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Holds - Oracle Payables User's Guide
Holds - Oracle Payables User's Guide
OraclePayablesUser'sGuide
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OraclePayablesUser'sGuide
Release12.1
PartNumberE1279704
OraclePayablesHolds
SummaryofInvoiceHoldNames
ThefollowingtablesprovidesummaryinformationabouteachholdnamethatPayablesprovidesand
whytheholdisused.YoucanreviewtheseholdnamesintheInvoiceHoldandReleaseNames
window.Thelastcolumnofeachtabledescribesoneormoremethodsyoucanusetoresolvethe
hold.YoumanuallyreleaseholdsusingtheInvoiceHoldstabortheInvoiceActionswindow.
RelatedTopics
InvoiceValidation
ReleasingHolds
InvoiceHoldandReleaseNames,OraclePayablesImplementationGuide
AccountHolds
ThefollowingtablelistsallthepredefinedHoldnameswiththeAccountHoldReasontype.Payables
usesholdswiththistypetoidentifyinvoiceswithinvalidorincorrectaccounts.Aninvalidaccount
preventspaymentofaninvoiceandpreventsPayablesfromcreatingaccountingentriesforaninvoice
orpayment.
Hold
Name HoldReason
Manual
Hold
Accounting Release Hold
Placement Allowed
Allowed Removal
Dist
Invoicedistributiondistributedtoinvalidaccount
Acct
Invalid
Invoice
Validation
No
No
Correct
accountand
resubmit
Invoice
Validation
ERV
PayablescreatedinvalidExchangeRateVariance
Acct
accountforinvoicedistribution.Usedonlyifyou
Invalid enableAutomaticOffsets
Invoice
Validation
No
No
Correct
accountand
resubmit
Invoice
Validation
FundsHolds
ThefollowingtablelistsallthepredefinedHoldnameswiththeFundsHoldReasontype.Payables
appliestheseholdsonlyifyouusebudgetarycontrolandifeitherthereareinsufficientfundsforan
invoicedistributionorPayablescannotperformfundschecking.
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Hold
Name
Funds
Check
OraclePayablesUser'sGuide
HoldReason
Nobudgetexistsforthe
accountintheaccounting
periodontheinvoice
Invoiceaccountisnotequal
tothepurchaseorder
account
Detailaccountnotassigned
toaparentaccount
Manual
Hold
Accounting Release
Placement Allowed
Allowed HoldRemoval
Invoice
Validation
No
No
CreateabudgetinGeneral
LedgerandresubmitInvoice
Validation
Enterdifferentaccountfor
invoicedistributionandresubmit
InvoiceValidation
Assigndetailaccounttoparent
accountandresubmitInvoice
Validation
No
Yes
Enterdifferentaccountfor
invoicedistributionandresubmit
InvoiceValidation
Transferfundstoaccount
budgetandresubmitInvoice
Validation
InGeneralLedger,enablea
usertooverridefundscontrol
anduserresubmitInvoice
Validation
ManuallyreleaseintheInvoice
Holdstab
InvoiceHolds
ThefollowingtablelistsallthepredefinedHoldnameswiththeInvoiceHoldReasontype.Payables
appliesholdswiththistypetoinvoices.Youcanmanuallyapplyasmanyoftheseholdstoaninvoice
asyourequirewhenyouenteroradjusttheinvoice.
Hold
Name
Amount
HoldReason
Manual
Hold
Accounting Release Hold
Placement Allowed
Allowed Removal
Invoiceamountismorethantheinvoiceamount
limityouspecifyforasuppliersite
Invoice
Validation
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Yes
Yes
Adjust
invoice
amount
and
resubmit
Invoice
Validation
Change
Invoice
Amount
Limitoption
forsupplier
siteand
resubmit
Invoice
Validation
Manually
releasein
theInvoice
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Holdstab
InvalidPO
Youapplythisholdwhenasupplierdoesnot
provideavalidpurchaseordernumberfor
matching
Manual
No
Yes
Manually
releasein
theInvoice
Holdstab.
(Note:you
cansubmit
theInvalid
POSupplier
Noticeto
requesta
validPO
fromthe
supplier).
Natural
Account
Tax
Youassignedataxcodetoanexpenseorasset
accountintheTaxOptionswindow,andyou
enabledtheEnforceTaxFromAccountPayables
option.Thetaxcodeontheinvoicedoesnot
matchthetaxcodeassignedtotheaccount.
Invoice
Validation
No
Yes
Changethe
taxcodeon
theinvoice
tomatch
thetax
code
assignedto
the
account.
Disablethe
Enforce
TaxFrom
Account
Payables
option
IntheTax
Options
windowin
General
Ledger,
changethe
taxcode
association,
ormanually
releasethe
holdinthe
Invoice
Holdstab.
PayWhen
Paid
Subcontractorcannotbepaiduntilthecustomer
pays.
