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Comelec Resolution 8795 - COMELEC RULES AND PROCEDURES FOR THE TESTING AND SEALING OF THE PRECINCT COUNT OPTICAL SCAN (PCOS) MACHINES
Comelec Resolution 8795 - COMELEC RULES AND PROCEDURES FOR THE TESTING AND SEALING OF THE PRECINCT COUNT OPTICAL SCAN (PCOS) MACHINES
~ u i e and
@PUBL!C OF ThE YHlttI'YUlt >
OOMMISSI~NON ELECTIONS
lNTUAN!IROSb~FIIILIZlllLA
Chiijrmar~
3;
RULES AND PROCEDURES FOR MELO, Jose A.R.,
TI-IE TESTING AND SEALING OF SARMIENTO, Rene V., Con7n7iss1 ~ e r
THE PRECINCT COUNT OPTICAL FERRER, Nicodemo T., Cclrrlmis ' nm
SCAN (PCOS) MACHINES. TAGLE, Lucenito N., Con7n7iss ner
VELASCO, Armando C.,
YIJSOPH, Elias R.,
LARRALABAL, Gregorio V.
x-------------------- X
P e b r v ~ r y21,
. 2010
Promulgated:
. /
RESOLUTION NO.
8785 (
7-
t
WHEREAS, Section 12 of Republic Act No. 9369 requires the examination and
testing of the equipment or device of the Automated Election Systern (AES) to be used
in the voting and counting;
(SBEI) shall convene in their assigned polling places to test and seal the I'COS
machines.
For the ovel-seas absentee voting, the national candidates, registered political
parties, coalition of political parties, associations or organizations participating in the
party-list system of representation, accredited citizens arm, and accredited OFW
organizations, shall be notified by the COAV thern by posting a notice of the date, time
and place of testing and sealing for each precinct, not later than March 31, 2060, in
the websites of the Commission and the Department of Foreign Affairs (DFA).
~ P-P --
- L I -E SAND MATERIALS FOR
- - - -- - --- TESTING
- AND SEALING --
FORMS
ELECTION--
A6-TS I
Test Ballots I 10 I Pieces
ENVELOPES - --
Rules and Procedures for the Testing and Sealing of PCOS Machines
SUPPLIES
Marking per1 2 Pieces I
Ballot Secrecy Folder
Fixed Length Seal for the sliding cover of
the ballot box slit
2 Pieces
2 Pieces
4
Fixed Length Seal for printer & back-up
memory card of PCOS 2 Pieces
- Padloci(s
- wit11~(eys 3 Pieces
Ball~en 2 Pieces
SEC. 4. brroced~~res
fur the testing sealing of the PCBS n~achines.-
D ~ ~ r i nthe
g testing and sealing, the BETISBE1 shall observe the following PI-oceclures:
a) Explain to those present, the purpose of, and the procedures for the testing
and sealing;
b) Randomly choose from among those present, ten (10) voters who will
accomplish the test lxillots. I f there are less than ten (10) voters, any of the ten (10)
voters may accomplish more than one (1) test ballot to complete the ten (10) test,
l~allotsneeded;
.
d) Rem ove the sticker seal of the PCOS box;
The three 1.ol1s of paper and the mocleni 01' bridge for BGAN sl~allno1
Ile used cluring the testing and sealing and shall remain inside th,e
PCOS box.
g) Retrieve the PIN of each member of the BEIISBEI and distribute the same
among theniselves. The PIN for re-zeroing shall lil(ewise be retrieved and shall be in tlie
custody of the Chairman;
j) Show to the public that tlie slot labeled POLL WORKER where the main
memory card is stored is sealed. I t sllall remain sealed throughout the
testing and sealing procedure;
I) Break the plastic fixed length seal of tlie printer cover of the PC05;
m) Open the printer cover and the Chairman shall take out the iButLon security
key;
p) Conn ect the power adaptor to the PCOS AC power port (20 VAC);
r) Connect the battery to the PCOS DC powei- port (12 VDC). I f there is no
power, using a pen, press the KESET I)uttoli located at the back of the PCOS
above the AC power poll;
s) Wait until the PCOS displays the message "PLEASE INSERT SECURllY KEY
FOR AUTHENTICATION";
t) The Chairman shall place (:he iRiiMon security key on top of the iRuttor!
