Postgraduate Research Travel Grant Application 2008

Financial assistance for conference attendance or fieldwork/research outside Victoria

Closing dates
Applications and approvals will be ongoing.
Prepare your application at least six (6) weeks before you travel. Applications will not be considered retrospectively.

Student ID Number

Student Name

Faculty/Department

Supervisor/s

This application form consists of the following sections:

GUIDELINES Guidelines and conditions to be read by all applicants.

SECTION A to be completed by all applicants – includes information needed from all Study Away
applicants and from local and international students travelling overseas.
Conference attendance and Fieldwork are alternatives (though candidates may apply
for both categories). Do not submit two application forms.

SECTION B to be completed by those applying for a Monash Access Equity Travel Grant.
Only Australian citizens and permanent residents are eligible.

SECTION C to be completed by all applicants.

Application Lodgement Advice to be handed to faculty Graduate Studies Officer.

Instructions to candidates:
1. Read and complete the above sections.
2. Hand SECTION C Application Lodgement Advice to faculty Graduate Studies Officer
3. Hand the original, signed, completed application and all supporting documents and
two complete copies to your supervisor.

SECTION D to be completed by applicant’s supervisor for all applicants. Forward to Head of Dept

SECTION E to be completed by Head of Department / Graduate coordinator – for all applicants

and by Dean of Science if applicant is from Faculty of Science.
Forward to Dept Admin Officer

SECTION F to be completed by Department Administrative Officer (who retains one copy ) AND
Faculty Graduate Studies Officer or nominee (who retains one copy) for all applicants.
Forward original and all supporting documentation to MRGS *

SECTION G Endorsement by Research Graduate School Committee / MRGS.

* The faculty must send, at least 4 weeks prior to travel, the original completed form, with any
supporting documentation required (eg conference abstract, conference acceptance, departmental
statement of support, medical certificate, etc) to:

Ms Michelle Mei
Monash Research Graduate School
Building 3D, Clayton campus

Enquiries to: Michelle.Mei@adm.monash.edu.au

To obtain a copy of this application form www.mrgs.monash.edu.au/scholarships/grants/postgradtravelgrants.html

Cricos Provider Number: 00008C 1

POSTGRADUATE RESEARCH TRAVEL GRANT GUIDELINES

Postgraduate Research Travel Grant and Study Away from Monash University (interstate and overseas)

Travel grants assist with the travelling expenses of doctoral and research masters candidates who wish to interact
with researchers, undertake data collection, learn new techniques, pursue research in specialist archives, collections,
undertake field trips, surveys and interviews, and to utilise specialist equipment or resources not available at Monash
University.

Through the Postgraduate Research Travel Grant Program, candidates are given an opportunity to refine their
research prior to thesis submission by
• exposing it to national and international peer review at a conference;
• conducting fieldwork at other sites /research in other institutions or centres of learning; and/or
• engaging in professional debate with researchers of international standing.
In doing so students promote their research careers. At an institutional level, the program aims to enhance Monash’s
research reputation and promote the forging of ties between Monash researchers and those engaged in similar
activities outside Victoria. Support is available to assist with the travelling expenses of research candidates.

Travelling expenses means airfares or other fares and associated taxes but not items such as visas, travel insurance,
conference
registration or accommodation.

Eligibility to travel to attend a conference (interstate and overseas)

To be eligible the applicant must:
• be currently enrolled, either as a doctoral or Masters (66 - 100% research) candidate at Monash University either
resident in Australia or overseas
• be presenting a paper or poster at an interstate or overseas conference
• be principal author of the paper being presented, which must cover original, ongoing research, be largely the
postgraduate’s own work, report recent findings and be directly related to the applicant’s thesis topic
• if a full-time doctoral candidate, be more than 6 months and less than 42 months full-time equivalent enrolled in
candidature, on the date of the conference
• if a full-time Masters candidate, be more than 6 months and less than 24 months full-time equivalent enrolled in
candidature on the date of the conference

In exceptional circumstances, Departments may submit justification for an application from a candidate outside the
eligibility periods; for example, where conferences occur only once every four years and it is the only opportunity
available to the candidate to present their work. Full details must be provided by the supervisor in SECTION D
(Length of candidature) of this application form.

