Mathematics
Statistics
COLLEGE OF EDUCATION (CED)
Programs Offered
Doctor of Education Major in Educational Management
Master of Arts in Teaching Mathematics
Master of Education

Major in:
(a) Educational Management
(b) Guidance and Counseling
Master of Education in Language Teaching
Major in English
Master of Arts in Science Teaching
Major in:
(a) Biology
(b) Physics
Master of Education in Alternative Learning Systems
Master of Education in Instructional Leadership (via eLearning and distance education)
Master of Education in Special Education
Bachelor of Elementary Education
Bachelor of Elementary Education in Special Education
Bachelor of Secondary Education
Major in:
(a) Mathematics
(b) Biological Science
(c) English
(d) MAPEH
(e) Technology and Livelihood Education
One-year Certificate in Teacher Education with concentration in Elementary, Secondary
and Tertiary
Areas of Expertise
Teacher Education
Special Education
Elementary Education
Secondary Education
COLLEGE OF ENGINEERING (CE)
Programs Offered
Master of Engineering Program (MEP)
Major in:
Civil Engineering
Electrical Engineering
Electronics and Communications
Engineering
Mechanical Engineering
Energy Technology
BS Civil Engineering
BS Electrical Engineering
BS Electronics and Communications Engineering
BS Mechanical Engineering
BS Geodetic Engineering
BS Mining Engineering

BS Geology
BS Mechanical Engineering Ladderized Curriculum
Areas of Expertise
Civil Engineering
Electrical Engineering
Electronics and Communications Engineering
Mechanical Engineering
Geodetic Engineering
Mining Engineering
Plumbing
Geology
Geotechnical/soil engineering
Refrigeration and air-conditioning
COLLEGE OF GOVERNANCE AND BUSINESS (CGB)
Programs Offered
Obrero Campus
Doctor of Philosophy
Major in:
(a) Development Administration
(b) Development Research and Administration
(c) Organization Studies
Master of Business Administration
Master of Science in Development Administration
Master of Science in Development Communication Management
Master of Public Administration
Master of Science in Environmental and Resource Management
Master of Science in Local and Regional Governance
Bachelor of Science in Business Administration
Bachelor of Science Entrepreneurship
Mintal Campus
Bachelor of Science in Agribusiness Management
Bachelor of Science Community Development
Bachelor of Science in Public Administration
Areas of Expertise
Quality Assurance in Public Service
Urban and Rural Development Planning
Policy Analysis
Development Research
Project Evaluation and Analysis
Program Design and Implementation
Community-based Resource Management

 Knowledge Management
Conflict and Negotiation Management
Planned Change in Development
Qualitative and Quantitative Decision Making
Social Entrepreneurship
Cultural Modification
Social Marketing
Organizational Analysis
Networking and Resource Mobilization
Organizational Culture Modification
Strategic Human Resource Management
Conflict Management
Strategic Planning
Business Planning
Value Chain Research
Enterprise Development
Project Development and Evaluation
Marketing Planning
Operations Research
Quantitative Farm Management
Industry Analysis
Business Communication
COLLEGE OF TECHNOLOGY (CT)
Programs Offered
Master of Industrial Technology
Master of Vocational Education
Bachelor in Computer Technology
Bachelor of Industrial Technology
Major in:
(a) Automotive
(b) Civil Construction
(c) Electrical
(d) Electronics
(e) Mechanical
(f) Refrigeration and Airconditioning
Bachelor in Technology Teacher Education
Major in:
(a) Automotive
(b) Mechanical
(c) Electrical
(d) Electronics
(e) Computer Technology
(f) Civil Technology
(g) Heating, Ventilating and Airconditioning
Diploma of Technology
Major in:

(a)
(b)
(c)
(d)
(e)

Automotive
Electrical
Electronics
Mechanical
Refrigeration and Airconditioning

Areas of Expertise
Vocational-Technical Education
Automotive
Civil Construction
Electrical Technology
Electronics Technology
Mechanical Technology
Refrigeration and Air-conditioning Technology
Installation and Commissioning of Computer Machines
Computer Maintenance and Troubleshooting
Programming Systems and Program Design Development
INSTITUTE OF COMPUTING (IC)
Programs Offered
Master of Science in Information Science
Master of Science in Library Information Science
Bachelor of Science in Computer Science
Bachelor of Science in Information Technology
Areas of Expertise
Digital Image Processing
E-Learning
Information Systems Development
Information Systems Planning
Microcontroller Programming
Mobile Applications Development
Multimedia Systems
Software Engineering
Systems Administration
Web Design and Development
SCHOOL OF APPLIED ECONOMICS (SAEC)
Programs Offered
Master of Science in Economics
Master of Science in Econometrics
Graduate Diploma in Economics
Graduate Diploma in Econometrics

Bachelor of Science in Economics

Bachelor of Science in Agricultural Economics
Areas of Expertise
Economic Policy Making
Quantitative Decision Making
Project Development and Evaluation
Regional and Urban Planning
Food Security
COLLEGE OF AGRICULTURE & RELATED SCIENCES (CARS)
Programs Offered
Ph.D. in Horticulture
MS in Agriculture
Major in:
Agronomy
Animal Science
Crop Protection
Soil Science
MS in Engineering
Major in:
Land and Water Resources Engineering and Technology
MS in Forestry
Major in:
Forest Resource Management
Master of Extension Education
Bachelor of Science in Agricultural Engineering
Bachelor of Science in Agriculture
Major in:
Crop Science (Agronomy/Horticulture)
Animal Science
Plant Pathology
Enterprise Management
Bachelor of Science in Forestry
Areas of Expertise
Agriculture
Forestry
Agricultural Engineering
COLLEGE OF TEACHER EDUCATION AND TECHNOLOGY (CTET)
Programs Offered
Doctor of Education in Educational Planning and Management

Master of Education in Educational Management

Bachelor of Secondary Education
Bachelor of Elementary Education
Major in:
Mathematics
English
Bachelor of Science in Information Technology
Areas of Expertise
Elementary Education
Secondary Education
Information Technology
BISLIG CAMPUS (BC)
Programs Offered
Bachelor of Science in Civil Engineering
Bachelor of Science in Electrical Engineering
Bachelor of Science in Mechanical Engineering
Bachelor of Science in Forestry
Bachelor of Secondary Education
Diploma of Technology
Major in:
(a) Automotive
(b) Electrical
Areas of Expertise
Engineering
Forestry

II. ACADEMIC REGULATIONS AND POLICIES

A. ADMISSION TO THE UNIVERSITY
In order to be admitted to the University of Southeastern Philippines, prospective students must gain
official admission to the university and must complete the enrollment process which includes
advisement, registration, and payment of fees.
Generally, students are admitted to the University upon passing the USeP admission test.
Admission requirements for each course shall be prescribed by the college concerned and approved by
the president. To date the requirements are as follows:
1. Freshmen
1.1 Baccalaureate Degree Programs

 High School final grades of not less than 85% in mathematics, science and english or approval of
the dean
Passing the entrance examination and interview conducted by the college
Medical Certificate from the university physician
Birth Certificate (original and photocopy)
2 x 2 Passport pictures
1.2 Diploma / Certificate / Associate Programs
GPA of at least 83% or approval of the Dean
Passing the entrance examination and interview
Medical Certifi cate from the university physician
Birth Certifi cate (original and photocopy)
2 x 2 Passport pictures
2. Upper Classmen
Clearance duly signed by concerned authorities
Student Handbook or College Passbook with Scholastic Record duly signed by subject teachers
3. Transfer Students
A transfer student may be admitted provided that:
He/she must have obtained an average of 2.0, 86%, B, or better, in all the collegiate academic
units he/she has earned in other academic institutions; and
He/she will have to complete in this university no less than 50% of the units required for the
course;
The admission of transfer students shall be on probation basis until such time when he/she shall
have validated or repeated the required courses outside the university in accordance with the rules
below, which are required for the course;
An admitted transfer student may not be allowed to enroll in the subject or subjects the
prerequisite of which taken elsewhere have not been validated or repeated;
An admitted transfer student must validate all the subjects he/ she is offering for advanced credits
at the rate of at least 15 units a semester within a period not exceeding four semesters from the
date of his/her admission. Failure to comply with this requirement shall be a sufficient ground for
the cancellation of his/her registration privileges; and
Any or all of the above rules may be set aside in exceptional cases upon the recommendation of
the Committee on Admission in units where admission of students is passed upon by this
Committee or of the Dean concerned.
Transfer students must comply with the following requirements:
Copy of the Transcript of Records
Certificate of the Eligibility to Transfer
Certificate of Good Moral Character from the former school
Medical Certificate from the university physician
Passing the qualifying examination and interview
Birth Certificate (original and photocopy)
2 x 2 Passport pictures
4. Cross Enrollees

