Professional Documents
Culture Documents
Airports Authority of India: Aai Office Complex
Airports Authority of India: Aai Office Complex
TENDER DOCUMENT
FOR
Supply of 25 Nos. Airport Rotating Beacons (ARB)
at
-1-
SUMMARY
GLOBAL TENDER NO. 04/2015
1.
Name of Work
2.
3.
4.
Cost of Tender
5.
Time Allowed
6.
7.
8.
9.
-2-
INDEX
GLOBAL TENDER NO. 04/2015
NAME OF WORK: Supply of Supply of 25 Nos. Airport Rotating Beacons
(ARB)at Safdarjung Airport , New Delhi
S.NO.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
DESCRIPTION
Notice Inviting Tender (PRESS)
Notice Inviting Tender (Website)
Section A: General Information and Guidelines
Section B: Conditions of Contract
Section C: Special Conditions
Section D: Technical Specifications - Airport Rotating Beacons
Letter of Acceptance- Annexure-I
Annexure II for price of common replacement spares for All
Bidders
FINANCIAL BID Annexure III(a) - for Indian Firms
FINANCIAL BID Annexure III(b) - for Indian Firms quoting in
Indian Rupees on the basis of High Sea Sale agreement
FINANCIAL BID Annexure III (c) for foreign firms
PROFORMA FOR BANK GUARANTEE Security Deposit
Annexure IV
Proforma of High Seas Sales Agreement - Annexure V
-3-
PAGE NO.
4
5
6-21
22-38
39-40
41-42
43-44
45
46
47
48
49-50
51-52
Notice Inviting
g Tenderr (PRESS
S)
AIR
RPORTS AU
UTHORITY
Y OF INDIA
A
NOTICE INVITING E-GLOBALTENDER (PRESS N
NOTICE)
o. 04/2015))
(Tender No
Tenders (on
nline tende
ers) are he
ereby invite
ed on beha
alf of the Chairman,
C
E-T
Airp
ports Autho
ority of Ind
dia, AAI O
Office Comp
plex, Safda
arjung Airp
port, New
Delhi under three bid system fo
or Supply of 25 No
os. Airport Rotating
acons (ARB
B). Estima
ated Cost: Rs.85,66,439/-. Last d
date for su
ubmission
Bea
of Tender: 27
7.05.2015 up to 113
30 hrs. Fo
or further details,
d
ple
ease visit
ebsite; htttp://etende
er.aai.aero/irj/portal
or
www.aai.aero.
We
Further
clarification/co
orrigendum, if any, willl be upload
ded only on
n AAI webssite. For
y technical assistance on e-porta
al (IT related issues), ccontact help desk at
any
++9
91-11-2462
26632 orr 24632950 Ext-3
3512, Mo
ob: 08510
0096161,
085
510096262& 0851009
96363.
General Mana
ager (Tech
h.),
Tel no.01
11-2463579
99.
Ce
entenary Ce
elebration o
of Civil Avia
ation in Indiia
-5-
1.1.
1.2.
Three similar orders of not less than 10 Nos. ARBs each or three
similar orders of not less than an amount of Rs.34.27 lacs. each
Or
ii. Two similar orders of not less than 12 Nos. ARBs each or two
similar order of not less than an amount of Rs. 42.83 lacs each
Or
-6-
iii. One similar order of not less than 18 Nos. ARBs each or one
similar order of not less than an amount of Rs.61.7 lacs each
Or
iv. Tenderer should have completed similar contracts as per
ICAOs/FAAs standard requirement to total not less than 20 Nos,
for last 03 years
1.2.4. Turnover: Average Annual Turnover of the bidding firm for last three
financial years ending 31st March, 2014 or 31st December of previous
year, as per practice prevailing in the country of the firm should be at
least 30% of the estimated cost i.e. Rs.85,66,439/-.
1.2.5. The bid for same item shall not be submitted both by the OIM firm or
AR firm. In such case, the bid of OIM firm alone shall be accepted and
the bids of the AR firm shall be rejected
1.2.6. The bidder as AR firm shall participate in a tender on behalf of only one
OIM firm.
1.2.7. Only one AR firm shall be authorized by OIM firm for the offered
product in the tender.
1.2.8. If the entity participating in any of the tenders is a private or public
limited company, Partnership Firm or Sole Proprietor and any of the
Directors/Partners/Sole Proprietor of such company is also a Director
of any other company or partner of a concern or a Sole Proprietor
having established business with AAI and has outstanding dues
payable to the Authority, then the said entity may not be allowed in AAI
tenders.
1.2.9. The firm shall offer only one make/model of Airport Rotating Beacon.
The tenderer quoting alternate offer shall be rejected.
1.3.
1.4.
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1.5.
E- Tendering.
1.5.1. Following department of AAI will be carrying out the tender processing
through e - tendering.
