CVs for PhD Students

A Careers Service Guide to

CVs for PhD Students

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Last updated May 2009

CONTENTS
Introduction .................................................................................................

The Importance of Marketing Yourself ........................................................

The Format .................................................................................................

How Do You Sell Your PhD? .......................................................................

Sample CVs ................................................................................................

Chronological CV for a Job Related to PhD Subject Area ................

Academic CV ....................................................................................

Skills-Based CV Application for a Job Not Related to PhD ............

Further Help ................................................................................................

INTRODUCTION
This booklet should always be read in conjunction with the Careers Service booklet CVs
and Covering Letters which contains a host of vital information on creating a CV from
scratch and composing covering letters.
This booklet contains specific information useful for PhD students applying for a job in
academia, industry or a job not directly related to their subject.
The CVs in this booklet have been reproduced with the permission of the University of
Manchester and UMIST Careers Service.
Dont forget you can bring your draft CV to the Quick Enquiry Desk where a Career
Consultant will look it over and give you some feedback.

THE IMPORTANCE OF MARKETING YOURSELF

A CV is a marketing document. Successful marketing depends on targeting an
audience correctly. It is essential that you have an idea what sort of job you will be
applying for when writing a CV because this will influence the content, for example, if
you are applying for a research job in academia, you should market your PhD and
your experience in a very different way from the way you would market your skills
and experience if you wanted to leave academia and apply for a job in industry.
Targeting your employer and marketing yourself is vital. The CVs in this booklet
should help you to do this, but you should also refer to the CVs and Covering
Letters booklet for more information.
If at this stage you are unclear about your career direction, now is a good time to
stop and think. You are also advised to book a guidance interview with your Career
Consultant.

THE FORMAT
ACADEMIC CV

A CV of this nature will necessarily concentrate on your PhD subject. Think

about where this sits well. Should you put it all under Education? How about a
section called Research Experience? Would an attached Appendix be better
having highlighted the PhD title earlier on in the CV? There is no right way; you
need to think about what sells you best.

It is useful to have different sections highlighting Research Interests, Teaching

and Administration Experience and Publications and Posters.

CHRONOLOGICAL CV

This is the traditional CV format. It would work well if applying for jobs outside
academia where a PhD would be useful or essential e.g. a job in industry.

Always write in reverse chronological order.

ONE-PAGE CV

Increasingly, it is becoming standard practice to have a short version of an

academic or chronological CV. This one-page CV is easier to read and can be
sent out in the first instance.

A one-page CV should be a brief version of your complete CV, listing major

research, publications and achievements.

SKILLS-BASED CV

This CV is excellent if you are looking to change direction after your PhD e.g.
going for a job in accountancy after a PhD in Molecular Biology. The focus here
is on selling the transferable skills you have gained from your PhD while playing
down the subject specific nature of the research.

A skills based CV is difficult to do well, but is well worth the effort because it has
the potential to prove to an employer that you have the ability and skills to do a
job that you may not have much/any experience in.

REMEMBER
Dont forget to read the accompanying CVs and Covering Letters
booklet for detailed points on the language, style and layout of
CVs.

HOW DO YOU SELL YOUR PhD?

A PhD is an excellent achievement, but it doesnt speak for itself. Think of yourself
as a package of skills, knowledge and experience. Your CV has to outline all of
these, backed up by evidence.
SKILLS

You will have gained many skills from your research degree. Draw up a list of
these. Dont forget to include skills you have gained outside of your research
area too any work experience, no matter how unrelated it may seem to you, will
give you the opportunity to sell yourself.

The way you market your skills will depend on what sort of job you are applying
for. See the attached CVs for examples. If you are applying for work in
academia, for example, evidence from life outside of your PhD is much less
important than if you are applying for a job unrelated to your research area.

KNOWLEDGE

Subject specific knowledge and how you market it on a CV will depend on what
you are applying for too. Do you need to have a PhD in your subject in order to
apply for this type of work? If so, how do you want to describe it on your CV? If
a PhD in your subject is not a prerequisite for the type of job you want to apply
for, think about the transferable skills you have gained from your research (there
will be lots analytical, problem solving, communication etc.) rather than the
knowledge you have gained from your study. Try and explain your PhD in
laymans terms (ask someone outside of your research area to read your
description and see if he/she understands it).