security key 'receptacle ancl apply slight pressure thereon ~ ~ n the
t i l message
"SECURlTY I<EY VERIFIED" appears on the PCOS scre'en. Wait ur~tilL.lie
"MAIN MENU" is tlisplayed;
771e iButton shall be in c~lstodyof lhe Cliairman unt-il the closing of testing
and sealing proceclure.
3) 'The PCOS runs diagnostics on tlie backup rneniory. Wait until the screen
displays "BACI<UP MEMORY CARD NOT DETECTED. IS TI-IIS CORRECT?"
Select "YES" option. Then the PCOS displays the message "COrvf1PLErE
DIAGNOSTICS. COMPACT FLASI-I PASSED."
4) The PCOS shall then test the EEPROM then displays the message
"COMPLETE DIAGNOSTTCS. EEPROM PASSED" if the EEPROM is
operational; otherwise it shall display the error message "COMPLETE
DIAGNOSTICS. EEPROM FA1LED.Y
~ u l e sand Procedl~resf o ~the Testing and Sealing of PCOS Machines
6) The PCOS shall display "CAN YOU READ THE TEXT PRTIdTED ON TIiE
PAPER? with "YES" and 'NO" options.
8) Tlie PCOS shall then display a set of numbered bl~ttonsto test the LCD.
Test all buttons by pressing them one aL a time. I f a button n~or1:s
propel ly, Lhe following message will appear "BIJTON 1 PRESSED",
"BU ITOFI 2 PRESSED"...... depending on the n~rrr~ber
of the b~rtton
pressed. I f the button pressed is not working, the PCOS will not rlisplay
any message. Continue pressing the other buttons. When f~liished,
select "DONE". The PCOS shall then display the message "DOES THE
I-CD WORK PROPERLY?" with "YES" and "NO" optiol~s. Select the
appropriate option. I f "NO" is selected, the PCOS will clisplay
"COMPLETE DIAGNOSTICS. LCD FAILED". 7'lien the PCOS will
automatically perform No. 12 hereof.
10) The PCOS shall display the message "PLEASE PRESS TtIE RED
'RETURN' BUTTON TO TEST THE LCD SCREEN!" . Press the red
"RETURN" button.
1.2) PCOS sliall auto~naticallytest the clocl< component and display the
message "COMPLETE DIAGNOSTICS. CLOCK PASSED" if tlle clock is
vriii
Rules and Procedures for the Testing and Sealing of I1iOS Machines
14) PCOS slrall display the rnessage "PLEASE INSERT ONE BALLOT TO
RUN SCANIIER DIAGNOSTICS". T11e operator sliall get one ( I ) hla111(
test ballot froln among the ten (10) test ballots and feed it in the PCOS
ballot: entry slot;
PCOS shall validate the ballot and display the message "SCAN
COMPLETE". The PCOS sliall display the cor~tentsof 1:he ballot with a
rnessage "VALID BALLOT PRESIDENT: BLANK COhITESI-, VICE
PRESIDEhI-T: BLANK CON1-EST ....... ". Select "MORE" to contin[-re the
display of tl-~econtents. Then select " N E W to cornplete t:he rlisplay.