Department Tender
Estimated cost
details
Department Supply of 25 Rs.85,66,439/of Technical Nos.
Airport
Rotating
Beacons
(ARB)
1.5.2
1.5.2(b)
1.5.2(c)
1.5.2(d)
-8-
Parameter
Allow Scrip lets
Automatic prompting for ActiveX controls
Binary and script behaviours
Download signed ActiveX controls
Download unsigned ActiveX controls
Initialize and script ActiveX controls not
marked as safe
Run ActiveX controls and plug-ins
Script ActiveX controls marked safe for
scripting
Use Pop-up Blocker
1.5.2(e)
Value
Enable
Enable
Enable
Enable
Enable
Enable
Enable
Enable
Disable
1.5.3(b)
1.5.3(c)
1.5.3(d)
a) Safescrypt
e) MTNLTrustline
b) NIC
f) GNFC
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c). IDRBT
g). e-MudhraCA
d) TCS
1.5.4. Online Tendering: For all AAI tenders hosted on AAI eprocurement site, the Prequalification, Technical and Financial
Bids shall be submitted on-line only. Upload the tender in multiple
files (by breaking the same into multiples files), each file should not be
of more than 10MB. However, documents which have to be submitted
in originals like EMD or any other such documents mentioned in the
tender documents will have to be physically submitted as advised in
this tender document.
1.5.4(a)
1.5.4(b)
1.5.5(b)
Sl.
No.
1.
Contact Person
2.
Mr Mukesh Kumar
Manager (IT)
09.30 Hrs to 17.30 Hrs
3.
Mr A. K. Sharma
Jt. GM (IT)
09.30 Hrs to 17.30 Hrs
General Manager (IT)
09.30 Hrs to 17.30 Hrs
4.
Help Desk
Timings Between
08:00 Hrs to 19:00 Hrs
Telephone
Numbers
011-24626632,
011-24632950
Ext-3512,
08510096161,
08510096262,
08510096363
011-24632950,
Extn-3505
Escalation
Matrix
----------
E-mail address
after 4 hours
of issue
etendersupport
@aai.aero
011-24647596
after 12
hours
aniruddhasharm
a@aai.aero
011-24656414
after 24
hours
gmit@aai.aero
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esap1@aai.aero
1.5.5(c)
1.6.
Tender document
1.6.1 The tender document consists of four sections. The bidder shall go
through all these sections;
Section A: General Information and Guidelines (GIG)
Section B: General Conditions of Contract and (GCC)
Section C: Special Conditions of the tender document (SCC)
Section D: Technical Specifications
Bidders shall comply with each clause of all the four sections.
1.6.2. Bidders willing to participate may download the digitally signed tender
document
on-line
from
AAIs
e-Procurement
portal
at
http://etender.aai.aero/irj/portal and submit digitally counter signed
tender document on-line at the same portal.
1.6.3. The instructions in the tender document are binding on the bidder and
submission of the tender shall imply unconditional acceptance of all the
terms and conditions by the bidder.
1.7
Last Date
document
for
download
Date
tender
of
1.8.
1.9.
- 11 -
Clause
No.
Page Number
in Section
Existing Provision in
Clause
Clarification
Sought
1.10.1
1.10.2
Replies to Clarifications by AAI will be uploaded through AAIs eProcurement Portal. The bidders are advised to visit AAIs eProcurement portal at http://etender.aai.aero/irj/portal regularly.
1.10.3
1.10.4
1.10.5
1.11. EMD :1.11.1. Submission of EMD Amount:- EMD of the value of Rs.2,14,161/(INR Two lacs fourteen thousand one hundred sixty one only) Or US$
3393 (US Dollar three thousand three hundred ninety three only) Or
3133 (Euro Three thousand one hundred thirty three only) shall be
accepted online , only through the E-Tender portal via bank transfer
in the form of RTGS/NEFT. Vendors shall use the payment gateway
of IndusInd bank/HDFC bank integrated for the purpose with the AAI
E-Tender portal.
1.11.1(a). EMD in the form of cash /Demand Draft /or any other
form shall not be accepted.
1.11.1(b). Vendors shall note that they are not required to contact
any AAI employee or submit any documentary evidence
of submission of EMD via Bank Transfer in the form of
- 12 -
1.12. Period of Validity of Bids: The Bids shall remain valid for 180 days from the
scheduled date of submission of bids. AAI shall summarily reject a bid as nonresponsive if found valid for a shorter period. Only in exceptional
circumstances, AAI may request the bidder's consent for an extension to the
period of bid validity. The request and the responses thereto shall be made in
writing.
1.13. Composition of Bids and General Guidelines for bid process
1.13.1.
Bidders shall submit their bids as per scheduled date & time
through
AAIs
e-Procurement
portal
at
http://etender.aai.aero/irj/portal only.
1.13.2.
