Vacation Leave

Request
Bizagi Suite

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Vacation Leave Request | 1

Table of Contents
Vacation Leave Request .................................................................................................................... 2
Process Elements ............................................................................................................................. 4
Verify Available Vacation Days .......................................................................................... 4
Register Vacation Leave Request ..................................................................................... 4
Decline?....................................................................................................................................... 5
Approve Vacation Leave Request .................................................................................... 5
Request Approved?................................................................................................................ 6
Send Rejection Message ...................................................................................................... 6
Send Approval Message ...................................................................................................... 7
Update Payroll System .......................................................................................................... 7
Update Payroll System .......................................................................................................... 8
Performers .............................................................................................................................................. 9

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Vacation Leave Request | 2

Vacation Leave Request

Description
The process of Vacations request starts when any employee of the organization
submits a vacation request, once the requirement is registered, the request is
received by the immediate supervisor of the employee requesting the vacation, the
supervisor must approve or reject the request, if the request is rejected the
application sends a message with the rejection information.

If the request is

approved it will go to a final review by the Human Resources Department and at

the end the system will make an update in the Vacations System.

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Global Form

Data Model

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Vacation Leave Request | 4

Process Elements
Verify Available Vacation Days
Description
This web service connects to the internal system to get the available vacation days
for the applicant.
On Enter Actions
Rule to set Requester and Request Date
WS Input
Applicant's name
WS Output
Available vacation days number
Implementation
WebService

Register Vacation Leave Request

Description
In this activity an employee fills in the information required and requests a
vacation leave.
Performers
Requester
Duration
1 day

On Exit Actions

Rule to validate that the Days requested are between the minimum and the
maximum allowed by the company's policy

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Form

Decline?
Description
This gateway evaluates if the employee decided to request the vacation leave.
Conditions

Yes: If the requester decides not to ask for the vacation

No: If the requester decides to ask for the vacation

Approve Vacation Leave Request

Description
The requesters boss approve, reject or request a change for the vacation leave
request.
Performers
Boss
Duration
1 Day
On Exit Actions

Rule: Set approval date

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Form

Request Approved?
Gates
This gateway evaluates if the request was approved by the requesters boss.
Conditions

Request Change: If the Boss decide to ask for a change in the vacations
starting/ending date.

No: If the boss rejects the request

Yes : If the boss Approves the request

Send Rejection Message

Description
An email is sent to the employee notify the rejection of the request

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Script
Dear Requester,
We are sorry to inform you that your vacation request has been rejected, the
reason as follow : <Reject Reason><Rejection comments>
Regards,
Administration

Send Approval Message

Description
An email is sent to the employee to notify the request approval
Script
Dear Requester,
Your vacation request from <starting date> to <ending date> has been approved
by your boss and reviewed by the administration.
Regards,
Administration.

Update Payroll System

Description
This web service updates the payroll system.
WS Input
Applicant Identification Number
Applicant username
Request Date
Days requested

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WS Output
Payroll update date
Payroll System code
Implementation
WebService

Update Payroll System

Description
If an error occurred while connecting to the payroll system an administrative
assistant must update the system manually.
Performers
Human Resources
Duration
1 day
Form

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Performers
Requester (Role)
Employee who request the vacation leave
Boss (Role)
Requesters boss
Human Resources (Role)
Human resources department

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