EXPERIENCE

Again, the way you sell your experience will depend on what you want to
apply for. If you want to apply for a lecturing post, for example, your teaching
and mentoring experience will be as important as your research interests and
bid writing experience; your organisation and budget management skills will
also need to be highlighted. The slant on your experience will be very
different if you are applying for a post outside of your research area where
your teaching and subject specific skills may not be so important. Other
experience, such as temping work, business awareness and extra-curricular
activities may come into play more in these circumstances.

PUBLICATIONS

Be sensible about the publications you list. It is sometimes useful to list your
publications under headings: books, articles in refereed journals, chapters,
conference proceedings, working papers etc.

Always be clear about your input into publications. If you are a co-author,
state the percentage of your authorship.

List your name in a publication in the order that it appears in print.

3

SAMPLE CVs
The following CVs are samples based on the imaginary candidate Martin Dixon.
Each CV is focused in a particular way.

A Chronological CV in application for a job in industry.

An Academic CV.

A Skills-Based CV in application for a job unrelated to Martins area of research.

There is no perfect way to write a CV and the following examples are just that
examples to give you an idea of how to create your document. You are strongly
advised to draft a copy and bring it to a Quick Enquiry session and show a Career
Consultant who will be able to give you some feedback. It is also advisable to show
an academic your draft if you are applying for an academic job or a job that is related
to your research area.
These CVs have been written by Manchester and UMIST Careers Service and are
used with their permission.

CHRONOLOGICAL CV FOR A JOB RELATED TO PhD SUBJECT AREA

MARTIN DIXON
Contact Address

Date of Birth

45 Radcliffe Way
Fallowfield
Manchester 14 7DP

E-mail Address

mdixon3@hotmail.com

Telephone Nos.

0161 275 3456 (daytime)

0161 273 1234 (evenings)

22 September 1984

Nationality

British

EDUCATION
2006 2009
Highlights that he
has already had
contact with
industry.
A brief outline of
PhD and BSc in
appropriate scientific
language aimed at
the knowledgeable
reader.

2002 2006

PhD Investigation of Tri-Phasic Fuels for Warp Core Manufacture

Torres Centre for Dilithium Research, University of Manchester
Supervised by Dr Benjamin Sisko.
This is an industry-led collaboration with the Cochrane Corporation, investigating
novel fuel strategies and containment methodologies for warp cores. I have
successfully drawn on work from 3 departments in the fields of :

Propulsion Technology
Quantum Plasma Studies

Theta Band Radiation Science

Plus our industrial partners expertise in commercialising warp core developments to

manufacture leading edge products. This has resulted in 3 patent applications, which
are currently under review.
BSc (Hons) 2:1, Interstellar Sciences, University of Birmingham
Modules covered included Propulsion Dynamics, Weapons Modulation Technologies,
Astrometrics and Human Factors in Interstellar Exploration. Subsidiary courses in
Xenobiology were included in each semester.
Final year dissertation Investigation of Electrodynamic Turbulence Effects in SubSpace with Dr Reginald Barclay, Institute of Propulsion Research, Dudley.

2004 2005

University of Strasbourg, France (One year exchange programme)

Gained inclusion on the Liste DHonneur for my academic achievements.
Attended lectures, and worked on a 9 month research project on Warp Plasma Filters
with Dr Jean-Luc Picard. This work resulted in a paper on which I was a named
contributor (see publications).
Work Experience

1997 2002

Leonard McCoy Upper School, Nottingham

A levels : Physics (A), Maths (A), Biology (B), General Studies (B)

RELEVANT WORK EXPERIENCE

Summer 2006
Research Assistant, Institute of Propulsion Research, Dudley

split between
Relevant and
Other. This
focuses the reader
on the applicants
suitability

Successfully managed two six-week research projects to refine containment fields for
two experimental fuel matrices, under the direction of Senior Research Manager, Dr
Anneka Hansen. Skills developed included :
Key skills for
work in industry
brought out

Project management delivered required results on time, and within tight budgets
(of 39,000 and 16,000 respectively).

Planning and flexibility agreed detailed project plan with Dr Hansen, which was
reviewed weekly. Used these reviews to modify plan when alternative research
strategy was suggested by a colleague, resulting in enhanced results and budget
saving of 5000.
Negotiation through contacts at the University of Strasbourg, arranged access to
warp plasma test rig, avoiding the need to build a new rig at the Institute.

All experience is valid if you

sell it well. Strong action
verbs make the CV easy to
read.