Ineligible
A candidate who is also a member of staff at Monash with appointments of 0.5 fraction or greater is not eligible unless
the research degree is being undertaken in an entirely different department/budget unit from any staff appointment.

A candidate who is eligible for a staff travel grant scheme at Monash is not eligible for a postgraduate travel grant.

A candidate who is on intermission from candidature for the period of the proposed conference/research travel is
ineligible.

Travel to attend fieldwork/research (interstate or overseas)

Eligibility of applicants to travel to attend fieldwork/research is subject to the same conditions of enrolment and full-
time or part-time candidature as conference attendance (above).
Applicants for travel assistance for fieldwork/research outside Victoria should demonstrate how the proposed period of
fieldwork/research will become an integral and essential component of the overall research program and how this will
be reflected in the thesis submitted for examination.

External candidates
Research candidates, who are formally approved as external mode candidates and who are required to attend a
Monash University campus in order to carry out part of their research project or to present their work at a conference,
may apply for a grant to travel to the University from their approved location of external mode enrolment.
Only under these conditions would these applications be considered for a travel grant.

Cricos Provider Number: 00008C 2

 POSTGRADUATE RESEARCH TRAVEL GRANT GUIDELINES

Applications for travel for the sole purpose of the annual mandatory period of residency at the campus of enrolment
will not be considered.

All applicants must demonstrate that the study program will contribute significantly to the research, which will be
reported in the thesis submitted for the degree.

Applicants attending a conference must

• supply a statement to demonstrate how their research project/thesis will be substantially enhanced by
participation in the conference
• attach evidence of acceptance from the conference organiser
• submit with this application the abstract on a separate piece of paper(s), showing details of all authors and their
associations (eg name of dept/centre and institution in which they are conducting their research).
Note: Since all postgraduates are enrolled through a university department/centre, their institutional affiliation
must include “Monash University” and applications will not be funded if this requirement is omitted.

Maximum Value of a Grant

The table below shows the grant level required from the faculty for various destinations.
In some faculties, that grant is shared with, or contributed by, the department in which the candidate is carrying out
the research. Faculties/departments may increase their contribution beyond the required level. Applicants should
note that the faculty and departmental contribution to the grant will be devoted only to travel cost (ie fares and
associated taxes) and cannot be used for insurance, conference registration or other expenses. Departments and
Centres may, at their discretion, provide separate funding for these other expenses.

Table for Postgraduate Research Travel Grant zone rates.

Zone Conference or Study Location Estimated Required matching Maximum central
1
airfare faculty/dept grant Grant2
$ $ $

1 Adelaide, Canberra, Hobart, 200 80 100

Newcastle, Sydney
2 Gold Coast, Brisbane 300 120 150
3 Cairns, Darwin, Perth, Townsville 500 200 250
4 Auckland. Christchurch, Wellington 600 240 300
5 HongKong, Manila, Taipei, Bangkok, 1300 460 575
Jakarta, Kuala Lumpur (MUM),
Singapore, Shanghai, Tokyo
5b India 1800 640 800
6 Africa (MSA), Frankfurt, London, Los 2500 940 1175
Angeles, New York, Paris, Rome,
San Francisco, Toronto, Zurich
1
40% of adjusted cost. Faculties may exceed this level.
2
1.25 times actual faculty contribution with ceiling as indicated in this column.

No candidate will receive more in total than the nominated ceiling amount of $1175 from central funds over
the whole period of their candidature. This means that second and subsequent grants may not be at the full zone
rate.

