Professional Documents
Culture Documents
388 19th Street Oakland, California 94612 DOA Phone LMUDA Phone 510.452.4529
388 19th Street Oakland, California 94612 DOA Phone LMUDA Phone 510.452.4529
388 19th Street Oakland, California 94612 DOA Phone LMUDA Phone 510.452.4529
Total SOBO
SOBO
LMUDA
Total SOBO
SOBO
DOA
816.41
51,402.80
0.00
Watering
568.78
25,251.56
PROW Maintenance
Security
384.43
24,023.20
1,174.83
Oct 15
Maintenance
0.00
Watering
51,466.64
20,933.07
0.00
288.22
29,428.94
Security
PROW Maintenance
Maintenance
Oct 15
78,356.22
1,916.67
42,527.98
5,457.50
3,216.81
22,887.59
2,349.67
Budget
60,781.34
1,471.75
32,645.27
5,000.00
1,491.49
18,540.00
1,632.83
Budget
50.0%
84.68%
0.0%
64.12%
0.0%
19.32%
158.73%
15,511.79
546,707.49
870.00
255,298.72
9,724.07
3,384.88
261,918.03
16,328.34
607,813.49
14,717.50
326,452.71
50,000.00
14,914.94
185,400.00
-816.55
-61,106.00
-13,847.50
-71,153.99
-40,275.93
-11,530.06
76,518.03
-26,953.42
-1,916.67
-17,276.42
-4,888.72
-2,832.38
1,135.61
-1,174.84
65.6%
0.0%
59.38%
10.42%
11.95%
104.96%
50.0%
701,380.90
1,072.00
333,168.02
16,083.14
9,860.28
318,875.69
22,321.77
783,562.07
19,166.66
425,279.76
54,575.07
32,168.10
228,875.82
23,496.66
-82,181.17
-18,094.66
-92,111.74
-38,491.93
-22,307.82
89,999.87
-1,174.89
-9,314.70
-1,471.75
-11,712.20
-5,000.00
-1,203.27
10,888.94
-816.42
89.51%
5.59%
78.34%
29.47%
30.65%
139.32%
95.0%
% of Budget
89.95%
5.91%
78.2%
19.45%
22.7%
141.27%
95.0%
% of Budget
940,274.51
23,000.00
510,335.72
65,490.07
38,601.72
274,651.00
28,196.00
Annual Budget
729,376.17
17,661.00
391,743.25
60,000.00
17,897.92
222,480.00
19,594.00
Annual Budget
It is always our mission at Athen B. Gallery to bring new and exciting art projects to our
beautiful city of Oakland. Through our ongoing partnership with the Uptown/Downtown
group we are looking to bring 4 new murals to the downtown area. Each one unique
inits own way, expanding on the already growing and explosive public art scene. These
murals aim to explore artistic expression, community, social and ethnic issues all the
while pushing the boundaries of what can be developed through public art. Each site
and each artist have been strategically selected to accomplish these goals.
10
4.Creative Growth.
http://creativegrowth.org/category/news/
Creative Growth is one of the most respected art institutions in the Bay Area. Their
commitment to helping artists with disabilities explore their talents and become
proffesionals is legendary. They have agreed to be a part of this mural program and are
very excited about the possibilities of some of their artist being brought into the public
sphere. We have not yet established which of their artists are capable for such a large
project but we are very excited about their participation.
___________________________________________________________________
11
12
RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
13
RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
III.
SCOPEOF SERVICES
The City of Oaklands Project Implementation Division of the Economic & Workforce
Development Department is seeking maintenance and repair services to the BART 17th
Street Gateway area as defined by the site map enclosed herein and described in this
section. The selected Contractor shall perform and/or manage the performance of all
such maintenance on a periodic basis and within a reasonable time from when the
selected Contractor is issued a Notice to Proceed.
14
RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
The maintenance and repair services are as follows:
Specialty Glass Panels
For more detailed information on the Special Laminated Glass Panels, refer to the
construction details drawings attached to this RFP.
1. Inspection of glass on a monthly basis at a minimum.
2. Notify City representative immediately upon identification of damage and request
meeting to identify repair plan.
3. If damage found, or notified of damage, follow standard instructions to maintain
Specialty Glass Panels, according to the following Conditions:
Condition 1: If anti-graffiti film is etched or heavily graffiti damaged
o Replace Anti-graffiti film. Use Solar Zone 6 MIL Anti Graffiti Xtra
R17301GX
Condition 2: If anti-graffiti film is etched with scratch and there is etching
damage to glass.
o Replace Anti-graffiti film. Use Solar Zone 6 MIL Anti Graffiti Xtra
R17301GX
o Perform scratched glass repair: remove scratch graffiti and acid etch graffiti
removal
Condition 3: If glass panel is damaged beyond repair.
o Comply with combined printed recommendation of glass manufacturers for
tempered glass, in accordance with all regulatory requirements.
o Window film to simulate the installed decorative glass. Film shall be
installed on the back side - non-reflective side. Custom lines imaged to the
original file or modified to supplied measurements.
o Replace one tempered glass unit 54 by 120 inches maximum. (Note: One
window film panel size is 54 inches.)
o Replace one tempered glass panel wider than 54 inches. Standard length
assumed as 120 inches. (Note: Two film panel window film stock wider
than 54 inches.)