OTHER WORK EXPERIENCE

2006 present

Webmaster, Manchester Disabled Pupils Forum (voluntary)

Currently manage 5 volunteers to deliver web-based services to local children.
Developed interactive features to keep the interest of a young audience,
including a discussion forum, quizzes and polls
Regularly meet with groups of school pupils and teachers to receive
feedback and establish future needs
Visit the site at http://www.wickednet.org.uk

Summer 2004

Estate Worker, Chateau du Lac, Ribeauvill, France

Lived and worked with 20 other students on a busy farm dramatically improved
my French and provided an excellent introduction to my year in France.

2002 2004

Co-ordinator, Students For Schools Scheme, Birmingham (voluntary)

Initiated and co-ordinated this programme to link university students to special
needs and regular schools as part of classroom support and local community
paired reading schemes (part-time during term, full-time during vacations).

POSITIONS OF RESPONSIBILITY
Department Rep
(4th Year)

Staff/Student Committee for Interstellar Sciences; introduced recycling bins to all

labs, lecture theatres and concourses in the Zephran Cochrane Building.

Class President

Elected to this position representing overseas students on my course at the

University of Strasbourg; organised regular social events with the French students
and an end of course Science Fair for local school pupils.

KEY SKILLS
IT Skills

Experienced in programming in BASIC, C++, Java, Visual Fox Pro 5, Perl,

Macromedia Flash 4, and using database such as Fox Pro and Microsoft Access.
Proficient in many Microsoft Office packages (Word, Excel etc), UNIX and LINUX
operating systems, and in the use of many scientific database packages.
Supervised the laboratory project of an undergraduate, both in the day-to-day
running of the project and its overall planning, which has yielded valuable data.
Mentor to other postgraduate students, a position I have held for two years.

People &
Project
Management

Problem
Solving

Working across four distinct areas of Interstellar Science, demonstrated

independent thought in analysing problems, adopting suitable strategies and
developing new techniques. The results are being reviewed for publication, and
have been presented to my colleagues in a series of seminars.

Languages

Proficient in French, basic spoken German.

Full driving licence held since 2001.

INTERESTS AND ACTIVITIES

A skills profile is always useful, giving an opportunity to highlight

skills specific to the area in which you want to work.

Running

An avid runner, I usually run over 20 miles a week.

Football

Regularly play five-a-side with friends and in competitions.

Music

Qualified to grade 5 on the violin; also enjoy many genres of contemporary music.

REFEREES
Dr Benjamin Sisko (Supervisor)
University of Manchester
Zephran Cochrane Building
Oxford Road
Manchester M13 5PT
Tel:
0161-275-5678
E-mail:
bsisko@man.ac.uk

Dr Anneka Hansen
Senior Research Manager
Institute of Propulsion Research
Faraday Road
Dudley DY4 2TD
Tel:
01384 273765
E-mail:
ahansen@ipr.ac.uk

Include
telephone
number and
e-mail where
possible.

ACADEMIC CV

MARTIN DIXON
Home Address

45 Radcliffe Way
Fallowfield
Manchester M14 7DP

University Address

University of Manchester
Zephran Cochrane Building
Oxford Road
Manchester M13 5PT

E-mail Address

mdixon3@hotmail.com

E-mail Address

mdixon@stud.man.ac.uk

Telephone No.

0161 273 1234

Telephone No.

0161 275 3456

Date of Birth

22 September 1984

Nationality

British

EDUCATION
2006 2009
A brief outline
of PhD and BSc
in appropriate
scientific
language
aimed at the
knowledgeable
reader.

It is a good idea to
attach an Appendix.

2002 - 2006

PhD Investigation of Tri-Phasic Fuels for Warp Core Manufacture

Torres Centre for Dilithium Research, University of Manchester
Supervised by Dr Benjamin Sisko.
In collaboration with the Cochrane Corporation, my thesis investigates novel fuel
strategies and containment methodologies for warp cores. I have successfully drawn
on work from 3 departments in the fields of

Propulsion Technology
Quantum Plasma Studies

Theta Band Radiation Science

Plus our industrial partners research expertise in warp core developments.

A synopsis of the work undertaken is attached.
BSc (Hons) 2:1, Interstellar Sciences, University of Birmingham
Modules covered included Propulsion Dynamics, Weapons Modulation
Technologies, Astrometrics and Human Factors in Interstellar Exploration.
Subsidiary courses in Xenobiology were included in each semester.
Final year dissertation Investigation of Electrodynamic Turbulence Effects in SubSpace with Dr Reginald Barclay, Institute of Propulsion Research, Dudley.

