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IT QBase Sdn Bhd

User Training Manual (UTM)

Staff Payroll System(SPS)
Version 1.0 (Final)
Sapura Education Systems Sdn Bhd,
7th Floor, North Wing,
Sapura@Mines,
No. 7, Jalan Tasik,
The Mines Resort City,
43300 Sri Kembangan,
Selangor Darul Ehsan.
Tel: 03-8949 8068
Fax: 03-8949 8110

06/10/2003

A member of
SES-SSIS-IM-0009-06102003

SAPURA HOLDING

UTM Student Mgmt Module Version 1.0 (Final)

SES-SSIS-IM-0009-06102003

Sapura Education Systems Sdn. Bhd

SchoolSis Project

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Date
06/10/2003

DOCUMENT HISTORY
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Description of Amendments

06/10/2003

UTM Student Mgmt Module Version 1.0 (Final)

SES-SSIS-IM-0009-06102003

Sapura Education Systems Sdn. Bhd

SchoolSis Project

Table of Contents
Student Management...........................................................................................................1
1
Student Maintenance...............................................................................................1
1.1.
Maintain School Intake....................................................................................1
1.2.
Maintain School Booking................................................................................3
1.3.
Maintain School Transfer................................................................................4
1.4.
Maintain Student Information..........................................................................5
1.5.
Assign Class to New Students.........................................................................8
1.6.
Student Placement...........................................................................................9
2
Student Admission.................................................................................................10
2.1.
Student Booking............................................................................................10
2.2.
View and List Booking..................................................................................11
2.3.
Edit Booking Information..............................................................................12
2.4.
Register New Students...................................................................................14
2.5.
Request for Transfer......................................................................................17
2.6.
View Transfer List.........................................................................................18
3
Student Attendance................................................................................................19
3.1.
Verify Attendance..........................................................................................19
3.2.
Attendance Summary.....................................................................................20
4
Student Co-Curriculum..........................................................................................22
4.1.
Maintain Co-Curriculum List........................................................................22
4.2.
Maintain Co-Curriculum...............................................................................24
4.3.
Membership Approvals..................................................................................25
4.4.
Committee Appointments..............................................................................26
4.5.
Maintain Activities.........................................................................................27
4.6.
Maintain Membership....................................................................................28
4.7.
Membership Achievements...........................................................................29
5
Student Discipline..................................................................................................31
5.1.
Discipline Setup.............................................................................................31
5.2.
Student Discipline Record.............................................................................33
6
Student Counseling................................................................................................35
6.1.
Maintain Awaiting Counseling Session.........................................................35
6.2.
Maintain Counseling Session Details............................................................37
6.3.
View Counseling Session..............................................................................39

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UTM Student Mgmt Module Version 1.0 (Final)

SES-SSIS-IM-0009-06102003

Sapura Education Systems Sdn. Bhd

SchoolSis Project

Student Management
1 Student Maintenance
.1.1. Maintain School Intake

Determine maximum number of students for current enrollment year for every
academic year.

>Screen picture>
Features;
1. Functions provided: Add, Edit, Delete.
Getting Started;
1. Click on Maintain School Intake menu (Student Maintenance -> Maintain
School Intake).
2. The Maintain School Intake screen will appear.
3. This screen allows you to add, edit and delete school intake.
>Screen picture>
Add School Intake
1. Click on Add button.
2. Select Enrollment Year, Enrollment for Academic Year and key in the Intake
Capacity and then select End Date
3. Click Save button to save the new record.
>Screen picture>
Edit School Intake
1. Click on Enrollment Year in the Maintain Intake Information table to edit school
intake details.
2. Select Enrollment Year, Enrollment for Academic Year and key in the Intake
Capacity and then select End Date

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UTM Student Mgmt Module Version 1.0 (Final)

SES-SSIS-IM-0009-06102003

Sapura Education Systems Sdn. Bhd

SchoolSis Project

3. Click Save button to save the changes.

>Screen picture>
Delete School Intake
1. Select check box at the first column in the Maintain Intake Information table.
2. Click on Delete button to delete record.
3. Click Cancel to cancel delete operation
4. Click OK to proceed delete operation

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UTM Student Mgmt Module Version 1.0 (Final)

SES-SSIS-IM-0009-06102003

Sapura Education Systems Sdn. Bhd

SchoolSis Project

.1.2. Maintain School Booking

Decide on student booking status either accepted or rejected.