Reimbursement of expenses
Applicants will receive a letter of confirmation within two (2) weeks of the application being received by Monash
Research Graduate School. Departments will be notified of the names of successful applicants and credited the
allocated central contribution amounts. SUCCESSFUL CANDIDATES SHOULD CONTACT THEIR DEPARTMENT
FOR REIMBURSEMENT OF THEIR TRAVEL COSTS.

Reimbursement claim of travel grants must be made directly to the department where the applicant is undertaking
their study program. To make a reimbursement claim, an original tax invoice/receipt which bears an ABN Number
and shows that the cost has been fully paid has to be presented to the department.

Report
A student report must be submitted to Monash Research Graduate School by the travel grant awardee upon his/her
return to home campus.
Download a report form at: www.mrgs.monash.edu.au/scholarships/grants/postgradtravelgrants.html
Cricos Provider Number: 00008C 3
 MONASH ACCESS EQUITY TRAVEL GRANT GUIDELINES

Monash Access Equity Postgraduate Research Travel Grants

As part of its equity program, Monash University has made available up to 20 special travel grants for 2008, each up
to a value of $3000 (depending upon destination and associated costs) for travel within Australia and overseas.

Only Australian citizens and permanent residents are eligible to apply for these Equity Travel Grants.

Eligible candidates may receive central Monash Access Equity Travel Grant funding for one travel event during the
course of their candidature.

Eligible applicants may apply for both the existing Postgraduate Travel Grant and the Monash Access Equity Travel
Grant. However, successful applicants will only be able to accept ONE award with respect to any single period of
study away.

Note: If deemed ineligible for the Monash Access Equity Postgraduate Research Travel Grant, you will automatically
be considered for the standard Postgraduate Research Travel Grant which covers only airfares and other fares and
associated taxes but not items such as visas, travel insurance, conference registration or accommodation.

Applicants for an Equity Travel Grant must complete SECTION B in addition to all other sections required for their
travel application.

Guidelines and conditions for the Equity Travel Grants are set out below :

Equity selection criteria that may affect a candidate’s ability to undertake a period of essential study away, to
undertake fieldwork or to attend a research conference may include, for example:

• a disability or long-term medical condition

• socio-economic disadvantage and/or
• adverse long-term family or domestic circumstances.

All other travel grant conditions contained in this document apply.

Costs that may be claimed under a Monash Access Equity Postgraduate Research Travel Grant include, but are not
necessarily restricted to:

• airfares and other fares and associated taxes

• conference registration
• accommodation
• incidentals (eg: meals and local transport).

IMPORTANT Include supporting documentation such as departmental or supervisor’s supporting statement,

and certified copies of a medical certificate, Health Care Card, Australian Taxation Office income tax
assessment or other documents as required to support your case.

APPLICATIONS WITHOUT RELEVANT SUPPORTING DOCUMENTATIONS CANNOT BE CONSIDERED AND

WILL BE RETURNED.

Cricos Provider Number: 00008C 4

 APPLICATION FOR STUDY AWAY GUIDELINES
Doctoral and MPhil candidates, and/or scholarship holders apply to MRGS.
Masters candidates to apply to faculty for Study Away approval.
• Please note that the university’s international travel policy and procedures also apply to postgraduate
research students. A copy of the travel policy is available at http://sssd.adm.monash.edu.au/sss/sg/inter/
• On return from an approved period of study away students will be required to lodge a Resumption Form.
• Periods of annual leave taken overseas need not be reported. Annual leave should be negotiated with your
supervisor(s).
• Study away will not normally be approved for candidates in the Faculty of Arts prior to confirmation of
probationary candidature.
• Candidates are required to maintain regular contact with their supervisor while on approved study away.
• International students must seek advice from Monash International prior to any period of study away.
• Candidates wishing to use Monash Prato postgraduate offices should complete the form ‘Application for
Shared Office Space at Monash Prato’. This is available from the Research Graduate School office.
• All study away applications should be submitted to the Monash Research Graduate School
at least 4 to 6 weeks prior to departure.