2004 2005

University of Strasbourg, France (One year exchange programme)

Gained inclusion on the Liste DHonneur for my academic achievements.
Attended lectures, and worked on a 9 month research project on Warp Plasma
Filters with Dr Jean-Luc Picard. This work resulted in a paper on which I was a
named contributor (see publications).

1997 2002

Leonard McCoy Upper School, Nottingham

A levels : Physics (A), Maths (A), Biology (B), General Studies (B)

RESEARCH INTERESTS

This should bear some relation to the specific post for which you are applying.

My principal research interests lie in the field of in-flight warp core containment, specifically sub-space
distortions and their impact on mono- and tri-phasic organic fuel matrices. I am currently investigating the
capacity of wide-band theta radiation to induce multi-phasic anomalies, and the beneficial shielding effects
of a range of plasma configurations.
My future research plans are to build on the foundations of my PhD to further investigate the fundamental
properties of warp-capable propulsion systems, with a view to contributing to second generation quantum
drives.
In addition, the application of novel propulsion technologies to the process of energy conversion leads to
the prospect of a new family of defence protocols, including quantum torpedoes and electrodynamic arrays
to alter sub-space properties.

RESEARCH EXPERIENCE
Summer 2006

Compare this to the

description of the
same post in the
Chronological CV.
Different
achievements have
been highlighted
focusing on skills
and attributes
sought after in
academia.

Research Assistant, Institute of Propulsion Research, Dudley

Successfully managed two six-week research projects to refine containment
fields for two experimental fuel matrices, under the direction of Senior Research
Manager, Dr Anneka Hansen.

Novel approaches developed a conceptual model from observation of both

systems which led to further research currently being undertaken by Dr
Hansens group, recently presented as a paper at the Koblensk Congress
2001.

Research project delivery delivered required results on time, and within

tight budgets (of 39,000 and 16,000 respectively); regularly reviewed
detailed project plans with Dr Hansen, leading to major plan modification
when an opportunity to pursue an alternative research strategy was
suggested by a colleague. This resulted in enhanced results and budget
saving of 5000.

Collaboration through contacts at the University of Strasbourg, arranged

access to warp plasma test rig, avoiding the need to build a new rig at the
Institute.

TEACHING AND ADMINISTRATIVE EXPERIENCE

2007 - present

Torres Centre for Dilithium Research, University of Manchester

Alongside my own postgraduate research, I have supervised the laboratory
project of an undergraduate student, both in the day-to-day running of the
project and its overall planning, which has yielded valuable data.

2008

I am also a mentor to 3 other postgraduate students.

Faculty of Space Studies, University of Manchester
Organised series of lectures and debates as part of the annual Graduate
Conference on the topic of Warp 11 Will We Ever Travel One Faster?

2006 - present

Webmaster, Manchester Disabled Pupils Forum (voluntary)

Currently manage 5 volunteers to deliver web-based services to local children.
Developed interactive features to keep the interest of a young audience,
including a discussion forum, quizzes and polls.
Regularly meet with groups of school pupils and teachers to receive
feedback and establish future needs.
Visit the site at www.wickednet.org.uk

2002 2004

Co-ordinator, Students For Schools Scheme, Birmingham (voluntary)

Initiated and co-ordinated this programme to link university students to special
needs and regular schools as part of classroom support and local community
paired reading schemes (part-time during term, full-time during vacations).

PROFESSIONAL MEMBERSHIPS
The Institute of Interstellar Scientists Member.
The British Astrometrics Society - Secretary of the North West Branch.

PUBLICATIONS
1. Can include journal articles, conference papers and presentations, and work in progress etc.
2. Use the Harvard System.
REFEREES (as other examples academic or research)

SKILLS-BASED CV APPLICATION FOR A JOB NOT RELATED TO PhD

MARTIN DIXON
45 Radcliffe Way
Fallowfield
Manchester M14 7DP
Mdixon3@hotmail.com
0161 273 1234
Date of Birth: 22nd September 1984

A Personal Profile immediately

focuses the readers attention

PERSONAL PROFILE
Numerate graduate with broad IT knowledge, proven leadership skills and experience of
working with demanding external clients seeks a first position in IT Business
Consultancy.
KEY SKILLS

A detailed skills profile outlines evidence of skills essential for a specific job area. Here the candidate is
adapting his experience to the skills necessary in IT Consultancy and thus demonstrating his potential

