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Basic Accounting Sample
Basic Accounting Sample
Excel Skills
Skills || Basic
Basic Accounting
Accounting Template
Template
About
About this
this template
template
This
This innovative
innovative accounting
accounting template
template enables
enables users
users to
to record
record income
income && expenses
expenses and
and automatically
automatically produces
produces aa trial
trial bala
bala
statement
and
a
monthly
balance
sheet.
The
template
is
easy
to
use
and
can
be
customized
by
editing
the
default
statement and a monthly balance sheet. The template is easy to use and can be customized by editing the default exp
ex
unlimited
unlimited number
number of
of additional
additional accounts.
accounts. After
After completing
completing the
the initial
initial template
template set-up,
set-up, the
the template
template can
can be
be rolled
rolled forward
forward
simply
simply changing
changing aa date
date in
in aa single
single input
input cell.
cell.
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our unique
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Our
Our unique,
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te
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contain limited
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but our
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produce complex
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based on
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limited user
user input.
input. Y
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require basic
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ste
About
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sample
file
About this sample file
This
This Excel
Excel document
document is
is only
only aa sample
sample of
of the
the basic
basic accounting
accounting template.
template. Weve
Weve created
created this
this sample
sample to
to enable
enable cust
cus
features
features of
of this
this template.
template. You
You will
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nd
nd automatically
automatically produces
produces aa trial
trial balance,
balance, monthly
monthly && annual
annual income
income
customized
by
editing
the
default
expense
accounts
and
customized by editing the default expense accounts and adding
adding an
an
p,
p, the
the template
template can
can be
be rolled
rolled forward
forward for
for future
future financial
financial periods
periods by
by
ware
ware solutions
solutions than
than regular
regular Excel
Excel templates.
templates. Most
Most Excel
Excel templates
templates
eports
eports based
based on
on limited
limited user
user input.
input. You
You also
also don't
don't need
need advanced
advanced
input
input and
and include
include comprehensive
comprehensive step
step by
by step
step instructions.
instructions.
created
created this
this sample
sample to
to enable
enable customers
customers to
to view
view the
the layout
layout and
and
emplate -- the
template
the full
full version
version of
of the
the template
template can
can only
only be
be downloaded
downloaded
s template
k here
Business Set-up
The first step in customizing the template for your business is to enter your business name in the cell C6 on the Set-up
sheet. The business name is included as the heading on all the other worksheets. The sales tax percentage that is entered in
cell C8 is used to calculate the appropriate sales tax and tax exclusive amounts on the Income and Expenses sheets.
Note: If the sales tax percentage needs to be amended, you first need to copy the existing sales tax amounts that
have been calculated on the Income and Expenses sheets and paste these cells as values before entering a new
sales tax percentage, otherwise all the sales tax amounts on the Income and Expenses sheets will be calculated
based on the new percentage. By copying the amounts that were previously calculated as values, you will ensure
that only transactions that are recorded after the sales tax percentage is amended are calculated based on the new
sales tax percentage.
Page 3 of 37
Page 4 of 37
The template does not make provision for entering the opening balances of income and expense accounts. If you are setting
up the template for an existing business, you therefore need to specify the first day of a financial year as the template start
date and record all transactions for the appropriate financial year on the Income and Expenses sheets. Note that the opening
balance sheet balances at the end of the previous financial year should be entered on the Accounts sheet before recording
the transactions relating to the current financial year.
The report start date that is entered in cell C14 on the Set-up sheet determines the monthly periods that are included on the
monthly income statement & abbreviated cash flow report and the monthly balance sheet. The CashFlowMonthly and
BalanceSheet sheets include 12 monthly periods by default - these periods and the calculations that are automatically
performed on these sheets can therefore be amended by simply changing the report start date in cell C14 on the Set-up
sheet in order to include a new 12 month period in these reports.
The next input cell on the Set-up sheet contains a list box that enables users to select the appropriate year end month. The
calendar month that is selected in this cell determines the month part of the financial period that is included on the annual
income statement & abbreviated cash flow report and therefore the period on which the calculations on this sheet are based.
The year part of the financial period that is included on the CashFlowAnnual sheet is determined by the report start date that
is specified in cell C14 - the financial year that is included in the annual income statement & cash flow report can therefore
be amended by simply changing the report start date.
The bank account codes that are specified in cells A20 to A23 are included in the Bank Code columns on the Income and
Expenses sheets. Each of these codes represents a separate bank or petty cash account. Additional bank codes for
additional bank accounts can be created by simply inserting a new bank code anywhere between the first and last bank
codes, entering a new bank code and entering a description for the new bank account in column B.
The input error codes at the bottom of the sheet are included for information purposes and provide users with a reason for
the error codes that may be encountered when entering transactions on the Income and Expenses sheets. These error
codes are covered in more detail in the Error Codes section of these instructions.
Accounts Set-up
The default accounts that are list on the Accounts sheet can be customized according to your business requirements. All
income statement accounts (Profit & Loss accounts) start with "IS", while all balance sheet accounts start with "BS". You can
create as many accounts as required but it is of utmost importance that all new accounts are created within the main account
group structure.
New accounts can be created on the Accounts sheet by inserting a new row, entering the appropriate account number,
entering an account description and copying the formulas in column E to G from one of the existing rows. We also
recommend inserting the new row in the appropriate location based on the account number sequence - this will negate the
need to sort the account numbers in an ascending order (the list boxes in the Account columns on the Income and Expenses
sheets display the account numbers in the same sequence as included on the Accounts sheet).
All new balance sheet accounts must be created under the existing main account groups. The monthly balance sheet report
is calculated in accordance with the default account groups and cannot be amended but you can create as many balance
sheet accounts as required under the default main account groups. All the transactions that are recorded on the Income and
Expenses sheets can be filtered based on the Account column and you'll therefore be able to review the transactions that are
included in each individual balance sheet account or balance sheet account group.
Page 5 of 37
Note: If you create additional expense accounts on the Accounts sheet, you will have to insert a new row for each account
that is created on the CashFlowMonthly and CashFlowAnnual sheets. It is imperative that you remember to insert the
appropriate rows because the balance sheet may not be in balance if you allocate transactions to a new expense account
and you don't insert the account on the income statement. We have added conditional formatting to the Accounts sheet in
order to highlight accounts that are not included on the income statement reports - if an account number is highlighted in
orange, it means that the account has not been included on the CashFlowMonthly sheet and if an account number is
highlighted in purple, it means that the account has not been included on the CashFlowAnnual sheet.
Note: The descriptions of all the main account groups are pre-defined - if you change the descriptions of these accounts on
the Accounts sheet, it will have no effect on the descriptions of the main accounts on the income statement and balance
sheet. Only the descriptions of the default expense accounts (IS-300 series) should therefore be amended.
If you are customizing the template for an existing business, you will need to enter the appropriate balance sheet balances
as at the template start date (specified on the Set-up sheet) in column C on the Accounts sheet. As we mentioned before, the
template only accommodates opening balances for balance sheet accounts. If you therefore want to start using the template
during the financial year, you need to specify the first day of the financial year as the template start date, enter the balance
sheet accounts opening balances as at the template start date on the Accounts sheet and record all the transactions on or
after the first day of the financial year on the Income and Expenses sheets in order to facilitate the calculation of an accurate
income statement for the full financial year.
Example: If the financial year end is February and we want to start using the template in July, we need to specify a template
start date of the 1st of March, enter the balance sheet opening balances as at the 1st of March on the Accounts sheet and
record all the transactions from March to July on the Income and Expenses sheets. This approach will ensure that the annual
totals on the income statement are calculated and displayed correctly on the CashFlowAnnual sheet. If we entered the
balance sheet opening balances at the end of June on the Accounts sheet instead, the cash and other balance sheet
balances will be correct but the annual income and expense accounts will not include the income and expenses for a full
financial year.
Note: The opening balances of all asset accounts should be entered as positive values and the opening balances of
all liability and equity accounts should be entered as negative values. The total of all the opening balances that are
entered on the Accounts sheet needs to be nil, otherwise the balance sheet for all subsequent periods will not be in
balance.
Page 6 of 37
Page 7 of 37
Example: If the opening trade debtor balance at 1 March consists of two invoices, enter the actual invoice dates in the
Invoice Date column (the invoices should be dated on or before 28 February). The payment date column can be left blank
until the invoices are paid and the actual date when the payment is received should be entered in the Payment Date column.
The opening trade debtor balance will then automatically be calculated and included on the Accounts sheet.
The opening trade creditors balance should be entered on the Expenses sheet as a positive amount. You can enter the total
in one row or enter the outstanding invoices individually (we recommend the latter because all outstanding invoices may not
be paid on the same date and will probably be paid to different suppliers). The document date that is entered in column A
should be before the Template Start Date that is specified on the Set-up sheet and the payment date that is entered in
column I should be the actual payment date (which will obviously be after the template start date because the supplier
invoice is outstanding on the template start date).
Example: If the opening trade creditor balance at 1 March consists of two invoices, enter the actual invoice dates in the
Document Date column (the invoices should be dated on or before 28 February). The payment date column can be left blank
until the invoices are paid and the actual date when the invoices are paid needs to be entered in the Payment Date column.
The opening trade creditor balance will then automatically be calculated and included on the Accounts sheet (as a negative
amount because trade creditors are liabilities).
You'll notice that the income statement accounts list that are on the Accounts sheet ends with a "ZZZ" account number. This
is not an actual account, but a row that has been added to the bottom of the account range to indicate the end of a named
cell range. This row should not be deleted and all new accounts should be added above this row. All the accounts above this
row are included in a list box in the Account column on the Income and Expenses sheets. By adding all new accounts above
this row, we ensure that all the accounts that are created on the Accounts sheet are included in the Account list boxes.
Note: The accounts that are created on the Accounts sheet are included in the Account list boxes on the Income and
Expenses sheets based on the order in which they are included on the Accounts sheet. We therefore recommend that you
sort the accounts in ascending order after editing account numbers or creating additional accounts so that the list boxes
include the accounts in the correct sequence. The control accounts at the bottom of the sheet should be omitted from the
sorting operation (only sort up to the ZZZ row).
Trial Balance
Page 8 of 37
A detailed trial balance per account is included on the Accounts sheet in column E to G. All the account balances that are
included in the trial balance are automatically calculated based on the transactions that are entered on the Income and
Expenses sheets.