Features;
1. Functions provided: Edit, View
Getting Started;
1. Click on Maintain School Booking menu (Student Maintenance -> Maintain
School Booking).
2. The Maintain School Booking screen will appear.
3. This screen allows you to edit school booking status and view student details.
Edit School Booking
1. Select Status and key in Remarks in the Maintain School Booking table.
2. Click Save button to save the changes.
View Student Details
1. Click on Applicant Name in the Maintain School Booking table to view student
details.

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UTM Student Mgmt Module Version 1.0 (Final)

SES-SSIS-IM-0009-06102003

Sapura Education Systems Sdn. Bhd

SchoolSis Project

.1.3. Maintain School Transfer

Decide on student transfer application status either accepted or rejected.

Features;
1. Functions provided: Edit, View
Getting Started;
1. Click on Maintain School Transfer menu (Student Maintenance -> Maintain
School Transfer).
2. The Maintain School Transfer screen will appear.
3. This screen allows you to edit school transfer status and view students transfer
details.
Edit School Transfer
1. Select Status and key in Remarks in the Maintain School Transfer table.
2. Click Save button to save the changes.
View Students Transfer Details
1. Click on Applicant Name in the Maintain School Transfer table to view student
transfer details

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SES-SSIS-IM-0009-06102003

Sapura Education Systems Sdn. Bhd

SchoolSis Project

.1.4. Maintain Student Information

Update any changes on student information including parents/guardian and

siblings details.

Features;
1. To view, edit student information and add sibling information.
Getting Started;
1. Click on Maintain Student Information menu (Student Maintenance ->
Maintain Student Information).
2. The Maintain Student Information screen will appear.
3. This screen allows you to view and edit student information.
Search Student Information
1. Select search criteria by clicking the radio button.
2. Key in Name in full or partial or Student ID in search text box if you choose
Name or Student ID respectively as your search criteria or select Class if you
choose Class as your search criteria.
3. Click Search button.
4. Click View All to view all records without any search criteria.
5. List of Students table will be invoked, upon clicking Search button or View All
hyperlink.

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SES-SSIS-IM-0009-06102003

Sapura Education Systems Sdn. Bhd

SchoolSis Project

Edit Student Information

1. Click Student Name in List of Students table.
2. At Student Personal Information section, select Student Picture.
3. At International Information section, key in Passport No and Visa No if
applicable.
4. At Permanent Address section, key in Address, Town, and Postcode, select State
and Country. Select check box if Permanent Address is same as
Corresponding Address.
5. At Corresponding Address section, key in Address, Town, and Postcode, select
State and Country.
6. At Contact Information section, key Home Contact Number, Mobile No and
Email.
7. At Miscellaneous Information section, key in Distance to school and select
Transport to school.
8. Click Next Page button.
9. At Fathers Information section, select Race, Religion and Nationality, key in
Occupation, Salary Per Year, then select Marital Status and Blood Type and
key in House Telephone No, Office Telephone No, Mobile No and select check
box if bumiputra.
10. At Mothers Information section, select Race, Religion and Nationality, key in
Occupation, Salary Per Year, then select Marital Status and Blood Type and
key in House Telephone No, Office Telephone No, Mobile No and select check
box if bumiputra.
11. At Guardians Information section, select Race, Religion and Nationality, key in
Occupation, Salary Per Year, then select Marital Status and Blood Type and
key in House Telephone No, Office Telephone No, Mobile No and select check
box if bumiputra.
12. Click Next Page button to go to Sibling Information screen.

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SES-SSIS-IM-0009-06102003

Sapura Education Systems Sdn. Bhd

SchoolSis Project

Add Sibling Information

1. Click on Add button.
2. Key in Name, IC or Birth Certificate, Date of Birth and Name of
School/Institution/Tertiary Education.
3. Click Save button to save the new record.
Edit Sibling Information
1. Click on Name in Sibling Information table.
2. Key in Name, IC or Birth Certificate, Date of Birth and Name of
School/Institution/Tertiary Education.
3. Click Save button to save all the changes.
Delete Sibling Information
1. Select check box at the first column in the Sibling Information table
2. Click on Delete button to delete record
3. Click Cancel to cancel delete operation
4. Click OK to proceed delete operation
5. Click on Previous Page button to go back to previous page to make more changes
if required.
6. Click Save button to save all the changes made.

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