Submersible Pumps Seawater RO T85-11 (Preview) PDF

WATER SERVICES CORPORATION - TENDER DOCUMENTS
Submersible pumps for use in sea water RO plants
SPECIFICATIONS AND CONDITIONS FOR THE SUPPLY OF SUBMERSIBLE

PUMPS FOR USE IN SEA WATER REVERSE OSMOSIS PLANTS
Description of Tender
1.
The pumps are required by Water Services Corporation (WSC) to be used to extract sea water
out of beach wells.
2.
Scope of Supply
This tender calls for the supply of six (6) submersible pumps as described in the following
specifications and schedule, tested at the contractors works, packed and delivered to WSC
stores at Pembroke Reverse Osmosis Plant.
The supply of spare parts is not within the scope of this tender.
3.
Submersible Pumps
3.1 General: All materials used in the construction of the pumps and motors are to be suitable
for envisaged duties as described in the specifications. All material used is to conform to
the latest requirements of the appropriate EN or BS specification or any other reputable
international standard. During adjudication special consideration shall be given to material
quality.
a)
Two models of pumps are required, designed to pump the following flows:
(i)
285m3/hr at 15m head
(ii)
285m3/hr at 40m head
These operating points are to be considered as the duty point of the pump and will be
used for adjudication purposes as explained elsewhere in the tender document.
b)
The pump must include an in-line check valve, integral to the pump casing, to prevent
back flow when the pump is switched off, and proper allowance must be made in the
pump design to compensate for the pressure drop induced by the mentioned valve. It is
therefore understood that the 15m head required at duty point are to be measured
AFTER the check valve.
Page 1 of 20
Submersible pumps seawater RO T85-11

c)
It is expected that the pumps and motors will operate satisfactorily for a period of not
less than (10) years with minimum maintenance works being required.
d)
The delivery flanges of the pumps shall be sized to 6 and drilled to BS 4504 150lb. If
this is not the manufacturers standard design, a short adapter flanged pipe must be
supplied in stainless steel grade 904L or equivalent to a maximum length of 0.5m to suit
these requirements.
e)
3.2
The pump/motor diameter (including allowance for cable thickness) shall not exceed
325mm.
Pumps
a) The pumps are required to be of single stage, centrifugal submersible type. They must also
be fitted with a non return valve manufactured in the same material as the pump casing.
b) Suppliers should note that the tender will be adjudicated on the lowest cost of ownership.
This will be calculated as THE SUM of an amortized capital cost based on 10 years as well as
the yearly running cost at the pumps duty point. It is therefore in the contractors interest
to provide the most efficient pumps available within their range. It should again be noted
that the calculation will take into account the operating efficiency at the duty point, at an
on-line factor of 90%.
N.B. For clarity, the amortized cost shall be calculated as follows:

A
P x r (1+r )n
(1+r) n-1
P = capital cost
r = interest rate
n = number of years
c) The pump casing, impellers, diffusers and covers shall be manufactured out of high quality
corrosion resisting duplex stainless steel material. The minimum acceptable grade shall be
DIN 1.4517 or equivalent, with a Pitting Resistance Equivalent Number (PREN) greater than
32.0. These components must be machined and finished to a high standard.
Page 2 of 20

NB: For clarity, the PRE No. will be determined as follows:

PRE
( 1.0 )( Cr. ) + ( 3.3 )( Mo. ) + ( 16.0 )( N )
d) The pump impellers are to be machined to fine limits and dynamically balanced.
e) The pump shaft and coupling shall also be manufactured from duplex stainless steel to grade
DIN 1.4517 (or equivalent) as minimum, based on the PREN and mechanical properties.
f)
Adequate precautions are to be taken from the manufacturer to prevent any galvanic
corrosion taking place between dissimilar materials.
g) Lubrication of any pump shaft bushings must be from the pumped liquid itself.
h) Tenderers should supply detailed technical literature of the pumps in English language at the
tendering stage, including:
Characteristic curves showing the main operating data. As a minimum the graphs must
indicate the pump curve, pump efficiency, absorbed power and NPSH.
A sectional view of the pump and the main recommended spare parts
Overall dimensions and weights of the pump and motor
3.3
a)
Motors
The motors are to operate on a 3-phase 400V 50Hz supply. The motors shall be
asynchronous with a splined shaft and coupling flange conforming to NEMA standards. No
other motor coupling type shall be considered. If this is not the pump standard flange, an
adapter piece must be included to convert from the NEMA standard motor to the non
standard pump.
b)
The motors shall be liberally rated for starting under the most extreme conditions of
service and should have a sturdy construction capable of extended running without
maintenance.
Page 3 of 20

c)
The motors shall also be suitable for operation under VFD control.
d)
The motors are required to be of the rewindable type, with a construction that shall ease
the process of rewinding. The stator shall be 8 (in diameter); 6 stators will not be
considered during adjudication. Details of the rewinding circuitry techniques (including
span, turns per coil, winding wire dimensions, etc.) must be included in the technical
literature once the tender is awarded.
e)
The winding wire for rewindable stator motors shall be lined with a water repellant sheath
with high insulation properties.
f)
The motor lubricating system shall under no condition contaminate the pumped water. The
stator cooling liquid shall be non-toxic, free from any oil, and factory packed. The motor
shall be fitted with a uni-directional valve such that no water can enter from outside.
g)
The stator tube material shall be highly polished and made of DIN EN 1.4462 high grade
stainless steel or a better corrosion resistant material having a PRE No. greater than 32.
h)
The bearing housing covers and end supports shall be also be manufactured from DIN
EN1.4517 Stainless Steel or equivalent material with PRE No. greater than 32. If the
tenderer wishes to quote for a better corrosion resistant material, based on the chemical
analysis of the water (Clause 4), he must specify and explain his choice. It should be noted
that if higher grade stainless steels are used, the casting properties of the material will be
very carefully assessed. Also, the motors will be rejected should any visible surface
porosity be present on the castings since this will have a very detrimental effect in the
motor operating environment.
i)
The material of the rotor projecting-end is being left to the discretion of the tenderer. It
must be both corrosion resistant in seawater (Clause 4) and also mechanically strong to
withstand frequent start-ups (up to 6 starts per hour). Its material composition must be
especially resistant to crevice corrosion.
j)
All rotating parts shall be carefully machined and dynamically balanced. The rotor is to be
equipped with protection sleeves for guide bushings. The rotor material must be noncorrosive and it is to be specified together with its mechanical properties.
k)
Each motor is to be supplied with 40 metres of flexible cable of suitable dimension to

withstand the current taken by the motor at starting and when running at full load. The
Page 4 of 20

cable sheathing is to be mechanically strong enough and also heat resistant up to 100C and
not to be subject to deterioration in seawater.
l)
Motors should be supplied with both a no-load and a full load test certificate as well as a
balancing test certificate for its rotors.
m)
Tenderers should note that great importance shall be given during adjudication phase to
the motor efficiency at 100% duty point. It is therefore in their interest to quote for the
most efficient motor possible for the required power.
4. Typical Chemical Analysis of Seawater

The motors shall operate in seawater conditions having the following approximate analysis:-
Temperature
PH
Conductivity
HCO-3
5.
16 25
7.2 7.6
58,000 60,000
120
C
S/cm at 25oC
mg/l as CaCO3
Ca++
Mg++
SO4-ClSilica (SiO2)
450
1350
1975
21190
5.0
mg/l as CaCO3
mg/l as CaCO3
mg/l
Mg/l
Mg/l
Nitrates (NO3-)
Phosphates (PO4---)
Ammonium (NH4+)
Total Coliforms
H2S
2.0
0.5
1.4
Nil
<0.01
Mg/l
Mg/l
Mg/l
mg/l
Literature and Spares

a. The tender is to include detailed technical literature in English and drawings of the motors
offered. The attached Schedules 1A through to 2B must be completely filled and additional
literature shall include:
(i)
All necessary information for operation and maintenance