Page 9 of 37
Page 10 of 37
Page 11 of 37
As we've mentioned before, some column headings are formatted with a yellow cell background, while other column
headings are formatted with a light blue cell background. The columns with a yellow cell background require user input and
the columns with a light blue cell background contain formulas that should be copied for all new rows of data that are entered
on the sheet. This is a very important template attribute because the accuracy of all the reports is dependent on recording
transactions correctly. After entering the required data in all the yellow columns, please therefore make absolutely sure that
the formulas in the light blue columns have been copied to all the new rows that have been added to the sheet.
You'll notice that there are totals that are included in the cells above all the amount columns (formatted in italic). These cells
contain a Subtotal function that results in all filtered records being included in the total that is calculated. This means that
after filtering data, only the transactions that are displayed on the worksheet are included in the calculation (column total). If
you therefore print the sheet while a filter is in effect, the totals above the column headings will be calculated accurately and
only include the transactions that have been printed.
Note: All the transactions that are recorded on the Income sheet need to be entered in a continuous cell range otherwise
some transactions may not be included in the template calculations. You should therefore not insert any blank rows between
the rows that contain data.
The following section provides detailed guidance on the user input that is required on the Income sheet:
Invoice Number - enter your invoice number or the appropriate transaction reference for cash receipt transactions.
Invoice Date - enter the date of the tax invoice or the bank statement date for cash receipt transactions. We've added data
validation to this column to ensure that only valid dates are entered - you therefore need to ensure that you enter dates in
accordance with the regional date settings that are specified in the System Control Panel.
Customer - enter the name of the customer. If the Auto Complete feature is enabled, you should be able to accept its
suggestion of the customer name after entering only a few characters. Note that it is important to enter customer names
accurately if you want to use the Filter feature to display only the transactions for a specific customer.
Description - enter a transaction description in this column.
Tax Inclusive Amount - enter the transaction amount inclusive of sales tax. Income and receipts should be entered as
positive amounts but if you have an expense or payment type transaction that is of an income or receipt nature, the
transaction can be entered as a negative value. For example, entering a credit note that relates to an invoice that has been
recorded previously. In most instances, expenses should however be recorded on the Expenses sheet.
Tax Code - this column contains a list box that enables you to select one of two tax codes. Select the "A" tax code for all
transactions that are subject to sales tax and the "E" tax code for all exempt and zero rated transactions. If your business is
not registered for sales tax purposes, all transactions should be recorded by using the "E" tax code.
Bank Code - this column contains a list box that includes all the bank codes that have been added to the Set-up sheet.
Select the bank code of the bank account that will be affected by the particular transaction. Note that it is imperative that a
bank code is assigned to each transaction.
Account - the list box in this column contains all the account codes (and descriptions) that have been created on the
Accounts sheet. You therefore need to create the appropriate account on the Accounts sheet before transactions can be
allocated to the account. Note that you should be careful when deleting accounts from the Accounts sheet because this
could cause an imbalance in the template if transactions have been allocated to an account that has subsequently been
deleted.
Payment Date - enter the actual payment date in this column. The date that should be entered in this column should be the
date on which the payment was received from the customer. The payment date should be left blank if payment has not been
received from the customer - the outstanding amount will then be included in trade debtors. Note that the payment date
should always be greater than or equal to the invoice date.
Page 12 of 37
Page 13 of 37
Example: If you only want to display the expense transactions for a particular month, you can filter the data based on the
Document Date or Payment Date column by specifying filter criteria which includes all transaction dates greater than or equal
to the 1st day of the month and less than or equal to the last day of the month. After reviewing the filtered data, simply select
the "All" option in the filtered column in order to remove the filter and to display all the transactions on the worksheet.
As we've mentioned before, some column headings are formatted with a yellow cell background, while other column
headings are formatted with a light blue cell background. The columns with a yellow cell background require user input and
the columns with a light blue cell background contain formulas that should be copied for all new rows of data that are entered
on the sheet. This is very important template attribute because the accuracy of all the reports is dependent on recording
transactions correctly. After entering the required data in all the yellow columns, please therefore make absolutely sure that
the formulas in the light blue columns have been copied to all the new rows that have been added to the sheet.
Page 14 of 37
Page 16 of 37
Error Codes
The following error codes may result from inaccurate input on the Income and Expenses sheets and will be displayed in the
Error Code columns. The heading of the affected input column will be highlighted in orange:
E1 - this error code means that the payment date that has been entered in column I on the Income or Expenses sheet is
before the invoice or document date. These errors can be rectified by either amending the appropriate invoice or document
date or amending the appropriate payment date.
E2 - this error code means that the account number that has been selected in column H on the Income or Expenses sheet
is invalid. All the accounts that have been entered on the Accounts sheet will be included in the list boxes in column H and
the error can therefore be rectified by simply selecting a valid account number from the list box. New accounts must be
created on the Accounts sheet before being available for selection.
E3 - this error code means that the bank account code that has been selected in column G is invalid. All the bank account
codes that have been created on the Set-up sheet will be included in the list boxes in column G and the error can therefore
be rectified by simply selecting a valid bank account code from the list box. New bank account codes must be created on the
Set-up sheet before being available for selection.
Note: Input errors may result in inaccurate template calculations and it is therefore imperative that all errors are resolved
before reviewing the income statement, cash flow report and balance sheet. These errors may in fact also cause the balance
sheet not to balance.
Page 17 of 37
Page 18 of 37
The monthly income statement has been designed in a pre-defined format but does provide for some user customization.
The expense accounts that are included in the "IS-300" account range are displayed individually on the report to facilitate
performing a monthly analytical review of these expense account line items. By default, 19 individual expense accounts are
included in this account range but additional accounts up to a maximum of 100 expense accounts can be added if required.
All additional expense accounts should be created on the Accounts sheet before manually inserting the appropriate number
of rows in the Expenses section of the income statement. We recommend that you insert individual rows by positioning the
cursor below the row where the account needs to be inserted (based on the existing account number sequence) and then
using the Insert Rows Excel feature to insert an empty row.
After inserting a new row, enter the account number in column A and simply copy all the formulas in the other columns from
one of the existing expense account rows. If you have not inserted the accounts based on the existing account number
sequence, you can select all the cells in the Expense account section (excluding the Total row) and sort the cells based on
the account numbers in column A.
Note: It is absolutely essential that all expense accounts that are created on the Accounts sheet are included in the
monthly income statement, otherwise the expense entries that relate to some transactions may not be included in
the report, the calculated cash balance at the end of the month may therefore be inaccurate and the balance sheet
may reflect an imbalance. If you are in any doubt as to whether all expense accounts have been included in the
monthly income statement, refer to the Accounts sheet - we have implemented conditional formatting in the account
number column which highlights the accounts that are not included on the monthly income statement in orange and
the accounts that are not included in the annual income statement in purple.
All the other lines on the monthly income statement and cash flow report are calculated based on pre-defined line items
(account groups) and can therefore not be customized. You will not be able to insert additional rows on the report in order to
display more detailed information. If you need to analyse individual account balances, we recommend applying the Filter
feature to the Income and Expenses sheets.
Note: The cash balance at the end of each monthly period as calculated in the last row on the CashFlowMonthly sheet
should equal the sum of all the bank account balances (excluding the petty cash account) if all transactions have been
recorded correctly. The cash movement in the petty cash balance is included under the "Changes in Working Capital" section
on the abbreviated cash flow report.
Page 19 of 37
Note: As discussed under the Monthly Income Statement section of the instructions, the Expenses section of the
report can be customized to include additional accounts. All additional accounts should also be manually inserted
on the annual income statement by inserting a new row for each individual account, entering the appropriate
account number in column A and copying the formulas in the other columns from one of the existing rows in the
Expenses section (for the Annual, Year-to-Date and Monthly columns of the report).
The periods that are included in the Year-to-Date and Monthly columns are determined based on the calendar month that is
selected from the list box in cell H1. The appropriate financial years that the selected calendar month falls into are
determined based on the report start date that is specified on the Set-up sheet.
Example: If the Report Start Date is specified as 2011/06/01, the year end is specified as June (on the Set-up sheet) and the
June calendar month is selected from the list box in cell H1, the Year-to-Date and Monthly balances will be calculated for the
Jun-2011 financial period. If the report start date and the year end is the same and the July calendar month is selected from
the list box in cell H1, the Year-to-Date and Monthly balances will be calculated for the July-2010 financial period. This is
because this month falls into the financial year that ends in June 2011 and the report start date falls into the 2011 financial
year.
All the calculations on the annual income statement and cash flow report are automated and calculated based on the periods
that are defined on the Set-up sheet and selected from the list box in cell H1 (for year-to-date and monthly columns). This
functionality enables users to easily view a report for any monthly period of the financial year that the report start date falls
into.
This approach is slightly different from the monthly income statement and cash flow report. The monthly income statement
always includes a 12 month period that starts from the report start date and includes 11 other subsequent periods, while the
annual income statement will always be based on the financial year that the report start date falls into. The monthly periods
on these two reports may therefore not always be exactly the same - you can however base both reports on the same
monthly periods by specifying the first day of the financial year as the report start date on the Set-up sheet.
Balance Sheet
The entire monthly balance sheet is automatically calculated from the transactions that are recorded on the Income and
Expenses sheets and the account groups that are included on the balance sheet are determined by the default account
structure. You will therefore not be able to change the layout of the balance sheet.
We have also included two rows below the balance sheet that include control totals which indicate whether the accounting
template is in balance. The first row indicates whether the total assets and total equity & liabilities balance and the second
row indicates whether the total of all the bank balances on the balance sheet agrees to the appropriate closing cash balance
on the monthly cash flow report.
Both control totals should always display an "ok" text string but if there is a problem with the control total that is
calculated, an "error" message that is highlighted in orange will be displayed. This error message means that there
is an imbalance in the template. The following steps need to be completed in order to resolve this error:
Open the Accounts sheet and ensure that the template opening balances (column C) add up to a total of nil. If your
opening balances don't balance, the balance sheet will also not balance.
Page 20 of 37
Page 21 of 37
Template Settings
The functionality that has been included in this accounting template uses data validation, conditional formatting and named
cell ranges in order to validate all user input and to produce the reports that form part of this template. Most of the formulas
that are used in this template are based on named cell ranges that include the first 1,000 rows on the Income and Expenses
sheets. When the number of transactions that you've recorded on the Income and Expenses sheets reaches this limit, you
will therefore have to extend the default number of rows in order to include all your transactions in the template calculations.