Press the "RETURN" button. PCOS 'shall display the message
"RETURhlING BALLOT" .and the test ballot is returned through the
ballot entty slot. The certified I T capable menibel- of the BEI/SBEL shall
inclt~dethe test ballot used with tlie rest of the test ballots;
16) AKer this, the PCOS shall display the message "IS THE SCANNER
WORI(1NG PROPERLY AND ARE TtlE SCANNED BALLOT RESUI-TS
CORRECT?" wit11 'YES" ant1 "NO" options. Select the appl-opt iate
option. lf the ballot scanner is functional, select "YES" otherwise select
"NO". I f "YES" is selected, the PCOS will display "CQMPLR-E
DIAGNOSTICS. SCANNER PASSED". I f "NO" is selected, the PCOS
will display "COMPLETE DIAGNOSTICS. SCANNER FAILED";
17) PCOS shall display the "PRINT", "DISPLAY", and "PREVIOUS SCREEN"
options;
18) Select: "DISPLAY" option. The PCOS shall display !.lie Diagnostics
Report wiLh 'DONE" and "NEX'I-" optionsi
~ u i e sand Procedures far Ute Testing and Sealing uf PCOS Machines
19) Select "NEXT" oplion to display the seconcl screen of the Diagnostics
Report;
20) PCOS sllall clisplay llle "PIlEV", "DONE, and "PRINT" options;
The report should contain the message "MACI-IINE 1S READY FOR USE"
that is printed at t l ~ ebottom of the Diagnostic Report. I f it does no1
contain such message, identify from the report which component
failed, and cdl the Lechnical support for assistance.
22) After printing the Diagnostic Report, the PCOS will display a message
"WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REPORT?" with
YES and NO options. Press "NO" option;
23) The Utilities Menu will be clisplayed with the following oplions:
"TABULATOR INFO", 'RUN UIAGNOSPICS", "RE-ZERO" and
"PREVLOUS SCREEN". Select "PREVIOUS SCREEN" to return to the
Main Menu;
24) Detach the printed Diagnostic Report and place inside the envelope
(A17-TS) provided for the purpose;
i. Request for the PIN of tlie poll clerk who will then enter his
PIN and press "ENTER";
iii. Request for the second PIN from tlie third member w1.10will
then enter his PIN and press 'ENTERni
~ u i e sand Pi-ocedures for the Testing and Sealing of PCOS Madlir~es
26) Press the "INJTIALIZE VOTE COI INTERS" option of the PCOS.
iii. After printing the Initialization Reporl, the PCOS will display
the message, "WOULD YOU LIKE TO PRINT MORE COPIES
OF TI-IIS REPORT?" with " Y E S and 'NO" options. Press
"NO". The PCOS will display the message "PLEASE INSERT
BALLOT". Now, the PCOS is ready to accept ballots.
Only two (2) voters car1 acconiplish the test ballot at the salne tinie. Fur
this purpose, give each of the test voters a ballot ir~sidea ballot secrecy
foldel- ancl a riiarlting pen;
The test voter shall, using t.lie rnarking pen, acconiplish his bdllot by f ~ ~ l l y
shading the oval opposite tlie name of the candiclate/political party
participating in the party-list system of his choice. Thereafter, lie shall
return his accomplished ballot inside the ballot secrecy folcier anrl proceed
to tile BEIJSBEI;
b. Ret1.11-11
tlie accomplished ballot inside the ballot secrecy folder and
give the same to the voter who shall personally feed the
accomplished ballot into the PCOS ballot entry slot.
x) Close I - l ~voting
c after tlie ten (10) voters have voted by doing the following:
3) The screen will display a message "ARE YOU SURE YOU WANT TO
CLOSE VOTING? NO MORE BALLOTS WILL BE ACCEPTED AFTER
TI-IIS." Selecl- "YES" option;
Rules and Procedu~esfor the Tesling at111Sealilly of PCOS Madiines
4) Tlie PCOS will recluest for the PIN of the poll clerk who will Illen
enter his PIN and press "ENTER". The PCOS will validate the PIN
ancl displays a message "PIN ACCEPTED". The PCOS will request
for the second PIN from the third member who will then alter Ids
ll1N and press "EN'I-ER". Tlie PCOS will validale the PIN and
displays a rllessage "PIN ACCEPTED";
8) The PCOS will display 'ARE YOU SURE YOU DO NOT WANT TO
APPLY ANY DIGKAI- SIGNA'TURE?",~ with a 'YES" or 'NO" optiol r;
13) Detach the Election Retirrns and place it inside the envelope
provided for \-he purpose;
20) Detach the Transmission Report and place it inside 1:lie envelope
(A17-TS).