No student registered in any other institution shall be admitted to the university without a
written permit from his dean or the registrar, stating the total number of units for which the student is
registered and the subjects that he/she is authorized to take in the university.
5. Former Students
Students who have entered another institution since their previous enrolment in the university
must submit an official transcript of record from that institution before they can be considered for
readmission. A student who has financial obligations to the university must secure clearance before
being considered for readmission.
6. Foreign Students
Foreign students who want to enroll in the university must meet the academic standards for
admission as those required of native students. They are also subject to evaluation of the Commission
on Higher Education. The substantial equivalent of courses completed with those prescribed by the
University shall be considered, if courses were taken in an institution of recognized standing.
B. CROSS-ENROLLMENT
This part pertains to cross-enrollment of students from USP to other institution.
1) The university gives no credit for any subject taken by any of its students in any institution unless
the taking of such subject is authorized by the dean of college.
2) Cross-enrollment may be granted provided:
i. Subject is not offered in the university in the last semester of his course.
ii. The university chooses college/university where the student may cross-enroll.
iii. Major subjects of any curriculum may not be allowed for cross-enrollment.
iv. Student enrolls only in at most six (6) units of minor subject or approval of the dean.
C. WITHDRAWAL FROM THE UNIVERSITY
1) The student reserves the right to withdraw himself from the roster of the university by
accomplishing an official withdrawal form from the registrars office. He must surrender his ID card
and must pay the fees to defray expenses in the preparation of his transfer credentials and the
forwarding of records to the college or university to which he will transfer.
2) A student shall be given a certificate of eligibility to transfer who entitles him for admission to
another school, provided all indebtedness to the university is settled.
D. TRANSFER WITHIN THE UNIVERSITY
1) A student currently enrolled in the university who wishes to transfer from any of the
colleges/campuses should file at his current college/campus an application /or request for transfer.
His application shall be referred to the accepting college/campus together with the Scholastic
Rating Passbook.
2) If the student satisfies the admission requirements of the college or upon approval of the dean he
gets a college clearance which he presents to the accepting college/campus together with the
permit to transfer and scholastic rating passbook.

E. SHIFTING OF COURSE WITHIN THE COLLEGE

1) Any student may shift to any of the courses offered by the college subject to the following
conditions:
i. Applicant meets the requirements of the course
ii. He/She is recommended by the Guidance Counselor
iii. Has approval of the Dean
F. DROPPING OF SUBJECTS
1) A student may drop a subject(s) in accordance with the procedures prescribed by the University
subject to the provision of Section S, Refund of Tuition and Fees.
2) A student who drops a subject without official approval is marked UW (unauthorized withdrawal)
and gets a grade of 5.0; the student who drops the subject with official withdrawal is marked AW
(authorized withdrawal) and considered dropped.
G. SUBSTITUTION OF SUBJECTS
1) Substitution of subjects may be authorized when:
i. Done within two (2) weeks from the start of classes;
ii. Curriculum being pursued has been superseded by a new one and the substitution tends to
bring the old curriculum in line with the new;
iii. A conflict of hours arises between a required subject and another required subject;
iv. Required subject is not offered, or;
v. Student is deficient of a course and/or student has had superior competence in the discipline
desired.
H. CLASSIFICATION OF STUDENTS
1) Students are classified on the basis of academic units which are as follows:
i. A regular student is one who is registered for formal academic credits and who carries a full
load called for in a given semester by his curriculum.
ii. An irregular student is one who carries less than the full load prescribed in the curriculum.
iii. A special student is one who is not formally earning academic credits and is not given a grade
for his work.
2) Students are classified on the basis of academic work completed as follows:
i. A freshman is a student who has not finished the prescribed subjects of the first year of his
curriculum or 25% of the total number of units required for an entire course.
ii. A sophomore is a student who has completed the prescribed subjects of the first year of his
curriculum, or has finished not less than 25% nor more than 50% of the total number of units
required for an entire course.
iii. A junior is one who has completed the prescribed subjects of the first two years of his
curriculum, or has finished not less than 50% nor more than 75% of the total number of units
required for an entire course.
iv. A senior is one who has completed the prescribed subjects of the first three years of his
curriculum, or has finished not less than 75% of the total number of units required for an entire
course.

In the case of curricula in which the weights of the subjects are not expressed in terms of units, the
computation shall be made on the basis of their equivalents.
I. ACADEMIC LOAD
1) One academic unit of credit is at least eighteen (18) full hours of instruction in the form of lectures,
tutorial or recitation or any combination of these forms within a semester.
2) Unless otherwise specified by a duly approved course of study, no undergraduate student may be
allowed to take more than 22 non-laboratory units or 30 units including laboratory work. A
graduating student with an academic record better than average may however be permitted to
carry a heavier load in the last year of his course upon the recommendation of the department
chairman and approved by the dean.
3) In the summer term normal load shall be nine (9) units.
4) The dean may limit the academic load of students who are employed, whether full-time or parttime. A graduate student employed on a full-time basis may not be allowed an academic load of
more than ten (10) units whether in formal courses or thesis in any semester except with the prior
approval of the dean.
J. ATTENDANCE
1) The rules on attendance shall be enforced in all classes subject to modification by the dean in the
case of graduate students and other courses.
2) A student shall be dropped from his class when the number of hours lost by absence reaches 20
percent of the total hours required by his course, unless higher percentage is prescribed by his
instructor. If the majority of the absences are excused, the student be dropped; but if the majority
of the absences are unexcused, he shall be given a grade of 5. Time lost by late enrolment shall
be considered as time lost by absence.
3) Students who withdraw from the university without the formal withdrawal process therefore shall
have their registration privileges curtailed or entirely withdrawn. Further, they should be liable for
unpaid authorized fees;
4) Students who are late 15 minutes after the start of classes shall be considered absent. But if the
teacher is late by 15 minutes the students may leave the classroom, unless the teacher informs the
students beforehand.
K. EXAMINATIONS
1) The university shall schedule three periodic examinations namely: prelims, midterms and finals.
2) All periodic examinations shall be held in accordance with the schedule prescribed by the
university.
3) Schedule of examinations may be changed by the subject teacher provided it is approved by the
dean of college and the students concerned are informed one week before.

4) Special examination shall be given to students attending seminars, conventions, workshops and the
like during the time of examination if their participation is considered vital and recognized by the
director of student services.
5) Examination papers (quizzes, prelims, midterms, and finals) checked and recorded must be
returned to the students.
L. GRADING SYSTEM
1) Students shall be rated in accordance with certain criteria established by the College/Department
and in accordance with the following system:
Rating
Numerical Equivalent
1.0
98-100
denotes marked excellence
1.25
95-97
denotes outstanding
1.5
92-94
denotes very good work
1.75
89-91
denotes very satisfactory work
2.0
86-88
denotes quite good work
2.25
83-85
denotes good work
2.5
80-82
denotes satisfactory work
2.75
77-79
denotes moderately satisfactory work
3.0
75-76
denotes passing
5.0
below 75
Signifies failure. It requires a re-enrolment in and repetition of the course
INC
Indicates that work is incomplete. It is given if the student, whose class
standing throughout the semester or term is passing, fails to appear for the final examination due
to illness or valid reasons. Thereupon, a special examination shall be given to him by the faculty
concerned or by a committee for the purpose. In case the class standing is not satisfactory, and the
student fails to take the final examination for any reason, a grade of 5 is given. INC is also given
for a work that is of passing quality some part of which for good reason is unfinished.
The deficiency indicated by the grade of INC must be removed within a period of one year. For
scholarship grantees, such deficiency should be completed or removed within a period before the
opening of classes of the following semester. However, in no one case shall grade be changed
beyond one (1) year after initial filing; nor shall any change operate to the prejudice of the student.
2) A student who has received a passing grade in a given course is not allowed to take another
examination for the purpose of improving his grade.
3) All reports of grades must be made known to students as soon as possible but not later than ten
(10) working days after the last day of the examination period.
M. GRADING COMPUTATION
1) The teacher reserves the right to establish his own standard in computing grades.
N. RECOGNITION OF HIGH SCHOLASTIC ACHIEVEMENT
1) Deans list
At the end of the semester, a deans list is prepared. The criteria for inclusion in the deans list
are to be determined by each of the colleges. To be recognized through the deans list a student