The named cell ranges can be extended by accessing the main Insert menu, selecting Name, and selecting Define in order
to open the Define Name dialog box. The calculations that include the transactions on the Income and Expenses sheets are
all based on the "Records" named range. This named cell range includes a default value of 1,000 - you can therefore extend
the number of transactions that are included in the template calculations by simply entering a new value for this named range
and clicking the OK button.
The data validation features that are used to validate user input on the Income and Expenses sheets have been
implemented in the first 1,000 rows on these sheets. Before you reach this limit, you can simply copy one of the blank rows
before row 1,000 and paste the cells in this row into the required number of additional rows. This will result in all the data
validation features being copied to the target cell range.
Page 22 of 37
Page 23 of 37
This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws. Any
publication or distribution of this template outside the scope of the permitted use of the template is expressly prohibited. In
terms of the permitted use of this template, only the distribution of the template to persons within the same organisation as
the registered user or persons outside the organisation who can reasonably be expected to require access to the template as
a direct result of the use of the template by the registered user is allowed. Subsequent distribution of the template by parties
outside of the organisation is however expressly prohibited and represents an infringement of international copyright laws.
Page 24 of 37
Business Details
Business Name
Sales Tax Percentage
Report Set-up
Template Start Date
3/1/2015
3/1/2015
Year End
February
Customize
Customize the
the template
template for
for your
your business
business by
by entering
entering your
your business
business name
name and
and the
the
appropriate
appropriate sales
sales tax
tax percentage.
percentage. This
This percentage
percentage is
is applied
applied to
to the
the transactions
transactions that
that
are
entered
on
the
Income
and
Expenses
sheets
in
order
to
calculate
the
are entered on the Income and Expenses sheets in order to calculate the
appropriate
sales
tax
amounts.
The
report
start
date
determines
the
periods
that
appropriate sales tax amounts. The report start date determines the periods that are
are
included
included on
on all
all the
the monthly
monthly reports,
reports, the
the template
template start
start date
date determines
determines the
the first
first
financial
financial period
period that
that forms
forms part
part of
of the
the template
template and
and you
you can
can select
select any
any year
year end
end
month
month from
from the
the list
list box
box in
in the
the year
year end
end input
input cell.
cell. The
The template
template includes
includes 33 default
default
bank
bank accounts
accounts and
and aa petty
petty cash
cash account
account and
and you
you can
can also
also add
add additional
additional bank
bank
accounts
accounts on
on this
this sheet.
sheet.
Bank Accounts
Code
Description
B1
B2
B1 Bank Account
B2 Bank Account
B3
PC
B3 Bank Account
Petty Cash
Reason
E1
E2
E3
Page 25 of 37
2/28/2015
2/28/2015
28 Feb 2015
Template: Opening
Balance
9,445.00
28 Feb 2015
Trial Balance:
Opening Balances
9,445.00
Account
Movement
11,403.51
29 Feb 2016
Trial Balance:
Closing Balances
20,848.51
6,000.00
-
6,000.00
-
###
3,750.00
###
9,750.00
-
BS-100
Fixed Assets
BS-150
BS-200
BS-300
Accumulated Depreciation
Investments
Cash - Other
BS-399
BS-400
BS-500
BS-600
Creditors - Other
Sales Tax Control
BS-700
BS-800
BS-900
IS-100
Reserves
Income from Services
IS-200
IS-305
Other Income
Accounting Fees
IS-310
IS-315
IS-320
IS-325
IS-330
Commission
Computer Expenses
Consumables & Cleaning
IS-335
IS-340
Entertainment
Insurance
IS-345
IS-350
Office Expenses
Office Rent
1,004.40
67,368.48
1,004.40
67,368.48
IS-355
IS-360
Postage
Professional & Legal Fees
###
10,964.91
10,964.91
IS-365
IS-370
233,000.00
2,513.15
233,000.00
2,513.15
IS-375
IS-380
2,278.95
1,884.24
2,278.95
1,884.24
IS-385
IS-390
Training
Travelling & Accommodation
777.83
5,008.77
777.83
5,008.77
IS-395
IS-400
IS-500
Utilities
Depreciation
Interest Paid
4,929.82
###
1,200.00
4,929.82
1,200.00
IS-600
IS-700
Taxation
Other Expenses
6,300.00
###
6,300.00
-
ZZZ
###
###
(1,160.00)
(1,160.00)
###
(615.65)
(1,775.65)
(15,200.00)
(100.00)
(15,200.00)
(100.00)
(2,360.00)
-
(17,560.00)
(100.00)
###
(349,382.46)
(349,382.46)
(20,192.98)
10,526.28
(20,192.98)
10,526.28
On
On this
this sheet:
sheet:
###
The
at the template
start date should
be
The opening
opening balance
balance sheet
sheet balances
balances as
as
be entered
entered on
on this
this
- at the template
1,184.24start date should
1,184.24
sheet.
and
Trade
Creditors
opening
balances
are
calculate
sheet. Note
Note that
that the
the Bank,
Bank, Trade
Trade Debtors
Debtors
and
Trade
Creditors
opening
balances
are
calculat
6,532.45
6,532.45
and
and therefore
therefore need
need to
to be
be included
included on
on the
the Income
Income and
and Expenses
Expenses sheets.
sheets. The
The default
default list
list of
of
965.79
965.79 descriptions o
accounts
accounts can
can be
be customized
customized by
by adding
adding new
new accounts
accounts to
to the
the list,
list, changing
changing the
the descriptions
###
existing
existing accounts
accounts and
and deleting
deleting accounts.
accounts. A
A detailed
detailed trial
trial balance
balance is
is also
also included
included on
on this
this she
she
### the
and
and can
can be
be compiled
compiled for
for any
any month
month end
end- period
period by
by changing
changing
the report
report start
start- date
date on
on the
the Set-u
Set-u
sheet
from
in
- end
3,579.00
sheet and
and selecting
selecting aa month
month
end period
period
from the
the list
list box
box3,579.00
in cell
cell G3.
G3.
Control Accounts
BS-BANKB1
B1 Bank Account
3,400.00
3,400.00
13,166.27
16,566.27
BS-BANKB2
BS-BANKB3
B2 Bank Account
B3 Bank Account
900.00
100.00
900.00
100.00
1,580.00
-
2,480.00
100.00
BS-PCASHPC
BS-DEBTORS
Petty Cash
Trade Debtors
200.00
23,000.00
200.00
23,000.00
1.00
(11,000.00)
201.00
12,000.00
BS-CREDITORS
BS-RETAINED
Trade Creditors
Retained Earnings
(5,100.00)
(21,485.00)
(5,100.00)
(21,485.00)
(6,368.00)
-
(11,468.00)
(21,485.00)
Page 26 of 37
###
Invoice
Number
INV0051
Invoice Date
1/23/2015
Customer
DF Manufacturing
Description
Consulting Services
INV0052
O/B
2/18/2015
2/28/2015
CC Supplies
Opening Balance
Consulting Services
Opening Bank Balance
15,000.00
3,400.00
O/B
O/B
2/28/2015
2/28/2015
Opening Balance
Opening Balance
O/B
INV0053
2/28/2015
3/14/2015
Opening Balance
IT Solutions
INV0054
INV0055
Receipt23
INV0056
INV0057
INV0058
INV0059
INV0060
CN00017
399,350.87
Exclusive
Amount
7,017.54
Tax Amount
982.46
451,620.00
Inclusive
Amount
8,000.00
3/10/2015
2/28/2015
13,157.89
3,400.00
1,842.11
-
15,000.00
3,400.00
BS-300
BS-300
2/28/2015
2/28/2015
900.00
100.00
900.00
100.00
BS-300
IS-100
2/28/2015
4/13/2015
200.00
11,200.00
200.00
11,200.00
Bank
Code
B1
Account
IS-100
Payment Date
3/1/2015
A
E
B1
B1
IS-100
BS-300
900.00
100.00
E
E
B2
B3
200.00
11,200.00
E
E
PC
B1
3/19/2015
IQ Bonds
Consulting Services
10,200.00
A
B1
IS-100
4/10/2015
8,947.37
On this sheet:
4/9/2015
WC Financial Advisors
Consulting Services On this sheet: 17,000.00
A
B1
IS-100
5/9/2015
14,912.28
Record
Record all
all sales
sales transactions
transactions and
and cash
cash receipts
receipts in
in the
the columns
columns with
with aa yellow
yellow column
column heading
heading on
on this
this sheet.
sheet. The
The columns
columns with
with aa
4/10/2015
LTZ Tradingcontain formulasCommission
4,300.00
A
B1are entered.
IS-200
light blue
column heading
that should be copied for all new
transactions
that
Sales tax4/10/2015
is calculated 3,771.93
light blue column heading contain formulas that should be copied for all new transactions that are entered. Sales tax is calculated
4/22/2015
DF Manufacturing
Consulting
Services
A that
B1
IS-100
5/9/2015
based
on
tax
in
FF and
tax
on
sheet.
based
on the
the sales
sales
tax code
code that
that is
is selected
selected
in column
column
and the
the sales
sales 17,420.00
tax percentage
percentage
that is
is specified
specified
on the
the Set-up
Set-up
sheet. All
All 15,280.70
5/5/2015
GP Accountants
B1 is
IS-100
income
transactions
are
Debtors
and
the
in
B.
income
transactions
are included
included in
in Trade
TradeAccounting
DebtorsServices
and Income
Income based
based on
on3,000.00
the invoice
invoiceA date
date that
that
is entered
entered
in column
column5/10/2015
B. When
When the
the 2,631.58
invoice
amount
is
by
simply
enter
in
Date
and
5/7/2015
Energy
Incorporated
Taxation
Services
8,230.00
A
B1 column
6/6/2015 is
7,219.30
invoice
amount
is paid
paid
by the
the customer,
customer,
simply
enter the
the payment
payment date
date
in the
the Payment
Payment
Date
columnIS-100
and the
the transaction
transaction
is
automatically
and
in
All
invoices
be
automatically
5/10/2015 removed
removed
Energy from
Incorporated
from Trade
Trade Debtors
DebtorsConsulting
and included
included
Services
in the
the bank
bank balance.
balance.
22,800.00
All outstanding
outstanding
A
B1
invoices can
IS-100
can therefore
therefore6/9/2015
be identified
identified 20,000.00
by
cell
Date
by aa blank
blank
cell in
in the
the Payment
Payment19,050.00
Date column.
column.