4. Submit Qualifications of a Glazing Installer with your Proposal:
o Company specializing in this work shall not have less than 10 years
experience on projects of similar type and complexity.
15
RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
o List Glazing Installers three recently completed projects within the last five
years and include clients name, reference, and e-mail for each completed
project.
o Failure to provide references may deem Proposal non-responsive.
Paving/Ground Plane
5. Remove all refuse and debris from the pavers
6. Power wash, clean and maintain pavers, including replacing or repairing any pavers
if and when they become a tripping hazard for pedestrians.
7. Any hardscape shall be swept and periodically power washed / steam-cleaned, as
requested
8. Propose solution (e.g. installation of planter) to address or prevent urination in
alley, especially near the building entrance of the south wall which is frequently
targeted.
Lighting
9. Remove all stickers and graffiti promptly, using best practice standards and
materials.
Public Art Piece
10. Monthly inspection (at the same time as specially glass inspection) and an annual
full inspection of all art elements. Inspect for graffiti damage, paint damage, cracks,
dents, or other noticeable damage from vandalism or other, unforeseen factors.
11. Routine maintenance and annual cleaning of the art sculpture surface.
Please note that substantial maintenance, repair, or touch-ups should only be
completed by Heavy Industries (www.heavyworld.com), the art fabricator/installer,
or a professional art restorer. If you notice any problem areas, please document and
contact Oakland Public Art Program staff at 510-238-2155.
a) Structural: Evidence of visible damage, cracks, broken welds, etc. Accessible
parts should be inspected annually to ensure that there is no damage.
b) Cleaning: Cleaning is best done with a pressure washer (try not to exceed 6210
cleaning units) at a distance of approximately 4 feet. If certain areas need extra
cleaning pre-soak area with a mild non-solvent based cleaner.
c) Graffiti and Sticker Removal: Graffiti should be removed as soon as possible
with the most effective results coming within 24 hours of the incident. It is
8
16
RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
possible to remove graffiti after 24 hours although it becomes more difficult to
remove the longer it sits on the surface. Clean only with non-abrasive cleaners
as abrasives will permanently damage the paint. Conversely do not polish or
wax the surface as it will become too shiny. To clean use mild soap, followed
by a warm water rinse and dry with a clean, soft cloth. If stain persists, use
mineral spirits with a cloth, rinse and dry. If this fails to achieve the desired
results please refer to the Matthews website for further information and consult
with Public Art staff before implementing any additional methods of removal:
http://www.ppg.com/coatings/matthewspaint/application/Documents/graffiti_re
moval.pdf
12. Maintenance of the projector lights: inspect and report on operation of projector
lights quarterly. Remove stickers and graffiti from light and projector poles as
needed.
IV.
THE PROPOSAL
A.
GENERAL INFORMATION
1.
The successful proposer selected for this service shall obtain or provide
proof of having a current City of Oakland Business tax Certificate.
2.
The City Council reserves the right to reject any and all bids.
3.
___________________________________________________________________
SEPTEMBER 2015
17
18
REQUEST FOR PROPOSALS (RFP) (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
2. iSupplier Plan Holders List:
http://www2.oaklandnet.com/Government/o/CityAdministration/d/CP/s/Constructio
n/index.htm
Contact Information: The following City staffs are available to answer questions
regarding this RFP.
1. Project Manager: Brian Kendall, bkendall@oaklandnet.com or (510) 238-7403
2. Contract Admin: Paula Peav at ppeav@oaklandnet.com or (510) 238-3190
3. Contract Compliance Officer: Vivian Inman at vinman@oaklandnet.com or
(510) 238-6261
PROJECT AREA DESCRIPTION
The project is bounded by Clay Street and extends down 12th and 13th Streets towards
Broadway to about midblock. The area is an open area landscaped with lawn, trees and shrubs
and includes two driveways that are entrances to City Center parking garages. The area is
surrounded by fence. The area is x amount of acres or sq. feet.
