Professional Documents
Culture Documents
Letters For Construction
Letters For Construction
Building Contractors
David Chappell
BA (Hons Arch), MA (Arch), MA (Law), PhD, RIBA
Building Contracts Consultant
David Chappell Consultancy Limited
C
Contents
Tendering
Letters
1
To architect, requesting inclusion in list of tenderers
2
To architect, if no response to request for inclusion on list
of tenderers
3
To architect, agreeing to tender
4
To architect, if contractor unwilling to tender
5
To architect, if contractor asked to provide information prior
to inclusion on tender list
6
To architect, if the contractor is informed that the tender date
is delayed and is still willing to submit tender
7
To architect, if the contractor is informed that the tender date
is delayed and is unwilling to tender
8
To architect, acknowledging receipt of tender documents
9
To architect, regarding questions during the tender period
10
To architect, requesting extension of tender period
11
To architect, withdrawing qualication to tender
12
To architect, if conrming offer where the overall price is dominant
13
To architect, if withdrawing offer where the overall price
is dominant
14
To architect, if amending offer where the pricing document is
dominant
15
To architect, if tender accepted (a)
16
To architect, if tender accepted (b)
17
To architect, if tender accepted (c)
18
To architect, if purporting to accept tender
19
To architect, if another tender accepted
Contract Documents
Letters
20
To architect, returning contract documents
21
To architect, if mistakes in contract documents and previous
acceptance of tender
xvii
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Contents
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4
Operations on Site
Letters
57 To employer, if possession not given on the due or the
deferred date (a)
58 To employer, if possession not given on the due date (b)
59 To architect, if date for possession advanced
60 To employer, giving consent to the engagement of other persons
61 To employer, withholding consent to the engagement of
other persons
62 To architect, regarding items in minutes of site meeting
63 To architect, enclosing master programme (a)
64 To architect, enclosing master programme (b)
65 To architect, enclosing revision to the master programme
66 To architect, requesting information
67 To architect, if insufcient information on setting out drawings
68 To architect, requesting information that setting out is correct
69 To architect, if information received late
70 To architect, if information not received in accordance with
the information release schedule
71 To architect, if design fault in architects or consultants
drawings
72 To architect, if a design fault in architects or consultants
drawings which the architect refuses to correct
73 To architect, if contractor providing contractors design
documents
74 To architect, who fails to return the contractors drawings in
due time
75 To architect, if architect returns contractors design
document marked C
76 To architect, if architect conrms a comment on documents
marked C
77 To architect, if contractor providing contractors design
documents
78 To architect, if contractor providing levels and setting out
information
79 To architect, who returns contractors drawings with comments
80 To architect, if discrepancy found between documents
81 To architect, if discrepancy within the Employers Requirements
vii
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5
Payment
Letters
131 To architect, enclosing interim application for payment (a)
132 To architect, enclosing interim application for payment (b)
133 To quantity surveyor, submitting valuation application
134 To architect, if quantity surveyor fails to respond to the
valuation application
135 To architect, if interim certicate not issued
136 To architect, if certicate insufcient
137 To employer, if payment not made in full and no
withholding notice issued
138 To architect, regarding copyright if payment withheld
139 To employer, if the advance payment is not paid on the due date
140 To architect, if valuation not carried out in accordance with
the priced activity schedule
141 To architect, if contractor not asked to be present at measurement
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Contents
142 To architect, requesting payment for off-site materials
143 To employer, giving 7 days notice of suspension
144 To employer, if payment in full has not been made within
7 days despite notice of suspension
145 To employer, requesting interest on late payment
146 To employer, requesting retention money to be placed in a
separate bank account
147 To employer, if failure to place retention in separate bank account
148 To architect, enclosing all information for preparation of nal
certicate
149 To architect, enclosing nal account
150 To employer, disputing the nal account
151 To architect, if nal certicate not issued on the due date (a)
152 To architect, if nal certicate not issued on the due date (b)
153 To architect, if nal certicate not issued on the due date (c)
Extensions of Time
Letters
154 To architect, if delay occurs, but no grounds for extension of time
155 To architect, when cause of delay ended if no grounds for
extension of time
156 To architect, if delay occurs giving grounds for extension
of time (a)
157 To architect, if delay occurs giving grounds for extension
of time (b)
158 To architect, providing further particulars for extension of time (a)
159 To architect, providing further particulars for extension of time (b)
160 To architect, if requesting further information in order to
grant extension of time
161 To architect, if unreasonably requesting further information
in order to grant an extension of time
162 To architect, if extension of time is insufcient
163 To architect, who is not willing to reconsider an insufcient
extension of time
164 To architect, if extension of time not properly attributed
165 To architect, if extension of time not granted within
time stipulated
166 To architect, if slow in granting extension of time
167 To architect, if review of extensions not carried out (a)
168 To architect, if review of extensions not carried out (b)
169 To architect, if no nal decision on extensions of time (c)
170 To architect, who alleges that contractor is not using best
endeavours
171 To architect, if non-completion certicate or notice wrongly
issued
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