e-Tracking Tool for PARDOs

An Electronic Tracking (eTracking) Tool to identify Pupils At Risk of Dropping Out (PARDOs)

User's Guide

Republic of the Philippines

Department of Education
REGION VI-WESTERN VISAYAS
Duran St. Iloilo City

MANUAL FOR PARDO/SARDO E-TRACKING TOOL

This Users Manual provides the information necessary for the user to effectively use the automated information system.

I.0 GENERAL INFORMATION

1.1 System Overview

This PARDO/SARDO e-tracking tool, customized and enhanced by the Division ICT Coordinators of DepEd Region VI, is
of the tracking tool designed to improve the gathering of information that will identify pupils/students at risk of dropping
levels. This tool intends to provide relevant and accurate information to school heads, teacher advisers, school guidance c
other stakeholders about pupils/students who are at risk of dropping out.

This e-tracking tool aims to achieve the following objectives:

a. facilitate efficient and effective means of collecting data in monitoring learners information that contribute to school pe
b. consolidate learners information that will guide the school authority and stakeholders in determining the appropriate in
to School Drop Out Reduction Program; and
c. provide accurate data in determining the risk status of pupils/students in dropping out of school
The minimum requirements for this tool are:
a. Operating System Windows XP Professional
b Microsoft Office Excel 2003
C. Zoom in or out accordingly to properly display all the objects on the screen

1.2 Project References

* Manual Tracking Tool for PARDOs/SARDOs was designed by STRIVE (Strengthening The
Implementation of Education in the Visayas Region).

1.3 Information

Involved in the crafting of this enhanced and customized e-Tracking Tool are the following:
Mr. Mateo E. Bimbao, Jr.
-Regional ICT/SBM Coordinator
Mrs. Susan D. Severino
-Regional Training Team Member
Mr. Jose Niro R. Nillasca
-Division ICT Coordinator-Aklan
Mr. Edward E. Baa
-Division ICT Coordinator-Antique
Mrs. Normy E. Canja
-Division ICT Coordinator-Bacolod City
Mr. Jose Dayot V
-Division ICT Coordinator-Bacolod City
Mrs. Ma. Gemma A. Bimbao
- Division ICT Coordinator-Bago City
Mr. Rex S. Galos
- Division ICT Coordinator-Cadiz City
Mr. Emmanuel V. Lati
-Division ICT Coordinator Capiz
Mr. Mark Anthony J. Tan
- Division ICT Coordinator-Escalante City
Mr. Arthur J. Cotimo
- Division ICT Coordinator-Guimaras
Mr. Abraham P. Imas
-Division ICT Coordinator- Iloilo
Mr. Eladio J. Jovero
-Division ICT Coordinator- Iloilo
Mr. Salvador V. Besares
- Division ICT Coordinator- Iloilo City
Mrs. Grace P. Carbajosa
- Division ICT Coordinator- Kabankalan City
Mr. Avelino N. Santillan
- Division ICT Coordinator- La Carlota City
Mr. Carmelo E. Gatinao
- Division ICT Coordinator- Negros Occidental
Mr. Dexter P. Diergos
- Division ICT Coordinator- Passi City
Mr. Jose Richard C. Lachica
- Division ICT Coordinator- Roxas City
Mrs. Marilu S. Bandolon
- Division ICT Coordinator- Sagay City
Mrs. Jonah V. Uypico
- Division ICT Coordinator- Sagay City
Mr. Antonio G. Uy
- Division ICT Coordinator- San Carlos City
Mr. Alvin C. De La Cruz
- Division ICT Coordinator- Silay City

1.4 Helpdesk
Technical Assistance on the use of the program is available by contacting the Division ICT Coordinators of any DepEd D
Region 6.

2.0 SYSTEM SUMMARY

I. Pupil Risk Profile Template


2.0 SYSTEM SUMMARY

I. Pupil Risk Profile Template

WARNING!
ALL ENTRIES MUST BE ENCODED MANUALLY. DO NOT COPY PASTE!