The City of Oakland is soliciting bids for landscape maintenance services for T5/T6. The
contractor will provide a full range of landscape management and maintenance services. These
services include but are not limited to:
Mow lawn to industry standards
Monitor and repair irrigation systems
Maintain weed free planting beds
Prune trees and shrubbery to promote growth as needed to industry standard
Replace plant material as needed
Litter removal
Graffiti removal
Provide monthly herbicide use report as required by Department of Agriculture
Pest/rodent control management
II.
SCOPEOF SERVICES
The contractor will maintain all landscaped areas at T5/T6 in a workmanlike manner, using
quality equipment, and include all supervision, labor, materials, tools, supplies and services.
A. CONTRACTOR QUALIFICATIONS
I.
The contractor will agree to perform services in accordance with all ordinances,
resolutions, statutes, rules, laws, and regulations of any Federal, State or local
governmental agency having jurisdiction in effect at the time service is
provided.
19
REQUEST FOR PROPOSALS (RFP) (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
II.
III.
It is preferred that at least one employee on staff who has experience or training
in Integrated Pest Management (IPM).
IV.
V.
VI.
The contractor shall liaise with the Project Manager of the City or his/her
designated representative(s) for all enquiries and approvals.
II.
III.
IV.
Oil leaks must be repaired immediately and repairs may not be done at the
landscape site.
V.
VI.
All chemicals are to be applied in a safe manner and according to the label
instructions and local, State, Federal requirements.
VII.
20
REQUEST FOR PROPOSALS (RFP) (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
VIII.
II.
III.
Watering
1. Irrigation systems are to be adjusted appropriately to prevailing weather
conditions, soil infiltration rates, and plant species rooting depth and water
requirements within each watering zone to ensure plant appearance and
health, conserve water, and avoid overspray and water damage to hardscaped areas.
2. The irrigation system is to be inspected and maintained to ensure proper
function April- October weekly and November March monthly.
Inspections include cleaning and adjusting all sprinkler and bubbler heads,
and valves for proper coverage. All malfunctioning equipment shall be
repaired prior to the next scheduled irrigation using only replacement parts
of the same manufacturer, type, and application rates as existing, or
approved equals or upgrades.
3. The contractor must submit monthly documentation of irrigation checks and
note any changes or adjustments to the system.
4. Landscape irrigation is to be scheduled ideally between 10:00 pm and 7:00
am. Watering is to be done no more than twice a week or whatever is the
State approved Water Mandate.
Mowing and Grooming of Lawns
1. Twice per month lawns are to be mowed and edged, grass to be trimmed
around sprinkler heads, poles, trees, or any objects.
2. Leaf litter is not allowed to accumulate to the point that it will damage or
kill turf.
Grooming of Ground Cover , Shrubs and Trees
1. Ground cover is to be edged and kept within boundary areas. Such plants
are to be pruned to prevent growth on fences, shrubbery, trees, poles, or any
other structure.
2. Irrigation heads are to be kept free encroaching grass plants, dirt, and other
debris.
3. Pruning of shrubs, trees and vines is to be done at the proper time according
to the species growth pattern. Shrubs, trees, and vines bordering any
pathway, sidewalks, etc. are to be pruned to prevent any encroachment
issue.
4. Remove but do not replace any dead tree or shrubs unless directed
otherwise.
21
REQUEST FOR PROPOSALS (RFP) (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
IV.
Fertilization
1. Lawns are to be fertilized in the fall after the seasons first rainfall and with
quantities sufficient to maintain good growth and color. Lawns shall be
aerated annually and top-dressed.
2. Shrubs, trees, and groundcovers are to be fertilized in the fall after the
seasons first rainfall with a complete fertilizer, or a specific fertilizer as
required by the plants at proper times general fertilizer applications are to be
made a minimum of once every four (4) months.
3. Fertilizers are to be provided by the Contractor. Upon the application of any
fertilizer a written notice indicating the fertilizer name and date applied must
be submitted to the City.
4. Gypsum must be used in areas that show deficiency because of high salt
level (recycled water).
V.
VI.
Weeds
1. A regular weed control program is to be employed to ensure the landscaping
is kept reasonably free from weeds.
VII.
Mulch
1. Exposed areas not covered by groundcover are to have a minimum layer of
3 course mulch at all times Mulch is to be applied so that it is below grade
(curb, edging, etc.,) by half an inch. Additional grading of areas adjacent to
sidewalks, pathways, or edgings may be required to maintain finish grade of
the mulch and at an appropriate level, when available, chipped plant pruning
generated on site is to be used.
2. Replenish soil amendments and mulch as needed in conjunction with City
staff.
VIII.
Hardscaped Areas
1. Hardscaped areas, pathways, driveways, etc. are to be kept free from trash
2. Potential root damage to hardscaped areas is to be reported to the City.
5
22
REQUEST FOR PROPOSALS (RFP) (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
IX.
III.
THE PROPOSAL
A.
GENERAL INFORMATION
1.