Travel Bookings
Monash University uses two preferred travel management companies, HRG (Australia) and Voyager Travel
Corporation (Voyager). As the University checks the market regularly through a tender process, the preferred
providers are always competitive. Consequently, postgraduate research students are encouraged to use the
preferred travel management companies.
Use of the university’s preferred Travel Management Company ensures automatic registration on the FlightLock
system. The Flightlock system is a traveller monitor system that enables early warning where travellers are in
areas identified by the Department of Foreign Affairs and Trade (DFAT) as potentially dangerous.

Security and Risk Management for Overseas Travel

DFAT issues travel advisories for Australian travellers. Candidates are required to read the latest travel advisories
for the country where they will be travelling and attach a copy of the advisories to their application for study away.
These advisories can be accessed via www.dfat.gov.au/travel. Travel to countries with travel advisories
categorised as level 4 and 5 will only be approved in exceptional circumstances and requires approval from the Vice
Chancellor or Deputy Vice Chancellor (International).

NOTE Information provided in this form will help us to contact you in case of an emergency.

Travel Insurance
All candidates travelling on approved study away are required to register on the Insurance Services website located
at: www.firm.monash.edu.au/insurance/restrictedaccess/universitypersonalaccident/request.html
if they wish to be covered by the University Travel Insurance.
If unable to access this website contact departmental administration staff.
Successful completion of the online travel insurance form provides candidates with a confirmation of cover certificate
and an emergency telephone number if required overseas. Please note that those candidates who travel to countries
where the DFAT warning is level 4 or above may not be covered for evacuation expenses should this become
necessary.

Pre Travel Health Check for Overseas Travel

A pre-travel health check is an important part of planning any international travel. A pre-travel health check can be
undertaken at any of the university's health services or by your personal doctor. It is important that you make an
appointment sufficiently in advance of any travel, to allow adequate time to follow through with recommended health
advice and appropriate vaccinations if required.

Cricos Provider Number: 00008C 5

Privacy Statement
The information on this form is collected for the primary purpose of assessing your application for study away.
Other purposes for collection include attending to administrative matters, corresponding with you and statistical
analysis. If you choose not to complete all questions on this form it will not be possible for Monash University to
assess your application. You have a right to access personal information that Monash University holds about you,
subject to any exceptions in relevant legislation. If you wish to seek access to your personal information or inquire
about the handling of your personal information, please contact the University Privacy Officer on 9905 6011.

NOTE: For all enquiries regarding pre-travel health checks, travel insurance and reimbursement of travel costs,
please contact the administrative officer from your department.

Faculty contacts:
FACULTY GRADUATE STUDIES OFFICER PHONE
Accident Research Centre Glenda Cairns 54397
Art & Design Susan McLeish 31962
Arts Peachy Vasquez 51444
Business & Economics Maree Biggar 52476
Education Mayur Katariya 59498
Engineering Liz Kemp 54635
Information Technology Leeanne Evans 55864
Law JIntana Kurosawa 53342
Medicine Kangi Donaldson 20046
Pharmacy Kate Davies 39622
Science Brian Walsh 59052

Cricos Provider Number: 00008C 6

TRAVEL GRANT APPLICATION SECTION A
To be completed by all applicants
I am applying for a travel grant for Conference attendance
(mark one or both with an X if appropriate) Fieldwork/research

Personal details

ID number Title: (Mr/Ms etc)

Family name

Given names

Postal address

Postcode

Email address

Telephone home work

International student? Yes No

Employment details (please place an X in the appropriate boxes)

Are you employed by Monash? Yes Full-time? Yes

No No Fraction

Candidature details (please place an X in the appropriate boxes)

Doctoral program Name of Masters Full-time

Masters by Research % of research Part-time
Candidature Candidature Expected
start date / / end date / / submission date / /

