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PP - Rich Media at Work - Interactive Media Strategies - 12
PP - Rich Media at Work - Interactive Media Strategies - 12
I. Executive summary 1
VI. Expanding the horizon of rich media with archiving and content management 7
To quantify the impact rich media can have on business, this year’s IMS Rich Media at Work Survey paints the picture of how
today’s pioneers in embracing rich media deploy, use and perceive the technology. Insights gleaned from these survey responses
provide a roadmap all executives can follow to best capitalize on growing rich media adoption and to evaluate, implement and
justify the deployment of the technology within their own organizations.
For purposes of this survey, “rich media” is defined as the integration of online audio and/or video with one or more PC-based
applications, such as PowerPoint slides, opinion polls or text downloads. Sometimes referred to as webcasts, these integrated
presentations are distributed via Internet-style networks and can be accessed by users on a live or on-demand basis.
The range of applications for rich media is broad and varied. From the Rich Media at Work Survey, it is clear the technology is
emerging as a solution that enables online delivery of everything from executive presentations and employee training to
customer support and product launches. For instance, nearly three quarters of executives questioned in this December 2005
survey say they have deployed the technology for executive presentations (Exhibit 1). More than 10 different applications are
deployed by more than 60% of the companies polled in the survey, underscoring rich media’s flexibility as a broad-based
communications platform for the enterprise.
Results from the survey serve to challenge some of the conventional wisdom associated with the deployment of rich media in
the corporate sector today:
Rich media is not only for large companies: While the biggest share of rich media deployment comes from companies with
more than 5,000 employees, usage and budgets for the technology are growing substantially among mid-sized companies.
Rich media is not a novelty for technical geeks: Those who are productively using the technology come from all walks of
corporate life — from C-level executives and administrators to executives in functional departments such as accounting,
manufacturing and marketing. The penetration rates for rich media among these groups is as high as it is among individuals
who work in the IT department.
Rich media investments continue to grow: Forty-four percent of companies represented in the survey spend more than
$100,000 annually on rich media technology, creating a large base of enterprises with significant commitment to its deployment
and poised to reap the substantial communication benefits of rich media.
Survey respondents were selected from 1,202 members of a management and executive survey panel who participated in a
survey on corporate web communications trends. Respondents working at companies deploying 10 or more online rich media
events annually were included in the Rich Media at Work Survey — a project designed specifically to profile deployment patterns
of organizations that use the technology on a regular basis. Survey respondents were asked 72 questions (most in multiple
choice format) via an online questionnaire.
A little more than one-quarter of the respondents in the Rich Media at Work Survey work at companies with more than 5,000
employees. Another 36% of respondents work at mid-size companies with 1,000 to 4,999 employees. With a survey group
consisting exclusively of executives from companies deploying at least 10 online rich media events annually, the representation
of survey respondents from smaller organizations is more extensive than seen in surveys conducted in previous years by Interactive
Media Strategies. More than one-third of the respondents in the Rich Media at Work Survey come from firms employing less
than 1,000 people.
Respondent groups were spread across a variety of industry vertical sectors. The technology sector was the most heavily
represented in the survey, accounting for 24% of all respondents in the survey. Significant representation also came from the
manufacturing, financial services and health care sectors, each with more than 10% of respondents in the survey.
Implementation of rich media can be seen, in part, as a proxy for the role that communications can play in determining a
company’s success. In the world of financial services, for instance, the ability to distribute information quickly and efficiently is a
differentiator that has a fundamental impact on an organization’s profit-making capabilities. In much the same way that financial
services firms were the first to embrace the power of the narrowband web to distribute basic text-driven updates, they today are
trailblazing the implementation of web audio and video to improve the way their executives distribute information to colleagues
and customers.
A surprisingly high percentage of survey respondents have been personally involved in creating online rich media presentations.
This results from the relatively high positions of authority held by the majority of survey respondents.
Higher ranking executives, such as presidents and CEOs, are more likely than others to actually participate in the development of
multimedia-enhanced online events. Twenty-two percent of survey respondents say they participated in the development of rich
However, other rich media applications are not far behind the two leading internal communications applications, with all
applications earning deployment penetration between 61% and 69% of all companies in the survey.
Companies that have deployed online multimedia are also beginning to expand their use of the technology for outward-bound
forms of communications. As illustrated in Exhibit 5, the portion of the survey group considering their initial deployment of out-
ward-bound applications, such as product launches and trade show presentations, is larger than those mulling their first deploy-
ment of internal applications such as employee training.