Page 5 of 20

(ii) A list of recommended tools and materials required to carry out the necessary
maintenance.
(iii) Coupling flange and output shaft dimensional drawings
b. Tenderers are to submit a separate price list of spare parts for the motors. These are to be
accompanied with exploded views of all motors. Tenderers are to state if price list for
spares will be held firm for the next two (2) years. If in the negative, they shall state price
escalation for mentioned spares for the next two (2) years.
6.
Commercial Warranty
A minimum of twelve (12) months guarantee period on performance, material and
workmanship for all equipment is to be quoted.
7.
Performance Guarantee
The successful contractor shall be required to submit a bank guarantee for 10% of the value
of the contract within seven days (fifteen days for overseas contractors) from the date of
award of contract. The guarantee shall be issued by a local Maltese Bank or a Financial
Institution licensed by a recognized Financial Regulator in the country where the company is
located and who assumes responsibility for claims and payments to the amount as stated
above.
The bank guarantee will be released one month after satisfactory completion of the contract,
i.e. after expiry of the warranty period, to make good for any defects or deficiencies in
performance, material or workmanship during the guarantee period and which are not
rectified or made good by the contractor within the period stipulated by the Corporation.
8.
Delivery Period
The Corporation reserves the right not to accept offers having delivery periods in excess of
twenty-four (24) weeks from the date of Letter of Acceptance.
9.
Validity of Offer
The offer is to be held firm for at least 150 days from closing date of tender.
Page 6 of 20

10.
Presentation of Tenders
(a)
All tenders must be submitted in one original.
(b)
All tenders must be received by date and time indicated and deposited in the
tender box at the entrance of the Water Services Corporation, Qormi Road, Luqa LQA 9043,
Malta.
(c)
All tenders must bear only:

(i)
the above address;
(ii)
the reference of the invitation to tender concerned;
(iii)
if applicable, the number of the lot(s) to which the tender refers;
(iv)
the name of the tenderer.
(d) A separate Tender Form is to be submitted for each option tendered, each form clearly
marked Option 1, Option 2 etc.
11.
Payment
Payment will be effected within a reasonable time after delivery of goods in Malta to the
satisfaction of the Engineer-in-Charge and after a positive trial run of the pump sets.
Water Services Corporation may insist that payment will be made to the Contractor within 90
days from Bill of Lading/Airway Bill date where offers are made on CFR basis, provided that
goods are found to correspond to our order or within 90 days after delivery of goods to WSC
Stores where offers are made on delivered to Stores basis, again provided that the goods are
found to correspond to our order. Payment will be subject to any deduction to which the
Contractor may become liable under the Contract.
In breach of this time limit a contractor would become entitled to the payment of interest at
2% over the rate of interest established by the European Central Bank for the particular
period.
Page 7 of 20

12.
Quality Assurance
Only suppliers who have in operation at their manufacturing facilities a quality assurance
system in accordance with ISO 9001:2008, with certification for, at least, manufacture
function, will be considered. For this reason manufacturers are to submit certifications to
this regard including scope of certification, from accredited inspectors with the tender
documents.
13.
Pricing
13.1
All tenderers are required to quote prices covering the total cost delivered to store
inclusive of Customs import duty, insurance, ECO tax, if any, and any other charges, as
applicable.
13.2
Value Added Tax (VAT) is to be quoted separately.
13.3
Moreover, the successful bidder shall be bound to conform in all respects with VAT
legislation and regulations.
13.4
14.
Overseas tenderers who have no local agent may quote prices on CFR Malta terms.
Currency
Offers are to be submitted in Euro.
15.
Arbitration
Any dispute, controversy or claim arising out of or relating to this contract, or the breach,
termination or invalidity thereof shall be settled by arbitration in accordance with the rules
of the Malta Arbitration Centre as at present in force.
Any reference in the attached General Conditions to other arbitration procedures shall not
apply.
Page 8 of 20

