EC601 Database Systems

LAB 1 : Database terminologies

Duration: 2 hours
Learning Outcomes
This Labsheet encompasses activities 1A and 1B.
By the end of this lab, students should be able to:
1. Identify file-based system and database system
2. Differentiate between database system and file-based system.

ACTIVITY 1A

TMS Sdn BHd decided to keep the employees data based on file base system. Data are
stored according to staff profile, salary and department where staff is located. Based on
case study above . create the file based system.

Question.
Give your opinion about the system in term of data accesibiltity , quality and security.

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Activity outcome : Identify the type of system.

Case Study 1 :
Selamat Maju Sdn Bhd Books Store Company, established in 2000 maintains a supplier and
sales for book. It receives about 15, 000 orders a year. Located in Kota Bharu, Selamat Maju
maintains a relational data that is customer, order, item, book, author, sales and etc.
Misplaced information is always a problem. Having the right information is not enough; we
also need to have it logically and physically organized so that you can easily access it and
use it. Having the right information and being able to get it quickly will increase
productivity .Once the information has been gathered, it must be stored so that people can
get it easily and make changes when needed. There are two views of information, physical
and logical. The physical view deals with how information is stored on storage devices, while
the logical view deals with how you arrange information while you re working with it.
Everyone has his or her own files of information as well as the software that each person use
to maintain the information. There are some basic problems with this. First, the same
information may be stored in many different places. This problem is known as data

EC601 Database Systems

redundancy. For example, a course books chapter names appear in two different places.
Second, because the same information exists in several places, there is the issue of data
integrity. Data integrity deals with the correctness of the information. Although the authors
title is correct in the chapters file, it isnt correct in the addresses file; this is the loss of data
integrity.

Procedure :
Step 1 : Study the case study given.
Step 2 : Based on the case study, identify the type of system.
__________________________________________________________________

Step 3 : State the characteristics of the system.

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ACTIVITY 1B

Activity outcome : Identify the type of system.

Case Study 2:
Kedai Video Sura offers a video rental services. The service offered by the company is
restricted for members only. The attributes for members are member ID, name, IC and
address. A member could rent one or more video at a time. Attributes for video are VideoID,
title, classification and rental price while attributes for rental are rental date, return date and
rental duration. Each rented video will be charged accordingly. The attributes for charges are
receipt no, pay date, total charges and total paid. The data at that company can be defined
as a shared collection of logically related data, and a description of this data, designed to
meet the information needs of an organization. It is a single, large repository of data which
can be used simultaneously by many departments and users.

Procedure :
Step 1 : Study the case study given.

EC601 Database Systems

Step 2 : Based on the case study, identify the type of system.
______________________________________________________
Step 3 : State the characteristics of the system.

____________________________________________________________
____________________________________________________________
____________________________________________________________

Step 4 :
From the case study 1 and case study 2, do the comparison/ advantages database and
traditional file processing.