Dates of period(s) of Total months of candidature

PRIOR Intermission full-time equivalent at time of travel

NOTE: As the eligibility time frame for travel must be within 6-24 months for masters candidates and 6-42
months for PhD candidates, a case must be made on why your application should be considered if your
candidature exceeds these limits. Please ensure this is done under your supervisor’s comments in SECTION D

Scholarship APA MGS APA(I) MIRPS/IPRS MDS/MRS OTHER

Please specify if other

Department/School/Centre

Faculty Campus

Main supervisor

Other supervisors

Cricos Provider Number: 00008C 7

TRAVEL GRANT APPLICATION SECTION A (cont)

To be completed by all applicants

Have you previously received a grant from this scheme? Yes No

If Yes,
Date and amount granted

Conference / overseas destination

Brief Description of Doctoral/Masters Research Topic

Please provide the title of your thesis and a brief explanation of the nature of your research.
Use dot-points if possible.

Please provide a brief report on the stage reached with the research/thesis.

Cricos Provider Number: 00008C 8

STUDY AWAY APPLICATION SECTION A (cont)
To be completed by all applicants

Study away (Mandatory) I will be travelling in Australia overseas

While on study away I will be supervised by: my current supervisor other
If other, please specify Name of supervisor

and Institution

The Research Graduate School Committee requires that the candidate and the supervisor maintain effective
communication during the period of travel. How will effective communication be maintained?

Doctoral and MPhil candidates only

In the event that your travel grant application is not successful, would you still be undertaking the travel?
If yes, then MRGS will process the application for Study Away.
You are not required to submit a separate Study Away application form. Yes No

Ethics approval for this project (Mandatory)

Is not required. Projects involving questionnaires, interviews and surveys are subject to human ethics clearance.
Has been obtained. Attach a copy of letter of approval.
Is being sought. NOTE: This application will not be finalised until ethics clearance has been granted.

Proposed Travel Summary

Period of intended travel (maximum period = 12 months) from / / to / /

Do you intend to take annual leave in conjunction with this trip? Yes No
Period of annual leave to be taken from / / to / /
Do you have the necessary funds to cover travel expenses and incidental costs? Yes No
Have you obtained required authorisation from institutions/individuals you intend to visit? Yes No
Have all required appointments and bookings been organised? Yes No
Purpose of Travel
Conference Fieldwork/research Conducting interviews Other
If other, please specify
This other work is an integral and essential part of my study/research programme for the following reasons.
Please attach additional documents to the application if necessary.

Cricos Provider Number: 00008C 9

CONFERENCE ATTENDANCE DETAILS SECTION A (cont)

To be completed by those applying for conference attendance.

Name of conference

Dates of conference / / to to / / Location

My paper/poster has been accepted. Yes No

I will be presenting this paper/poster. Yes No

If you are not the sole author, please describe your role in writing the paper.

Theme of the conference, and relevance of the conference to your thesis topic.
How will participation in this conference make a substantial contribution to your higher degree studies.

IMPORTANT You must attach a copy of the Abstract submitted to the conference organisers, together with a
copy of the notification of the acceptance of your paper.

FIELDWORK/RESEARCH DETAILS SECTION A (cont)

To be completed by those applying to conduct Fieldwork/research

Location of Fieldwork/Research

Fieldwork/Research start date / / Fieldwork/Research finish date / /

Proposed program of Fieldwork/Research

• Please specify dates and locations of intended study/research as well as the collections, libraries,
laboratories or field sites you intend to visit.
• Give an overview of the nature of the research to be undertaken there and list researchers or experts
you intend to meet.
• Detail how the proposed period of fieldwork/research will form an integral/essential part of your
research and how it will make a substantial contribution to your higher degree studies.

IMPORTANT Provide documentary evidence of arrangements made in advance to meet with experts or
researchers and to visit institutions, archives, libraries etc.

Cricos Provider Number: 00008C 10

OVERSEAS TRAVEL PLAN FOR RESEARCH CANDIDATES SECTION A (cont)

To be completed by all research candidates travelling overseas

Australian citizens, permanent residents and international students must complete the travel plan details below.
Candidates travelling within Australia are not required to complete the travel plan details below.

