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Philippine Postal Corporation United States: ZIP Code
Philippine Postal Corporation United States: ZIP Code
The way in which records in a file are ordered depends on its purpose and the
medium. It can be :
Sequential order which means that the records follow each other successively in a
particular arrangement (alphabetical, chronological, numerical)
Random order files contain records placed one after the other with no regard
succession.
Indexed file access which is a combination of both. In his arrangement, records are
stored in sequential blocks and within each block in random order
DATABASES
A collection of files and records maintained at one or more sites that allows many
users to share the data within it.
Coding systems
Save space and allow more information to be entered on a record. A code that
represents data is entered on the record instead of the actual data. The code should
also bear a meaningful relationship to the item it represents.
SIGNIFICANT DIGIT CODE
Each element in the code represents a different characteristic of the data item.
Example
l
Code
Copyrighted
Type of media
Length in Minutes
Year
TA 15 87
Tape recording
15
1987
DI 08 86
Disk recording
08
1986
CD 18 87
Compact disk
18
1987
Another example of this is the ZIP code. Philippine ZIP CODE is used by
the Philippine Postal Corporation (Philpost) to simplify the distribution of mail. While
in function it is similar to the ZIP code used in the United States, its form and its
usage is quite different. The use of ZIP codes in the Philippines is not mandatory,
however it is highly recommended by Philpost that they be used. Also, unlike
American ZIP codes, the Philippine code is a four-digit number representing two
things: in Metro Manila, a barangay within a city or city district (as in the case
for Manila), and outside Metro Manila, a town or city. Usually, more than one code is
issued for areas within Metro Manila, and provincial areas are issued one code for
every town and city, with some rare exceptions such as Dasmarias, which has
three ZIP codes (4114, 4115, and 4126) and Los Baos, which as two ZIP codes
(4030 and 4031 for the University of the Philippines Los Baos).
SEQUENCE CODE
A group of items is assigned numbers of sequence. Sequence codes contain
no additional information other than an indication of order of entry into the system.
CODE
ITEM
1
2
3
4
5
Carpets
Kitchen Goods
Lightning Fixtures
Hardware
Cosmetics
MEANING
103R
Retail item
104W
Wholesale item
105E
Export item
IDENTIFIERS
These are often used on records along with or instead of names. A common
examples of this is a social security number that is used for social security and
other purposes.
Are used to detect errors made when identifiers or other number codes
were recorded. A check digit number is a number added to the end of
the code number, representing the result of a mathematical formula
that has been performed on the code number. The computer performs
the operations on the code number and compares the answer to the
check digit.
Modulo check characters are used to ensure the accuracy of a data scan or
user input. The modulo check character is based on the remainder in a
mathematical formula where characters within the data string are assigned
weighted values, summed and then divided by the modulus. This value is then
appended to the data string.