1.13.3
The Technical bids and the Financial bids will be opened online by
AAI at the time and date intimated later on after opening of the
Prequalification bids. All the statements, documents, certificates
etc., uploaded by the bidders shall be downloaded and verified for
prequalification &technical evaluation.
1.13.4
1.13.5
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System shall not permit upload of bids after the scheduled time of
submission.
1.14.2
The bidder may correct, modify or withdraw his bid after submission
but prior to scheduled last date & time of submission of Prequalification, Technical and Financial bids.
Subject to Clause 1.14.2 above, no bid shall be modified
subsequent to the schedule time of submission of bids.
1.14.3.
1.14.4.
1.14.5.
1.14.6.
1.15. Preparation of Bids: Bids shall be prepared and submitted in three parts: the
first part be the Prequalification Bid ; second part shall comprise the
technical aspects of the bid Technical bid; and the third part shall be the
Financial bid specifying the price offer.
1.16. Prequalification bid submission: The following documents shall be
submitted on-line for Eligibility bid evaluation:
1.16.1.
1.16.2.
1.16.3.
1.16.4
Bidder firm shall submit undertaking stating that its Partners or its
Directors have not been black listed or any case is pending or any
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EMD through the E-Tender portal via bank transfer in the form of
RTGS/NEFT as per clause 1.11.1
1.16.6.
1.16.7
1.16.8
1.16.9.
Certified copies of abridged balance sheets along with profit & loss
account of the firm (bidder) in support of annualized average
financial turnover during last three financial year i.e FY 2011-12,
2012-13 and 2013-14 or 31st December of previous year, as per
practice prevailing in the country of the firm.
1.16.10. Letter for authorised signatory(ies) (with Capacity and authority) for
signing tender documents/contract
1.16.11. Complete address of the Company with landline No, Mobile No. ,
Fax No. , E-mail address for correspondence.
1.16.12
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Technical bid submission: The following documents shall be submitted on-line for
technical bid evaluation:
1.18.1.
Technical
Literature
&
brochure
etc.,
meeting
requirements/technical specification as given in Section D of Tender
Document, in English language.
1.18.2.
1.18.3.
1.19.2.
1.19.3.
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1.20. Financial bid submission: The following shall be the guide lines for on-line
submission of financial bid:
1.20.1
1.20.2.
1.20.3
1.20.4.
1.20.5.
Indian Bidders if quoting the rate in Indian Rupee for the imported
items may quote the rate keeping in view that High Sea Sale
Agreement may be signed between AAI and the bidder under the
following terms:
(i)
(ii)
- 17 -
1.21
1.20.6.
The prices quoted by the bidder shall remain firm during the
entire period of contract and shall not be subject to variation
other than changes in Taxes / Levies revised by Govt.
1.20.7.
1.21.2
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1.24
1.24.2.
1.24.3
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1.25
- 20 -
1.25.10 Bidders shall not try to influence AAI on any matter relating to its bid,
from the time of the bid opening till the time the contract is awarded.
Any effort by a bidder to influence AAI in the bid evaluation, bid
comparison or contract award decisions shall result in the rejection of
the bid.
1.25.11 AAI reserves the right to accept or reject any bid, and to annul the
bidding process and reject all bids, at any time prior to award of
contract without assigning any reason whatsoever and without
thereby incurring any liability to the affected bidder or bidders on the
grounds for the AAI's action. The documentation submitted by
tenderers shall not be returned.
1.26. Award of Contract
1.26.1. The acceptance of the tender shall be intimated to the successful
bidder(s) by AAI through FAX / letter / telephone / e-mail etc.
1.26.2. AAI shall be the sole judge in the matter of award of contract and the
decision of AAI shall be final and binding.
1.27
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2.
2.1.
Definitions: The 'Contract' means the documents forming the tender, and
acceptance thereof and the formal agreement executed between the
Chairman, Airports Authority of India and the contractor, together with the
documents referred to therein including these conditions, the specifications,
designs, drawings and instructions issued from time to time by the General
Manager (Tech) and all these documents taken together shall be deemed to
form one contract and shall be complementary to one another.
2.2.
In the contract, the following expressions shall, unless the context otherwise
requires, have the meanings, hereby respectively assigned to them:
a) The Chairman means the "Chairman", Airports Authority of India or his
successors.
b) The term General Manager (Tech.) means "the head of Technical
Department, Airports Authority of India.
c) The Authority or Airports Authority of India shall mean the "Chairman,
Airports Authority of India " .
d) General Manager (Tech.) will be in charge of the work and shall sign the
contract on behalf of the Chairman.
e) Acceptance of Tender means the letter of memorandum communicating
to the Contractor regarding acceptance of his tender. This includes an
advance acceptance of his tender.
f) The Purchaser means the Chairman, Airports Authority of India, New
Delhi-110003 or his representative.
g) Stores to be supplied at :- As per name of consignees mentioned in tender
document/supply order.
h) The Contractor means the persons/firm or company with whom the order
for the stores is placed and shall be deemed to include the contractors
successors (approved by the purchaser) representatives executors and
administrators as the case may be unless excluded by the terms and the
contract.
i) The Inspecting Officer means the persons, firm or department authorized
by the purchaser to inspect the stores on his behalf. This includes
representatives of the inspecting officers so nominated.
j) Specifications means a specification accepted or approved by the
purchaser for the compliance by the contractor.