NOTE Lodgement of this travel plan is in line with Monash University’s policy for international travel.
The travel plan is designed to ensure the protection of candidates while travelling overseas.
A pre-travel health check is an important part of planning any international travel.

Passport Number

Destination/s (Country and City)

Types of Visa/s required

Current DFAT warning level/s

for destination/s
www.dfat.gov.au/travel

Travel Management Company used for booking: HRG Voyager Other

www.firm.monash.edu.au/travel/booking/

If other, please specify name of travel company.

Have you registered for travel insurance? If yes, with

Have you had a pre-travel health check? Yes No Not applicable

Arranged for necessary vaccinations/medication? Yes No Not applicable

Itinerary

Please fill in the fields below and delete/add any additional destinations as required

Destination 1

Country City

Arrival date / / Departure date / /

Transit days Days undertaking research Personal (leave) days

Total days at Destination 1

Destination 2

Country City

Arrival date / / Departure date / /

Transit days Days undertaking research Personal (leave) days

Total days at Destination 2

Destination 3

Country City

Arrival date / / Departure date / /

Transit days Days undertaking research Personal (leave) days

Total days at Destination 3

Cricos Provider Number: 00008C 11

OVERSEAS TRAVEL PLAN FOR RESEARCH CANDIDATES SECTION A (cont)

International Students travelling overseas

International students must seek advice from the International Student Support Unit as to the effect that a period
of study away overseas may have on visa requirements. International students should not leave Australia prior
to an application for study away being approved by the Research Graduate School Committee, as this may
result in a cancellation of their student visa.
Yes No
I have discussed my proposed study away with the International Student Support Unit (ISSU).

Applicant’s signature: Date / /

Obtain verification from the ISSU prior to forwarding this form to your supervisor.

International Student Support Unit verification for international students travelling overseas

Yes No
I have discussed the proposed study away and relevant visa implications with this student.

Authorised signature: Date / /

ISSU Contact Name:

Telephone extension: ISSU

Confirmation of Candidature/Probationary Candidature – to be completed by all applicants

The Research Graduate School Committee requires that periods of study away should not impede the
confirmation of candidature process. Where it is anticipated that study away may delay the confirmation
process, the proposed travel should be postponed until confirmation of candidature can take place.

Are you currently on probationary candidature? (ie in the first 12 months of full-time equivalent study) Yes No

If yes, please indicate the date when confirmation of candidature is due. Date / /
If you are due to confirm your candidature during the period of study away,
please indicate what special arrangements have been made to facilitate this process.

NOTE Faculty of Arts study away will not normally be approved for candidates in the Faculty of Arts prior to
confirmation of probationary candidature.

Please indicate that you have completed the following: Tick (√) for required compliance

I have read the travel policy document available at www.sssd.adm.monash.edu.au/sss/sg/inter/

I have attached a copy of the DFAT travel advice for the country/countries I will be visiting.

I have registered on the Insurance Services website located at

www.firm.monash.edu.au/insurance/restrictedaccess/universitypersonalaccident/request.html

PLEASE NOTE: Unless you have booked your travel with either HRG or Voyager you are
required to register your travel details on the Insurance Services website, otherwise you will not
be covered by Monash University’s student insurance.

Cricos Provider Number: 00008C 12

OVERSEAS TRAVEL PLAN FOR RESEARCH CANDIDATES SECTION A (cont)
DECLARATION To be completed by all applicants

It is my intention that, if this application is granted, I will return to Melbourne at the expiration of the proposed
period of absence to which this application relates. I understand that should I wish to extend this period of study
away, I will need to submit to Monash Research Graduate School an additional request which is endorsed by my
supervisor and Head of Department.

