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Oracle General Ledger (GL) Training Document
Oracle General Ledger (GL) Training Document
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Select Delete from the Edit menu.
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You can automate your posting process by scheduling the Automatic Posting program to periodically select
and post batches.
ORACLE SCREEN
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1. Navigate to the Find Journals Screen.
Journals -> Post
2. Double click on Enter or click on Open button.
3. Find Journal Batches Screen should open.
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which should be reviewed to determine whether any errors
occurred. If any journal/batch could not be posted, the
report tells you if posting discovered errors in the journal
header or the journal lines. All errors must be fixed before
the journal/batch containing the error journal can be
resubmitted for posting.
Further details on the posting status can be obtained by
reviewing the journal/batch in either the Post Journals or
Enter Journals forms. If a journal/batch could not be posted,
the error status will be displayed.
Print and File Posted Journal Lines Report
Once a batch has been posted, print the Journal Lines Report
for the posted batch and attach it to unposted Journal Lines
Report printed earlier (see detailed journal entry processes).
The journal batch should then be filed by year/month and
alphabetically by batch name, to facilitate future inquiry and
audit.
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1. Navigate to the Find Journals Screen.
Journals -> Enter
2. Double click on Enter or click on Open button.
3. Find Journals Screen should open.
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Select the Journal you want to reverse by clicking on it or using
the arrow keys.
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net allocations, where you want to run allocations several times in the same period;
step-down allocations, where you want to allocate a pool of costs that is based on allocated costs;
rate-based allocations, where you want to use current, historical or estimated rates to allocate costs;
usage-based allocations, where you want to allocate expenses based on statistical usage such as
headcount, units sold, square footage, etc.; or
standard costing, where you want to allocate costs based on standard costs of a statistical unit.
ORACLE SCREEN
PROCEDURAL STEPS
1. Navigate to the Find Journals Screen.
Journals -> Define -> Allocation
2. Double click on Enter or click on Open button.
3. Find Journals Screen should open
1.
2.
3.
4.
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1. Enter the Name, Category, and Description of the
MassAllocation formula. Categories help you group journal
entries in a convenient manner for reporting and analysis.
2. Enter the Currency for the MassAllocation journal entry.
You can choose a ledger currency, or an entered or STAT
currency.
An example allocation:
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General Ledger which related accounts are affected or used
by that portion of the formula. You can assign one the
following segment types to each segment:
Looping (L): Assign this type to a ledger set segment value.
The allocation program runs each formula once for each
ledger in the ledger set. You can only loop on ledger set
segment values. Assign this type to a parent segment value
to include each child value assigned to the parent value in
the formula. The allocation program runs each formula once
for each corresponding child segment value. You can loop
only on parent values
Summing (S): Assign this type to a ledger set segment value
to sum the account balances of all the ledgers in the ledger
set. You can only sum on ledger set segment values
Assign this type to a parent segment value to sum the
account balances of all the child segment values assigned to
a parent. For example, if you enter a parent that has five
child values, the allocation program adds the account
balances of the five child accounts and uses the sum in each
MassAllocation formula. You can sum only on parent
values
Constant (C): Assign this type to a single ledger segment
value. You can only use this segment type for a single
ledger for the ledger segmentAssign this type to a child
segment value to use the detail account balance associated
with the child.
You can use this type with a parent segment value only if
there is a summary account associated with the parent.
Note: To use summary accounts in a mass allocation
formula, all segments in the formula must be assigned a
segment type of Constant.
6. Enter a Ledger Currency to determine which ledger should
be used to retrieve balances. If you specified a single ledger
or balance-level reporting currency in the account's ledger
segment, the ledger currency automatically defaults to the
ledger currency or the balance-level reporting currency and
cannot be changed. If you specified a ledger set, the ledger
currency can be the currency of a ledger or an associated
balance-level reporting currency based on the ledger set. If
you left the ledger segment blank, you may specify any
currency. The following table summarizes this:
Ledger Segment
Ledger Summary
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Single Ledger or Balance- Defaults to the currency of the
Level Reporting Currency ledger currency or balance-level
reporting currency and cannot
be changed.
Ledger Set
Can be a currency of a ledger or
an
associated
balance-level
reporting currency within the
ledger set.