2.3.
Parties: The parties to the contract are the Contractor and the Purchaser.
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2.4.
Clauses:
2.5.
Compensation of Delay
2.5.1. The contractor is to supply and commission the equipment on or before
the dates mentioned in the Order. If the contractor fails to complete the
supply/commissioning as per the delivery schedule, the purchaser has
the right to cancel the order or get the supplies/equipment from an
alternative source at the risk and cost of the contractor. However in
exceptional cases, the purchaser may agree to receive the equipment
even beyond the delivery schedule subject to levy of Liquidated
Damages/penalty calculated @ 0.5% of the basic /FOB value of
undelivered portion of supply per week for delays up to two weeks and
1% of the basic /FOB value of undelivered portion of supply per week
for delays beyond two weeks and less than four weeks.
2.5.2. The amount of compensation may be adjusted or set-off against any
sum payable to the Contractor under this or any other contract with
Purchaser.
2.5.3. If the contractor shall be hindered in the supply of the Airport Rotating
Beacons so as to necessitate an extension of the time allowed in this
tender, he shall apply in writing to the General Manager (Tech), who
shall grant it in writing if reasonable ground be shown for it and without
such written authority of the General Manager (Tech), the contractor
shall not claim exemption from the fine livable under the clause.
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2.5.4. The contractor shall give notice to the General Manager (Tech.) of his
intention of making delivery of Airport Rotating Beacons, on the items
being approved and a receipt shall be granted to him by the General
Manager (Tech) or his assistant and no Airport Rotating Beacons will
be considered as delivered until so approved.
2.5.5. On the completion of delivery of Airport Rotating Beacons, the contractor shall be furnished with a certificate to that effect by the General
Manager (Tech.), but the delivery will not be considered complete until
the contractor shall have removed all rejected items, and shall have the
approved items stocked or placed in such position as may be pointed
out to him.
2.6.
If at any time after the commencement of the supplies the Chairman shall for
any reason whatever not require the whole or part thereof as specified in the
tender to be supplied, the General Manager (Tech) shall, in addition to his
power to annul the contract in case of default on the part of the contractor,
have power to terminate all liability of the Chairman there under at any time
after giving due notice in writing to the contractor of his desire to do so. In the
event of such a notice being given:
2.6.1 The General Manager (Tech) shall be entitled to direct the contractor to
complete the supply of the Airport Port Rotating Beacons which are
ready for delivery upto the date of the expiry of the notice and
thereafter to cease their supply of all the articles or supplies received
and accepted upto that date shall be paid for at the tendered rate; and
2.6.2 The contractor shall have no claim to any payment or compensation
whatsoever on account of any profit or advantage which he might have
derived in consequence of the full execution of the contract but which
he did not obtain owing to its premature termination, or for any loss
which he might have sustained on this account.
Nothing herein contained shall operate to create in favour of the bank any
rights or equities vis-a-vis the Chairman.
2.7.
The Airport Rotating Beacons shall be of the best description and in strict
accordance with the specifications, and the contractor shall receive payment
for such Compressors only as are approved and passed by the General
Manager (Tech).
2.8.
In the event of the Airport Rotating Beacons being considered by the General
Manager (Tech) to be inferior to that described in the specifications, the
contractor shall, on demand in writing, forthwith remove the same at his own
charge and cost, and in the event of his neglect to do so within such period as
may be named by the General manager (Tech) that officer may have such
rejected Airport Rotating Beacons removed at the contractor's expense and
the expenses incurred being liable to be deducted from any sums due or
which may become due, to the contractor.
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2.9.
2.10. This contract shall not be sublet without the written permission of the General
Manager (Tech). In the event of the con tractor subletting his contract without
such permission he shall be considered to have thereby committed a breach
of contract, and shall forfeit his security deposit and shall have no claim for
any compensation for any loss that may accrue from the equipment he may
have collected or engagements entered into.
2.11. Airports Authority of India shall not be bound to contest any claim made
against it under Section 12, subsection (1) of the Workmen's Act 1923, except
on the written request of the contractor and upon his giving of Authority full
security for all costs for which Authority might become liable in consequence
of contesting such claim.