Applicant’s signature: Date / /

MONASH ACCESS EQUITY TRAVEL GRANT SECTION B

To be completed by those Australian citizens and permanent residents applying for a postgraduate
research travel grant under the Monash Access Equity Travel Grant Scheme.
• Please complete (a), (b) and/or (c) as applicable.
• Indicate how your ability to study away to undertake fieldwork or to attend a conference has been adversely
affected by your personal circumstances.
• Attach supporting documentation (see Guidelines).
Equity criteria
(a) Candidates from a socio-economically disadvantaged background Tick if applying as (a)

Please provide details of your total annual income and your family circumstances (dependants, etc).

Scholarship holder Name of scholarship Value of Scholarship $

Health Card holder Single parent Number of dependants

Employed part-time Sole income earner in household Total annual household income $

Please attach a statement of how your research has been disadvantaged by socio-economic factors.
Show how these circumstances have affected your ability to study away from the university, conduct fieldwork
or to attend a research conference, and how these activities are an integral part of your research degree.

(b) Candidates with a disability or long-term medical condition Tick if applying as (b)

Please attach a statement of how your research has been disadvantaged by your disability or by your long-term
medical condition. Show how these circumstances have affected your ability to study away from the university,
conduct fieldwork or to attend a research conference, and how these activities are an integral part of your
research degree.

(c) Candidates who have experienced adverse long-term family or domestic circumstances Tick if (c)

Please attach a statement of how your research has been significantly disadvantaged by adverse long-term
family or domestic circumstances (eg as a carer or single parent, state number of dependants etc).
Show how these circumstances have affected your ability to study away from the university,
conduct fieldwork or to attend a research conference, and how these activities are an integral part of your
research degree.

IMPORTANT You must attach all relevant supporting documentation, eg a certified copy of notification of
assessment from the Australian Taxation Office for yourself and partner, receipt of any other type of significant
social security benefit including Health Care Card, a report from a medical practitioner (or equivalent) or evidence
of registration with the Monash Disability Liaison Unit should be attached in support of your statement.
Applications without supporting documentations will NOT be considered.
Indicative Expenditure - to be completed by all applicants for an Equity Travel Grant

Item Estimated cost $

Air fares
Conference registration
Accommodation
Incidentals (eg meals, local transport)
Other costs
Cricos Provider Number: 00008C 13
APPLICATION LODGEMENT ADVICE SECTION C

To be completed by all applicants

Application Lodgement Advice

This page must be detached from the application form and submitted by the applicant personally to
his/her Faculty Graduate Studies Officer.

Name

Student ID

Department

Name of Department contact with whom this application was lodged

Date of Application Lodgement with the Department / /

Cricos Provider Number: 00008C 14

SUPPORTING STATEMENT FROM SUPERVISOR SECTION D

To be completed by applicant’s supervisor

Please comment on

• the applicant’s progress in the research program

• relevance of proposed period of fieldwork/research to the applicant’s overall research program at Monash
• relevance of conference to the thesis topic, content of conference paper, authorship
• applicant’s fluency in the relevant language, if the applicant is travelling to undertake fieldwork/research in a
non-English speaking country.

Length of Candidature

If the duration of the travel falls outside the eligibility limits of 6-24 months full-time equivalent enrolment for
masters and 6-42 months full-time equivalent for doctoral candidates, please provide supporting comments
explaining why the applicant should be considered for an award.

I certify that this work is a necessary and integral part of the candidate’s research program.Yes No

The program outlined for this period of leave is accurate and achievable. Yes No

The candidate has made adequate preparation for the study away period,
including making necessary appointments and bookings. Yes No

Is the candidate currently on probationary candidature Yes No

(ie: first 12 months full-time equivalent study)?

If yes, please indicate due date of confirmation. Date / /

If the candidate is due to confirm candidature during the period of study away,
please indicate what special arrangements have been made to facilitate this process.

Supervisor’s Name
/ /
Supervisor’s signature Date

Cricos Provider Number: 00008C 15

 HEAD OF DEPT OR GRADUATE COORDINATOR’S ENDORSEMENT SECTION E
To be completed by Head of Department or Graduate Coordinator.