The successful proposer selected for this service shall obtain or provide
proof of having a current City of Oakland Business tax Certificate.
2.
The City Council reserves the right to reject any and all bids.
3.
___________________________________________________________________
September 2015
23
24
REQUEST FOR PROPOSAL (RFP) Property Maintenance Services for Parcel 4-Uptown
_____________________________________________________________
2. iSupplier Plan Holders List:
http://www2.oaklandnet.com/Government/o/CityAdministration/d/CP/s/Constructio
n/index.htm
Contact Information: The following City staffs are available to answer questions
regarding this RFP.
Project Manager:
1. Brian Kendall, BKendall@oaklandnet.com or (510) 238-7403
2. Contract Admin: Paula Peav at ppeav@oaklandnet.com or (510) 238-3190
3. Contract Compliance Officer: Sophany Hang at shang@oaklandnet.com or
(510) 238-3723
II.
SCOPEOF SERVICES
The scope of services includes:
Bi-weekly maintenance of sites trash and debris removal from site and
sidewalks fronting site
Report Public Safety issues and potential hazardous situations to the appropriate
city agencies.
Track maintenance work and submit invoices to the Economic & Workforce
Development Department, Project Implementation Division on a quarterly basis
with an itemized list services, dates & times, detailed description of services,
itemized per unit fee of services and photo documentation showing conditions
before and after work completed.
25
REQUEST FOR PROPOSAL (RFP) Property Maintenance Services for Parcel 4-Uptown
_____________________________________________________________
26
REQUEST FOR PROPOSAL (RFP) Property Maintenance Services for Parcel 4-Uptown
_____________________________________________________________
27
Current
Position
Cleaning
Clenaning Tier 2
Safety
Safety Tier 2
Equipment Operators
Admin
Team Lead
28
2016 Proposed Pricing for Clean & Safe Program with General Manager
Cleaning
Ambassador
PRICING
Admin / Data
Entry
Safety Amb
Pressure
Washer ATLV
Team Lead
General Manager
Operations Manager
Pay Rate
14.88
14.25
16.15
18.25
16.25
34.62
36.54
FICA
1.14
1.09
1.24
1.40
1.24
2.65
2.80
WC
0.74
0.71
0.81
0.91
0.81
1.73
1.83
Liability
0.38
0.36
0.41
0.47
0.41
0.88
0.93
Unemployment
1.01
0.97
1.10
1.24
1.11
2.35
Weekly Hours
415.00
Annual Hours
20.00
21,580.00
288.00
80.00
120.00
40.00
2.48
40.00
1,040.00
14,976.00
4,160.00
6,240.00
Annual Billing
$ 391,754.69
18,080.40
$ 295,072.13
92,622.40
$ 123,708.00
87,840.00
92,719.34
Overhead
3.62
3.62
3.62
3.62
3.62
3.62
3.62
Benefits
1.73
1.73
1.73
1.73
1.73
1.73
1.73
Profit
2.38
2.38
2.38
2.38
2.38
2.38
2.38
25.11
27.43
29.99
27.55
49.96
52.30
Bill Rate
25.88
Weekly Hours
415.00
Annual Hours
21,580.00
Annual Billing
$ 558,500.80
20.00
1,040.00
$
26,116.36
288.00
80.00
14,976.00
$ 410,789.91
120.00
4,160.00
$
124,766.23
2,080.00
40.00
6,240.00
$ 171,923.74
2,080.00
40.00
2,080.00
$
103,911.91
ANNUAL BILLING
2,080.00
$
108,791.25
1,504,800.20
SCHEDULE
Cleaning Ambassador
415.00
20.00
Safety Amb
288.00
120.00
Team Lead
80.00
General Manager
40.00
Operations Manager
40.00
Weekly Total
Annual
Employees
1,003.00
52,156.00
25.08
29
Water: thoroughly but infrequently. Waterlogged roots may rot, so no water retention.
Let soil go nearly dry between waterings. The fatter the succulent, the less water it
requires and cacti in particular cannot tolerate overwatering. In winter
most succulents go dormant; withhold water unless days are unseasonably warm.
Soil: Succulents are unfussy about soil providing it drains well. Amend garden soil and
potting mixes 1/3 to 1/2 with perlite or pumice, or use a commercial cactus mix. Lightly
fertilize (half-strength liquid fertilizer) in spring.
Sun: Give at least three hours daily to maintain plant symmetry and color, and
encourage flowering. Protect from intense afternoon sun in summer.
Air circulation: is important to prevent insect infestations. Most succulents are frosttender. Although they can tolerate temps down to freezing and in excess of 90,
between 40 and 80 degrees is ideal.
Notes: Most succulents dislike being cold and wet, but the basket planting style will
naturally prevent that through drainage.