must be enrolled in at least 18 academic units and must earn an average for the semester to be
determined by a college. Deans list shall be published in the school publication or posted in the
most conspicuous place immediately after a semester ends. A certificate indicating academic
excellence may be given by the college to students in the deans list.
2) Graduation with Honors
a) Undergraduate students who completed their course with the following averages, computed on
the basis of units shall be graduated with honors:
Cum Laude..1.46 to 1.75 with no grade below 2.0
Magna Cum Laude.1.21 to 1.45 with no grade below 1.75
Summa Cum Laude1.00 to 1.20 with no grade below 1.5
This provision applies to incoming freshmen of school year 1994-1995.
b) For students graduating in post secondary courses, the following awards shall be given:
With Highest Honors
With High Honors
With Honors
c) In the case of candidates for graduation with honors the following rules shall apply:
i. No less than 50% of the total number of academic units or hours required for graduation
shall have been completed in the university;
ii. Candidates must have acquired residence in the university for a period of at least two years;
iii. In the computation of the grade point average, all grades obtained in all academic subjects
shall be included;
iv. During each semester of residence no less than 18 units of credit or the normal load
required in the curriculum whichever is lesser, must be carried unless higher load is
justifiable and duly stated in the application.

O. SCHOLASTIC DELIQUENCY
Students are expected to make satisfactory progress towards a degree, certificate or other approved
objective. To ensure that students are making progress the faculty of each college shall approve
suitable effective provisions governing delinquent undergraduate students subject to the following
minimum standards:
1) Warning
If a student after the end of the semester fails by 25% of the total number of academic units for
which he is enrolled shall be warned. In the succeeding semester he can carry a normal load but if
he fails again by 25% of the total number of academic units enrolled he shall be placed on
probation.
2) Probation
Any student who is at end of the semester, obtains passing grades in less than 50% of the total
number of academic units for which he is enrolled shall be placed on probation in the succeeding
semester and shall carry a limited load to be determined by the dean concerned. Any student on

probation who passes less than 50% of the total number of units in which he is enrolled shall be
dropped from the rolls of the University.
3) Dismissal
After a year of probationary period any student who at the end of the second semester obtains a
passing grade of not more than 33-1/3 percent of the total number of academic units in which he is
enrolled shall be dropped from the rolls of the University.
4) Failure
A student who obtains three (3) failures in two (2) consecutive semesters shall be dropped from
the rolls of the University.
5) Maximum Residence
Any student is allowed only a maximum of 150 percent of the total number of years required in the
curriculum for continuous academic years of residence in the University. However, a student may
apply for leave of absence in accordance with prescribed procedures.
P. GRADUATION REQUIREMENTS
1) Graduation of students who began their studies under previous curricula shall be governed by the
following rules:
i. Those who have completed the requirements of the curriculum but did not apply for
graduation and were not granted the corresponding degree or title shall have their graduation
dated on the time application was not accomplished.
ii. Students who have completed all but 2 or 3 subjects required by a curriculum shall be allowed
to graduate in the curriculum where he is originally enrolled unless such curriculum is no longer
in effect.
2) No student shall graduate unless he has completed at least one year of residence in the University
immediately prior to graduation.
3) No student who fails to pay the required fee within the specific period set by the Registrar shall be
conferred any title or degree. Such student, however, may upon his request and payment of the
necessary graduation fees, be given a certified copy of his credentials without specifying his
completion of the requirements towards any degree or title.
4) No student shall be issued a diploma, transcript of records and other documents certifying his
studies in the University unless he is cleared of property responsibility and cash accountability.

Q. COMMENCEMENT AND BACCALAUREATE SERVICES

1) The commencement exercises for the graduating students of the University shall be based upon:
i. Recipients of degrees on the general commencement day; and
ii. All other units not participating in the general commencement exercises, on such dates and on
such places as shall be fixed by the President.
2) Attendance at the commencement exercise shall not be required for the award of a corresponding
certificate or diploma.

3) Candidates for graduation shall be required to wear academic gowns during the baccalaureate
service and commencement exercises in accordance with the rules and regulations of the
University.
R. SCHOOL TUITION AND FEES
Tuition and fees charged to students are determined by the Administrative Council to be approved by
the University Council and are subject to change whenever conditions necessitate. The approved
schedule of school tuition and fees effective S.Y. 2012-2013 are as follows:
SCHEDULE OF FEES
S.Y 2012-2013
1ST SEMESTER (DAY)
1ST SEMESTER (EVENING)

6,390.00
7,514.00

Upon Enrolment

2,000.00

TUITION:
DAY/UNIT
EVENING/UNIT

200.00
250.00

Library
Athletic
Med/Dental
Guidance
Registration
Entrance
Late Registration
CWTS/ROTC
F/Maintenance
Add/Drop
Energy Fee (Evening Only)

732.00
146.00
75.00
60.00
75.00
74.00
292.00
300.00
120.00
30.00
74.00

GRADUATE SCHOOL
Tuition
Miscellaneous
Library Fee
Entrance
Registration

300.00
100.00
732.00
100.00
100.00

Installment: Graduate School only

9 units less
900.00
12 units less
1,800.00

S. REFUND OF TUITION AND FEES

1) Only tuition and fees, based on 100% payment, shall be refund in accordance with the prescribed
scheduled and regulation:
i.
ii.
iii.
iv.

Within one week from the opening of classes . 70%

Within two weeks from the opening of classes . 50%
Within three weeks from the opening of classes 30%
Within four weeks from the opening of classes .. 20%

2) After the fourth week or 30 days after the opening of classes, refund of tuition and other fees is no
longer allowed.
T. CURFEW
To ensure safety of University facilities and protection of students, a curfew hour is observed. Students
are advised not to stay later than 8:00 PM on campus.
U. FIELD/EDUCATION TRIP
Field/Educational trip is allowed to any group of students subject to the following policies and
guidelines:
1) Request for trips starting clearly the objective and the relationship between the trip and the
subject/course and itinerary of travel must be filed at the Office of the Dean at least one month
before the schedule of such activity;
2) Nearer trips that can attain same objectives are given priority to save time and cost;
3) Field trip is limited to only one per semester per class. Consideration may be done within programs,
thus recommendation from chairman/program head is necessary;
4) A waiver duly signed by parent/guardian must be filed at least one week before the scheduled
departure;
5) Faculty concerned must;
i. Inform other faculty members regarding participation of students in the trip.
ii. Explain to students that absences in other subjects due to field trips are still counted as
absences however excused.
iii. Render narrative report after the trip on the significance and contribution of the field trip to
students and the unit.
iv. Verify whether funding for transportation expenses is available before claims are made.
v. Stay with the students throughout the duration of the field trip.
V. USE OF UNIVERSITY PROPERTY
Only recognized university organizations may have the privilege of using a building or a portion of a
building or any other property belonging to the University. Other organizations or activities may enjoy
the same privileges upon written request duly approved by the President.

III. STUDENT CONDUCT

Every student shall at all times observe the law of the land, the rules and regulations of the University and all
standard of good society. In addition to these minimum requirements, every student shall act always with
fairness, tolerance, moderation with due regard for the opinions and feelings of others, bearing in mind that
education stands for broadness of views, appreciation of principles, consideration of the feelings of others,
and a sympathetic understanding of others needs.
A.NORMS OF CONDUCTS
1) Moral Character: A student is imbued with moral character when:
a. He has learned to act, live and think as a person whose values, attitudes and convictions are in
accord with the Universal Ethical Norms of Right Reason and the accepted values and approved
levels of conduct in the society where he lives;
b. He is honest to himself, accepts his shortcomings, and strives to improve and change;
c. He is fair and just in his dealings with his fellowmen;
d. He lives by the percepts of love, justice, compassion and concern for others; and
e. He respects the rights of others as he would want his rights to be respected.
2) Personal Discipline: A student is imbued with personal discipline when:
a. He devotes himself to the fulfillment of his obligations and considers rights as means to or rewards
for the same;
b. He learns to forego the enjoyment of certain rights and privileges that others more needy may be
more benefited for the greater good of society;
c. He resolves his problems and confidence and conflicts without prejudicing others;
d. He is tolerant of others, and humble to accept what is better than his;
e. He has developed temperance and propriety in words and action, especially against vices, e.g.
gambling, drinking liquor, drugs, sexual excesses and aberrations, etc. and,
f. Rights reason guides and controls his life, actions and emotions
3) Civil Conscience and Patriotism. A student is imbued with civic conscience and patriotism when:
a. He devotes himself to the growth and development of the Philippines;
b. He puts the welfare of the entire country above his personal family and religious interest;
c. He respects and obey all duly constituted authorities and laws, rules and regulations;
d. He settles all disputes, problems, and conflicts through peaceful means;
e. He strives to bring about the necessary changes through peaceful means;
f. He respects the Philippines flag as the symbol of our country.
B. BASIS OF DISCIPLINE