5/31/2015
CC Supplies
Consulting
Services
A
B1
IS-100
6/30/2015
16,710.53
52,269.13
1,252.63
2,087.72
528.07
10,200.00
17,000.00
4,300.00
2,139.30
368.42
17,420.00
3,000.00
1,010.70
2,800.00
8,230.00
22,800.00
6/26/2015
TRF Solutions
Discount
(4,200.00)
B1
IS-100
7/18/2015
(3,684.21)
2,339.47
(515.79)
19,050.00
(4,200.00)
INV0061
INV0062
6/26/2015
6/29/2015
DF Manufacturing
WC Financial Advisors
Consulting Services
Consulting Services
34,000.00
12,540.00
A
A
B1
B1
IS-100
IS-100
7/26/2015
7/16/2015
29,824.56
11,000.00
4,175.44
1,540.00
34,000.00
12,540.00
INV0063
INV0064
7/11/2015
7/22/2015
PTY Consultants
WW Retail
Consulting Services
Consulting Services
18,000.00
15,200.00
A
A
B1
B1
IS-100
IS-100
7/16/2015
8/21/2015
15,789.47
13,333.33
2,210.53
1,866.67
18,000.00
15,200.00
INV0065
INV0066
8/13/2015
8/17/2015
EC Estate Agents
The Paint Shop
Consulting Services
Consulting Services
14,000.00
12,970.00
A
A
B1
B1
IS-100
IS-100
9/12/2015
9/16/2015
12,280.70
11,377.19
1,719.30
1,592.81
14,000.00
12,970.00
CN00018
INV0067
INV0068
9/5/2015
9/12/2015
9/17/2015
IT Solutions
Energy Incorporated
TRF Solutions
Discount
Consulting Services
Consulting Services
(3,100.00)
28,000.00
13,200.00
E
A
A
B1
B1
B1
IS-100
IS-100
IS-100
9/27/2015
9/30/2015
10/4/2015
(3,100.00)
24,561.40
11,578.95
3,438.60
1,621.05
(3,100.00)
28,000.00
13,200.00
INV0069
INV0070
10/8/2015
10/8/2015
EC Estate Agents
GP Accountants
Taxation Services
Consulting Services
2,230.00
28,800.00
A
A
B1
B1
IS-100
IS-100
10/13/2015
10/13/2015
1,956.14
25,263.16
273.86
3,536.84
2,230.00
28,800.00
INV0071
INV0072
10/31/2015
11/3/2015
Consulting Services
Consulting Services
25,500.00
3,120.00
A
A
B1
B1
IS-100
IS-100
11/30/2015
12/3/2015
22,368.42
2,736.84
3,131.58
383.16
25,500.00
3,120.00
INV0073
INV0074
11/29/2015
11/29/2015
CC Supplies
XX Building Supplies
Consulting Services
Consulting Services
13,200.00
15,400.00
A
A
B1
B1
IS-100
IS-100
12/21/2015
12/29/2015
11,578.95
13,508.77
1,621.05
1,891.23
13,200.00
15,400.00
Receipt24
INV0075
12/10/2015
12/25/2015
LTZ Trading
IT Solutions
Commission
Consulting Services
18,720.00
8,300.00
A
E
B1
B1
IS-200
IS-100
12/10/2015
1/11/2016
16,421.05
8,300.00
2,298.95
-
18,720.00
8,300.00
Receipt25
INV0076
12/25/2015
1/19/2016
ABC Bank
PTY Consultants
Loan Deposit
Accounting Services
3,000.00
14,440.00
E
A
B1
B1
BS-700
IS-100
12/30/2015
1/31/2016
3,000.00
12,666.67
1,773.33
3,000.00
14,440.00
INV0077
Receipt26
1/20/2016
2/5/2016
GP Accountants
ABC Bank
Taxation Services
Loan Deposit
3,400.00
2,000.00
A
E
B1
B1
IS-100
BS-700
2/28/2016
2/5/2016
2,982.46
2,000.00
417.54
-
3,400.00
2,000.00
INV0078
INV0079
2/15/2016
2/28/2016
WC Financial Advisors
XX Building Supplies
Consulting Services
Consulting Services
20,100.00
12,000.00
A
A
B1
B1
IS-100
IS-100
2/28/2016
17,631.58
10,526.32
2,468.42
1,473.68
20,100.00
12,000.00
Page 27 of 37
Error
Code
Supplier
XY Solutions
IS Communications
Newscorp
EAG Brokers
Reference
S77782
Invoice EXP22
I381119
Debit Order
Description
Opening Balance
Internet Service Provider
Subscriptions
Insurance
3/15/2015
3/15/2015
3/15/2015
3/15/2015
3/18/2015
Capital Bank
Capital Bank
IAS Accountants
Interflora
QQ International
Bank Statement
Bank Statement
Invoice
Cash
TR6998
Service Fees
Service Fees
Bookkeeping
Flowers
Parking
3/20/2015
3/20/2015
3/26/2015
3/26/2015
3/26/2015
3/26/2015
3/31/2015
3/31/2015
431,740.73
Tax Inclusive
Amount
Tax Code
5,100.00
A
179.00
A
478.00
A
340.00
A
On
On this
this sheet:
sheet:
50.00
35.00
1,000.00
90.00
200.00
A
A
A
A
A
Bank
Code
B1
B1
B1
B1
Account
BS-500
IS-380
IS-375
IS-340
Payment Date
3/2/2015
3/31/2015
4/1/2015
3/5/2015
B1
B2
B1
PC
B1
IS-315
IS-315
IS-305
IS-345
IS-390
3/15/2015
3/15/2015
4/2/2015
3/15/2015
3/18/2015
Record
all
expense
transactions
and
cash
payments
heading
on this sheet.
Record
allLtd
expense
transactionsInter
and
cash Transfer
payments in
in the
the columns
columns with
with a(15,000.00)
a yellow
yellow column
column
heading
sheet. The
The
Example
(Pty)
Transfer
Account
E
B2 on this
BS-399
3/20/2015
columns
light
heading
copied
transactions
that
columns with
with aaTransfer
light blue
blue column
column
heading contain
contain formulas
formulas that
that should
should be
be
copied for
forEall
all new
new B1
transactions
that are
are
Example (Pty) Ltd
Inter Account Transfer
15,000.00
BS-399
3/20/2015
entered.
Sales
tax
is
calculated
based
on
the
sales
tax
code
that
is
selected
in
column
F
and
the
sales
tax
percentage
entered. Sales tax is calculated based on the sales tax code that is selected in column F and the sales tax percentage
Example
(Pty)
Ltd
Payroll
Salaries
13,000.00
E
B2
IS-365
that
on
that is
is specified
specified on
on the
the Set-up
Set-up sheet.
sheet. All
All expense
expense transactions
transactions are
are included
included in
in Trade
Trade Creditors
Creditors and
and Expenses
Expenses based
based3/26/2015
on
HP
Debit
repayment
220.00
E payment
B1 date
BS-700
3/26/2015
the
document
that
is
in
A.
enter
theFinance
document date
date
thatOrder
is entered
enteredCapital
in column
column
A. When
When an
an expense
expense is
is paid,
paid, simply
simply
enter the
the
payment
date in
in the
the Payment
Payment
HP Finance
Debit
Order
Interest
paid
100.00
E
B1 the
IS-500
3/26/2015
Date
column
transaction
is
automatically
removed
and
from
balance.
All
Date
column and
and the
the
transaction
is
automatically
removed from
from Trade
Trade Creditors
Creditors
and deducted
deducted
from
the bank
bank
balance.
All
outstanding
can
in
Date
PR Properties
Debit Orderinvoices
Rent
A
B1column.
IS-350
3/26/2015
outstanding
invoices
can therefore
therefore be
be identified
identified by
by aa blank
blank cell
cell6,400.00
in the
the Payment
Payment
Date
column.