A. General Information
1. Grade choose from the drop down menu
2. Section type manually
3. School Year type manually
4. Name of Teacher type manually
5. School ID- type manually (School Name, District, Division and Region will automatically display)
6. Date filed type the current date (the date when the form was accomplished)
7. LRN Number will automatically display as soon as LRN and Name of Pupils (typed manually in appropriate bo
8. Gender (chosen from the drop down menu or filled manually) are filled in appropriate box.
8. Age will automatically display when date of birth of each pupil is entered manually in appropriate box. Ag
age of the pupil as of the encoding date.
9. Links are provided at the bottom of the page to lead the user to the different sheets/templates as indicat
a. Family Background
b. First Grading Achievement
c. Attendance
d. Participation in Activities
e. Emotional/Personal Adjustments
f. Health
10. Family Background Sheet consisting the data of LRN, Name of Pupils, and Gender has been automatically
completing the General Information Sheet.
11. Scoring Guide is provided for the entry of:
a. Educational Attainment:
Only ONE (1) of the following entries is a valid entry:
*father AND mother
*father ONLY
*mother ONLY
*guardian ONLY

b. Socio-economic status
Averages of the data encoded will be automatically generated when the data are encoded.

12. Quarterly Grading Achievement of the students refers to:

a. the grades in the first quarter during the first administration of the tool.
b. the grades during the second administration of the tool which is done after the release of the Form 138 in
period

A Scoring Guide is provided for this purpose. All learning areas must be filled up completely to generate the

13. Quarterly Attendance

Quarterly attendance refers to the number of days the learner is present in the school. Scoring Guide for att
which contains the quarterly attendance of learners must be filled up using the scale provided.

14. Participation/Interest in Class Activities

Participation /Interest in Class Activities of pupils are based on the scale reflected in the scoring guide.

15. Emotional/personal adjustment

Indicators that are treated as contributing factors for the emotional / personal adjustments of the pupils will
on the scoring guide provided.

Note: Numerical values of 1 to 5 are negative statements that indicate negative behavior manifested by the

16. Health Condition of the Learners

The rating scale for the indicators of the health condition of the learners is reflected on the scoring guide.

17. The PARDO Profile

The PARDO profile is the summary of the ratings in each category. It will automatically generate the data aft
of Categories A-F.

18. PARDO Summary

The PARDO Summary will show the graphical representation of the Risk Level of PARDO by gender.

t (PARDOs)

rmation system.

pEd Region VI, is an electronic version

t risk of dropping out of school at all
school guidance counselors, and

bute to school performance;

he appropriate intervention relative

rs of any DepEd Division offices in

atically display)
in appropriate box).

opriate box. Age is the actual

lates as indicated:

en automatically generated after

the Form 138 in the second rating

to generate the average.

ng Guide for attendance sheet

d.

ing guide.

f the pupils will be rated based

anifested by the learners.

coring guide.

rate the data after the completion

ender.

DepEd Region VI

PUPIL RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDOs)
Grade

School ID

115614

Section

School Name

Anhawon ES

School Year

2015 - 2016

District

Panay

Name of Teacher

Rosario S. Arenas

Division

Capiz

School Head

Donald B. Delmo

Date Filed

No.

LRN

Name of Pupils
(Surname, First Name, Middle Name)

Gender

Region

Date of Birth

VI - Weste

DOs)

VI - Western Visayas

Age

DepEd Region VI

PUPIL RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDOs)

A. FAMILY BACKGROUND
SCORING GUIDE
1. Educational Attainment
A. Father
B. Mother

No Formal
Education
1

Elementary Level/
Graduate
2

Secondary Level/
Graduate
3

College Level/
Graduate
4

1
1

2
2

3
3

4
4

Poor
5,000 below

Low
5,001-15,000

Moderate
15,001 25,000

Well-Off
25,001 - up

C. Guardian
2. Socio-Economic Status

No.