1) At all times, every student must observe/follow/abide by all the laws of the land, and by all the policies
and regulations adopted by the university/college. The investigation, disposition and the
corresponding sanction on student disciplinary cases shall follow the procedures set in this Handbook.
a. Every student shall observe at all times the pledge of loyalty and discipline to the institution.
The maintenance of student conduct and discipline is anchored on the willful acceptance by the
student of all policies, rules and regulations prescribed by the university/college as signified by the
enrollment pledge and the guidance and counseling provided by the faculty who shall be exercising
substitute authority. All school personnel and the duly elected officers of the student government
are mandated to enforce and supervise overall compliance to this Handbook and the code of the
university in their respective areas of responsibility.
For the purpose of implementing university/college policies, rules and regulations and the
provisions of the code of the university, the president, deans, director of lab. school, members of
the faculty and staff and duly elected officers of the student government are persons in authority.
b. A student shall be subject to disciplinary action after due process for any of the following offenses:
1. Any form of cheating in examinations or any act of dishonesty during the period of enrollment
in the university;
2. Creating and/or participating within the university premises disorders, tumult, breach of peace,
or other serious disturbance;
3. Connecting or disconnecting electrical wires without permission from proper authorities.
4. Climbing or jumping over the boundary fence of the university.
5. Acts of bribery to gain favor in violation of the standards of instructions.
6. Littering or scattering of garbage in public places.
7. Insulting, uttering derogatory remarks or flagrant indecent language against the teachers and
persons in authority , or students of the university inside the campus;
8. Intentionally making a false statement of any material fact, or practicing or attempting to
practice any deception or fraud in connection with his admission to or registration in, or
graduation from the university;
9. Preventing or threatening students, faculty and administrators from discharging their duties or
from attending their classes or entering school premises;
10. Tempering with and/or lending ID card to students or outsiders.
11. Vandalism or destruction of public property, such as destruction of building
parts/fixtures/walls, tearing of pages of library books, magazines;
12. Fighting or influencing physical injuries as a way to settle disputes;
13. Illegal posting of posters and buntings;
14. Failure to wear the prescribed uniform demanded by the university;
15. Smoking on campus premises;
16. Drinking alcoholic beverages, or exhibiting drunken behavior, within university premises;
17. Gambling within the university premises;

18. Any form of public immortality (lascivious, malicious acts, etc. ) on campus or during university
function;
19. Forging of signatures and falsification of documents.
20. Robbery ( Attempted, Frustrated and Consummated)
21. Theft ( Attempted, Frustrated and Consummated)
22. Unauthorized possession of firearms, explosives such as grenades and ammunitions in ones
person or custody and/or other deadly weapons;
23. Ingestion, use, possession and/or peddling of dangerous regulated drugs or paraphernalia;
24. Malversation of student funds; and
25. All other disciplinary cases not mentioned therein.
C. SANCTIONS
Disciplinary action may take any of the following forms.
a. Warning
b. Reprimand
c. Demand for apology by the student concerned
d. Payment of actual damage inflected
e. Automatic failure of the subject or test
f. Exclusion from attending recognized clubs
g. Disqualification from holding any position of any organization either by electing or appointment
h. Withholding of graduation and other privileges
i. Cancellation of Scholarship
j. Suspension
k. Dismissal
l. Expulsion
2. The gravity of the offense committed and the circumstances attending its commission shall determine
the nature of the disciplinary action or penalty to be imposed.
3. No students shall be disciplined through suspension, dismissal, or reduction of his privileges, until an
investigation shall be held wherein the respondent shall be given the opportunity to be heard.
4. Any disciplinary action taken against a student shall immediately be reported to his/her parents or
guardians.
5. Refusal of a student nor enrolled in the university to submit to the jurisdiction of the university at the
time a charge to him is filed or pending litigation shall prejudice his future enrollment in any unit of the
university.
6. Where the suspension is for one semester or more, the student shall move out of the university
jurisdiction within 72 hours after the suspension order takes effect. Any student whose suspension
covers the final examination period will have to miss the final examination. In all cases of suspension, a

written promise of future exemplary conduct by the student which is countersigned by his parents or
guardians is required as a condition for readmission.
7. When a penalty of expulsion is meted, the student cannot enroll in any course in the university. He
cannot get his transfer credentials within one semester.

D. COMMITTEE ON STUDENT DISCIPLINE

There shall be a Committee on Student Discipline composed of a chairman, who shall be a member of the
bar or with some legal background, two (2) members to be appointed for a period of one (1) year from
among the faculty of the university and two (2) students who shall be chosen by the respondent in a raffle
from among the pool of student government officers in coordination with the director of student services.
The committee shall be under the general supervision of the director of student services.
College/units and student governments in the university shall set up a sub-committee on student discipline
to attend to cases within their jurisdiction.
E. JURISDICTION
All cases involving discipline of students shall be subject to the jurisdiction of the committee on imposed is
expulsion, suspension of one semester or more, or any penalty of equivalent severity and render final
judgement thereof.
F. PROCEDURES OF DISCIPLINARY ACTIONS
1. Filing of Charges
Disciplinary proceeding shall be instituted motupropio by the appropriate authority upon the filing of a written
charge specifying the acts or commissions constituting the misconduct and subscribed to by the complaint
including his parents or guardian or upon submission of an official report of any violation of existing rules and
regulations. Upon filing the said charge or report with the Office of the Student Services, an entry shall be
made in an official entry book kept for the purpose, specifying the person charged; the complaints(s), his
witness, if any, the date of filing, and the substances of the charge.
2. Preliminary Inquiry
Upon receipt of the complaint or report, the director of the student services as the case may be, shall
determine whether such complaint or report is sufficient to warrant formal investigations. A copy of the
complaint or report shall be served upon each respondent and his parent/guardian by the director of student
services who shall require the answer in writing. Notice to the respondent(s) during the preliminary

investigation may be waived. In cases where the complaint or report is found sufficient, formal charges shall
be filed with the appropriate body.
3. Answer
Each respondent shall be required to answer in writing three (3) school days from receipt of the charge(s).
Formal investigation shall be held on notice as provided below.
4. Notice of Hearing
All parties concerned shall be notified of the time/date set for hearing at least two (2) school days after the
receipt of the notice before such hearing. Notice to counsel of record or duly authorized representative of a
party shall be considered sufficient notice to such party for the purpose of this article.
5. Hearing
Hearing shall begin not later than one (1) week after the receipt of the respondents answer or after expiration
of the period within which the respondent shall answer.
6. Duration of Hearing
No hearing of any case shall last beyond two calendar months.
7. Failure to appear at hearing
In case either complaint or respondent fails to appear at the place set for the initial hearing after due notice or
without sufficient justifications, this fact shall be noted and the hearing shall proceed ex parte without
prejudice to the partys right of appearance in subsequent hearing.
8. Postponement
Application for postponement may be granted for good cause for the period as the ends of justice and the
rights of parties to a speedy hearing require. Provide that not more than three postponements per party to
the litigation shall be allowed.
9. Sub-Committee Report
The college/unit investigating sub-committee shall forward to the dean/unit head concerned within fifteen
(15) school days after the termination of the hearing the complete record of the case, with its report and
recommendations. The report signed by at least a majority of the members of the committee shall state the
finding or fact, conclusions and recommendations of the regulations of which the decision is based.