Blank
Can be any currency.
The ledger currency for formula lines that use the Encumbrance
balance type should be the ledger currency of the specified
ledger set or ledger.
7. Enter a Currency Type of Entered, Statistical, or Total. If the
balance type of the formula line is Encumbrance, you can
only select the Total currency type since only total balances
is supported for encumbrance balances.
8. Choose an Entered Currency. If the specified currency type
is Statistical, the entered currency default is the statistical
currency and cannot be changed. If the specified currency
type is Total, the entered currency field is disabled. If the
specified currency type is Entered, the entered currency can
be any currency. The Ledger Currency, combined with
Currency Type and Entered Currency fields, determines
what type of currency account balance is retrieved for your
formula. The following table shows the currency account
balance types for each combination of the ledger currency,
currency type, and entered currency.
Ledge
r
Curre
ncy
Ledge
r
Curre
ncy
Balanc
e
Curren
cy
Type
Ent
ere
d
Cur
ren
cy
Entered An
y
Statistic
al
ST
AT
Total
N/
A
Entered An
y
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Level
Repor
ting
Curre
ncy
Any
Entered An
(when
y
ledger
segme
nt is
left
blank)
Statistic
al
ST
AT
Total
N/
A
referenced
Currency
from
the
ledger
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o Previous Period
o Year Ago, Same Period
11. Enter the account Balance Type to use for the formula line.
If you enter the Budget balance type, you must also enter a
Budget name. If you enter the Encumbrance balance type,
you must also enter an Encumbrance Type.
12. Once you have entered your A, B, and C formula lines, enter
the Target and Offset accounts
13. Save your work.
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Set the profile option, GL: Number of formulas, to validate for each MassAllocation batch if you are using
average daily balance ledgers
ORACLE SCREEN
PROCEDURAL STEPS
1. Navigate to the Generate MassAllocation Journals form.
Journals -> Generate -> Allocation
2. Double click on Allocation or click on Open button.
3. Generate MassAllocation Journals form should open.
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4. (Optional) If you have average balance processing enabled
and your ledger is a consolidation ledger, select a Usage.
Select Standard Balances to create MassAllocation journals
that update standard balances only. Select Average Balances
to create MassAllocation journals that update average
balances only
5. Specify the Allocation Method for the MassAllocation
batches you are generating. Choose Full to reverse previous
allocation batches or to post new allocation amounts.
Choose Incremental to generate journals that increment the
existing balances to match the current allocation amount
6. (Optional) If you have average balance processing enabled,
choose Submission Details from the poplist to enter values
for the MassAllocation journals you want to generate.
Choose the Last Run Details tab to see the values that you
used the last time you generated the MassAllocation
journals
7. Enter the Batch Name for each validated MassAllocation
formula batch you want to generate.
8. Enter the Period for which you want to generate
MassAllocation journals
9. Enter a Journal Effective Date. General Ledger
automatically enters the nearest day of the chosen period.
You can enter any date within the specified period for a
standard ledger. If you have average balance processing
enabled, you can enter any valid business day, unless your
ledger is a consolidation ledger. In this case, General Ledger
automatically enters the first day of the period and you
cannot change the value
10. Enter a Calculation Effective Date. General Ledger
automatically enters the nearest day of the period. You can
change this to any day in any open, closed, future enterable,
or permanently closed period. If you do not have average
balancing processing enabled, the calculation effective date
is ignored
11. (Optional) Schedule your Allocation or MassAllocation
batch.
12. Choose Generate to submit a concurrent process that creates
an unposted journal batch for the period you specify.
13. Review the MassAllocations Execution Report General
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Ledger names your MassAllocation journal batches as
follows: MA: <Request ID><MassAllocation Batch
Name><Period>. The following is an example of a
MassAllocation journal batch name: MA: 47566 Rent Budget
Allocation JAN 08
14. Review and change the generated MassAllocation journal
batches using the Enter Journals window. General Ledger
names your MassAllocation journal batches as follows: MB:
<Request ID> <MassAllocation Batch Name> <Period>; for
example, MA: 47566 Rent Budget Allocation JAN-08. The
Conversion region in the header of the Enter Journals
window displays the conversion information for your
MassAllocation journal. The table below details how your
generated MassAllocation journals are displayed.