16.
Shipping
(applicable to tenderers quoting on CFR Malta terms)
16.1
Tenderers are not allowed to submit separate prices for carriage, freight and/or
handling/customs clearing, and any or all of these shall be incorporated into the prices
of the items required.
16.2
Tenderers must specify if carriage will be effected by chartered ships or by regular

well-known shipping lines.
16.3
The vessel utilised must be classed with a recognised classification society, and be less
that 15 years old and with a GRT in excess of 1000 tons.
167.4 For loose cargo the port of destination shall be the Valletta Gateway Terminal; for
containerized cargo the port of destination shall be the Malta Freeport Marsaxlokk.
17.
Award Notification
Prior to the expiration of the period of validity of tenders, Water Services Corporation will
notify the successful tenderer, in writing, that his tender has been recommended for award
by the Departmental Contracts Committee, pending any objection being lodged in terms of
Regulation 21 of the Public Procurement Regulations.
Unsuccessful bidders shall be notified with the outcome of the evaluation process, and will
be provided the following information:
(i) the name of the successful tenderer;
(ii) the recommended price of the successful bidder;
(iii) the reasons why the tenderer did not meet the technical specifications/
notification that the offer was not the cheapest (if applicable);
(iv) the deadline for filing a notice of objection;
(v) the deposit required if lodging a complaint.
The recommendations of the Departmental Contracts Committee shall be published on the

Notice Board of the Water Services Corporation, and published online on the Corporations
website, www.wsc.com.mt.
Page 9 of 20

18.
Interpretation or Correction of Tender Documents

Tenderers shall promptly notify the Chief Executive of the WSC of any ambiguity in or
discrepancy between any of the Tender documents which they may discover upon
examination of the Tender documents.
Tenderers requiring clarification or interpretation of the Tender Documents shall make a

written request that shall reach the Chief Executive by fax on 22443499 or by email on
procurement@wsc.com.mt at least eight (8) days prior to the date of receipt of Tenders.
Any request after this date will not be accepted.
Any interpretation, corrections or changes to the Tender Documents by the Chief Executive
of the WSC will be made by an official addendum. Interpretation, corrections or changes
made in any other manner will not be valid, and Tenderers shall not rely upon such
interpretation, corrections and changes.
The Contracting Authority may, at its own discretion, as necessary, extend the deadline for
submission of tenders to give tenderers sufficient time to take clarification notes into
account when preparing their tenders.
19.
Right of Recourse
Tenderers are to note that the award of this contract is subject to the right of recourse as
set forth in Legal Notice 296/2010 (Public Procurement Regulations, 2010).
A copy of
Regulation 21 of these regulations is annexed with this document for easy reference.
20.
Conditions Of Employment
Tenderers are required to annexe with their offer the attached Statement on Conditions of
Employment. Any tenderer who fails to provide this statement with his offer, will not be
eligible for the award of the contract.
21.
Tender preparation costs

Applicants shall bear all costs associated with the preparation and submission of the tender
documents. The Corporation shall not reimburse any fee associated with the preparation of
tender documents in the event that any or all offer/s is/are rejected.
Page 10 of 20

22.
Labour Law
Particular attention is drawn to the conditions concerning the employment of labour in
Malta and the obligation to comply with all regulations, rules or instructions concerning the
conditions of employment of any class of employee.
23.
General Conditions
The attached General Conditions of Contract for the Supply of Materials and Other
Articles insofar as they are not inconsistent with the above shall also apply.
24.
Documentation to be submitted
The following documents shall be submitted with the tender offer:
1.
Technical literature (clause 3.2 h)
2.
Drawings of the motors offered (clause 5 a)
3.
Operation & Maintenance information (clause 5 a (i) ),
4.
List of recommended tools for maintenance purposes (clause 5 a(ii) )
5.
Dimensional drawings for coupling flange and output shaft (clause 5 a (iii) )
6.
ISO 9001 Certification (clause 12)
7.
Statement on Conditions of Employment (Clause 20)
Page 11 of 20

