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Topic: Overall Maintenance Considerations For Functional and High Quality Buildings
Topic: Overall Maintenance Considerations For Functional and High Quality Buildings
Topic: Overall Maintenance Considerations For Functional and High Quality Buildings
Quality Buildings
However, this definition is more generally seen in an engineering context and the
Chartered Institute of Building supports the following definition:-
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3.0 Concept of Building Maintenance
Maintenance Management can be divided into Building Maintenance Technology and
Building Maintenance Management proper. The former essentially deals with the
study of the occurrence of building defects, such as deterioration of building finishes/
fabric and the remedies which such defects would require. It involves the application
of the principles of the physical sciences to the process of determining the effects on
building performances produced by the intrinsic properties of building materials, the
loading distribution of the building structure and other related factors.
Generally, the nature or maintenance work is divided into three main aspects:
Cyclic or Routine Maintenance
Specific tasks carried out at regular-intervals without prior inspection such as
clear-out of the curtain walling, flushing gutters, gullies, drains, manholes and
replacement periodically of times with a predictable life.
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Emergency Maintenance
Emergency maintenance is the speedy action need to rectify failures of the
building elements. These can stem from failures in planned maintenance or from
natural or other causes, eg, storm, flood, accidents or security. However, it can be
reduced to a minimum if routine and planned maintenance are systemically
carried out and well-defined. In fact, extensive emergency maintenance is
disruptive to occupiers as well as being wasteful. For example, the sudden
breaking-down of the electrical switchboard.
The diagnosis process will involve wide range of techniques from the most simple –
visual inspection to some scientific test, like the chloride test in evaluating the
strength of the spalling concrete. They all aims at transforming measurable
characteristics and properties of the defect or structure into valuable information
appropriate to the building condition and performance.
In short, the investigation required for the diagnosis of the building defect which has
to be carried out thoroughly and systemically. Here are some points to be noted during
the diagnosis of the building defect:
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essential to recognize that even the most obvious diagnosis may still lead to the
wrong conclusions because the symptoms, the investigation and the original
assumption of potential causes may all be incomplete.
In real cases, defect is generally believed to be caused by a combination of
factors and seldom by a single factor. Some of these factors on their own may not
require remedial work, but where they are attacking the material in combination,
may need urgent attention.
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7.0 Process of investigation
In order to have a complete and all-round investigation of the building defect, a plan
of action is required to make sure that the investigation process can progress without
causing unnecessary inconvenience to the occupants of the building. This process
normally entails the following steps:
1. Desktop Study
Documenting survey for which existing information on the building structure
and any relevant maintenance record obtaining from design and as-built
drawing, specification, suppliers’ record, contractors’ test record during
construction, record of defect and repairs, past and present usage of the
building, loadings and subsequent alteration, if any, is very important.
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3. Visual Inspection
On site investigation should begin with careful visual inspection of the
surrounding of the building, which replying mainly on the human sensory
perceptions such as sight, hearing. It is at this stage that many of the basic
tools such as binocular, hammer, scrapers are used. Graphic and photographic
records may also be made of critical members for further analysis.
On the other hand, monitoring is also being a useful method of accessing the
movement of building structure over a period of time if the structural crack is
observed. This can be done by measuring the widths of the fractures or by
taking vertical alignment readings of the structure with a theodolite form a
datum position. However, monitoring is very time-consuming. The state of the
building and the needs of the client must be considered before using them.
The remedial works often chosen may belong to one of three general categories:
Patching up
This recommendation is very often accepted because of relevant lower
costs. However, bear in mind, patching up should always believe as
temporary measure and employed only while the building has a limited
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functional or economic life and when more extensive rehabilitation or
improvement works are planned to be done in the near future.
Replacement of parts
This should be the first consideration to give a permanent repair. However,
due to the limited time or high costs may give rise to problems to make
this recommendation unattractive. However, it is still be the best choice if
there is no other alternative.
Complete renewal
Obviously, this is the most economics solution for buildings with a longer
life, and the process can either involve existing parts for the entire area or
providing a complete coverage over existing areas depending on adequate
fixing facilities being possible.