Invoice
Validation
Yes
Yes
Releasein
theInvoice
Holdstab
PayWhen
Paid
Subcontractorcannotbepaiduntilthecustomer
pays.
Invoice
Validation
Yes
Yes
Releasein
theInvoice
Holdstab
PO
Deliverable
POdeliverablesarenotsubmittedbythe
subcontractor.
Invoice
Validation
Yes
Yes
Releasein
theInvoice
Holdstab
Supplier
YouenabledtheHoldUnvalidatedInvoicesoption
forasuppliersiteintheSuppliersSiteswindow
Invoice
Validation
Yes
Yes
Manually
releasein
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theInvoice
Holdstab
(Toprevent
future
Supplier
holds,
disablethe
Hold
Unvalidated
Invoices
supplier
siteoption)
Withholding Payablescannotperformautomaticwithholdingof Invoice
Tax
tax
Validation
No
No
Correct
errorthat
caused
automatic
withholding
oftaxto
fail.For
example,
youmay
needtoset
upaperiod
inthe
withholding
taxspecial
calendar.
MatchingHolds
ThefollowingtablelistsallthepredefinedHoldnameswiththeMatchingHoldReasontype.Payables
appliesholdswiththistypetoaninvoiceiftheinvoiceviolatespredefinedmatchingcriteria.
HoldReason
Manual
Hold
Accounting Release
Placement Allowed
Allowed HoldRemoval
AMTORD
AmountBilledisgreaterthanAmount
Ordered*(1+%Orderedtolerance).
Invoice
Validation
Yes
Yes
CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validationor
Manuallyrelease
intheHoldstab.
AMTREC
AmountBilledisgreaterthanAmount
Received*(1+%Receivedtolerance).
Invoice
Validation
Yes
Yes
CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Hold
Name
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Validationor
Manuallyrelease
intheHoldstab.
MAXAMT
ORD
AmountBilledisgreaterthanthesumof
AmountOrderedandMaximumAmount
OrderedToleranceAmount.
Invoice
Validation
Yes
Yes
CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validationor
Manuallyrelease
intheHoldstab.
MAXAMT
REC
AmountBilledisgreaterthanthesumof
AmountReceivedandMaximumAmount
ReceivedToleranceAmount
Invoice
Validation
Yes
Yes
CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validationor
Manuallyrelease
intheHoldstab.
Yes
Yes
Systemhold
CorrectPOor
invoiceand
resubmitInvoice
Validation
Can'tClose
PO
OnlinereceiptaccrualenabledinPurchasing Invoice
andPurchaseorderquantitydeliveredisnot Validation
equaltothequantityreceived
Yes
Yes
Resolve
purchaseorder
delivery
informationin
Purchasingand
resubmitInvoice
Validation
Manuallyrelease
intheInvoice
Holdstab
Can'tTry
FinalClose
Invoice(finalmatchedtopurchaseorder)
placedonholdduringInvoiceValidation
Invoice
Validation
No
No
Releaseholdthat
causedinvoiceto
beplacedon
holdand
resubmitInvoice
Validation
Final
Matching
Invoiceismatchedtoapurchaseorderthat
wasfinalmatchedbyanotherinvoice
Invoice
Validation
No
No
Reversethe
distributionand
resubmitInvoice
Validationto
removetheFinal
Matchinghold
Matching
YouhaveenabledtheHoldUnmatched
Invoice
Yes
Yes
Matchinvoiceto
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Required
InvoicesoptionintheSupplierSites
window,andtheinvoiceisnotmatchedto
purchaseorderorreceipt
Validation
MaxQty
Ord
Quantitybilledmorethanthesumof
(quantityorderedplusthetolerance
amount)
Invoice
Validation
Yes
Yes
CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab
MaxQty
Rec
Quantitybilledismorethanthesumof
(quantityreceivedplusthetolerance
amount)
Invoice
Validation
Yes
Yes
Correctinvoice
orreceiptand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab
MaxRate
Amount
Exchangeratevarianceexceedsamount
tolerancelimit
Invoice
Validation
Yes
Yes
CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab
MaxShip
Amount
Variancebetweeninvoiceandshipment
amountexceedsamounttolerancelimit
Invoice
Validation
Yes
Yes
CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab
MaxTotal
Amount
Sumofexchangeratevarianceand
maximumshipmentamountvariance
Invoice
Validation
Yes
Yes
CorrectPOor
invoiceand
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purchaseorder
orreceiptand
resubmitInvoice
Validation
Manuallyrelease
intheInvoice
Holdstab
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exceedsamounttolerance.