The current deployment of rich media for a wide range of applications coupled with plans to boost deployment highlights the
flexible role rich media can play in enterprise communications. In short, the gap in deployment in between internal and exter-
nal uses of rich media is narrowing. This trend underscores the notion that multimedia is not a one-trick technology that helps
companies accomplish one specific communications goal. Rather, it can and should be viewed as a pervasive communications
platform touching all facets of a company’s operations.
Most practically, the digital capture of PowerPoint-driven meetings makes it possible to share key information with audiences
otherwise unable to attend a specific meeting. Once presentations are recorded, they can be accessed at a time most convenient
to the attendee — allowing executives to stay in the flow of corporate information even if they are addressing other job duties at
the time of the live presentation.
Not only does digital capture of meetings allow for the time-shifting of corporate communications, it can expand the audience
that key executives can reach with a single presentation. Using the technology, subject matter experts can not only personally
convey their message to executives participating in the meeting but also can reach a broader range of employees who previ-
ously have not had the opportunity to learn from the best and the brightest within their organization.
Even with broader usage of rich media in today’s enterprise, the technology is only scratching the surface of its potential as a
medium for transferring institutional knowledge within an organization. The widespread use of PowerPoint in daily business
activities highlights the extensive number of meetings that could viably be captured and made available online, either to live
audiences or for future on-demand access, through rich media technologies.
This significant overlap between the worlds of videoconferencing and web multimedia highlights how the two technologies
complement one another to address different communications issues. Videoconferencing enables superior quality multimedia
connections, but is typically to a limited number of parties. Web multimedia enables the distribution of audio- and video-enhanced
content to any PC user with Internet access. Companies that are already familiar with the effectiveness of traditional video-
conferencing can easily embrace widespread distribution of multimedia-enriched presentations via the web.
This data points to the importance of executives’ perceptions of rich media when engaged in the purchase decision process. If
decision makers view rich media purely as a technology, more emphasis will be placed on the raw financial benefit generated by
its deployment. But as executives start to view rich media as a strategic communications platform, it comes to be judged not as a
technology, but as a solution that helps them achieve their business objectives.
This also helps explain in part the emerging corporate digital divide when it comes to the deployment of rich media in the enter-
prise. Put simply, some companies “get it”. They witness firsthand the corporate value of rich media, deploy rich media extensively
and are likely to increase their annual budgets for rich media. Other companies are left on the sidelines with little interest for
investing in rich media technology. Those not exposed to rich media do not fully understand its value and are less likely to
champion investment in the technology. Executives must ask themselves whether they risk putting their companies at a
competitive disadvantage by not recognizing the communication benefits that can result from the adoption of rich media.
When asked directly about the criteria used in the purchase process, respondents in the Rich Media at Work Survey did not flock
around traditional financial ROI issues. Rather, the hot button issue related specifically to the purchase decision process was ease
of use (Exhibit 9 ). When asked to name the top
three criteria used in the selection of a rich media
solution, more than half of survey respondents
(57% in all) cited ease of use as one of the top three
criteria used in the vendor selection decision.
However, usage results from the Rich Media at Work Survey indicate that on-demand or archived rich media content is increasingly
popular in the corporate sector. Survey participants were asked to estimate the percentage of online multimedia presentations
delivered only as live events, only as on-demand archived events or as both a live and on-demand events.
This reflects a growing trend in the enterprise sector that IMS calls The TiVo Effect. In much the same way that digital video
recorders by TiVo give consumers the power to record television programming and watch it on an on-demand basis, executives
experienced with online multimedia come to value the benefits of allowing viewers to watch corporate content at a time that is
convenient to them. A growing demand for convenient corporate programming translates into more extensive use of archiving
and content management tools.
Even with this emphasis on search capabilities, the majority of survey respondents continue to look for improvement in this
area. Less than one-quarter of those surveyed (24%) describe the rich media search process as very easy. 58% say that rich media
search tools are “somewhat easy” to use — a result pointing to an undercurrent of concern over the search capabilities available
today. Many users may become increasingly frustrated with today’s multimedia search capabilities as the size of content archives
continues to expand, making it more and more difficult to find desired content. This frustration will prompt organizations to hunt
more aggressively to find vendors who can help them address the central problem of rich media indexing and search.