2.12. Whenever any claim against the contractor for the payment of a sum or
money arises out of or under the contract, Authority shall be entitled to recover
such sum by appropriating, in part or whole, the security deposit of contractor,
and to sell any Government Promissory Notes etc., forming the whole or part
of such security. In the event of the security being insufficient or if no security
has been taken from the contractor, then the balance or the total sum recoverable, as the case may be, shall be deducted from any sum then due or which
at any time thereafter may become due from the contractor under this or any
other contract with Airports Authority of India. Should this sum be not
sufficient to cover the full amount recoverable, the contractor shall pay to
Airports Authority of India on demand the balance remaining due.
2.13. Cost of Freight and Insurance
2.13.1.
2.13.2.
2.13.3.
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2.13.4.
Indian suppliers shall quote the price in Indian Rupees for freight &
insurance charges from ex-works to the ultimate consignee in the
pricing schedule along with other statutory taxes like Excise duty,
Sales Tax, etc. Octroi / Entry Tax.
2.16
2.15.1
2.15.2
Service Tax:
As per CENVAT Credit rules-2004 the service tax paid by AAI for
Services in India are claimed as 100 % CENVAT credit while
discharging AAIs own service tax liability under the head Airport
service and will be reimbursed by AAI against proof of payment in
form of Service Tax Challan.
OR
Otherwise AAI shall calculate the Service Tax on the cost of
Services rendered to AAI and deposit to Government of India.
2.15.3
Terms of Payment:
2.16.1
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- 27 -
2.16.4
2.16.5
2.16.6
2.17.2
2.17.3
2.17.4
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2.17.5.
Supplier has to send the Invoice, packing list etc at least 15 days in
advance before the despatch of consignment for the purpose of
verification to avoid any delay in custom clearance. Any discrepancy
in papers will result in delay in verifying the invoices and packing
duties and AAI shall not be responsible for such delay. Any
demurrage on this account shall be borne by successful bidder.
Supplier has to complete all the documents well in advance for the
purpose of custom clearance.
(b)
2.19. Time is the Essence of this Contract: The time and date of completion of
the supply as stipulated in the Purchase Order and accepted by the supplier
without or with modification if any and so incorporated in the Purchase order
shall be deemed to be the essence of the contract. The contractor shall so
organize his resources and perform his work to complete it not later than the
specified time.
2.20. Change in Quantity & Variation in Prices: The Purchaser reserves the right
to vary the quantity of items or group of items to be ordered as specified in the
accompanying Technical specification as may be necessary, during the
execution of the contract; but such variations unless otherwise specified in the
accompanying Technical specification shall be limited to 50% of the original
quantity ordered during the currency of the contract.
2.21. Security Deposit:
2.21.1
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2.21.3
2.21.4
2.21.5
2.22. Deductions from Contract Price: All costs, damages or expenses which the
purchaser may have paid, for which under the contract the Contractor is liable,
will be deducted from any payments due; or becoming due to the Contractor
under this contract.
2.23. Force Majeure Clause:
2.23.1
b.
- 30 -
2.23.2
2.24. Patent Rights and Royalties: Royalties and fees for patents covering
materials, articles, apparatus, devices equipment or processes used in the
works shall be deemed to have been included in the contract price. The
Contractor shall satisfy all demands that may be made or any time for such
royalties or fees and he alone shall be liable for any damages or claims for
patent infringements and shall keep the Purchaser indemnified in that regard.
The Contractor shall at his own cost and expense, defend all suits or
proceeding that may be instituted for alleged infringement of any patents
involved in the works and in case of an award of damages , the Contractor
who shall also satisfy comply any degree, order, order of award made against
the Purchaser. But it shall be understood that no such machine, plant , work
material or thing has been used by the purchaser for any purpose or any
manner other than that for which they have been furnished and installed by
Contractor and specified under these specifications. In the event of any
apparatus or equipment or any part there of furnished by the Contractor is in
such Suit or proceeding held to constitute infringement, and its use is
enjoined, the Contractor shall , at his option and at his own expense, either
procure for the Purchaser, the right to continue use of said infringing
apparatus or modify it, so it becomes non-infringe.
2.25. Termination of Contract at Purchasers Initiative:
2.25.1
2.25.2
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2.26.3
- 32 -
2.26.4
2.26.5
2.26.6
2.26.7
This contract shall be governed by the Indian Laws for the time
being in force.
2.27.2
2.27.3.
2.27.4.
2.27.5
2.27.6.
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2.27.7
2.27.8
2.27.9
2.27.10
2.27.11
Every Airport Rotating Beacon including the ones sent for testing
shall be marked by inspector for identification /certification.
2.27.12
2.27.13
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2.27.14. The Inspector shall within 15 (fifteen) days from the date of
inspection give notice in writing to the Contractor of any objection to
any store and workmanship which in his opinion is not in
accordance with the contract. The Contractor shall give due
consideration to such objections and shall either make the
modification that may be necessary to meet the said objections or
shall confirm in writing to inspector that no modifications are
necessary to comply with the contract.