IT Technical and Client Management Skills

Webmaster for community website and forum for local disabled school pupils. This involved:
Learning to programme in BASIC, C++, Java, Visual Fox Pro 5, Perl, Macromedia Flash 4, and
making use of database applications such as Fox Pro and Microsoft Access.
Determining the needs of a demanding group of clients and delivering to high standards. Regularly
meet with groups of school pupils and teachers to receive feedback and establish future needs.
In addition, I am proficient in many Microsoft Office packages (Word, Excel etc), UNIX and LINUX
operating systems, and in the use of many scientific database packages.
People and Project Management
Alongside my own postgraduate research, I have supervised the laboratory project of an
undergraduate student, both in the day-to-day running of the project and its overall planning, which
has yielded valuable data. I am also a mentor to other postgraduate students, a position I have held
for two years.
Worked with a diverse range of people in special needs and regular schools for five years, and three
years on a university student counselling service. Successfully managed a group of five volunteers to
develop the community website, its success attracting 1500 of funding from a multinational company.
A school reading scheme I set up and co-ordinated in Birmingham encompassed four schools and 50
volunteers.

Communication Skills
Lead a range of community projects, including acting as a figurehead for a voluntary organisation,
articulating the aims of the group to other members of the Manchester Disabled Pupils Forum.
Delivered academic lectures to my department on my research and attended schools in France and
Britain as a visiting speaker for 'Global Links' and 'Researchers in Residence' schemes, presenting
material on international issues and science respectively.

Problem Solving
My ability to analyse a problem, develop suitable strategies and display independent thought has
allowed me to successfully work in four distinct areas of Interstellar Science. Through my own
personal initiative I have developed new techniques in areas novel to our research group. These
results are in the process of being reviewed for publication, and have been presented to my
colleagues and other students in a series of seminars.

Education given a lower priority than in previous examples.

Content of PhD not explained in any detail

EDUCATION
2006 - 2009

PhD Warp Core Technologies

Torres Centre for Dilithium Research, University of Manchester
Supervised by Dr Benjamin Sisko.

2002 2006

BSc (Hons) 2:1, Interstellar Sciences, University of Birmingham

Final year dissertation at the Institute of Propulsion Research, Dudley.

2004 2005

University of Strasbourg, France (exchange programme)

Lived in France for one year, attending lectures, and working on a 9 month research
project on Warp Plasma Filters.
Leonard McCoy Upper School, Nottingham
A levels : Physics (A), Maths (A), Biology (B), General Studies (B)
GCSEs : 7 As and 3 Bs, including English, Computer Studies and French

1997 2002

WORK EXPERIENCE
2006 - present

Webmaster, Manchester Disabled Pupils Forum (voluntary)

Currently manage 5 volunteers to deliver web-based services to local children.

Summer 2006

Research Assistant, Institute of Propulsion Research, Dudley

Managed two six-week research projects, from initial project plan to successful
conclusion. Provided practical laboratory support to senior research manager.

Summer 2004

Estate Worker, Chateau du Lac, Ribeauvill, France

Lived and worked with 20 other students on a busy farm - dramatically improved my
French and provided an excellent introduction to my year in France.

2000 2004

Co-ordinator, Students For Schools Scheme, Birmingham (voluntary)

Initiated and co-ordinated this programme to link university students to special needs
and regular schools as part of classroom support and local community paired reading
schemes (part-time during term, full-time during vacations).

OTHER POSITIONS OF RESPONSIBILITY

Department Rep Staff/Student Committee for Interstellar Sciences; introduced recycling bins to all
labs, lecture theatres and concourses in the Zephran Cochrane Building.
(4th Year)
Class President

Elected to this position representing overseas students on my course at the

University of Strasbourg; organised regular social events with the French students
and an end of course Science Fair for local school pupils.

OTHER SKILLS AND INTERESTS

Running
An avid runner, I usually run over 20 miles a week.
Football
Regularly play five-a-side with friends and in competitions.
Music
Qualified to grade 5 on the violin; also enjoy many genres of contemporary music.
Languages
Proficient in French, basic spoken German.
A different referee has been
Full driving licence held since 2001.
selected. Choose your referee

REFEREES
Dr Benjamin Sisko (Supervisor)
University of Manchester
Zephran Cochrane Building
Oxford Road
Manchester M13 5PT
Tel:
0161-275-5678
E-mail:
bsisko@man.ac.uk

wisely, depending on the type of

work for which you wish to apply.

Ms Deanna Troi
Chair, Manchester Disabled Pupils Forum
143 Regent Street
Chorlton
Manchester M21 9ND
Tel:
0161-274-4321
E-mail : dtroi@talk21.com
R:\General\literature\CVs for PhD Students Booklet MJ May 09.doc

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