Currency MassAllocations
Currenc Type
Rate
y
Ledger
User
1
currenc
y
Entered Convers The daily rate
currenc ion rate between the
y
specifie entered
d
transaction
currency and the
ledger currency
for the journal
effective date and
conversion rate
type.
STAT
User
1
Description
No conversion
required.
The conversion
rate used to
calculate the
accounted amount
is the daily rate
between the
entered
transaction
currency and the
ledger currency.
No conversion
required.
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Skeleton Journal Entries: Skeleton entries affect the same accounts each period, but have different posting
amounts. After you generate skeleton journal entries, you can edit the unposted journal batch using the
Enter Journals form and enter the journal line amounts.
Skeleton journal entries are useful with statistical information whenever you want to record journals for
actual transactions based on statistical amounts, such as headcount, units sold, inflation rates, or other
growth factors. For example, if you want to enter headcount for each cost center every period, you can
define a skeleton entry with your headcount accounts. After you generate the skeleton entries, enter the
actual headcount amounts before posting the batch.
Standard Recurring Journal Entries: Standard recurring journal entries use the same accounts and amounts
each period.
Recurring Journal Formula Entries: Formula entries use formulas to calculate journal amounts that vary
from period to period.
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You can create recurring journal formula batches that include ledgers that have the same chart of accounts,
calendar, and period type as the data access set of your current responsibility. When you generate the
recurring journal formula batches, you must have read or read and write access to the ledger and balancing
segment value or management segment value to generate recurring journals.
If you use reporting currencies (journal or subledger level), you can create recurring journal formula batches
for single reporting currencies or multiple reporting currencies.
ORACLE SCREEN
PROCEDURAL STEPS
1. Navigate to Define Recurring Journal Formula form.
Journals -> Define -> Recurring
2. Double click on Recurring or click on Open button
3. Define Recurring Journal Formula form should open.
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1. Enter a Name and optional Description for the recurring
journal batch.
2. Choose a Recurring Batch Type. Note: You can only choose
the single ledger batch type for budget formulas.
3. If you chose a single ledger recurring batch type, enter the
name of the ledger. For a multiple ledger batch type, the
Ledger field is disabled.
4. If you want to copy entries from an existing recurring journal
batch to your new batch, choose AutoCopy Batch.
5. Create recurring journal entries for the batch. If you copied
entries, modify them, if necessary.
6. (Optional) Select the Enable Security checkbox to apply
Definition Access Set security to your recurring journal
definition. Definition Access Sets are an optional security
feature that allows you to control access to your General
Ledger definitions.
7. Enter a range of Effective Dates that includes only those
periods for which you want the recurring journal entry to be
used. Attention: Recurring journal entries will only be
created when you choose to generate them for a date that
falls within the Effective Dates range.
8. Click on Lines button to enter the account you want General
Ledger to update when you generate your recurring journals,
as well as the formula to use.
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line.
Enter an Account for the line but do not enter a formula.
General Ledger will automatically calculate the amount
for this journal entry line when you generate your
recurring journal.
6. Save your work.
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INTRODUCTION: . You must generate recurring journals to create unposted journal entries from the
recurring journal formulas you defined. After generating the formulas, you can review or edit the
recurring journal batches before posting them.
Prerequisite
Define your recurring journal entry formulas.
ORACLE SCREEN
PROCEDURAL STEPS
1. Navigate to the Generate Recurring Journals form.
Journals -> Generate -> Recurring
2. Double click on Recurring or click on Open button.
3. Generate Recurring Entries form should open.
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CHAPTER 5. REPORTS
STANDARD REPORT SUBMISSION
PURPOSE: To provide instructions for submitting standard reports.
INTRODUCTION: General Ledger gives you a complete set of standard reports such as journal reports,
general ledgers, account analyses and trial balances. You can also request standard listings to review key nonfinancial information, including your chart of accounts, row sets, column sets and content sets, reporting
hierarchies, consolidation definitions, recurring journal formulas, and more. All of the information in these
reports and listings is also available online.
You can combine standard reports, listings and programs into a request set to submit them as a group. In
addition, if the Financial Statement Generator program is assigned to your responsibility, you can include FSG
reports in standard request sets.
