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Centennial Year Related Expenses 11-02-15
Centennial Year Related Expenses 11-02-15
Centennial Year Related Expenses 11-02-15
AGENDA BILL
AB 1047
November 2, 2015
Consent Calendar
TO:
FROM:
SUBJECT:
AMOUNT OF EXPENDITURE
$ 40,000
AMOUNT BUDGETED
$ 80 ,000
APPROPRIATION REQUIRED
$ 40,000
RECOMMENDATION
Adopt a resolution of the City Council of Carmel-by-the-Sea appropriating $40,000 for Centennial Year
related expenses.
SUMMARY
The Centennial Committee has selected up to three dozen varied items to market and sell as souvenirs
for the City's 1OOth birthday. These will be sold primarily online throughout 2016 and possibly as early
as this holiday season. The Committee proposes to work through Inner Workings (www.inwk.com ),
located in Ryan Ranch , which will purchase, sell and mail the items to online customers . This $40,000
request will enable the purchase of the initial stock of items, with profits return ing to the City to offset
costs. Of the original $40,000 approved for this FY, only about $1,000 has been spent to date. It is
anticipated that additional expenditures this FY will include graphic design, printing and hanging of
street banners, down payments for parade items and lunch after the parade .
In addition to sponsorships (the Committee is in contact with four potentia l sponsors so far), the
Committee felt the sale of souvenirs would be another way to offset costs of the October Centennial
parade and related events .
Originally the Committee's thoughts about Centennial souvenirs had us finding an empty store front
where we could sell merchandise with volunteer salespersons. The Committee worked with two
members of the community who had experience in this field and who helped us initially comb
catalogues and make lists of possible items. They strongly urged the Comm ittee not to seek to sell
those items in a store front, but to hand le all sales online . While some of the Committee had
experience with such sales on a short-term seasonal basis, the thought of sustaining a store front effort
operation on a year-long volunteer basis was overwhelming.
Page 1
154
In business since 2002 , Inner Workings (INWK) is a global operation . They are known in the loca l
marketplace having supplied goods and services for the Pebble Beach Co. and a number of big events
held locally.
The funds Council authorizes will purchase the stock for around 30 items to be sold via the Centennial
website which will be linked to INWK.com. They will fill and ship orders from their Ryan Ranch
warehouse and bill the City monthly for freight and sales tax and give us a report on sales and provide
inventory management. The buyer will purchase by credit card via a PayPal account we will have to
establish.
Sales will continue throughout the year and it is our hope, as fledging entrepreneurs , to make money to
offset some if not all of the expenses of this year-long celebration.
In summary, this $40,000 is an advance to purchase merchandise for a year-long sales effort. The
already budgeted $40,000 will be needed for expenses in this FY as outlined on page 1, Summary
paragraph.
STAFF COMMENT
The 2015/2016 Budget contains $80,000 for centennial related expenses. $40,000 is designated for
advance payment for parade, banner, etc. expenses. The remaining $40,000 is for City Board and
Commission projects and programs. The requested $40 ,000 for souvenirs is in addition to the already
appropriated $80,000. The proposed source of funding, the Special Event Deposit Fund, has a
balance of $72,000.
ATTACHMENTS
1. Resolution authorizing the appropriation of $40,000 for Centennial Year related expenses.
2. Merchandise to be sold as Centennial souvenirs
APPROVED: ~~
Date:
Douglas J . Schm~ City Administrator
A7 DJ;/. /s-
Page 2
155
ATTACHMENT- 1
CITY COUNCIL
CITY OF CARMEL-BY-THE-SEA
RESOLUTION 2015-_ _
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL BY THE SEA
APPROPRIATING $40,000 FOR CENTENNIAL YEAR RELATED EXPENSES
WHEREAS, CBTS will celebrate its centennial in 2016; and
WHEREAS, a Centennial Committee has been appointed; and
WHEREAS, the Committee desires to purchase souvenirs which will be will sold to
commemorate the centennial year; and
WHEREAS, the Committee seeks an advance appropriation from the Council to
purchase said souvenirs and the receipts from said sales will be returned to the City;
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
SIGNED:
ATTEST:
156
ATTACHMENT- 2
3" Grill Plate
Quantity: 100
$16.00 each
$3.80 each
$2.75 each
157
$2.25 each
$0.65 each
158
$33.50 each
J
Quantity: 100
$32.00 each
$10.00 each
$4.00 each
159
12oz Carlo Stoneware Glaze & Gloss Cream Inside with Gloss Cream Imprint
(72) Oat
(72) Teal
(72) Olive Green
(72) Winter Blue
Quantity: 288
$3.99 each
160
$3.29 each
'
..~
UNI SOLUTIONS
$8.99 each
$2.89 each
161
$2.75 each
~TUCKERS
~~TOGentn
Weatslde Cbapttr
162
$14.98 each
$6.85 each
Quantity: 500
$6.60 each
Quantity: 1,000
$6.15 each
163
$12.85 each
$22.85 each
164
MQK00001 White Men's Polo 100% Cotton Pique, Embroidered Left Chest
Quantity: 72
$18.00 each
LQKOOOO 1 White Ladies Polo 100% Cotton Pique, Embroidered Left Chest
Quantity: 72
$18.00 each
$43.95 each
Quantity: 50
$40.35 each
Quantity: 100
$37.25 each
165
FLllO Black Magnetic Utility Light with Blue Trim and White Imprint
Quantity: 50
$13.00 each
166
$9.50 each
809-A 1010 Ultra Ply Y4 Fold Greek Key Beverage Napkin with a 4-Color Imprint
Quantity: 19 cases (28,500 minimum)
$11.50 each
$11.50 each
167
$21.55 each
$13.00 each
Size: XXL
$14.25 each
374L White Ladies Lightweight Long Sleeve T-Shirt with a 4-Color Left Sleeve Imprint & 1-Color Left Sleeve
Imprint
Sizes: 18-S 18-M 18-L 18-XL
Quantity: 72
$11.90 each
$5.60 each
Size XXL
$9.05 each
Size XXXL
$10.75 each
168
Sizes S-XL
Size XXL
$9.05 each
SizeXXXL
$10.75 each
$5.40 each
#780L Ladies Key Lime T -Shirt with a 4-Color Left Chest Imprint
Sizes: 8-S 18-M 18-L 18-XL
Quantity: 72
$6.30 each
$6.00 each
169
$6.00 each
170