SCHEDULE 1A - Pump with Nominal Capacity 285m3/hr at 15m head

Pump Capacity (m3/hr) at Duty Point
Required Total Head (m) at Duty Point
Total Head available after in-line check valve (m)
Pump and Motor Type
Overall Diameter (mm)
Overall Length (mm)
Overall Weight (kg)
Pump efficiency at 100% of duty point
Motor Power Rating (kW)
Maximum Torque exerted by pump (Nm)
Signature of tenderer
Page 12 of 20

SCHEDULE 1B
Pump Materials:
Shaft
Impellers
Coupling
Diffuser Casings
Suction Casing
Non Return Valve
Wear Rings
Diffuser bushes
Fasteners
Discharge Adapter pipe required? (Y/N) and material
Page 13 of 20

SCHEDULE 1C
Motor Materials:
Rotor
Stator Casing
End Covers and Supports
Fasteners
Motor Details:
Stator Diameter (mm)
Cooling Liquid
Open Slot for rewinding (Y/N)
Cable Size
Cable Insulation
Page 14 of 20

SCHEDULE 2A - Pump with Nominal Capacity 285m3/hr at 40m head

Pump Capacity (m3/hr) at Duty Point
Required Total Head (m) at Duty Point
Total Head available after in-line check valve (m)
Pump and Motor Type
Overall Diameter (mm)
Overall Length (mm)
Overall Weight (kg)
Motor Power Rating (kW)
Maximum Torque exerted by pump (Nm)
Page 15 of 20

SCHEDULE 2B
Pump Materials:
Shaft
Impellers
Coupling
Diffuser Casings
Suction Casing
Non Return Valve
Wear Rings
Diffuser bushes
Fasteners
Discharge Adapter pipe required? (Y/N) and material
Page 16 of 20

SCHEDULE 2C
Motor Materials:
Rotor
Stator Casing
End Covers and Supports
Fasteners
Motor Details:
Stator Diameter (mm)
Cooling Liquid
Open Slot for rewinding (Y/N)
Cable Size
Cable Insulation
Page 17 of 20

SCHEDULE 3A -
Item
FINANCIAL OFFER
ADVERT WSC/T/33/ 2011 - SUBMERSIBLE PUMPS
Item Description
Qty
Submersible pumps complete with

electrical motors having 400V 50Hz
operation with a duty point of
285m3/hr at 15m. All other
characteristics in accordance to the
specifications
in
this
tender
document.
Submersible pumps complete with

electrical motors having 400V 50Hz
operation with a duty point of
285m3/hr at 40m. All other
characteristics in accordance to the
specifications
in
this
tender
document.
Unit Price in
(excluding VAT)
Total Price (excluding VAT and

delivered to stores Pembroke RO)
VAT Charges
TOTAL DELIVERED TO PEMBROKE RO STORES INCLUDING VAT
c/f to Tender Form
Delivery Period...from date of order
Signature of Tenderer..
Date
(person or persons authorised to sign on behalf of tenderer)
Page 18 of 20

SCHEDULE 3B
RECOMMENDED SPARE PARTS
Item Description
Recommended Spare Parts for each pump and

motor in Schedule 1A
Qty
Unit Price
Total Price
(excluding VAT and delivered to

stores)
(excluding VAT and delivered to

stores)
1 Set
Recommended Spare Parts for each pump and

motor in Schedule 2A
1 Set
(List of items as a Set to be attached to

tender submission)
VAT CHARGES
TOTAL DELIVERED INCLUDING VAT
Signature of Tenderer..
Date
Page 19 of 20