Example (Pty) Ltd
Example (Pty) Ltd
Bank Statement
Bank Statement
4/1/2015
4/5/2015
4/12/2015
4/15/2015
4/15/2015
IS Communications
EAG Brokers
Interflora
Capital Bank
Capital Bank
Invoice EXP23
Debit Order
Cash
Bank Statement
Bank Statement
4/15/2015
4/20/2015
4/20/2015
4/25/2015
4/26/2015
IAS Accountants
Example (Pty) Ltd
Example (Pty) Ltd
Inland Revenue
Example (Pty) Ltd
Invoice
Transfer
Transfer
Return
Payroll
Bookkeeping
Inter Account Transfer
Inter Account Transfer
Sales Tax
Salaries
4/26/2015
4/26/2015
4/26/2015
4/26/2015
4/29/2015
Furniture City
HP Finance
HP Finance
PR Properties
GF Supplies
Invoice
Debit Order
Debit Order
Debit Order
IN1179
Furniture
Capital repayment
Interest paid
Rent
Consumables
4/30/2015
4/30/2015
5/1/2015
5/1/2015
5/5/2015
Bank Statement
Bank Statement
Invoice EXP24
Invoice
Debit Order
5/7/2015
5/7/2015
5/15/2015
City Lodge
Waltons
Capital Bank
S50037
Invoice
Bank Statement
Accommodation
Stationery
Service Fees
412,785.50
Exclusive
Amount
4,473.68
157.02
419.30
298.25
Tax Amount
626.32
21.98
58.70
41.75
431,740.73
Inclusive
Amount
5,100.00
179.00
478.00
340.00
43.86
30.70
877.19
78.95
175.44
6.14
4.30
122.81
11.05
24.56
50.00
35.00
1,000.00
90.00
200.00
(15,000.00)
15,000.00
13,000.00
18,955.23
(15,000.00)
15,000.00
13,000.00
100.00
(100.00)
E
E
B1
PC
BS-399
BS-399
3/31/2015
3/31/2015
220.00
100.00
5,614.04
100.00
(100.00)
179.00
340.00
87.00
80.00
35.00
A
A
A
A
A
B1
B1
PC
B1
B2
IS-380
IS-340
IS-345
IS-315
IS-315
5/1/2015
4/5/2015
4/12/2015
4/15/2015
4/15/2015
157.02
298.25
76.32
70.18
30.70
21.98
41.75
10.68
9.82
4.30
179.00
340.00
87.00
80.00
35.00
1,000.00
(20,000.00)
20,000.00
1,300.00
20,000.00
A
E
E
E
E
B1
B2
B1
B1
B2
IS-305
BS-399
BS-399
BS-600
IS-365
5/3/2015
4/20/2015
4/20/2015
4/25/2015
4/26/2015
877.19
(20,000.00)
20,000.00
1,300.00
20,000.00
122.81
-
1,000.00
(20,000.00)
20,000.00
1,300.00
20,000.00
3,000.00
220.00
100.00
6,400.00
41.00
A
E
E
A
A
B1
B1
B1
B1
PC
BS-100
BS-700
IS-500
IS-350
IS-325
5/26/2015
4/26/2015
4/26/2015
4/26/2015
5/29/2015
2,631.58
220.00
100.00
5,614.04
35.96
368.42
785.96
5.04
3,000.00
220.00
100.00
6,400.00
41.00
100.00
(100.00)
179.00
220.00
340.00
E
E
A
A
A
B1
PC
B1
B1
B1
BS-399
BS-399
IS-380
IS-385
IS-340
4/30/2015
4/30/2015
5/31/2015
5/31/2015
5/5/2015
100.00
(100.00)
157.02
192.98
298.25
21.98
27.02
41.75
100.00
(100.00)
179.00
220.00
340.00
563.00
982.00
80.00
A
A
A
B1
B1
B1
IS-390
IS-370
IS-315
5/7/2015
6/6/2015
5/15/2015
493.86
861.40
70.18
69.14
120.60
9.82
563.00
982.00
80.00
Page 28 of 37
785.96
-
220.00
100.00
6,400.00
100.00
(100.00)
Error
Code
Supplier
Capital Bank
IAS Accountants
Example (Pty) Ltd
Example (Pty) Ltd
Reference
Bank Statement
Invoice
Transfer
Transfer
Description
Service Fees
Bookkeeping
Inter Account Transfer
Inter Account Transfer
5/26/2015
5/26/2015
5/26/2015
5/26/2015
5/29/2015
Payroll
Debit Order
Debit Order
Debit Order
Cash
Salaries
Capital repayment
Interest paid
Rent
Flowers
5/31/2015
5/31/2015
6/1/2015
Bank Statement
Bank Statement
Invoice EXP25
6/5/2015
6/15/2015
6/15/2015
6/15/2015
6/20/2015
EAG Brokers
Capital Bank
Capital Bank
IAS Accountants
Example (Pty) Ltd
Debit Order
Bank Statement
Bank Statement
Invoice
Transfer
6/20/2015
6/22/2015
6/25/2015
6/26/2015
6/26/2015
6/26/2015
6/26/2015
6/26/2015
6/30/2015
6/30/2015
431,740.73
Tax Inclusive
Amount
Tax Code
35.00
A
1,000.00
A
(20,000.00)
E
20,000.00
E
Bank
Code
B2
B1
B2
B1
Account
IS-315
IS-305
BS-399
BS-399
Payment Date
5/15/2015
6/2/2015
5/20/2015
5/20/2015
412,785.50
Exclusive
Amount
30.70
877.19
(20,000.00)
20,000.00
18,955.23
Tax Amount
4.30
122.81
-
431,740.73
Inclusive
Amount
35.00
1,000.00
(20,000.00)
20,000.00
20,000.00
220.00
100.00
6,400.00
65.00
E
E
E
A
A
B2
B1
B1
B1
PC
IS-365
BS-700
IS-500
IS-350
IS-345
5/26/2015
5/26/2015
5/26/2015
5/26/2015
5/29/2015
20,000.00
220.00
100.00
5,614.04
57.02
785.96
7.98
20,000.00
220.00
100.00
6,400.00
65.00
100.00
(100.00)
179.00
E
E
A
B1
PC
B1
BS-399
BS-399
IS-380
5/31/2015
5/31/2015
7/1/2015
100.00
(100.00)
157.02
21.98
100.00
(100.00)
179.00
Insurance
Service Fees
Service Fees
Bookkeeping
Inter Account Transfer
340.00
80.00
35.00
1,000.00
(20,000.00)
A
A
A
A
E
B1
B1
B2
B1
B2
IS-340
IS-315
IS-315
IS-305
BS-399
6/5/2015
6/15/2015
6/15/2015
7/3/2015
6/20/2015
298.25
70.18
30.70
877.19
(20,000.00)
41.75
9.82
4.30
122.81
-
340.00
80.00
35.00
1,000.00
(20,000.00)
Transfer
Cash
Return
Payroll
Debit Order
20,000.00
110.00
8,700.00
20,000.00
220.00
E
A
E
E
E
B1
PC
B1
B2
B1
BS-399
IS-345
BS-600
IS-365
BS-700
6/20/2015
6/22/2015
6/25/2015
6/26/2015
6/26/2015
20,000.00
96.49
8,700.00
20,000.00
220.00
13.51
-
20,000.00
110.00
8,700.00
20,000.00
220.00
HP Finance
PR Properties
SA Airlines
Example (Pty) Ltd
Example (Pty) Ltd
Debit Order
Debit Order
SA11235
Bank Statement
Bank Statement
Interest paid
Rent
Travel
Petty Cash Reimbursement
Petty Cash Reimbursement
100.00
6,400.00
1,782.00
100.00
(100.00)
E
A
A
E
E
B1
B1
B1
B1
PC
IS-500
IS-350
IS-390
BS-399
BS-399
6/26/2015
6/26/2015
6/26/2015
6/30/2015
6/30/2015
100.00
5,614.04
1,563.16
100.00
(100.00)
785.96
218.84
-
100.00
6,400.00
1,782.00
100.00
(100.00)
7/1/2015
7/2/2015
7/5/2015
7/15/2015
7/15/2015
IS Communications
Waltons
EAG Brokers
Capital Bank
Capital Bank
Invoice EXP26
Invoice
Debit Order
Bank Statement
Bank Statement
179.00
761.00
340.00
80.00
35.00
A
A
A
A
A
B1
B1
B1
B1
B2
IS-380
IS-370
IS-340
IS-315
IS-315
7/31/2015
8/1/2015
7/5/2015
7/15/2015
7/15/2015
157.02
667.54
298.25
70.18
30.70
21.98
93.46
41.75
9.82
4.30
179.00
761.00
340.00
80.00
35.00
7/15/2015
7/16/2015
7/17/2015
7/20/2015
7/20/2015
IAS Accountants
Interflora
GF Supplies
Example (Pty) Ltd
Example (Pty) Ltd
Invoice
Cash
IN1181
Transfer
Transfer
Bookkeeping
Flowers
Consumables
Inter Account Transfer
Inter Account Transfer
1,000.00
29.00
937.00
(20,000.00)
20,000.00
A
A
A
E
E
B1
PC
B1
B2
B1
IS-305
IS-345
IS-325
BS-399
BS-399
8/2/2015
7/16/2015
8/16/2015
7/20/2015
7/20/2015
877.19
25.44
821.93
(20,000.00)
20,000.00
122.81
3.56
115.07
-
1,000.00
29.00
937.00
(20,000.00)
20,000.00
7/25/2015
7/26/2015
7/26/2015
ACC Institute
Example (Pty) Ltd
HP Finance
M00321037
Payroll
Debit Order
Annual Membership
Salaries
Capital repayment
2,000.00
20,000.00
220.00
A
E
E
B1
B2
B1
IS-375
IS-365
BS-700
8/24/2015
7/26/2015
7/26/2015
1,754.39
20,000.00
220.00
245.61
-
2,000.00
20,000.00
220.00
Page 29 of 37
Error
Code
Supplier
HP Finance
PR Properties
Example (Pty) Ltd
Example (Pty) Ltd
Reference
Debit Order
Debit Order
Bank Statement
Bank Statement
Description
Interest paid
Rent
Petty Cash Reimbursement
Petty Cash Reimbursement
8/1/2015
8/5/2015
8/9/2015
8/13/2015
8/15/2015
IS Communications
EAG Brokers
Interflora
XY Traders
Capital Bank
Invoice EXP27
Debit Order
Cash
Invoice 9987
Bank Statement
8/15/2015
8/15/2015
8/15/2015
Capital Bank
IAS Accountants
SA Airlines
Bank Statement
Invoice
SA11988
Service Fees
Bookkeeping
Travel
8/20/2015
8/20/2015
8/21/2015
8/25/2015
8/26/2015
Transfer
Transfer
Remittance
Return
Payroll
8/26/2015
8/26/2015
8/26/2015
8/27/2015