10. Decision by the Dean/Unit Head

The dean/unit head shall within ten (10) school days after receipt of the committee report, transmit the report
together with the decision to the president of the university.
11. Decision by the Committee of the Student Discipline
The chairman shall decide each case within fifteen (15) school days after the final submission of the decision in
writing and signed statement of the findings of the fact, conclusions and recommendations by the committee
and its members. It shall contain in a brief statement the findings of fact, conclusions and recommendations of
the regulations from which the decision is based.
12. Finality of Decision
A decision of the Committee on Student Discipline or dean, other than expulsion, permanent disqualification
from enrolment or suspension for more than thirty (30) calendar school days shall become final and executory
fifteen (15) school days after receipt thereof, unless a motion for reconsideration of the same is filed, in which
case, the decision shall be final fifteen (15) school days after receipt of the denial of the motion for
reconsideration.
13. Appeal to the President
In all cases in which final decision is rendered by the Sub-committee or the Committee on Student Discipline,
the respondent may file an appeal with the office of the President within ten (10) school days after receipt of
the decision who shall in turn decide within ten (10) school days from receipt of the appeal. In all expulsion
and suspension of one semester or more, the president shall consult the University Council. Decisions of the
president in these cases may be appealed to the Board of Regents within ten (10) school days after
respondent receives a copy of such decision.
14. Decisions by the Board of Regents
The Board shall review on appeal decisions of the president of the university, when the penalty imposed is
expulsion, suspension of one semester or more, or any penalty of equivalent severity and render final
judgement thereof.
15. Rights of the Respondents.
Every respondent shall enjoy the following rights:
a. To be subjected to any discipline/penalty only after the requirements of due process shall be fully
completed, complied with;

b. To be convicted only on the basis of evidence the burden of proof being on the person filing the
charge;
c. To be convicted on the basis of evidence introduced at the proceeding or of which the respondent has
been properly appraised and given the opportunity to rebut the same:
d. To enjoy, pending final decision and the charge, all his rights and privileges as student, subject to the
power of the preventive suspension of the president for not more than fifteen (15) school days where
suspension is necessary to maintain the security of the institution and;
e. To defend himself personally or by counsel, or by representative of his own choice. If the respondent
desire, but is unable to secure the services of counsel he shall manifest the fact at least two (2) school
days before investigating committee on Student Discipline or the investigating committee to designate
a counsel for him among the faculty members and staff of the institution.
16. Summary Investigation by Dean
Notwithstanding provisions of the foregoing articles, dean may proceed summarily against student of his
college for any of these facts:
a. Violation of rules and regulations issued by the dean of the units; and
b. Misconduct committed in the presence of a faculty member or of any official of the institution within
the classroom or premises of the college/unit or in the course of an official function sponsored by the
college/unit.
The respondent shall be summoned to appear before the dean of college, informed of the charges against
him, and afforded the opportunity to present his side.
Every decision rendered under this Article shall be in writing starting the facts of the case the basis of the
penalty imposed. Such decision shall be final and executor immediately after the issuance of the written order.
The penalty of suspension if imposed, shall not exceed thirty school days. The Office of the Student Service
shall be provided with a copy of the decision.
17. Effectivity
Decision(s) shall take effect as provided in these rules, provided, that the final decisions of suspensions or
dismissal rendered within thirty days prior to any final examination shall take effect during the semester
immediately subsequent to the semester/summer in which such decision was rendered provided, further, that
when the respondent is graduating, in which case the penalty shall take effect immediately.
18. Records
All proceeding before any sub-committee or Committee on Student Discipline shall be taken down in writing.
Original records pertaining to student discipline shall be under the custody of the director of student services.
Such records are hereby declared confidential and no person shall have access to the same for inspection or
copying unless he is officially involved therein, unless he has a legal right which cannot be protected or

vindicated without access to or copying such records. Any official or employee of the university who shall
violate the confidential nature of such records shall be subject to disciplinary action.
Note: Offenses and Penalties for Non-Faculty and Non-Students and where the provisions of this Handbook
and the Code of the University cannot be applied the case shall be brought to the appropriate court of justice
IV. STUDENT SERVICES
The relation of the university to its student is not only contractual but judiciary and, therefore, it recognizes
the obligation to maximize the opportunity for each student in higher learning through the possible
development of his personal and intellectual capacity. The university shall endeavor to create and maintain
conditions deemed essential to the pursuit of academic excellence, and moreover provide such facilities and
services which are generally recognized as conducive to the development in the student qualities of creative
leadership and scholarship.
The University is committed to do its best to assure fair treatment to every student in his relations to the
administration, to the faculty and to his fellow students. In consideration of the exceptional opportunities
afforded for his mental development and physical well-being, each student should make the most of the
facilities placed at his disposal so as to insure his academic advancement while keeping in mind and respectful
regard for the rights of others in accordance with university rules and regulations.
To implement the foregoing policies, the university shall the following facilities and services.
1. Health Services
The Medical/Dental Unit of the university views student health as a specialized area of occupational health
rather than just the provision of primary medical care. Ordinary illnesses can have serious implications for
academic work especially when combined with the stresses of academic achievement and a change in ones
living standard such as living away from home. Thus, the unit maintains its medical and dental services for
every student, employee and their dependents for free.
The unit conducts annual physical examination of the students and keeps record of the findings. First aid
treatment shall be provided to all minor injuries incurred inside the campus during any school activity. Dental
services shall be rendered such as annual check-up, prophylaxis, tooth extraction, dental filling and treatment
whenever necessary. The unit will also propagate health education and information dissemination by
conducting lectures or seminars and the distribution of reading materials. It will check and implement proper
sanitation and healthful living conditions in the school and the community.
To maintain these services the unit is staffed with a physician, dentist, nurse and dental aids.
2. Library Services

The university maintains library services to students, faculty and staff and other personnel of the university.
Library staff and student assistants are available to assist any student, faculty and staff to gain access to the
information contained in various collection of the university library.
LIBRARY RULES AND REGULATIONS
A. Library Hours
Regular Semester
8:00 AM 12:00 and 1:00 5:00 PM Monday to Friday
(For undergraduate students)
8:00 AM 12:00 and 1:00 5:00 PM Monday to Saturday
(For graduate students)
Summer Session
8:00 AM 12:00 and 1:00 5:00 PM Monday to Saturday
B. General Rules
In order to perform its functions to the satisfaction of all its clients, the library needs observance the
following rules:
1. Observe SILENCE. Idle conversation, loud laughter and other unnecessary noise disturb other users,
so it must be avoided. If there is a necessary to talk, it should be done in subdued tones.
2. Eating, smoking and sleeping are not allowed in the library.
3. Individual volumes belongings to a set such as encyclopedias and multi-volume dictionaries should
be returned to their proper places.
4. The graduate collection may be used only by members of the faculty and Graduate School students
(masteral and doctoral). Undergraduate may request for such books from in-charge desk at the
section for the graduate collection and should be read inside the library premises only.
5. Use of the library cards.
The library will issue library cards for free at the beginning of every semester upon presentation of
an official receipt as a proof of enrolment in the university. The student should bring 1x1 picture
of himself to be pasted in the card. This is non-transferable and this is every students key to his
entry in the library. Issuance of another card of loss is worth P. 3.00.
6. Control Procedures.

Attach case, big bags and big envelops must be left at the depository counter. Upon leaving the
library, every user will be required to:
1. Open and show contents of bag, folder and/or big envelop.
2. Show date of due slips for every library material that he takes out.
C. Rules on Borrowing.
1. Graduate circulation books may borrowed for one week and renewable for another three (3) days
unless wanted by the user.
2. Graduate and undergraduate reserved books are issued for one hour at a time for use within the
library only. Extension of additional hours is granted unless there is prior request by another user.
These books may be borrowed for home study over noon or overnight.
3. Undergraduate circulation books may be borrowed for two days; renewable for another two days
unless wanted by another user.
4. Fiction books may be borrowed for one week, renewable for another week unless wanted by
another user.
5. The following type of material are read only in the library. They are not be circulated for home use:
5.1 Encyclopedias
5.2 Dictionaries
5.3 Atlases
5.4 Handbooks
5.5 Reviewers
5.6 Filipiniana Materials
5.7 These
5.8 Periodicals
5.9 Rare Pamphlets
5.10 Duplicate of Periodical Articles
5.11 Manuals
5.12 Directories
5.13 Yearbooks
5.14 Almanacs
6. Maximum number of books that may be borrowed at one time:
6.1 Undergraduate students are allowed to borrow two (2) books at a time one (1) general
circulation and one (1) reserved book or general circulation books, but never two (2) reserved
books.

6.2 Graduate students are allowed to bring home only a maximum of two (2) books at a time.
6.3 USP Faculty members are allowed to borrow two (2) books as references for subjects they
teach. Library books not clearly connected with the subject taught may be borrowed one (1) at
a time, subject to the same time limits as the other library patrons.
6.4 Bonafide regular employees are allowed to borrow two (2) books at a time for one week,
renewable for another week if not requested by any student or faculty member.