(a) Structure
(1) Defective Concrete/ spalled concrete
Patch Repair
It is the most common repair method for minor concrete defects such as surface
spalled or called hairline cracks on the surfaces. Damaged or defective concrete is
to be hacked off down to sound substrate and patched up with appropriate repair
mortars to protect the steel reinforcement from rusting. Two types of materials are
commonly used for patching up by hand:-
(i) cementitious mortars such as cement mortar and polyester-modified
cementitious mortar because its properties is very similar to concrete, it
can provide a better key between old concrete and new mortar or;
(ii) resin-based mortar such as epoxy resin mortar and polyester resin mortar.
After all defected concrete has been hacked off, rusty reinforcement bars should
be properly clean and primed with suitable epoxy based primer (strong
anti-corrosive materials) for patching the steel bar if the environmental is
aggressive. Furthermore, before patching up with cementitious mortars, the
exposed concrete surface and the steel bars must be dust free to allow effective
bonding with the new repair mortars.
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Photo 1:- Spalled Concrete
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Photo 2:-Spalled concrete – partial removal or re-casting may be required
Identifying the cause of the structural cracks should best be carried out by a
structural engineer who should also advise on courses of action to remove the
problem and the subsequent repair method. Such repair works should also be
carried out by contractors registered under the Buildings Ordinance.
After identifying and addressing the problem causing the cracks, the repair of
the cracks is usually done by pressure injects of epoxy resin or by open-up and
refill/recast with concrete.
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suitable repair mortar should be applied in accordance with description in
Section (a)(1) of this note. Should the defects be found so extensive that
replacement/addition of steel reinforcement bars, partial or demolition
and re-casting of certain parts of concrete elements is considered
necessary.
(3) Windows
(i) Repair
Glass panels
Any broken or cracked glass panes should be replaced at once with the
same type and thickness of glass.
Steel windows
Steel windows are subject to rusting and should be regularly re-painted
with primers and re-finished. Putty for holding glass panes should be
maintained. Hinges should be regularly lubricated and replaced if
necessary to avoid dislodgment of sashes.
Aluminium windows
Bar hinges in aluminium window system is one of the most common
sources of problem that leads to dislodgment of sashes. They should
be regularly checked for any loose fixings, deformation, cleared of dust
and dirt and lightly lubricated to avoid friction causing undue load on
the fixing. Should any of the aluminium angle for securing the glass
panes be found missing, replacement must be done at once to avoid
falling of glass panes.
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In the processing of replacing fixing components such as screws and rivets,
measures against bi-metallic action leading to corrosion must be taken to
avoid direct contact between two incompatible materials. A common
example of bi-metallic action is between aluminium and stainless steel.
Locking devices
In the process of installing the new window frames, the following points should
be noted:
window frames should be securely and rigidly fixed in place to window
opening in walls by fixing lugs;
suitable waterproofing grouting should be properly applied between the
window frame and the opening with an additional coat of waterproofing
material around the frame;
for aluminium windows, joints in window frames and sections should be
properly sealed with suitable sealant. The window frames should be
suitably equipped with water bars at its sill to prevent entry of water. A
continuous gasket of suitable materials should also be properly applied
along the whole perimeter between the window frame and openable sashes;
and
glass panels installed to protect against the danger of falling should be
designed by an Authorised Person (AP) or Registered Structural Engineer
(RSE) and the installation works carried out by a Registered General
Building Contractor under the supervision of such AP or RSE.
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(b) Building Services Installations
When the electrical work (including new installation, addition, alteration and
repair) is completed, the qualified building services engineer and registered
electrical contractor should inspect and test the electrical installations and certify
that the installations are safe and comply with the safety requirements of the
Electrical Ordinance in the Work Completion Certificate (Form WR1).
Periodic Inspection
Owners should ensure that the power loading generated by the appliances and
installations do not exceed the maximum loading approved by the electricity
supply company. Qualified building services engineer or registered electrical
contractor should be consulted if in doubt.
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be inspected, tested and certified (Form WR2) at least once every 5 years to
ensure safety.
To ensure that these installations work efficiently at all times, a registered fire
service installation contractor should be employed by the OC to maintain, inspect
and certify the installations at least once every year. When the fire service
installation is found not working properly or damaged, immediate repair should be
carried out.
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Inspect, clean, lubricate and adjust the lift at least once a month;
Test and examine the safety equipment annually; and
Test the full load, overload device and the brake once every 5 years.