Among organizations actively deploying rich media, the interest in these technologies is telling. It reminds executives that
rich media deployment should not be viewed in a vacuum but is best evaluated as a solution that works in conjunction with
other core business systems already in place. Web audio and video are not new technologies to be deployed on a stand-alone
basis. Rather, they are an enabling set of capabilities to be woven into the fabric of corporate business processes in to enrich
companies’ communication practices while leveraging their existing infrastructure investments.
• Look outside your walls: Internal communication remains the most widely used and deployed application for rich media,
but the biggest bang from implementing the technology ultimately comes in the deployment of online multimedia for
out-bound communications. Recognize that audio and video are powerful communications mediums and consider
deploying online rich media for your marketing- and service-oriented applications or risk missing the opportunity to use this
highly effective communications platform to convey key messages to your target audiences. Enterprises have proven that
employing outbound rich media communications can result in tangible benefits of building new revenue streams and
creating competitive advantage.
• Experienced users appreciate the value of rich media communications: When it comes to gauging the effectiveness
and ROI of rich media technology, new users commonly look at how the solutions can help trim day-to-day business expenses
(e.g. travel costs) at the outset. This is a natural and valid measurement of rich media’s value. However, as experience with the
technology grows, expand your assessment to include a greater focus on how rich media can help increase the frequency of
communication, improve your employees’ understanding of the organization’s business strategy and boost collaboration and
team morale.
• Demand more from rich media technology vendors: Once considered a technical novelty, multimedia in the enterprise
used to draw upon its cachet to get pioneering organizations to experiment with emerging technology. Companies with
deployment experience now recognize they need to address more traditional technology issues with the enterprise multi-
media solutions they put into place. Expect your vendor to make the technology both easy-to-use and secure-to-deploy.
Don’t simply buy into the sizzle of putting your executives on a web video. Demand a solution with the underlying technical
chops to deliver value throughout your organization.
• Focus on simplicity: Ease of use is a long-ignored dark horse in contemplating whether to invest in a specific rich media
solution. Let the relative ease-of-use of the technology be a clear-cut, leading determinant factor in your rich media spending
decisions. Be cognizant of the technical infrastructure required to make rich media a reality, but seek out solutions that make it
easy for your employees to create events and effectively convey their message. Not only will an intuitive design and easy-to-
use workflow encourage the development of more and better content, it will serve to reduce the total cost of deploying the
technology by minimizing the day-to-day involvement of IT specialists in multimedia publishing.
• Recognize the transformational impact of rich media archives: When the usage of on-demand content expands, so do
the libraries of content that can be readily accessed. Look for rich media solutions that make it easy to organize, index and
search your archived content. As information becomes easier to find, your organization will experience more success in
transferring institutional knowledge from subject matter experts to a wide swath of audiences who will benefit from access
to an organization’s best minds. Archives also pave the way to developing new sources of revenue by making key intellectual
property available to interested parties outside your own corporate walls.
Steve Vonder Haar is Research Director of Interactive Media Strategies and is responsible for the firm’s
coverage of the enterprise Web Communications sector. Topics of focus include online multimedia, web
conferencing and rich media conferencing. Vonder Haar can be reached at (817) 860-5121 or via email at
svonder@interactivemediastrategies.com.
Print.....Audio.....Video
The first three waves of mass media served to transform the way people live. From Gutenberg forward,
the printed word has allowed people to share ideas stretched across time and distance. Audio gave
consumers their first taste of sharing broadcast media simultaneously with the later advent of the
video offerings of broadcast television to create the ultimate electronic community.
Interactive Media Strategies provides research and consulting services to help companies involved in the communications, collaboration and
media distribution chains to recognize the potential of interactive multimedia, not only in the packaging of audio and video content but also
in the development of new services improved and enriched through the integration of audio and video content that can be accessed on
demand. Interactive Media Strategies provides quantifiable analysis of how business users, IT professionals and corporate executives perceive,
use and deploy communications applications delivered via connected networks. Subscribers to the Enterprise Web Communications Research
Service can benefit both from IMS’ core research activities along with custom support designed to address clients’ specific business needs.
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For more information on Interactive Media Strategies and its service offerings, please contact us.
Founded in 1991, Sonic Foundry (NASDAQ:SOFO) is a provider of rich media communications technology for the enterprise. The company’s
Mediasite™ webcasting and web presentation solutions are trusted by Fortune 500 companies, education institutions and government agencies
for a variety of critical communication needs. Sonic Foundry is based in Madison, Wisconsin.