ORACLE SCREEN
PROCEDURAL STEPS
1. Navigate to the Submit Request form
Reports -> Request -> Standard
2. Double click on Standard or click on Open button.
3. Submit a New Request form should open.
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1. Select the report to run at the Request Name option. LOV is
available to find the report.
2. Entert the appropriate parameters for the report you wish to
run. LOV is available for the majority of parameter options.
3. Click on Completion Options button to review or change
printer, number of copies, forward options, and save options.
4. Submit the report by clicking on the Submit Request button.
Review the status of your request. You can get to the Requests
for in three ways:
When you submit the request the form should appear.
From any screen, under the Help Menu option, click on
View My Requests option.
From the Navigator screen, Other -> Requests.
1. The Find Request form should open.
2. Enter parameters if you wish to select specific requests or
click on the Find button if you want to review all request.
3. The Request form should open.
You can review all of your requests at the same time, or you can
review only certain requests, based on the Request ID, phase or
status you specify. General Ledger provides detailed
information about your request, including request time, start
time, report options, priority, status and much more.
1. This is the Request (the Concurrent Manager Screen) form.
It can be refreshed to view the current status. Click on the
Refresh Data button to update the current requests.
2. The status of the request(s) is displayed and updated when
the screen is refreshed or redisplayed.
3. When the job is completed, the output (report) can be viewed
by clicking on the View Output button.
4. The log produced by the request (useful if errors are
encountered), can be seen by clicking on the View Log
button.
FSG FINANCIAL STATEMENT GENERATOR
PURPOSE: To provide instructions how to create and run FSGs.
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INTRODUCTION: Financial Statement Generator (FSG) is a powerful report building tool for Oracle General
Ledger.
With FSG, you can:
Generate financial reports, such as income statements and balance sheets, based upon data in
your general ledger across a ledger set or a ledger.
Generate presentation quality financial reports with XML Publisher so that you can have more
control with report formatting options, including changing font characteristics, inserting
graphical images or logos, and adding color.
Define segment value security rules to restrict financial information contained in FSG report
output generated by specific users and responsibilities.
Enable definition access set security to allow specific reports or report objects to only be used,
viewed, or modified by certain users.
Define your reports with reusable report objects, making it easy to create new reports from the
components of reports you've already defined. You can also define your reports to be reusable
for different ledgers or ledger sets by specifying the ledger or ledger set at report generation time
as opposed to in the report definition.
Define your reports with reusable report objects, making it easy to create new reports from the
components of reports you've already defined.
Design custom financial reports to meet specific business needs.
Print as many reports as you need, simultaneously.
Print the same report for multiple companies, cost centers, departments, or any other segment of
your account structure, in the same report request.
Schedule reports to run automatically.
Produce ad hoc reports whenever you need them.
Print reports to tab-delimited files for easy import into client-based spreadsheet programs.
In addition, you can use the Report Wizard feature of GL Desktop Integrator to design and submit your
financial reports, as well as view the results, directly from a spreadsheet.
ORACLE SCREEN
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Steps to create a FSG report:
1. Navigate to the Row Set form.
Reports -> Define -> RowSet
2. Double click on RowSet or click on Open button.
3. Row Set form should open.
1. Enter in the Name of the row set. Do not use the ampersand
(&) symbol in your Row Set name.
2. Enter in the Description of the row set.
3. (Optional) Select the Enable Security checkbox to apply
Definition Access Set security to your row set definition.
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Definition Access Sets are an optional security feature that
allows you to control access to your General Ledger
definitions. For example, you can prevent certain users from
viewing, making changes, or using your row set. If you do
not enable security, all users will be able to use, view, and
modify your row set.
4. Click on the Define Rows button.
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column. If you want to report on a ledger set across columns,
you must explicitly specify the ledger or reporting currency to
report on in each column.
5. Check the Summary checkbox if you want to report only
summary balances for the accounts in the specified range.
6. Select an Activity type (Dr, Cr or Net) to specify the types of
balances to use for the accounts in each account range. For
example, enter Dr or Cr if you want to define a cash flow
report or a statement of changes in financial position. For
these types of reports, you may need separate rows or
columns for debit and credit amounts.
7. Click on Action Save from the pull down menu or the Save
button on the toolbar.