2.27.15. When the factory inspection/test has been completed at
Manufacturer(s) work place the Inspector shall issue a certificate to
this effect within 15 (fifteen) days after completion of test. But, if the
tests are not witnessed by the Inspector, the certificate shall be
issued by him within 15 (fifteen) days of the receipt of Contractors
test certificate. Failure of the Inspector to issue such certificate shall
not prevent the Contractor from proceeding with the works.
2.27.16
ii.
iii.
- 35 -
2.28.2.
2.29.2
2.30. Defence of Suits: If any action in court is brought against the Purchaser or an
officer or agent of the Purchaser for the failure of neglect on the part of the
Contractor to perform any acts, matters, covenants or things under the
contract, or for damage or injury caused by the alleged omission or negligence
on the part of the Contractor, his agent, representatives or his sub-contractors,
workman, suppliers or employees the Contractor shall in all such cases
indemnify and keep the Purchaser, harmless or indemnified against and from
all to liabilities incurred or arising of such action.
2.31. Bye Laws:
2.31.1
2.31.2
- 36 -
performance and General Terms and Conditions of purchase order shall form
part of this contract agreement.
2.35. The scope of work includes selection of proper material, labour and to
manufacture to the highest standards & finish. Proper care shall be taken for
the best workmanship of the manufacture.
2.36. The tenderers shall quote their rates in the (Financial Bid) only.
2.37. The Airport Rotating Beacons shall be handed over to the consignee, General
Manager (Technical ), AAI, Central E&M Workshop , Safdarjung Airport , New
Delhi 110003
2.38. After completion of supplies the firm shall submit bill in triplicate along with
excise duty, VAT, gate pass, sales tax declaration and guarantee certificate
etc.
2.39. Terms availability of Spares
2.40.
2.39.1.
2.39.2.
Instruction Manuals
2.40.1.
2.40.2.
2.41. Training
2.41.1.
- 37 -
- 38 -
3.
Name of work:
3.1.
3.2.
3.3.
3.4.
3.5.
Stores and materials: All the stores and materials except materials
stipulated for issue by the Authority, required for the satisfactory
completion of the work shall be arranged by contractor from his own
sources/open market. No claim whatsoever shall be entertained by the
Authority on account of delay in either providing these materials or nonavailability of these materials in the market.
3.6.
3.7.
- 39 -
arrange his work that there will be no interference. The contractor shall
forward to the General Manager (Tech) all correspondence and
drawings so exchanged. Failure to check plans and conditions will
render the contractor responsible for bearing the cost of any
subsequent change found necessary.
3.8.
3.9.
- 40 -
2.
L-802A
Elevation Angle in
degrees
1 and 2
3 to 7
8 to 10
Minimum Effective
Intensity of Flash in cd
37500
75000
37500
- 41 -
4.
Spares:
AAI may place a purchase order for common replacement spares costing upto
4 % of the ARBs along with detailed order. The firm shall submit scanned
copy of common replacement spares as given in Annexure-II without
indicating price in the list.
(Note: please see clause no. 1.20.3)
5.
6.
Warranty:
Airport Rotating Beacons shall be supplied with warranty against
manufacturing defects for 24 months from the date of commissioning.
7.
8.
Corrosion Protection:
Beacon metallic surfaces must be protected from corrosion. Exterior surface
must be painted with a primer coat and two finish coats of paint. The colour
must either international orange, colour code 12197, or aviation yellow colour
no. 13538.
9.
Name Plate:
Permanent plate with the following minimum information must be affixed to
the beacon:Light Beacon
i.
Identification No. : FAA L-...............
ii.
Voltage: ...... Wattage : .......
iii. Manufacturers Part No.: ...........
iv. Manufacturers Name or Trade Mark :...............
- 42 -
ANNEXURE-I
ACCEPTANCE LETTER
(on Companys Letterhead)
SUPPLY OF 25 Nos. AIRPORT ROTATING BEACONS AT SAFDARJUNG
AIRPORT , NEW DELHI
I/We hereby tender for the execution for the Chairman, Airports Authority of
India, of the supply specified in the underwritten memorandum within the time
specified in such memorandum at the rates specified therein, and in accordance in
all respects with specifications, design, drawings and instructions in writing referred
to in Rule-1, hereof and the conditions of contract, design, and with such the items as
are provided for, by and in all respects in accordance with such conditions so far as
possible.
2.
Memorandum :
(a) General description
:
(b)
Estimated Cost :
(c)
Earnest money :
(d)
(e).
3.