8/31/2015
HP Finance
HP Finance
PR Properties
Waltons
Example (Pty) Ltd
Debit Order
Debit Order
Debit Order
Invoice
Bank Statement
8/31/2015
8/31/2015
9/1/2015
9/5/2015
9/13/2015
9/15/2015
9/15/2015
9/15/2015
9/18/2015
9/18/2015
431,740.73
Tax Inclusive
Amount
Tax Code
100.00
E
6,400.00
A
50.00
E
(50.00)
E
Bank
Code
B1
B1
B1
PC
Account
IS-500
IS-350
BS-399
BS-399
Payment Date
7/26/2015
7/26/2015
7/31/2015
7/31/2015
412,785.50
Exclusive
Amount
100.00
5,614.04
50.00
(50.00)
18,955.23
Tax Amount
785.96
-
431,740.73
Inclusive
Amount
100.00
6,400.00
50.00
(50.00)
179.00
340.00
78.00
747.00
80.00
A
A
A
A
A
B1
B1
PC
B1
B1
IS-380
IS-340
IS-345
IS-320
IS-315
8/31/2015
8/5/2015
8/9/2015
9/12/2015
8/15/2015
157.02
298.25
68.42
655.26
70.18
21.98
41.75
9.58
91.74
9.82
179.00
340.00
78.00
747.00
80.00
35.00
1,000.00
1,278.00
A
A
A
B2
B1
B1
IS-315
IS-305
IS-390
8/15/2015
9/2/2015
8/15/2015
30.70
877.19
1,121.05
4.30
122.81
156.95
35.00
1,000.00
1,278.00
(20,000.00)
20,000.00
3,750.00
6,600.00
20,000.00
E
E
E
E
E
B2
B1
B1
B1
B2
BS-399
BS-399
BS-200
BS-600
IS-365
8/20/2015
8/20/2015
8/21/2015
8/25/2015
8/26/2015
(20,000.00)
20,000.00
3,750.00
6,600.00
20,000.00
Capital repayment
Interest paid
Rent
Stationery
Petty Cash Reimbursement
220.00
100.00
6,400.00
234.00
50.00
E
E
A
A
E
B1
B1
B1
B1
B1
BS-700
IS-500
IS-350
IS-370
BS-399
8/26/2015
8/26/2015
8/26/2015
9/26/2015
8/31/2015
220.00
100.00
5,614.04
205.26
50.00
785.96
28.74
-
220.00
100.00
6,400.00
234.00
50.00
Bank Statement
Return
Invoice EXP28
Debit Order
Invoice
(50.00)
2,600.00
179.00
340.00
277.48
E
E
A
A
A
PC
B1
B1
B1
B1
BS-399
IS-600
IS-380
IS-340
IS-385
8/31/2015
8/31/2015
10/1/2015
9/5/2015
10/13/2015
(50.00)
2,600.00
157.02
298.25
243.40
21.98
41.75
34.08
(50.00)
2,600.00
179.00
340.00
277.48
Capital Bank
Capital Bank
IAS Accountants
Municipality
QA Attorneys
Bank Statement
Bank Statement
Invoice
Statement
Invoice
Service Fees
Service Fees
Bookkeeping
Rates
Legal advice
80.00
35.00
1,000.00
5,620.00
12,500.00
A
A
A
A
A
B1
B2
B1
B1
B1
IS-315
IS-315
IS-305
IS-395
IS-360
9/15/2015
9/15/2015
10/3/2015
9/18/2015
9/18/2015
70.18
30.70
877.19
4,929.82
10,964.91
9.82
4.30
122.81
690.18
1,535.09
80.00
35.00
1,000.00
5,620.00
12,500.00
9/20/2015
9/20/2015
9/21/2015
9/24/2015
9/26/2015
Transfer
Transfer
Cash
Invoice11203
Payroll
(20,000.00)
20,000.00
90.00
4,242.00
20,000.00
E
E
A
A
E
B2
B1
PC
B1
B2
BS-399
BS-399
IS-345
IS-320
IS-365
9/20/2015
9/20/2015
9/21/2015
10/24/2015
9/26/2015
(20,000.00)
20,000.00
78.95
3,721.05
20,000.00
11.05
520.95
-
(20,000.00)
20,000.00
90.00
4,242.00
20,000.00
9/26/2015
9/26/2015
9/26/2015
HP Finance
HP Finance
PR Properties
Debit Order
Debit Order
Debit Order
Capital repayment
Interest paid
Rent
220.00
100.00
6,400.00
E
E
A
B1
B1
B1
BS-700
IS-500
IS-350
9/26/2015
9/26/2015
9/26/2015
220.00
100.00
5,614.04
785.96
220.00
100.00
6,400.00
Page 30 of 37
(20,000.00)
20,000.00
3,750.00
6,600.00
20,000.00
Error
Code
Supplier
Example (Pty) Ltd
Example (Pty) Ltd
IS Communications
GF Supplies
Reference
Bank Statement
Bank Statement
Invoice EXP29
IN1185
Description
Petty Cash Reimbursement
Petty Cash Reimbursement
Internet Service Provider
Consumables
10/4/2015
10/5/2015
10/15/2015
10/15/2015
10/15/2015
SA Airlines
EAG Brokers
Capital Bank
Capital Bank
IAS Accountants
SA12741
Debit Order
Bank Statement
Bank Statement
Invoice
Travel
Insurance
Service Fees
Service Fees
Bookkeeping
10/20/2015
10/20/2015
10/22/2015
Transfer
Transfer
Invoice
10/25/2015
10/26/2015
10/26/2015
10/26/2015
10/26/2015
Inland Revenue
Example (Pty) Ltd
HP Finance
HP Finance
PR Properties
Return
Payroll
Debit Order
Debit Order
Debit Order
Sales Tax
Salaries
Capital repayment
Interest paid
Rent
10/28/2015
10/31/2015
10/31/2015
11/1/2015
11/5/2015
Interflora
Example (Pty) Ltd
Example (Pty) Ltd
IS Communications
EAG Brokers
Cash
Bank Statement
Bank Statement
Invoice EXP30
Debit Order
Flowers
Petty Cash Reimbursement
Petty Cash Reimbursement
Internet Service Provider
Insurance
11/5/2015
11/15/2015
11/15/2015
11/15/2015
11/19/2015
XY Traders
Capital Bank
Capital Bank
IAS Accountants
Interflora
Invoice 12987
Bank Statement
Bank Statement
Invoice
Cash
Commission
Service Fees
Service Fees
Bookkeeping
Flowers
11/20/2015
11/20/2015
11/26/2015
11/26/2015
11/26/2015
Transfer
Transfer
Payroll
Debit Order
Debit Order
11/26/2015
11/30/2015
11/30/2015
12/1/2015
12/5/2015
PR Properties
Example (Pty) Ltd
Example (Pty) Ltd
IS Communications
EAG Brokers
Debit Order
Bank Statement
Bank Statement
Invoice EXP31
Debit Order
Rent
Petty Cash Reimbursement
Petty Cash Reimbursement
Internet Service Provider
Insurance
12/6/2015
12/15/2015
12/15/2015
Interflora
Capital Bank
Capital Bank
Cash
Bank Statement
Bank Statement
Flowers
Service Fees
Service Fees
431,740.73
Tax Inclusive
Amount
Tax Code
100.00
E
(100.00)
E
179.00
A
62.00
A
Bank
Code
B1
PC
B1
PC
Account
BS-399
BS-399
IS-380
IS-325
Payment Date
9/30/2015
9/30/2015
10/31/2015
11/3/2015
412,785.50
Exclusive
Amount
100.00
(100.00)
157.02
54.39
18,955.23
Tax Amount
21.98
7.61
431,740.73
Inclusive
Amount
100.00
(100.00)
179.00
62.00
1,887.00
340.00
80.00
35.00
1,000.00
A
A
A
A
A
B1
B1
B1
B2
B1
IS-390
IS-340
IS-315
IS-315
IS-305
10/4/2015
10/5/2015
10/15/2015
10/15/2015
11/2/2015
1,655.26
298.25
70.18
30.70
877.19
231.74
41.75
9.82
4.30
122.81
1,887.00
340.00
80.00
35.00
1,000.00
(20,000.00)
20,000.00
289.00
E
E
A
B2
B1
B1
BS-399
BS-399
IS-370
10/20/2015
10/20/2015
11/21/2015
(20,000.00)
20,000.00
253.51
35.49
(20,000.00)
20,000.00
289.00
3,300.00
20,000.00
220.00
100.00
6,400.00
E
E
E
E
A
B1
B2
B1
B1
B1
BS-600
IS-365
BS-700
IS-500
IS-350
10/25/2015
10/26/2015
10/26/2015
10/26/2015
10/26/2015
3,300.00
20,000.00
220.00
100.00
5,614.04
785.96
3,300.00
20,000.00
220.00
100.00
6,400.00
218.00
200.00
(200.00)
179.00
340.00
A
E
E
A
A
PC
B1
PC
B1
B1
IS-345
BS-399
BS-399
IS-380
IS-340
10/28/2015
10/31/2015
10/31/2015
12/1/2015
11/5/2015
191.23
200.00
(200.00)
157.02
298.25
26.77
21.98
41.75
218.00
200.00
(200.00)
179.00
340.00
982.00
80.00
35.00
1,000.00
102.00
A
A
A
A
A
B1
B1
B2
B1
PC
IS-320
IS-315
IS-315
IS-305
IS-345
12/5/2015
11/15/2015
11/15/2015
12/3/2015
11/19/2015
861.40
70.18
30.70
877.19
89.47
120.60
9.82
4.30
122.81
12.53
982.00
80.00
35.00
1,000.00
102.00
(20,000.00)
20,000.00
20,000.00
220.00
100.00
E
E
E
E
E
B2
B1
B2
B1
B1
BS-399
BS-399
IS-365
BS-700
IS-500
11/20/2015
11/20/2015
11/26/2015
11/26/2015
11/26/2015
(20,000.00)
20,000.00
20,000.00
220.00
100.00
6,400.00
170.00
(170.00)
179.00
340.00
A
E
E
A
A
B1
B1
PC
B1
B1
IS-350
BS-399
BS-399
IS-380
IS-340
11/26/2015
11/30/2015
11/30/2015
12/31/2015
12/5/2015
5,614.04
170.00
(170.00)
157.02
298.25
785.96
21.98
41.75
6,400.00
170.00
(170.00)
179.00
340.00
96.00
80.00
35.00
A
A
A
PC
B1
B2
IS-345
IS-315
IS-315
12/6/2015
12/15/2015
12/15/2015
84.21
70.18
30.70
11.79
9.82
4.30
96.00
80.00
35.00
Page 31 of 37
(20,000.00)
20,000.00
20,000.00
220.00
100.00
Error
Code
Supplier
IAS Accountants
Newscorp
Waltons
XY Traders
Reference
Invoice
M00353051
Invoice