LRN

Name of Students
(Surname, First Name, Middle Initial)

Gender

Educational Attainment
A. Father

B. Mother

C. Guardian

PROFILE TEMPLATE

Tool for Pupils At Risk of Dropping Out (PARDOs)

LY BACKGROUND
College Level/
Graduate
4
4
4
Well-Off
25,001 - up
4

Socio-Economic
Status

Average

DepEd Region VI

PUPIL RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDO)

B. QUARTERLY ACHIEVEMENT
SCORING GUIDE
Grading System
Learning Areas

Mother-Tongue Based
Mathematics
Araling Panlipunan
Edukasyon sa Pagpapakatao
Music
Art
Physical Education
Health

No.

LRN

Beginning (B)

Developing (D)

Approaching
Proficiency (AP)

Proficient (P)

74% and below

75 - 79%

80 - 84%

85 - 89%

1
1
1
1
1
1
1
1

2
2
2
2
2
2
2
2

3
3
3
3
3
3
3
3

4
4
4
4
4
4
4
4

MTB
MATH
AP
EsP
MUSIC
ART
PE
HEALTH

Name of Students
(Surname, First Name, Middle Name)

Learning Areas
MTB

MATH

AP

EsP

MUSIC

ART

PE

PROFILE TEMPLATE
Tool for Pupils At Risk of Dropping Out (PARDO)

ERLY ACHIEVEMENT

Proficient (P)

Advanced (A)

85 - 89%

90% and above

4
4
4
4
4
4
4
4

5
5
5
5
5
5
5
5

Learning Areas
HEALTH

Average

DepEd Region VI

PUPIL RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDOs)

C. QUARTERLY ATTENDANCE
SCORING GUIDE
Number of Days Present
Equivalent Score

No.

LRN

1 - 13 days

14 - 26 days

27 - 39 days

Name of Students
(Surname, First Name, Middle Name)

40 days and
above
4

First Quarter Attendance

PROFILE TEMPLATE

ol for Pupils At Risk of Dropping Out (PARDOs)

ERLY ATTENDANCE

First Quarter Attendance

DepEd Region VI

PUPILS RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDOs)

D. PARTICIPATION/INTEREST IN CLASS ACTIVITIES

SCORING GUIDE
Class Activities
1. Does homework
2. Does seatwork
3. Participates in class recitations
4. Joins group discussions
5. Stays put in the classroom together with Teacher/
classmates to accomplish school tasks

Never
1
1
1
1

Seldom
2
2
2
2

Sometimes
3
3
3
3

Often
4
4
4
4

Always
5
5
5
5

Class Activities
1. Does
homework
No.

Name of Students
LRN

(Surname, First Name, Middle Name)

2. Does
seatwork

3. Participates in
class recitations

4. Joins group
discussions

5. Stays put in the

classroom together
with Teacher/
classmates to
accomplish school
tasks

Average

DepEd Region VI

PUPILS RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDOs)

E. EMOTIONAL/PERSONAL ADJUSTMENTS
SCORING GUIDE
Always

Often

Sometimes

Seldom

3. Easily distracted (cannot stay focused on class activities)

4. Is a victim of verbal aggression

1
1

2
2

3
3

4
4

4 Kms or more

3 - 3.9 Kms

2 - 2.9 Kms

1 - 1.9 Km

Very Bad

Bad

Moderate

Good

Contributing Factors

1. Resist teachers prodding

2. Seeks help from the teacher/ classmates to accomplish school tasks

5. Has difficulty in socializing/ interacting with peers/ classmates

Other Contributing Factor

6. Distance of school from home

7. Condition of the road and terrain

Contributing Factors
No.