Security Deposit :
The successful tenderer, awarded with the work, shall furnish Security
Deposit, in the form of Bank Guarantee in the following form:
Bank guarantee to the extent of an amount to a sum equal to @ 10%
on first Rupees one Lakh, 7.5% on second Rupees one Lakh and 5%
on balance amount of basic cost of ordered value (excluding taxes,
duties, transportation charges, if any) to AAI as prescribed in
Annexure- IV attached with this tender document, from a Nationalised
Bank /Schedule Bank as per RBI Schedule (but not from any cooperative or Gramin Bank), acceptable to the purchaser. This BG shall
be submitted within 30 days of placement of detailed order, before the
agreement is executed, between the purchaser and the contractor. The
security deposit in the form of Bank Guarantee shall remain valid till
the expiry of the guarantee and defects liability period of the stores.
Time allowed for the work from the date of written order to commence
as detailed below:
(i) Commencement of work __01__ month of Purchase Order.
(ii) Time for entire supply ___06 months of Purchase Order.
Should this tender be accepted, in whole or in part, I/We hereby agree (i) to
abide by and fulfill all the terms and provisions of the said conditions annexed
hereto and all the terms and provisions contained in notice inviting tenders so
far as applicable and/or in default thereof forfeit to and pay to the Chairman,
Airports Authority of India or his successors in office the sum of money
mentioned in the said conditions.
- 43 -
4.
5.
6.
7.
A sum of Rs. 2,14,161/- Or Or US$ 3393 (US Dollar three thousand three
hundred ninety three only) Or 3133 (Euro Three thousand one hundred thirty
three only) is hereby submitted as earnest money deposit through the ETender portal via bank transfer in the form of RTGS/NEFT.
I/We agree to execute all the works referred to in the tender documents upon
the terms and conditions contained in Tender Document, to make any
alterations in, omissions from, additions to or substitutions for, the original
specifications, drawings, designs, and instructions mentioned herein and to
carry out such deviations as may be ordered up to a maximum of 50% of the
ordered quantity at the rates quoted in this tender document, if the repeat order
is placed within one year of placement of the original award letter.
It is clarified that after unconditionally accepting the tender conditions in its
entity it is not permissible to put any remarks/conditions (except unconditional
rebate on quoted rates if any) in the financial bid and the same has been
followed in the present case. In case this provision of the tender is found
violated, we agree without prejudice to any other right or remedy, AAI be at
liberty to forfeit the full said earnest money absolutely.
That, I/We declare that I/We have not paid and will not pay any bribe to any
officer of AAI for awarding this contract at any stage during its execution or at
the time of payment of bills, and further if any officer of AAI asks for bribe /
gratification, I will immediately report it to the Appropriate Authority in AAI.
- 44 -
ANNEXURE II
Unit
Rate
Qty
Amount
i)
ii)
iii).
iv)
v)
vi)
vii)
Total
Conversion rate in Indian Rupees _____________________ (applicable in case
of foreign firms)
Note : 01. In case of foreign bidders:
a. Rate means FOB in Euro/Dollar + Overseas Freight in Euro/Dollar +
Overseas Insurance in Euro/Dollar + Customs Duty in INR + Custom
Clearing Charges in INR + Inland Freight in INR + Inland Insurance in
INR + other charges in INR.
b. For the purpose of Financial evaluation, prices by the bidder in a
currency other than Indian Rupees will be converted into Rupees as
TT Selling Rates, on the date of opening of tender (Prequalifying Bid)
as notified in The Economic Times on the following day.
02. In case of Indian Manufacturer: Rate means Basic Value + Excise Duty +
Packing & Forwarding + Sales Tax/VAT (without form C & D) + Inland Freight
+ Inland Insurance + other charges in Rupees.
03. In case of Firms quoting on High Sea Sales Basis: Rate means Landed Price
(CIF Cost) + Custom Duty + Custom Clearing Charges + Inland Freight +
Inland Insurance + other charges.
04. Unit rate for components of price in the format are based on average basis.
- 45 -
ANNEXURE III(a)
FINANCIAL BID (INDICATIVE)
FOR INDIAN FIRMS QUOTING IN INDIAN RUPEES
E-Tender format for filling Financial bid
Subject: Supply of 25 Nos. Airport Rotating Beacons (ARB)
Sl. No.
1
2
3
4
5
6
7
Particulars
Amount (For 25
Nos.)
(in Rupees)
Rate
Excuse Duty
Packing & Forwarding
Sales Tax/ VAT without Form C
&D
Inland Freight
Insurance Inland
Other Charges
TOTAL
- 46 -
ANNEXURE III(b)
FINANCIAL BID (INDICATIVE)
FOR INDIAN FIRMS QUOTING IN INDIAN RUPEES ON THE BASIS OF HIGH
SEA SALE AGREEMENT
E-Tender format for filling Financial bid
Subject: Supply of 25 Nos. Airport Rotating Beacons (ARB) at Safdarjung
Airport , New Delhi
Amount in
Per Unit
Sl.
Rupees
Particulars
Price in
No.
(For 25 Nos.)