Invoice 13432
Description
Bookkeeping
Subscriptions
Stationery
Commission
12/20/2015
12/20/2015
12/22/2015
12/25/2015
12/26/2015
Transfer
Transfer
IN1192
Return
Payroll
12/26/2015
12/26/2015
12/26/2015
HP Finance
HP Finance
PR Properties
Debit Order
Debit Order
Debit Order
Capital repayment
Interest paid
Rent
12/31/2015
12/31/2015
1/1/2016
1/5/2016
1/15/2016
Bank Statement
Bank Statement
Invoice EXP32
Debit Order
Bank Statement
1/15/2016
1/15/2016
1/16/2016
1/20/2016
1/20/2016
Capital Bank
IAS Accountants
Interflora
Example (Pty) Ltd
Example (Pty) Ltd
Bank Statement
Invoice
Cash
Transfer
Transfer
Service Fees
Bookkeeping
Flowers
Inter Account Transfer
Inter Account Transfer
1/26/2016
1/26/2016
1/26/2016
1/26/2016
1/26/2016
Payroll
Debit Order
Debit Order
Debit Order
Invoice
Salaries
Capital repayment
Interest paid
Rent
Training
1/28/2016
1/31/2016
1/31/2016
2/1/2016
2/5/2016
XY Traders
Example (Pty) Ltd
Example (Pty) Ltd
IS Communications
EAG Brokers
Invoice 14278
Bank Statement
Bank Statement
Invoice EXP33
Debit Order
Commission
Petty Cash Reimbursement
Petty Cash Reimbursement
Internet Service Provider
Insurance
2/11/2016
2/15/2016
2/15/2016
2/15/2016
2/20/2016
Waltons
Capital Bank
Capital Bank
IAS Accountants
Example (Pty) Ltd
Invoice
Bank Statement
Bank Statement
Invoice
Transfer
2/20/2016
2/25/2016
2/25/2016
Transfer
Return
Cash
431,740.73
Tax Inclusive
Amount
Tax Code
1,000.00
A
120.00
A
310.00
A
962.00
A
Bank
Code
B1
B1
B1
B1
Account
IS-305
IS-375
IS-370
IS-320
Payment Date
1/2/2016
1/16/2016
1/16/2016
1/16/2016
412,785.50
Exclusive
Amount
877.19
105.26
271.93
843.86
18,955.23
Tax Amount
122.81
14.74
38.07
118.14
431,740.73
Inclusive
Amount
1,000.00
120.00
310.00
962.00
(20,000.00)
20,000.00
61.00
8,400.00
20,000.00
E
E
A
E
E
B2
B1
PC
B1
B2
BS-399
BS-399
IS-325
BS-600
IS-365
12/20/2015
12/20/2015
1/21/2016
12/25/2015
12/26/2015
(20,000.00)
20,000.00
53.51
8,400.00
20,000.00
7.49
-
(20,000.00)
20,000.00
61.00
8,400.00
20,000.00
220.00
100.00
6,400.00
E
E
A
B1
B1
B1
BS-700
IS-500
IS-350
12/26/2015
12/26/2015
12/26/2015
220.00
100.00
5,614.04
785.96
220.00
100.00
6,400.00
100.00
(100.00)
179.00
340.00
80.00
E
E
A
A
A
B1
PC
B1
B1
B1
BS-399
BS-399
IS-380
IS-340
IS-315
12/31/2015
12/31/2015
1/31/2016
1/5/2016
1/15/2016
100.00
(100.00)
157.02
298.25
70.18
21.98
41.75
9.82
100.00
(100.00)
179.00
340.00
80.00
35.00
1,000.00
105.00
(20,000.00)
20,000.00
A
A
A
E
E
B2
B1
PC
B2
B1
IS-315
IS-305
IS-345
BS-399
BS-399
1/15/2016
2/2/2016
1/16/2016
1/20/2016
1/20/2016
30.70
877.19
92.11
(20,000.00)
20,000.00
4.30
122.81
12.89
-
35.00
1,000.00
105.00
(20,000.00)
20,000.00
20,000.00
220.00
100.00
6,400.00
389.25
E
E
E
A
A
B2
B1
B1
B1
B1
IS-365
BS-700
IS-500
IS-350
IS-385
1/26/2016
1/26/2016
1/26/2016
1/26/2016
1/31/2016
20,000.00
220.00
100.00
5,614.04
341.45
785.96
47.80
20,000.00
220.00
100.00
6,400.00
389.25
514.00
170.00
(170.00)
179.00
340.00
A
E
E
A
A
B1
B1
PC
B1
B1
IS-320
BS-399
BS-399
IS-380
IS-340
2/27/2016
1/31/2016
1/31/2016
450.88
170.00
(170.00)
157.02
298.25
63.12
21.98
41.75
514.00
170.00
(170.00)
179.00
340.00
Stationery
Service Fees
Service Fees
Bookkeeping
Inter Account Transfer
289.00
80.00
35.00
1,000.00
(20,000.00)
A
A
A
A
E
B1
B1
B2
B1
B2
IS-370
IS-315
IS-315
IS-305
BS-399
2/20/2016
253.51
70.18
30.70
877.19
(20,000.00)
35.49
9.82
4.30
122.81
-
289.00
80.00
35.00
1,000.00
(20,000.00)
20,000.00
2,200.00
75.00
E
E
A
B1
B1
PC
BS-399
BS-600
IS-345
2/20/2016
2/25/2016
2/25/2016
20,000.00
2,200.00
65.79
9.21
20,000.00
2,200.00
75.00
Page 32 of 37
2/5/2016
2/15/2016
2/15/2016
Error
Code
Supplier
DF Equipment
Example (Pty) Ltd
HP Finance
HP Finance
Reference
Invoice
Payroll
Debit Order
Debit Order
Description
Office equipment
Salaries
Capital repayment
Interest paid
2/26/2016
2/28/2016
2/28/2016
2/28/2016
PR Properties
Example (Pty) Ltd
Example (Pty) Ltd
Inland Revenue
Debit Order
Bank Statement
Bank Statement
Return
Rent
Petty Cash Reimbursement
Petty Cash Reimbursement
Provisional Tax
431,740.73
Tax Inclusive
Amount
Tax Code
10,000.00
A
20,000.00
E
220.00
E
100.00
E
6,400.00
70.00
(70.00)
3,700.00
Page 33 of 37
A
E
E
E
2/26/2016
2/26/2016
2/26/2016
412,785.50
Exclusive
Amount
8,771.93
20,000.00
220.00
100.00
Tax Amount
1,228.07
-
431,740.73
Inclusive
Amount
10,000.00
20,000.00
220.00
100.00
2/26/2016
2/28/2016
2/28/2016
2/28/2016
5,614.04
70.00
(70.00)
3,700.00
785.96
-
6,400.00
70.00
(70.00)
3,700.00
Bank
Code
B1
B2
B1
B1
Account
BS-100
IS-365
BS-700
IS-500
Payment Date
B1
B1
PC
B1
IS-350
BS-399
BS-399
IS-600
18,955.23
Error
Code
Report ID
Description
IS-100
IS-200
20,147.37
-
30,192.98
3,771.93
46,561.41
-
37,140.35
-
29,122.80
-
23,657.89
-
33,040.35
-
49,587.72
-
27,824.56
-
8,300.00
16,421.05
15,649.13
-
28,157.90
-
Total Income
20,147.37
33,964.91
46,561.41
37,140.35
29,122.80
23,657.89
33,040.35
49,587.72
27,824.56
24,721.05
15,649.13
28,157.90
877.19
877.19
877.19
877.19
877.19
877.19
877.19
877.19
877.19
877.19
877.19
877.19
74.56
100.88
100.88
100.88
100.88
100.88
100.88
100.88
100.88
100.88
100.88
100.88
655.26
3,721.05
54.39
861.40
-
843.86
53.51
450.88
-
298.25
298.25
298.25
298.25
298.25
191.23
5,614.04
89.47
5,614.04
84.21
5,614.04
92.11
5,614.04
65.79
5,614.04
IS-305
Expenses
Accounting Fees
IS-310
IS-315
IS-320
IS-325
Commission
Computer Expenses
IS-330
IS-335
IS-340
IS-345
IS-350
Office Expenses
Office Rent
IS-355
IS-360
Postage
Professional & Legal Fees
IS-365
IS-370
IS-375
IS-380
Mar-2015
Apr-2015
May-2015
Jun-2015
Jul-2015
On
On this
this sheet:
sheet:
Aug-2015
Sep-2015
Oct-2015
This
This monthly
monthly income
income statement
statement and
and cash
cash flow
flow report
report is
is automatically
automatically compiled
compiled based
based on
on the
the
35.96
821.93No
transactions
that
entered
and
sheets.
transactions
that are
are
entered on
on the
the Income
Income
and Expenses
Expenses
sheets.
No user
user input
input- is
is required
required on
on- The
- reporting
- the
this
are
based
date
this sheet.
sheet.
The monthly
monthly
reporting periods
periods
are determined
determined
based on
on
the report
report start
start
date that
that is
isspecified
12
periods.
can
- on
- sheet
- change
specified
on the
the Set-up
Set-up
sheet and
and includes
includes
12 monthly
monthly
periods. You
You
can therefore
therefore
change the
thereporting
simply
aa single
Note
can
298.25periods
298.25
298.25the
298.25
298.25
reporting
periods by
by
simply changing
changing
the date
date in
in
single cell.
cell.298.25
Note that
that you
you298.25
can add
add additional
additional
expense
by
accounts
the
sheet,
the
expense
accounts
by creating
creating the
the
accounts on
on
the Accounts
Accounts25.44
sheet, inserting
inserting
the account
account78.95
78.95 accounts
76.32
57.02
96.49
68.42
number
on
this
sheet
and
copying
the
formulas
in
the
other
columns
from
one
of
the
existing
number
and copying
the formulas
in the other5,614.04
columns from5,614.04
one of the existing
5,614.04on this sheet
5,614.04
5,614.04
5,614.04
5,614.04
rows
section.