6.5 Education students who are practice-teaching are allowed to borrow one (1) book for the
subject they teach, aside from the regular one (1) circulation book, and a reserved book. This
practice teaching references can be taken out for three weeks.

7. Fines and other Penalties.

7.1 For overdue books, the following fines are imposed:
a. For Graduate circulation books P0.50 a day, excluding Sundays and holidays.
b. Graduate and undergraduate reserved books P0.50 the first hour of a fraction of the first
hour; P0.30 for the second or succeeding hour; P2.00 for each full day, excluding Sundays
and holidays.
c. Fiction books P0.50 a day excluding Sundays and holidays.
d. Undergraduate circulation books P0.50 a day excluding Sundays and holidays
7.2 Fines must be paid to the librarian within two (2) weeks from the date the fine is imposed.
Failure to pay within this period means submission of the borrowers name to the Bursar, with a
minimum charge of P1.00 in each case plus temporary suspension of borrowing privileges.
7.3 Lost Books

When a book is lost, the borrower should immediately report the loss to the librarian. He/ She
should replace the same book plus the processing fee of P10.00. Or if the lost book is old
edition, it can be replaced by a newer edition but the same subject content and usability plus
the processing fee of 10.00. If the lost book cannot be acquired through local bookstores, loser
should pay the triple price plus the processing fee of P10.00.
8. Discipline
Students who fail to observe library rules and regulations will be referred to the dean or the director of
student services for disciplinary actions.

D. Rules for Reservation

1. Faculty members who want some materials on reserve for their particular classes are requested to
present the materials they have selected (or provided, if these are their own personal copies) and
to fill up a standard Books on Reserved from the library. If the reservation is not renewed after
the semester, these library materials shall be withdrawn from the reserved counter and placed
back to the shelves (or returned to the owner)
2. Maximum number of books on reserved for a particular class shall be five (5) copies per edition or
title.
3. Guidance and Counselling Services
a. Guidance Services
Guidance services and activities helps students evaluate their abilities, achievements, aptitudes,
interests, needs and values; help them become familiar with themselves, help them adjust to school
situations, and help them plan for the future whether for work or further education.
b. Personal Counselling Services
Personal counselling is a service offered to students of the university where they can discuss their
concerns as well as participate on workshops focusing on issues such as life planning, assertiveness
skills and personal growth and awareness. Educational counselling assists students to acquire more
effective study skills, and deal with difficulties in examination situations. Also, it assists students in
their personal and environmental problems which need adverse stability.
c. Career Counselling Services
Career counselling helps students resolve career problems by providing them direct access to trained
counselor(s). Students who have not chosen a major, or who wish to examine work values and assess
their abilities can talk with a counselor on one-on-one basis. They will be assisted in classifying their
ideas about themselves and in identifying possible occupational alternatives. The counselor also
administers and interprets tests and surveys to determine an individuals aptitude, interest,
achievement and personality factors.
d. Peer Counselling Services
There is a group of students in the University who are willing to help students in the campus. They are
the peer counselors. They have gone through a training especially aimed at providing them basic
knowledge, theories and techniques in helping peers in their problems either academic or emotional.
4. Financial Aid
Financial and shall be extended to students for two sources:
1) Student Loan Fund Program (SLFP)

GENERAL POLICIES/GUIDELINES
This program will be utilized to provide immediate assistance in the form of loan to students with financial
problems.
a. Criteria for the selection:
1. Applicant must be a bonafide student of the University of Southeastern Philippines.
2. Applicants must have paid the minimal annual membership fee of P10.00
b. Application Procedure
Application forms can be obtained from and filed with the Office of Student Services.
The applicant must submit:
1. Proof of financial need or certification from his parents/guardian.
2. Duly accomplished application form and interview record.
c. Amount and Interest
1. The amount to be loaned will vary depending upon the nature of the problem with P100.00 as
maximum for a ten-peso (10.00) membership fee. A promissory note should be accomplished by all
qualified applicants attesting to their willingness to pay back the amount plus interest of 1% per
month within 1-3 months but not go beyond the end of the semester (last day of classes)
2. A student who is unable to settle his loan in full for a given semester may renew his loan on or
before the deadline by paying the interest only. Renewal of loans will be allowed only once. Loans
which are not renewed on time will be charged 2% per month. Applicants who are graduating at
the end of the semester are not allowed to renew such loans.
d. All repayments of loans should be payable to the OSS-SLFP.
e. Membership fee can be withdrawn at the end of the school year with its corresponding share of the
accumulated interest.

2) Scholarship
Scholarship from donations, trust and grants shall under the rules and regulations provided by the donor
or grantor, supplemented by the rules and regulations prescribed by the scholarship committee (see
Article VI).
5. Opportunity for limited employment

For the purpose of giving and to able and deserving students as well as to afford training for promising
students, the president shall appoint students as assistants in various units of the university, under rules and
regulations as he may prescribe.
6. Canteen Services
The canteens inside the campus are managed by a concessionaire or by a cooperative to serve food and
refreshments to students, faculty and employees. The university through the medical/dental unit shall oversee
these canteens in the observance of proper sanitation subject to regulations herein prescribed.
7. Mailing Services
In order to minimize expenses especially in transportation in going to Post Office the university provides
mailing services to all university constituents. Stamps are for sale at the Student Council. A regular postman is
assigned to get the letters on Mondays, Wednesdays and Fridays.
8. Multi-Purpose Hall
The multi-purpose hall at Obrero Campus serves not only students, faculty and staff of the university but also
outside organizations/agencies as well. To avail of this facility any organization must see the Head of the Office
of Physical Education, Sports and Cultural Affairs (OPESCA) for reservation.
9. Computer Science and Technology Center
In view of the multifaceted benefits of computers in the fields of engineering, science and technology, arts,
and education, the university has established the computer science and technology program housed in the
Computer Science and Technology Center of the Engineering Building to cater to the needs of the universitys
studentry including those who may wish to avail of the services and facilities of the Center.
The computer science and technology program of the university was conceived to facilitate the
implementation of its various thrust of training quality computer programmers, analysts, users, and
enthusiasts as well as study and develop further the computer software, hardware and other related
engineering technologies assisting industrialization of Southern Mindanao (Region Xl), automation of
industries, improvement of office operations and variety of other phases. This program comprises three (3)
major interdependent phases. The initial phases (Phase 1) establishes and operationalizes the Computer
Science and Technology Center to serve all students having computer science and related subjects. Phase 11
professionals who wish to study computer programming and use the facilities of the Center. Finally, the third
phase (Phase III) further advances the Centers capabilities by encompassing the training of engineers,
designers and other enthusiasts on Advanced Computer Aided Design (ACAD) and related engineering
computer application softwares for industrial and manufacturing purposes.
10. University Training Center

The University Training Center is located at Obrero Campus. It is cozy for conventions, seminars, workshops
and can accommodate as many as sixty guests at a time.
The Center features the following salient area: a) Seminar Hall for a maximum of seventy persons; b) Dinner
Hall; c) Five Private Rooms; d) Four Common Rooms; c) Sufficient Comport Rooms and Bathrooms; f) Spacious
Parking Area.
USP faculty and staff as well as students could avail of the facilities of the Center for seminars, conference,
overnight stay, and other school activities such as programs, meetings, or conferences for free or at
discounted rates.
The center is one of the income generating projects of the university. Income shall be used to defray expenses
in the operation, maintenance, and purchase of additional supplies and equipment.
Approval of the use of the center shall be secured from the Office of the President.

STUDENTS ORGANIZATIONS AND ACTIVITIES

Student power is a reality. Students when properly directed can use student organization to optimize growth.
Otherwise, they would turn out to be non-commited, laissez faire, inactive and at worst, destructive citizens.
In order that students power may be enhanced and channeled for the good of students, parents and faculty
should work as one to towards constructive directions.
The university encourages that students to get involved and participate in different activities of the university.
Students who participate in this activity are also expected to maintain good academic standing.
Students may affiliate and participate in the following organizations and activities.

A. Co-curricular Activities
These include all activities concerning with the improvement and enhancement of academic experience
such as organization of seminars, symposia, lectures, exhibits, etc. These also include exposure to activities
and affiliation with professional organizations.
B. Extra-curricular Activities
These include all activities of school clubs/organizations which aim to develop independence and
leadership qualities.