Rupees
1
Rate
2
Custom Duty
3
Custom Clearing Charges
4
Inland Freight
5
Insurance-Inland
6
Other Charges
TOTAL
NOTE :1.1 Rate means Basic value which is equal to CIF charges (FOB price + Overseas Freight +
Overseas Insurance) in Indian Rupees (INR)
1.2 Inland Freight means Inland freight of goods from port of entry to the sites including
loading and unloading in Indian Rupees
1.3 Insurance-Inland means Inland Transit Insurance from port of entry to the sites in
Rupees
1.4 Other charges mean any other charges wherever applicable and which are not
mentioned above in the price bid.
1.5 Unit rate for components of price in the format are based on average basis.
1.6 Octroi / State Entry Tax shall be paid by AAI as per actual, on production of
documentary proof.
- 47 -
Sl.
No.
Amount
Unit Rate
Particulars
1
2
3
4
5
6
7
8
Rate
Overseas freight
Insurance Overseas
Custom Duty [@26.428% of assessable value]
Custom Clearing Charges
Inland Freight
Insurance-Inland
Other Charges
Total Cost (1+2+3+4+5+6+7+8)
Conversion rate in Indian Rupees _____________________
Note : 1)
Rate means FOB charges in USD / Euro
2)
Overseas freight means Freight Value from port of despatch to port of entry in
Indian Rupees (INR)
3)
Insurance overseas means Insurance Value from the port of despatch to port of
entry in Indian Rupees (INR)
4)
Assessable value will be taken as 1.01 times of CIF Value. CIF Value means Rate
(cost)+ Overseas Freight + Insurance Overseas (1+2+3)
5)
Inland Freight means Inland freight of goods from port of entry to the sites including
loading and unloading in Rupees
6)
Insurance-Inland means Inland Transit Insurance from port of entry to the sites in
Rupees
7)
Other charges mean any other charges which are not mentioned above in the price
bid.
8)
Unit rate for components of price in the format are based on average basis
9)
Insurance & freight charges from Port of Despatch to the Port of Entry will be paid
as per actuals or an amount quoted in the tender whichever is lesser in favour of
AAI and payable in Indian Rupees.
10) For the purpose of Financial evaluation, prices by the bidder in a currency other
than Indian Rupees will be converted into Rupees as TT Selling Rates, on the date
of opening of tender (Prequalifying Bid) as notified in The Economic Times on the
following day.
11) It will be responsibility of Bidder to find out and fill correct custom duty applicable in
the above case. The custom duty will be directly paid by AAI. The release of
payment shall be by adjusting custom duty on actual basis or the custom duty
quoted in the Financial bid whichever is lesser.
12) Bidder has to calculate custom duty on imported items @ 26.428% of assessable
value. Any deviation in custom tariff due to reclassification or change in custom
duty rates by Govt. of India will be on account of AAI.
13) Octroi / State Entry Tax shall be paid by AAI as per actual, on production of
documentary proof.
- 48 -
ANNEXURE IV
and
...... [here-in-after called the said Contractor(s)] for
the works .. [here-in-after called the
said agreement] vide Order no. Dated
, having agreed to production of irrevocable Bank Guarantee
for Rs... (Rupees.only) as a security / guarantee
from the
contractor(s) for compliance of his obligations in accordance with the terms
and
conditions in the said agreement. We. (indicate the
name of the Bank) [hereinafter referred to as the Bank] hereby undertake to
pay to the Chairman, AAI an amount not exceeding Rs
(Rupeesonly) on demand by AAI.
2.
3.
We, the said bank further undertake to pay to the Chairman, AAI any money
so demanded notwithstanding any dispute or disputes raised by the contractor
(s) in any suit or proceeding pending before any court or tribunal relating
thereto, our liability under this present being absolute and unequivocal.
4.
The payment so made by us under this bond shall be a valid discharge of our
liability for payment there under and the contractor(s) shall have no claim
against us for making such payment. We(indicate the
name of the bank) further agree that the guarantee herein contained shall
remain in full force and effect during the period that would be taken for the
performance of the said agreement and that it shall continue to be
enforceable till all the dues of AAI under or by virtue of the said agreement
have been fully paid and its claims satisfied or discharged or till Project-incharge on behalf of AAI certified that the terms and conditions of the said
agreement have been fully and properly carried out by the said contractor(s)
and accordingly discharges this guarantee.
- 49 -
5.
6.
- 50 -
ANNEXURE V
Seller
___________________________
___________________________
___________________________
___________________________
Name of Buyer
0599039876
:
:
:
:
:
:
:
:
:
:
:
DELIVERY
All rights and title of the above goods will be transferred by Sellers to the actual
Buyer by endorsing the above Bill of Lading in favour of the said Buyer after the
documents have been retrieved from the bank.
- 51 -
SELLER
BUYER
WITNESS
WITNESS
- 52 -