rows- in
in the
the Expenses
Expenses
section. -
10,964.91
Nov-2015
Dec-2015
Jan-2016
Feb-2016
13,000.00
-
20,000.00
-
20,000.00
861.40
20,000.00
-
20,000.00
667.54
20,000.00
205.26
20,000.00
-
20,000.00
253.51
20,000.00
-
20,000.00
271.93
20,000.00
-
20,000.00
253.51
419.30
157.02
157.02
157.02
157.02
1,754.39
157.02
157.02
157.02
157.02
157.02
105.26
157.02
157.02
157.02
IS-385
IS-390
Training
Travelling & Accommodation
175.44
192.98
493.86
1,563.16
1,121.05
243.40
-
1,655.26
IS-395
Utilities
Total Expenses
28,652.64
28,707.03
29,097.37
4,929.82
46,985.51
29,201.77
IS-400
Depreciation
IS-500
IS-600
IS-700
Interest Paid
Taxation
Other Expenses
Net Profit
20,694.75
-
27,159.66
-
30,316.68
27,998.25
-
28,406.15
-
341.45
27,931.82
-
27,366.68
-
100.00
-
100.00
-
100.00
-
100.00
-
100.00
-
100.00
2,600.00
-
100.00
-
100.00
-
100.00
-
100.00
-
100.00
-
100.00
3,700.00
-
(647.38)
6,705.25
17,808.77
8,333.32
(1,293.88)
(8,139.48)
(14,045.16)
20,285.95
(273.69)
(3,785.10)
(12,382.69)
(3,008.78)
Page 34 of 37
Report ID
Description
Mar-2015
Apr-2015
May-2015
Jun-2015
Jul-2015
Aug-2015
Sep-2015
Oct-2015
Nov-2015
Dec-2015
Jan-2016
Feb-2016
Non-Cash Adjustments:
BS-150
BS-900
Depreciation
Movement in Reserves
BS-500
BS-600
Creditors
Sales Tax Control
(10.00)
1,600.00
(13.00)
(13,020.00)
6.00
(15,660.00)
10.00
7,740.00
(21.00)
27,140.00
28.00
(11,770.00)
(10.00)
13,770.00
18.00
(12,300.00)
(6.00)
(6,220.00)
(4.00)
23,420.00
(4.00)
4,900.00
5.00
(8,600.00)
(3,622.00)
175.38
2,742.00
2,084.33
(2,238.00)
5,307.23
(803.00)
(4,719.32)
3,519.00
2,632.88
(2,717.00)
(4,561.52)
3,717.48
1,281.68
(4,347.48)
2,354.05
810.00
2,775.69
292.00
(7,277.90)
(939.00)
1,080.44
9,954.00
(517.29)
(1,856.62)
(8,206.67)
(12,584.77)
2,227.68
33,270.88
(19,020.52)
18,759.16
(14,275.43)
(2,640.31)
16,430.10
5,037.44
841.71
(2,504.00)
(1,501.42)
5,224.00
10,561.00
31,977.00
(27,160.00)
4,714.00
6,010.52
(2,914.00)
12,645.00
(7,345.25)
(2,167.07)
(2,631.58)
-
(3,750.00)
(8,771.93)
-
(2,631.58)
(3,750.00)
(8,771.93)
(220.00)
-
(220.00)
-
(220.00)
-
(220.00)
-
(220.00)
-
(220.00)
-
(220.00)
-
(220.00)
-
(220.00)
-
2,780.00
-
(220.00)
-
1,780.00
-
(220.00)
(220.00)
(220.00)
(220.00)
(220.00)
(220.00)
(220.00)
(220.00)
(220.00)
2,780.00
(220.00)
1,780.00
(2,724.00)
(4,353.00)
5,004.00
10,341.00
31,757.00
(31,130.00)
4,494.00
5,790.52
(3,134.00)
15,425.00
(7,565.25)
(9,159.00)
4,400.00
1,676.00
(2,677.00)
2,327.00
12,668.00
44,425.00
13,295.00
17,789.00
23,579.52
20,445.52
35,870.52
28,305.27
1,676.00
(2,677.00)
2,327.00
12,668.00
44,425.00
13,295.00
17,789.00
23,579.52
20,445.52
35,870.52
28,305.27
19,146.27
Page 35 of 37
Month:
February
2/1/2016
Annual
Report ID Description
Feb-2016
Year To Date
Feb-2016
Feb-2015
Feb-2015
2/1/2015
Monthly
Feb-2016
Feb-2015
IS-100
349,382.46
20,175.43
349,382.46
20,175.43
28,157.90
13,157.89
IS-200
Other Income
Total Income
20,192.98
369,575.44
20,175.43
20,192.98
369,575.44
20,175.43
28,157.90
###
13,157.89
Expenses
IS-305
IS-310
Accounting Fees
Advertising & Marketing
IS-315
IS-320
Bank Charges
Commission
IS-325
IS-330
Computer Expenses
Consumables & Cleaning
IS-335
IS-340
IS-345
Entertainment
Insurance
Office Expenses
IS-350
IS-355
Office Rent
Postage
IS-360
IS-365
IS-370
IS-375
10,526.28
-
10,526.28
-
877.19
-
###
1,184.24
6,532.45
1,184.24
On
On this
this sheet:
sheet:
6,532.45
100.88
-
###
This
statement and- cash
is
based
This annual
annual income
income
cash flow
flow report
report
is automatically
automatically calculated
calculated
based on
on965.79 statement and
965.79
the
No user input is
the transactions
transactions-that
that are
are entered
entered- on
on the
the Income
Income and
and- Expenses
Expenses sheets.
sheets.
- No user input istherefore
therefore required
required on
on this
this sheet.
sheet. The
The annual
annual reporting
reporting periods
periods are
are determined
determined based
based on
on the
the
report
report start
start date
date and
and year
year end
end date
date input
input cells
cells on
on the
the Set-up
Set-up sheet.
sheet. The
The report
report includes
includes an
an
3,579.00
annual,
to
statement
and
The
date
annual, year
year3,579.00
to date
date and
and monthly
monthly income
income
statement
and cash
cash flow
flow report.
report.
The year
year to
to298.25
date
and
reports
by
selecting
month
the
and monthly
monthly1,004.40
reports can
can be
be amended
amended
by simply
simply1,004.40
selecting the
the appropriate
appropriate
month from
from65.79
the
list
67,368.48
in
-expense accounts
67,368.48
can
- to
5,614.04
list box
box
in cell
cell H1.
H1. Additional
Additional expense
accounts
can also
also be
be added
added
to this
this sheet.
sheet.
-
###
###
###
###
10,964.91
233,000.00
10,964.91
233,000.00
20,000.00
###
-
Stationery
Subscriptions & Memberships
2,513.15
2,278.95
2,513.15
2,278.95
253.51
-
###
IS-380
IS-385
1,884.24
777.83
1,884.24
777.83
157.02
-
###
IS-390
IS-395
5,008.77
4,929.82
5,008.77
4,929.82
352,518.31
352,518.31
27,366.68
Total Expenses
###
###
-
IS-400
IS-500
Depreciation
Interest Paid
1,200.00
1,200.00
100.00
###
-
IS-600
IS-700
Taxation
Other Expenses
6,300.00
-
6,300.00
-
3,700.00
-
###
Net Profit
9,557.13
(3,008.78)
13,157.89
20,175.43
9,557.13
20,175.43
BS-150
Non-Cash Adjustments:
Depreciation
###
BS-900
Movement in Reserves
###
BS-300
(1.00)
4,400.00
(1.00)
4,400.00
5.00
4,400.00
BS-400
BS-500
Debtors
Creditors
11,000.00
6,368.00
(23,000.00)
626.32
11,000.00
6,368.00
(23,000.00)
626.32
(8,600.00)
9,954.00
(15,000.00)
626.32
BS-600
615.65
17,982.65
2,198.25
(15,775.43)
615.65
17,982.65
2,198.25
(15,775.43)
(517.29)
841.71
1,215.79
(8,757.89)
27,539.78
4,400.00
27,539.78
4,400.00
(2,167.07)
4,400.00
(11,403.51)
(3,750.00)
(11,403.51)
(3,750.00)
(8,771.93)
-
###
(15,153.51)
(15,153.51)
(8,771.93)
2,360.00
-
2,360.00
-
1,780.00
-
###
2,360.00
2,360.00
1,780.00
14,746.27
4,400.00
19,146.27
4,400.00
4,400.00
Page 36 of 37
14,746.27
4,400.00
19,146.27
4,400.00
4,400.00
(9,159.00)
28,305.27
19,146.27
4,400.00
4,400.00
Account
Description
Assets
BS-100
BS-200
BS-DEBTORS
BS-400
Trade Debtors
Other Debtors
BS-BANK
BS-PCASH
Bank
Petty Cash
BS-300
Share Capital
Retained Earnings - Previous Period
Retained Earnings - Current Period
BS-900
BS-700
Reserves
Long Term Liabilities
BS-CREDITORS
BS-500
Trade Creditors
Other Creditors
BS-600
Feb-2015
Mar-2015
Apr-2015
May-2015
Jun-2015
Jul-2015
Aug-2015
Sep-2015
Oct-2015
Nov-2015
Dec-2015
Jan-2016
Feb-2016
9,445.00
6,000.00
9,445.00
6,000.00
12,076.58
6,000.00
12,076.58
6,000.00
12,076.58
6,000.00
12,076.58
6,000.00
12,076.58
9,750.00
12,076.58
9,750.00
12,076.58
9,750.00
12,076.58
9,750.00
12,076.58
9,750.00
12,076.58
9,750.00
20,848.51
9,750.00
23,000.00
-
21,400.00
-
34,420.00
-
50,080.00
-
42,340.00
-
15,200.00
-
26,970.00
-
13,200.00
-
25,500.00
-
31,720.00
-
8,300.00
-
3,400.00
-
12,000.00
-
4,400.00
200.00
1,676.00
210.00
(2,677.00)
223.00
2,327.00
217.00
12,668.00
207.00
44,425.00
228.00
13,295.00
200.00
17,789.00
210.00
23,579.52
192.00
20,445.52
198.00
35,870.52
202.00
28,305.27
206.00
19,146.27
201.00
43,045.00
38,731.00
50,042.58
70,700.58
73,291.58
77,929.58
62,291.58
53,025.58
71,098.10
74,190.10
66,199.10
53,737.85
61,945.78
This
This monthly
monthly balance
balance sheet
sheet is
is automatically
automatically calculated
calculated based
based on
on the
the transactions
transactions that
that
are
are entered
entered on
on the
the Income
Income and
and Expenses
Expenses sheets.
sheets. No
No user
user input
input is
is required
required on
on this
this
sheet.
All
according
the
100.00
100.00are
100.00
100.00
100.00 sheet
100.00
sheet.
All transactions
transactions
are allocated
allocated
according to
to
the default
default balance
balance
sheet report
report
categories.
The
periods
on
start
21,485.00
21,485.00
21,485.00
21,485.00
21,485.00
21,485.00
categories.
The monthly
monthly reporting
reporting
periods are
are determined
determined based
based
on the
the report
report
start
cell
sheet.
date input
input
cell on
on the
the Set-up
Set-up
sheet. 32,199.96
(647.38)date
6,057.87
23,866.64
30,906.08
100.00
21,485.00
22,766.60
100.00
21,485.00
8,721.44
100.00
21,485.00
29,007.39
100.00
21,485.00
28,733.70
100.00
21,485.00
24,948.60
100.00
21,485.00
12,565.91
100.00
21,485.00
9,557.13
On
Onthis
thissheet:
sheet:
15,200.00
14,980.00
14,760.00
14,540.00
14,320.00
14,100.00
13,880.00
13,660.00
13,440.00
13,220.00
16,000.00
15,780.00
17,560.00
5,100.00
-
1,478.00
-
4,220.00
-
1,982.00
-
1,179.00
-
4,698.00
-
1,981.00
-
5,698.48
-
1,351.00
-
2,161.00
-
2,453.00
-
1,514.00
-
11,468.00
-
1,160.00
43,045.00
1,335.38
38,731.00
3,419.71
50,042.58
8,726.94
70,700.58
4,007.62
73,291.58
6,640.50
77,929.58
2,078.98
62,291.58
3,360.66
53,025.58
5,714.71
71,098.10
8,490.40
74,190.10
1,212.50
66,199.10
2,292.94
53,737.85
1,775.65
61,945.78
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