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab
Price
Weightedaveragepriceofalldistributions
onthematchedinvoiceandallprice
correctionsrelatedtotheinvoiceismore
than[purchaseorderunitprice(1plus%
tolerance)]
Invoice
Validation
Yes
Yes
CorrectPO,
invoice,orprice
correctionsand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab
QtyOrd
Quantitybilledismorethan[quantity
ordered(1plus%tolerance)]
Invoice
Validation
Yes
Yes
CorrectPOor
invoiceand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab
QtyRec
Quantitybilledismorethan[quantity
received(1plus%tolerance)]
Invoice
Validation
Yes
Yes
Enterreceiptin
Purchasingand
resubmitInvoice
Validation
Adjusttolerance
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab
Quality
Quantitybilledismorethanquantity
accepted
Invoice
Validation
Yes
Yes
Enteracceptance
inPurchasing
andresubmit
Invoice
Validation
Manuallyrelease
intheInvoice
Holdstab
Rec
Exception
Purchaseorderreceiptindicatesexception
Manuallyin
Purchasing
Yes
Yes
Manuallyrelease
intheInvoice
Holdstab
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Tax
Difference
OraclePayablesUser'sGuide
Invoicetaxcodevalueisnotequaltothe
Invoice
purchaseordertaxcode
Validation
Invoicetaxcodevalue=purchaseordertax
codevalue,buttaxableflagsettoNoforPO
shipments
Yes
Yes
CorrectPOor
invoiceand
resubmitInvoice
Validation
Manuallyrelease
intheInvoice
Holdstab
VarianceHolds
ThefollowingtableliststhethreepredefinedHoldnameswiththeVarianceHoldReasontype.
Payablesappliesholdswiththistypeasfollows.PayablesappliestheDistVarianceholdtoaninvoiceif
thetotaloftheinvoicedistributionsdoesnotequaltheinvoiceamount.PayablesappliestheTax
VarianceandTaxAmountRangeholdsbyverifyingthattheinvoice'sdistributiontaxamountmatches
thecalculatedtaxfortheTaxCodewithintheamounttoleranceorpercentagetoleranceorboththat
youdefine.Ifthevarianceexceedsapercentagetolerance,PayablesappliestheTaxVariancehold.If
thevarianceexceedsanamounttolerance,PayablesappliestheTaxAmountRangehold.
Hold
Name
HoldReason
Manual
Hold
Accounting Release
Placement Allowed
Allowed HoldRemoval
Dist
Invoiceamountisnotequaltothe Invoice
Variance sumofinvoicedistribution
Validation
amounts
No
No
Adjustinvoicedistributionsor
invoiceamountandresubmit
InvoiceValidation
Prepaid
Amount
Theprepaidamountincludingtax
exceedstheinvoiceamount
Invoice
Validation
Yes
No
Unapplytheprepaymentand
applyaloweramount
Tax
Amount
Range
Taxamountislessthan[(taxrate Invoice
taxabledistlinetotal)tolerance Validation
amount]
or
Taxamountismorethan[(tax
ratetaxabledistlinetotal)+
toleranceamount]
Yes
Yes
Adjusttaxratefortaxcode
andresubmitInvoice
Validation
Changetaxcodeortaxgroup
oninvoicedistributionsand
resubmitInvoiceValidation
Adjusttaxtoleranceand
resubmitInvoiceValidation
Manuallyreleaseinthe
InvoiceHoldstab
Tax
Taxamountislessthan[(taxrate Invoice
Variance taxabledistlinetotal)(1%
Validation
tolerance)]
or
Taxamountismorethan[(tax
ratetaxabledistlinetotal)(1+
%tolerance)]
Yes
Yes
Adjusttaxratefortaxcode
andresubmitInvoice
Validation
Changetaxcodevalueson
invoicedistributionsand
resubmitInvoiceValidation
Adjusttaxtoleranceand
resubmitInvoiceValidation
Manuallyreleaseinthe
InvoiceHoldstab
MiscellaneousHolds
ThefollowingtablelistsmiscellaneouspredefinedHoldnamesthatPayablesusestoapplyholdsto
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invoices.
Hold
Name
NoRate
HoldReason
HoldPlacement
Noexchange
InvoiceValidation
rateforforeign
currency
invoice
Manual
Accounting Release
Allowed
Allowed HoldRemoval
No
No
Enterexchangerateandresubmit
InvoiceValidation
SubmitAutoRateandresubmit
InvoiceValidation
[All
Youenabled
Payments] theHoldAll
Payments
optionforthe
invoice's
suppliersite
Noholdplacedon
invoice,butthe
enabledoption
preventspaymentof
asuppliersite's
invoices
Yes
N/A
DisabletheHoldAllPaymentsoption
intheSupplierSiteswindowand
Payablesallowsyoutoselectthe
suppliersite'sinvoicesforpaymentif
theyarevalidated(andapproved,if
theinvoicerequiresinvoiceapproval)
Createamanualpaymentforanyof
theheldinvoices
Supplier
InvoiceValidation
Yes
Yes
RemovetheholdintheInvoiceHolds
tab,orusetheActionsbutton.
Todisablecompletely,disablethe
HoldUnvalidatedInvoicesoptionat
thesuppliersite.
Holdall
unvalidated
invoicesfora
supplier
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