WSC/T/31/2011 - SUBMERSIBLE PUMPS
INFORMATION SHEET
Name of Tenderer
___________________________________________________
(please print)
Address
___________________________________________________
___________________________________________________
___________________________________________________
Tel No_____________________________
Fax No. ________________________
E-mail address ________________________________________________________
Country of Origin
_________________________________________
Name of Manufacturer _____________________________________________
Website
_________________________________________________________
Guarantee Period
_____________________________
(on workmanship,
material, performance)
Trading Licence No. _____________________ Valid until _________________
VAT / Tax No. ______________________
Signature
Date..
Page 20 of 20

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WATER SERVICES CORPORATION - TENDER DOCUMENTS

Submersible pumps for use in sea water RO plants

SPECIFICATIONS AND CONDITIONS FOR THE SUPPLY OF SUBMERSIBLE

285m3/hr at 15m head

285m3/hr at 40m head

WATER SERVICES CORPORATION - TENDER DOCUMENTS

N.B. For clarity, the amortized cost shall be calculated as follows:

WATER SERVICES CORPORATION - TENDER DOCUMENTS

NB: For clarity, the PRE No. will be determined as follows:

( 1.0 )( Cr. ) + ( 3.3 )( Mo. ) + ( 16.0 )( N )

Overall dimensions and weights of the pump and motor

WATER SERVICES CORPORATION - TENDER DOCUMENTS

Each motor is to be supplied with 40 metres of flexible cable of suitable dimension to

WATER SERVICES CORPORATION - TENDER DOCUMENTS

4. Typical Chemical Analysis of Seawater

Literature and Spares

All necessary information for operation and maintenance

WATER SERVICES CORPORATION - TENDER DOCUMENTS

WATER SERVICES CORPORATION - TENDER DOCUMENTS

All tenders must be submitted in one original.

All tenders must bear only:

the above address;

the reference of the invitation to tender concerned;

if applicable, the number of the lot(s) to which the tender refers;

the name of the tenderer.

WATER SERVICES CORPORATION - TENDER DOCUMENTS

Value Added Tax (VAT) is to be quoted separately.

WATER SERVICES CORPORATION - TENDER DOCUMENTS

Tenderers must specify if carriage will be effected by chartered ships or by regular

The recommendations of the Departmental Contracts Committee shall be published on the

WATER SERVICES CORPORATION - TENDER DOCUMENTS

Interpretation or Correction of Tender Documents

Tenderers requiring clarification or interpretation of the Tender Documents shall make a

Tender preparation costs

WATER SERVICES CORPORATION - TENDER DOCUMENTS

Technical literature (clause 3.2 h)

Drawings of the motors offered (clause 5 a)

Operation & Maintenance information (clause 5 a (i) ),

List of recommended tools for maintenance purposes (clause 5 a(ii) )

ISO 9001 Certification (clause 12)

Statement on Conditions of Employment (Clause 20)

WATER SERVICES CORPORATION - TENDER DOCUMENTS

SCHEDULE 1A - Pump with Nominal Capacity 285m3/hr at 15m head

WATER SERVICES CORPORATION - TENDER DOCUMENTS

WATER SERVICES CORPORATION - TENDER DOCUMENTS

WATER SERVICES CORPORATION - TENDER DOCUMENTS

SCHEDULE 2A - Pump with Nominal Capacity 285m3/hr at 40m head

WATER SERVICES CORPORATION - TENDER DOCUMENTS

WATER SERVICES CORPORATION - TENDER DOCUMENTS

WATER SERVICES CORPORATION - TENDER DOCUMENTS

ADVERT WSC/T/33/ 2011 - SUBMERSIBLE PUMPS

Submersible pumps complete with

Submersible pumps complete with

Total Price (excluding VAT and

Delivery Period...from date of order

(person or persons authorised to sign on behalf of tenderer)

WATER SERVICES CORPORATION - TENDER DOCUMENTS

Recommended Spare Parts for each pump and

(excluding VAT and delivered to

(excluding VAT and delivered to

Recommended Spare Parts for each pump and

(List of items as a Set to be attached to

Trading Licence No. _____ Valid until _