C. Student Government
1. Supreme Student Government (SSG)
This organization is the confederation of all student councils of USeP. This aims to develop closer
relationship among councils in cooperative effort to conduct programs and activities. Officers of this
organization are selected from among the officers of the Executives and Legislative branches of al Student
Councils. All students of the university are members of this organization.
2. Student Councils
Student Council is an autonomous, representative and democratic student government that shall unite the
whole studentry of each of the campuses and develop their physical and moral well-being, preserve and
protect the solidarity and foster closer relationship among the studentry, the administration and other
sectors of the society. Student Council is recognized as the voice of the students and as such, is involved in
all levels of decision making within the campus.
The Student Council also provides services and amnesties for all students and caters to various student
interests, activities, entertainment and recreation. Principles and Policies of this organization are set out in
its constitution and by-laws.
D. Student Publications
Student publication organizations of all USeP campuses produce a newspaper regularly during the
academic year. This paper is produced through the efforts of the students who have undergone intensive
screening, interviews and trainings on campus journalism.
Student publication primarily uphold press freedom and serve as effective medium for students to freely
express themselves on significant issues and on matters of general concern. It will also develop students
potential skills in writing and intellectual curiosity and capacity for critical thinking.
A specialized publication, the yearbook, is also produced by the graduating classes of all USeP campuses.
The officers of the campus seniors choose among themselves the talents that will compose the editorial
staff of the school annual with the guidance of their advisers.
E. School Clubs and Organizations
GENERAL POLICIES FOR MEMBERSHIP AND RECOGNITION OF SCHOOL CLUBS AND ORGANIZATIONS
1. Only bonafide students currently enrolled in this university may become members of a student
organization.
2. Recognition shall be done on a yearly basis.

3. There shall be at least one adviser to monitor the activities of the organization to be selected by
the members of the organization. The organization has the right to change its adviser if deemed
necessary.
4. The adviser must be presently working in the university.
5. An application letter should be addressed to the president of the university throught he Office of
the Services (OSS).
6. All requirements for recognition should be submitted to the student council for preliminary
screening after which the council shall submit the said requirements to the OSS for formal
endorsement.
7. All clubs/organizations to be recognized must submit the following requirements:
1. Application letter previously mentioned.
2. Constitution and By-Laws.
3. List of Officers.
4. List of members.
5. Written statement from the adviser that he/she is willing to be the adviser of the
club/organization.
6. Program of Activities (good for one school year)
7. Affidavit from the highest officer of the organization owning responsibility for whatever
activities to be undertaken by the organization.
8. Old club/organizations which would like to renew their recognition shall submit the following:
1. Accomplishment report.
2. Financial statement.
3. New list of officers.
4. New list of members.
5. Constitution and by-laws (if there are changes.)
6. Affidavit stated above, by the new highest officer.
7. Program of activities for the next year.
8. If there is a new adviser, another written statement shall be made.
9. These requirements shall be submitted not later than the date prescribed by the OSS.
10. The final decision on recognition of clubs/organizations is made by the university president. The
club/organization shall be informed by the OSS on the presidents decision which may be any of the
following:
A. Recognized
The club/organization can enjoy privileges such as availment of the use of school facilities
and the sponsorship of other activities that may be approved by the OSS.
B. Withdrawal of Recognition
The club/organization cannot avail itself of the privileges given to recognized
clubs/organizations.
11. Unrecognized clubs/organizations cannot use the name of the university in solicitation and in other
fund raising activities. They cannot collect fees from students in the university.

12. No club/organization shall impose compulsory membership on any group of students in this
university.
13. Fraternities/Sororities which would like to hold their initiation inside the campus must first secure a
permit from the OSS.
14. No activity in any form that may cause physical and mental injury is allowed in any initiation.
15. Recognized clubs/organizations must submit quarterly reports to the student council, so that it can
monitor their activities.
REQUIREMENT FOR THE HOLDING OF RALLY IN THE UNIVERSITY.
1. Cognizant of the constitutional right of citizens to have peaceful assembly and the freedom of
speech, there is hereby enumerated set of specific guidance in the holding of rally in the University are
hereby prescribed.
a.) A written permit is required from the Office of the President to be endorsed by the director
of student services (in his absence, by the guidance coordinator), and the president of the supreme
student government.
b.) This permit must be secured through a direct and personal representation of the top three
officers of the organization requesting for the permit to hold rally.
c.) Such rally specifies the problems/issues needed to be resolved in their particular case. In
case of students, they must raise only issues related to them and their welfare. It shall be considered
irrelevant to raise problems and issues about faculty and staff welfare (the faculty and staff members
may raise their own problems and issue.)
d.) The Officers must express willingness to attain reconciliation and never to raise the same
problems and issues, if the same are being attended to by higher authority.
e.) Dialogue where one is free to speak out his mind in an atmosphere of respect and trust is
the only acceptable medium of peaceful assembly.
f.) Officers of the organization seeking for a permit must never coerce other individuals or
groups who refuse to join a rally. Others shall be free to perform their activities as they see fit within
the bounds of law.
g.) Officers of the organization seeking the permit must police their ranks and any or all acts of
violence must be avoided. Said officers are directly and collectively responsible for damages, resulting
threat.
h.) Freedom is not a license. It must be not abused. Freedom ends when one steps on the
shoes of others. In the country, public welfare shall be the norm of conduct.

2.) Strict compliance herewith is requested.

VI. STUDENT SCHOLARSHIPS, GRANTS, PRIVILEGES AND ASSISTANCE PROGRAM.

1. STUDENT SCHOLARSHIP PROGRAM
The student scholarship program of the University of Southeastern Philippines aims to support quality higher
education which shall be awarded to any student who has exhibited academic excellence in his studies.
TYPES OF SCHOLARSHIP
A. UNIVERSITY SCHOLARSHIP
1. University Scholarship shall be awarded to public and private high school graduates recommended
by High School Screening Committee or Principal from among the highest 5 percent of at least 50
graduating students in the high school, who shall pass the scholarship examination conducted by
the University with a general average which falls within the category for full scholarship as may be
defined by the Scholarship Committee.
2. Must at least be on the 95 percentile rank of the NCEE or its equivalent.
3. University Scholarship shall be granted to any student who obtains a grade point average of 1.20 or
better at the end of the semester in the academic subjects in which he has enrolled provided that
he has carried the full academic load required in his curriculum.
4. Students in the University Scholarship must not have any failing grade.
5. Recipients of University Scholarship shall enjoy the following benefits:
a. Exemption from payment of tuition and miscellaneous fees except those assessment made
by the student government and the school organization.
b. Book allowance of P500.00 per semester.
c. Monthly stipend of P500.00 except during summer session.
B. COLLEGE SCHOLARSHIP
1. College Scholarship is awarded to public and private high school graduates recommended by the
high school screening Committee from among the highest 5 percent (%) of at least 50 graduating
students who shall have passes the scholarship examination conducted by the University with a
general average within the category for partial scholarship as may be defined by the Scholarship
Committee.
2. Must at least be on 90 percentile rank of the NCEE or its equivalent.
3. College Scholarship shall be granted to any student who obtains a grade point average of 1.45 or
better at the end of the semester in the subjects in which he is enrolled provided that he has
carried full academic load in the curriculum.
4. Students on college scholarship must not have any failing grade.
5. Recipients of college scholarship shall enjoy the following benefits:
a. Exemption from payment of tuition and miscellaneous fees except those assessments made
by the student government and the school organization.
b. Book allowance of P500.00 per semester.
c. Monthly stipend of P300.00 except during summer session.