LRN

Name of Students
First Name, Middle Initial)

1. Resist teachers
(Surname, prodding

2. Seeks help from the 3. Easily distracted

4. Is a victim of verbal
teacher/ classmates to (cannot stay focused on aggression
accomplish school tasks class activities)

5. Has difficulty in
socializing/ interacting
with peers/ classmates

SK PROFILE TEMPLATE

king) Tool for Pupils At Risk of Dropping Out (PARDOs)

AL/PERSONAL ADJUSTMENTS
Never

5
5
5
5
5
Less than 1 Km

5
Very Good

5
Contributing Factors
6. Distance of school
from home

7. Condition of the road

and terrain

Average

DepEd Region VI

PUPILS RISK PROFILE TEMPLATE

Electronic Tracking (eTracking) Tool for Pupils At Risk of Dropping Out (PARDOs)

F. HEALTH
SCORING GUIDE
Condition
1. Sluggish/sleepy due to low nutritional level and/or other
health related reasons

Always

Often

Sometimes

Seldom

Sickly
2. General health condition

Healthy
2

Condition
No.

LRN

Name of Students
(Surname, First Name, Middle Name)

1. Sluggish/sleepy due to low

nutritional level and/or other
health related reasons

2. General health cond

PROFILE TEMPLATE

ol for Pupils At Risk of Dropping Out (PARDOs)

. HEALTH
Never
5
Healthy
5

Condition
2. General health condition
Average

October 01, 2015

DepEd Region VI

PARDO PROFILE
Profile Form for Pupils At Risk of Dropping Out
Grade:
Section:
School Year:
Name of Teacher:

No.

LRN

1
A

School ID:
School Name:

2015 - 2016
Rosario S. Arenas
Male

Female

Total

Number of Students:

Number of PARDO:

Name of Students
(Surname, First Name, Midlle Name)

A. Family
Background
Gender

115614
Anhawon ES

District:

Panay

Division:

Capiz

Region:

VI - Western Visayas

Male

Female

Total

Low Risk:
Medium Risk:

High Risk:

B. Quarterly
Achievement

C. Quarterly
Attendance

D. Class
E. Emotional/
Participation/ Interest Personal
in Class
Adjustments

F. Health
AVERAGE

RISK LEVEL

Interventions

TOTAL NUMBER OF STUDENTS

Total Number of Male
Total Number of Female

75
0
0

LOW
MEDIUM
HIGH

PREPARED BY:
Rosario S. Arenas
Adviser

NOTED:
Donald B. Delmo
School Head

0
0
0

03+035Add your interventions below

Adopt a child program
Advocacy on anti-drugs, juvenile delinquency & other forms of vices
Barangay Scholarship Program
Capability building for teachers
Conduct Coping Mechanism Skills Devt Activity
Counselling
Counselling (Individual & Group)
Counselling and referral to specialist
Dialogue with parent
Differentiated instruction
Face to face interview
Feeding Program
Guidance Counselor-Student Dialogue
Health & Wellness Program
Home Visitation
Intensify implementation of Child Protection Policy
Meetings with teachers on CFSS
Modular Instruction
Modular Instruction
Night Class
Open High School Program (OHSP)
Peer Mentoring
Refer to specialists
Referral to DSWD.
Remedial Class
Responsible Parenting Seminar-Workshop
Revitalized Homeroom Guidance Program
School Head Teacher
School Head-Teacher Dialogue
Strengthen ICL
Teacher-Student Dialogue

DepEd Region VI

PARDO SUMMARY
Graphical Presentation of PARDOs
Grade:
Section:
School Year:
Name of Teacher:

1
A
2015 - 2016
Rosario S. Arenas

School ID:
School Name:
District:
Division:

115614
Anhawon ES
Panay
Capiz

Number of Students:
Number of PARDO:

Region:

Male

Female

Total

Male

Female

Total

Low Risk:

Medium Risk:
High Risk:

0
0

0
0

0
0

N o. of Stu den ts

Total Number of Pupils Rated

VI - Western

Low Risk:
Medium Ri
High Risk:

50
40
30

0
0

20
0
10
0

0
0

Male

Female

O SUMMARY
Presentation of PARDOs
115614
Anhawon ES
Panay
VI - Western Visayas

Low Risk:
Medium Risk:
High Risk:

0
0

Female