Apart from ensuring that the lift or escalator meets with the necessary safety
standards, building owners should also monitor the following aspects, including:
annual renewal of the permit to use and operate the lift;
keeping and updating of records of work for EMSD inspection;
inspecting to ensure that no dangerous gaps exist in escalators; and
upkeeping the lift machine room and the lift pits in clean and tidy
conditions.
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Part III: Introduction to Buildings Ordinance
In Hong Kong, it is a statutory requirement that all proposed building works (which
defined under s.2 of the Buildings Ordinance, including extensive addition and
alteration works) must be submitted to the Building Authority for approval before
their commencement on site. The following part will provide you full picture of the
function of the Buildings Ordinance and its implications.
Exempted Building:
These are stated in BO s.41 and include:
1. Buildings belong to government;
2. Building upon any land vested in the Housing Authority or over which the
Housing Authority has control and management;
3. Naval, military , or air force services;
4. Any temporary building to be used as a place of public entertainment.
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public toilet in shopping hall, will not reduce the number of the public toilet that
required under Buildings Ordinance
3. Drainage works in an existing building if it does not involve:
- the structure of the building;
- any drain or sewer into which their there is discharged, or it is intended to
discharge, any trade effluent, chemical refuse, waste steam, petroleum spirit,
carbide of calcium, acids, grease or oils;
- altering any manhole at which any drain or sewer from the building is
connected with a public sewer;
In fact, the main function of the Buildings Ordinance is to lay down the basic
requirement of public health and safety in the building development (Figure 2). While
the building designer follows the requirement which stated in the Buildings Ordinance,
this will ensure the building will give a minimum acceptable standard of safety and
health to the end-user.
On the other hand, the Buildings Ordinance includes a set of the building regulations
which elaborate on the various requirements of Buildings Ordinance: For example:
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the material required, minimum loading capacity of the building structure, etc.
3. Building (Planning) Ordinance: it’s stated the requirement in lighting and
ventilation, requirement of mean of the escape, building height and so on.
However, it is not possible to state all the detailed through the Buildings Ordinance
(which is passed by legislative council). Instead, the Building Authority has a series of
Code of Practice that further explain on the technical requirements of the regulation.
For example:
Besides, the Building Authority also issues a series of the Practice Note for
Authorized Person (PNAP) in order to classify any ambiguous area in Buildings
Ordinance. It is a fast and effective way of communication to inform the designer (or
Authorized Person) about the latest interpretation of Buildings Ordinance (as they are
issued by Building Authority without going through any legislative process).
For example, the provision of exempted gross floor area, under Building (Planning)
Regulation s.23 (3b)*2, it does not give the clear view on the exempted gross floor
area. In order to classify the ambiguous area, PNAP 13, 68, 116 and 229 give a further
justification on the criteria in exempting the gross floor area under different
circumstances.
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telecommunications and broadcasting services, or occupied solely by machinery or equipment for any
lift, air-conditioning or heating system or any similar service.
2.0 Statutory Period for Approval & Consent under Buildings (Administration)
Regulation s.30(3) and 32(3)
Under Buildings Ordinance s.15, it state solidly that approval of plans or consent
for commencement of the buildings work must be obtained from the Building
Authority. The statutory time limit for each process is shown below:
*2 for A&A works (do not affect the major aspects of the buildings, for example,
the lighting and ventilation under B(P)R s.32), the Buildings Department may
adapt a fast-track processing to process the A&A work and give the approval
within 30days.
Question: Is Addition or alternation works require to obtain the approval and consent
from the Buildings Department?
Is it contravened to the Buildings Ordinance?
Involve any structural alteration?
Is it Exempted building works?
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Appendix - Sample report
A comprehensive report usually comprises the following parts:-
Project Title
Details of building or structure, for example, location, age, type and
current and past usage. client’s name and name of surveyor or engineer
and/or the firm engaged
Preface, which is a brief summary of the important information presented
in the report
Lists of contents
Introductions, contains the history and subjected matter of the report, the
brief, and scope and limitation of the works.
Body, usually includes the background and history of the structure, details
of inspections carried out, results and calculations, and all details of the
repairs.
Conclusions, based on firm, reasonable judgment reached after careful
evaluation of all information obtained.
Recommendations should tally with the rest of the report and usually
include proposals of remedial work, regular maintenance inspection or
inspections to detect further deteriorations.
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