8. When you want a calculated line, you have to click on the
Calculations button.
1.
2.
3.
4.
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4. Enter a Factor if required (LOV).
5. Enter an Amount Type (LOV).
6. Enter the Currency (LOV).
7. Enter a Offset (period) if required for this column (eg 1
means 1 period before the period the report is being fun
for).
8. Enter any Advanced or Display Options as required.
9. You may also enter calculations or accounts assigned to
columns, if required.
9. When complete, click on Action Save from the pull down
menu or the Save button on the toolbar.
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1. Enter in the Name of the report.
2. Enter in the Title of the report. The report title is what FSG
will print at the top of the report.
3. Enter in the Description of the report.
4. Enter the Row Set to use for the report. (LOV)
5. Enter the Column Set to use for the report. (LOV)
6. (Optional) Enter the Content Set, Row Order, and/or
Display Set to use for the report.
7. (Optional) Enter Segment Override values for the account
segments you want to override. When you enter a segment
override value, FSG produces a report for the specific value
you specify. For example, assume you have a report
definition which produces a combined assets report for four
companies. If you modify the report definition to add a
segment override for company 02, then FSG will print an
assets report for company 02 only. Note: If a segment you
override is subsequently disabled, the Segment Override
definition becomes invalid and you must redefine your
report.
8. (Optional) Enter a default Currency for the report. FSG
uses this currency only for those rows and columns to
which you did not assign a currency when you defined row
and column sets.
9. (Optional) Select a Rounding Option to use for calculations
in the report (LOV).
Calculate Then Round: FSG performs calculations before
any rounding.
Round Then Calculate: FSG rounds values before they
are used in calculations.
10. (Optional) Select a Level of Detail for the report. There are
three options, which correspond to the levels of detail you
can assign to rows and columns. If you specify a level of
detail for your report, FSG will only print those rows and
columns with matching levels of detail. Note: If you do not
enter a level of detail for a report, the system will assume
the level of detail is Financial Analyst.
11. Enter an Output Option for your report:
Text: Produces a report in standard text form (no tabdelimited columns). If you download the report to a
spreadsheet, you must manually parse the report
columns. The default is Text.
Tab-Delimited: Produces a report whose columns are
delimited by tabs, making it easier to import the report
into a spreadsheet.
Spreadsheet: Produces a report designed specifically for
downloading to GL Desktop Integrator.
10. Save your work, click on Action Save from the pull down
menu or the Save button on the toolbar.
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12. Choose Run Report if you wish to run report at this time. A
dialogue box will display telling you that the transaction is
complete. Click OK.
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1. Navigate to the Submit Request form
Reports -> Request -> Financial
2. Double click on Financial or click on Open button.
3. Run Financial Reports form should open.
Note: You can also choose the Run Report button from the
Define Financial Report window.
PROCEDURAL STEPS
1.
2.
3.
4.
5.
6.
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1. Navigate to the Import Journals form
Journals -> Import -> Run
2. Double click on Run or click on Open button.
3. Import Journals form should open.
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1. Review the Journal Import Execution Report to determine
the number of errors in the import data, and how to correct
any Journal Import errors.
2. If you have only a few Journal Import errors, correct the
errors from the Correct Journal Import Data widow, then
rerun Journal Import on the corrected data.
3. If the number of Journal Import errors is high, delete all of
the import data for your journal entry source and group ID.
Correct the errors then repopulate the GL_INTERFACE
table before rerunning Journal Import.
4. Post the journal.
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1.
2.
3.
4.
5.
6.
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1. Choose a Ledger from the list of values.
2. Choose the Period Status of the periods you want to find.
Any is the default to indicate any period status.
3. (Optional) Specify a Period, Fiscal Years, or Period Number
to find specific periods for the ledger. If you leave these
fields blank, all periods are retrieved.
4. Select Find.
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CLOSE GENERAL LEDGER PERIOD:
1. Navigate to the Open and Close Periods form.
Setup -> Open/Close
2. Double click on Open/Close or click on Open button.
3. The Find Periods window appears.
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REOPEN GENERAL LEDGER PERIOD:
1. Navigate to the Open and Close Periods form.
Setup -> Open/Close
2. Double click on Open/Close or click on Open button.
3. The Find Periods window appears
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