C. TITUTION PRIVILEGE
This scholarship exempts a student from payment of tuition only which shall be awarded to students
who pass all the subjects in the academic load with a minimum of 18 units or regular load as prescribed
by the curriculum provided the student obtains a weighted average of 1.75 or better.
D. ENTRANCE SCHOLARSHIP
This scholarship is awarded to any high school valedictorian and salutatorian who pass the entrance
examination, the NCEE or its equivalent and interview conducted by the committee created for this
purpose. Entrance scholars shall be exempted from the payment of tuition. This scholarship is
maintained by acquiring a weighted average grade of 1.75 or better of the regularly credited academic
load in the previous semester as prescribed by the curriculum.
11. GRANTS
A. Grants are awarded to deserving students who passed the university entrance examination and are
not enjoying any scholarship or privilege.
SPECIAL SKILLS
1. MUSIC
1.1 Band/Combo Members
Awarded to students who are regular member of the band/combo and recommended by the
band/combo master.
1.2 Musical Guild Member such as choir and rondalla.
1.3 Any music skill as may be determined by a committee instituted for this purpose.
2. ATHLETICS
Awarded to the following students:
a. Incoming freshmen who are medalists in at least regional level athletic competitions certified
by the athletic manager or head of the school upon the approval of the University Athletic
System.
b. Those who are already in the university who have qualified as varsity players in the University
Athletic System as certified by the coach or athletic manager of the College/Unit attested by
the Dean.
3. UNIVERSITY DANCE TROUPE
Awarded to regular members whose main counterpart is the promotion of cultural shows in the
University and shall provide free choreographic services to the needy college or to the duly recognized
clubs and organizations. Outside shows or exposures must be held secondary purpose only.
B. Grants consist of exemption from payment of tuition only.
C. Student can maintain these grants subject to the following conditions:
1. that he/she must carry an academic load of at least 18 units.
2. that the students major concern in the university must be the pursuit of his academic program.
111. PRIVILEGE
A. DEPENDENTS PRIVILEGE

This privilege is extended to the spouse and to the legitimate children of faculty and staff members of the
university who had passed or qualified for the entrance requirements of the university: that the number of
dependents shall not exceed four; and such privilege is only valid within the specified number of tears in the
curriculum.
B. USP EMPLOYEE PRIVILEGE
A USP employee who is enrolled in the Graduate or Undergraduate program of the university shall be entitled
to free tuition. A graduate student employed in full time basis may not be allowed an academic load of more
than nine formal courses except in thesis/dissertation writing. Undergraduate students are allowed a load of
12 units only.
C. Editor-In-Chief and Managing Editor of the Editorial Staff of the official campus publication.
D. All Student Council officers elected at large of the four campuses.
E. Corps Commander of the ROTC/WATC unit.
F. Cultural Minority Privilege.
This privilege shall be awarded to a high school graduate belonging to a cultural minority groups such as
Manobo, Calagan, Bagobo, Davaoeno, Tagacaolo, Blaan, Mandaya, Matigsalog and such other minorities duly
certified by the Office for Southern Cultural Communities provided, they qualify the entrance requirements.
G. Legitimate Dependents of Barangay Officials and Sangguniang Kabataan Officials Privilege.
These privileges shall be implemented in accordance with the provisions of the New Local Government Code
and the rules of the University.
Sec. 393, paragraph b.4 of R.A 7160 states that the Punong Barangay, the Sangguniang Barangay Member,
the Barangay Treasurer and the Barangay Secretary shall be exempted during their incumbency from payment
of tuition and matriculation fees for those legitimate children attending state colleges or universities. He may
likewise avail of such educational benefits in a state college or university located within the province or city to
which the barangay belongs.
Sec. 434 of R.A 7160 maintains that the Sangguniang Kabataan Chairman shall have the same privilege
enjoyed by other Sangguniang Barangay Officials under this Code subject to such requirements and limitations
provided herein. During their incumbency Sangguniang Kabataan Officials shall be exempted from payment of
tuition and matriculation fees while enrolled in public tertiary schools, including state colleges and
universities. The national government shall reimburse the said college or university the amount of tuition and
matriculation fees; Provided that, to qualify for the privilege, the said official shall enroll in the state college or
university within or nearest to their area of jurisdiction.
OTHER RULES
1. Only one scholarship of the university can be enjoyed by a student at a time.
2. Scholarship/privileges/grants are strictly in accordance with the existing rules established by the
Scholarship Committee and that of the Sponsoring Agency, for private scholarship grants.
3. Applicants must not have an incomplete grade at the time of application for scholarship. Incomplete
grades shall 15 days from date of enrollment be completed before filing an application subject to the
rules of the Scholarship Committee.

IV. STUDENT ASSISTANCE PROGRAM

The Student Assistance Program was launched in the first semester of SY 1985-1986. This program
shall grant free tuition and miscellaneous fees to students who shall in turn work in the University. Based on
the fee of P270 that a student pays for 18 units and on the student labor scheme of P3.80 per hour, the
student shall serve for 153 hours in one semester.
VII. DUTIES AND RESPOSIBILITIES
Every student of the university, regardless of circumstances of his birth, sex, religion, social status and other
factor shall:
a.) Strive to live an upright, virtuous and useful life.
b.) Love, respect and obey his parents, and cooperate with them to keep the family harmonious and
united.
c.) Exert his utmost to develop his potential for service, particularly b underlying an education suited to
his abilities, and in order that he may become an asset to himself and to society.
d.) Respect the customs and traditions of our people, the duly constituted authorities the law of the
country and principles of democracy.
e.) Participate actively in civic affairs for the promotion of general welfare.
f.) Help in the observance and exercise of individual and social rights, the strengthening of freedom
everywhere, the fostering of cooperation among nations in the pursuit of progress, and prosperity and
world peace.
g.) Respect and cooperate with teachers, fellow students and school authorities in the attainment and
preservation of order in school and in the society.
h.) Exercise his rights and responsibility with due regard to the rights of others.
VIII. STUDENT RIGHTS
Student of the University shall enjoy the following rights:
1) Students have the right to organize autonomous, democratic and representative student government.
Student government has the right to determine its policies and programs on student activities, subject
to the provisions of this Handbook and the Code of the university.
2) Students have the right to participate in the governance of the University by having representatives to
the policy-making bodies with voting powers coming from their ranks. Leading officer(s) best represent
the studentry in these policy-making bodies.
3) Students have the right to establish clubs, organizations, alliances, other associations among
themselves based on their general and particular interests, like academic organizations, religious,
cultural and political organizations.
4) Students shall not be compelled to join or not to join any particular organization. Each students choice
should be totally respected and no form of intimidation or harassment shall be tolerated.
5) Students have the right to publish regular student controlled publications. No individual that is not a
member of the Staff shall determine the content of the student publication. The editor shall take full
responsibility for consequences arising from publication articles. The role of the faculty adviser if there
is any shall be limited only to technical guidance.
6) Students have the right to print, circulate and/or mount leaflets, newsletters, posters, wallnews
petitions, and similar materials.
7) Students have the right to peaceful assembly and to petition for redress of grievances. No student shall
be banned from participating in an assembly. No student shall be arrested or detained for so doing.

8) No student shall be held to answer for any offense without due process. Students have the freedom
from arbitrary arrest, from arbitrary seizures, and the right to resort to the writ of habeas corpus and
to speedy, impartial and public justice.
9) Students have the right to reasonable bail, and the freedom from double jeopardy, excessive fines and
cruel or unusual punishment.
10) Students have the right to freedom from torture, threats, harassments, manhandling combined with
interrogation, acts of terror and other means which vitilate free will.
11) Students have the right to freedom from unwarranted interference. No military detachments shall be
installed inside the campus. Military elements shall not interfere with student activities.
12) Students have the right to procedural fairness in disciplinary proceedings.
13) Students have the right to accurate information.
14) Students have the right to hear an opinion or any subject of public concern, whether or not related to
any subject they may be currently studying, which they believe worthy consideration.
15) Students have the right to access of information on matters of public concerns.
16) Students have the right to free research in connection with academic work, and the publication,
discussion, and exchange of findings and recommendations.
17) Students have the right to complete instruction and adequate welfare services and curricular facilities.
18) Every student has the right to receive relevant quality education in line with national goals, educational
objectives and standards of the University.
19) Every student is entitled to guidance and counseling services to enable him to know himself, to make
decisions, and to select from the alternative in the fields of work in line with his potentialities.
20) Students have the right to receive reasonable protection inside the school premises.
21) Students have the right to be informed of the rules and regulations of the University.
22) Students have the right to participate in curricular and co-curricular activities.
23) Every student is entitled to be respected as a person with human dignity, to full physical, social, moral,
and intellectual development, to humane and healthful conditions of learning.
24) Students have the right to academic freedom as provided in the Constitution.
25) Every student has the right to access to class and other records for the purpose of determining his class
standing and the University shall maintain and preserve such records.
26) Every student officially admitted in the University has the right to continue and pursue his course of
study therein up to graduation, except in the cases of academic delinquency and violation of
disciplinary regulations.
27) Students have the right to be assisted by the University through current and adequate information on
work opportunities.
28) Students shall be entitled to expeditious issuance of certificates, diplomas, transcript of records, grades
and transfer credentials.
29) Students have the right to receive medical and dental services as well as first-aid services. Students
shall be provided with medical supplies for simple medication and have to provide for themselves
medicines in cases of major illness.
30) Students shall enjoy other rights not mentioned herein.