y) Re-zero the machine counters, press "UTILITIES" in the Main Menu and
select the "RE-ZERO" option in the next menu.
b&
Rules and Procedures for the T ~ s t i n yand Seali~~g
of PCOS Machines
1) Request for the PIN of Ll~ePoll Clerk who will then enter his PIN
ancl press "ENTER;
3) Request for the seconcl PIN from the Third Member who will then
enter his PIN and press "ENTER";
z) The Chairman shall enter the Re-zero PIN, then press "ENTER;
2) Auto~~iatically
reb.~rnto the Plain Menu.
a) The Chairmall shall verify the ballots to determine whether there is over-voting.
I f there is an over-vote in a position, no vote shall be counted in favor of any
candidate for the said position;
b) Th e Chairman shall take the ballot: one by one and read the names of candidates
voted for and the offices for which they were voted in the order in which they
appear thereon;
c) The Poll Clerk sliall record on tlie ER the vote as the names voted for each office
are read. Each vote shall be recorded by a vertical line, except every fifth vote
which shall be reco~,dedby a diagonal line crossing the previous four vertical
lines;
Rules and P~oceduresfor tlie Testing and Sealing of PC05 Madilnes
d) After finishing the ten (10) test ballots, the Poll Clerk shall determine tlie total
nunibel- of votes obtained by each candidate;
1) I f tl\e results of both ERs are the, same, the certification portion of
both ERs shall be signed by tlie BEI/SBEI and the representatives of
the political patties, canclidates or citizens' arms present;
2) I f the results of both ERs are not tlie same, the BEIISBEI shall
I-eviewlre-appreciate the ballots to determine the cause of the
cliscrepancy. I f after re-appreciation, there is still discrepanql, call on
t l ~ eassigned technical support.
a. Press tlie "51-IUT DOWN" option in the Main Menu. The PCOS will display the
message "ARE YOU CERTAIN YOU WANT TO SI-IUT DOWN THIS PCOS?";
b. Select "YES" option. Wait until the light of the screen turns off;
e. Disconnect the power cable of the PCOS machine from tlie electrical outlet;,
Rules and Procedures for the Testlng and Sealing of PCOS Machines
I.) Retrieve the envelope containing tlie back-up memory card fro111the
PCOS box;
3) Place the PCOS iButton insicle the printer compartment of tlie PCOS,
cover the printer and seal with plastic security seal (A12)
7) Lock the slicling cover of the ballot box slit with one ( I ) 11adlocIc and
one ( I ) plastic security seal and record the serial number of the seal
in the Minutes/OAVF No. 11.
Ensure that the three rolls of paper, envelope for spare 1Bl.rtLij1-1
anrl
the ~noclem,if any, are still inside the PCOS box.
10) Seal tile PCOS box with the Slnaltlnatic seal and Comelec seal
provided for the purpose; and
11) ~llow
the accredited citizens arm to place their own seal.
Interested parties may, with prior authority from the Election Officer/blead of
Post, watch over the polli~igcenter where the PCOS are kept.
a) Diagnostic Report;
b) Ini tialization Report;
c) Eight copies of ER;
d) M anual ER
e) Transmission Report; arlcl
f) Counted ballots.
The EO/SBRCG shall keep the above documents until further instruction
from the Commission.
2) Leave the PCOS contained in tlie sealed box, the battery inside its box,
and the locked ballot box inside the polling place, properly secured.
SO ORDERED. L
+
NICOD MO- . FEBRER
~ -
Commissioner.