I certify that this work is an integral part of the candidate’s higher degree studies. Yes No

I am satisfied that adequate supervision arrangements have been made. Yes No

I support the candidate’s application for study away which meets the University’s
requirements for approved travel. Yes No

If candidate is on probationary candidature, I am satisfied that adequate arrangements

have been made to facilitate this process. Yes No

I certify that I will ensure the funds are spent for the intended period of travel as specified in this application.
If not, funds will be returned to the central pool.

Head of Dept or Grad.Coordinator’s name

Head of Dept or Grad.Coordinator’s signature Date / /

Endorsement by the Dean of the Faculty of Science

Faculty of Science only:

Dean’s (or Nominee’s) Name

Dean’s (or Nominee’s) signature Date / /

Return to Department Administrative Officer who will complete information in Section F.

The completed form should then be forwarded to the Faculty Graduate Studies Officer or nominee.

IMPORTANT

A special case is to be made if candidate is travelling in DFAT warning zones 4 or 5.

Cricos Provider Number: 00008C 16

COMPULSORY COMPLETION - ADMINISTRATION SECTION F
To be completed by Department Administrative Officer and Faculty Graduate Studies Officer or Nominee

In relation to this Travel Grant application, please nominate a department account to which the central allocation
amount is to be credited if this application is successful.
GL Account Centre Fund
735091
Please nominate a contact person in the department who is responsible for reimbursement claims.

Name Telephone extension

To be completed by the Associate Dean (Graduate Studies), Faculty Graduate Studies Officer or Nominee.

The faculty ranks this student in Group A B or C RANKING

All Group A rankings (supported applications) will be forwarded to MRGS for immediate processing.
All Group B rankings (supported with reservation) will be forwarded to MRGS for the Postgraduate Travel Grant sub-Committee’s decision.
All Group C rankings (not supported by department/faculty) will be forwarded to MRGS so that the student can be informed.

Department $
Please indicate the contribution amount from the
department/faculty towards the travel cost. Faculty $
I certify that I will ensure the funds are spent for the intended period of travel as specified in this application.
If not, funds will be returned to the central pool.

Name of the Associate Dean (Graduate Studies)

Signature Date / /

Study Away - Masters Candidates Only

Has Study Away been approved and noted for this masters candidate? Yes No

Table for Postgraduate Research Travel Grant zone rates.

Zone Conference or Study Location Estimated Required matching Maximum central
Airfare faculty/dept grant1 Grant2
$ $ $
1 Adelaide, Canberra, Hobart, 200 80 100
Newcastle, Sydney
2 Gold Coast, Brisbane 300 120 150
3 Cairns, Darwin, Perth, Townsville 500 200 250
4 Auckland. Christchurch, Wellington 600 240 300
5 HongKong, Manila, Taipei, Bangkok, 1300 460 575
Jakarta, Kuala Lumpur (MUM),
Singapore, Shanghai, Tokyo
5b India 1800 640 800
6 Africa (MSA), Frankfurt, London, Los 2500 940 1175
Angeles, New York, Paris, Rome,
San Francisco, Toronto, Zurich
1 40% of adjusted cost: this is a maximum only for the purposes of calculating the central grant. Faculties may exceed this level.
2 1.25 times actual faculty contribution with ceiling as indicated in this column.
No candidate will receive more in total than the nominated ceiling amount of $1175 from central funds over the whole period of their masters or
doctoral candidature. This means that second and subsequent grants may not be at the full zone rate.

MRGS Office Use Only ENDORSEMENT SECTION G

This application is approved for Study Away. This application approved for Travel Grant
RGSC nominee Signature in the amount of
$
Date: / /

Form updated July 2007 To obtain a copy of this application form www.mrgs.monash.edu.au/scholarships/grants/postgradtravelgrants.html

Cricos Provider Number: 00008C 17