Administrative Policy Handbook

ITEC 7132
Dottie Barrow

Policy Policy Evaluation Suggested needs

Selection Includes a clear selection The list of selection aids could be more
Policy statement, a statement of complete.
Board who is responsible for the There is a complete list on the ALA
Approved process, the selection Workbook for Selection Policy Writing
March 2006 process (including the site. http://www.ala.org/Template.cfm?
roles of the teachers and Section=Dealing_with_Challenges&Templ
students), selection ate=/ContentManagement/ContentDisplay.
criteria and selection cfm&ContentID=11173
aids.

Gifts/ Includes a very brief Needs a clarification that this includes

Donations statement that gifts will monetary gifts.
Policy be accepted on the same
Board basis as purchased
Approved materials.
March 2006
Acquisition Includes step by step After talking to the MS, it is clear that these
Policy procedure for pricing, procedures have changed and the policy
Board acquiring a PO and has not been updated. Maybe more general
Approved receiving materials. procedural steps would work better.
March 2006 The ALA Workbook for Selection Policy
Writing site has a good example.

http://www.ala.org/Template.cfm?
Section=Dealing_with_Challenges&Templ
ate=/ContentManagement/ContentDisplay.
cfm&ContentID=11173

Duplication Multiple copies of Needs a statement of who is responsible for

Policy outstanding and/or much- making this decision.
Board in-demand media will be
Approved purchased as needed.
March 2006 Class sized sets and small
group sets will be
purchased as needed to
meet instructional needs
for information skills
teaching
Weeding Includes a statement of This seems to be a complete policy!
Policy purpose for weeding,
Board what should be weeded
Approved and a procedure for the
March 2006 weeding process.
Policy for The policy says that “The Needs a copy of the statement on
Challenging Request for intellectual freedom from the ALA
Materials Reconsideration of workbook.
Board Materials form” shall be http://www.ala.org/Template.cfm?
Approved filed with the Head of Section=Dealing_with_Challenges&Templ
March 2006 School. (There is no form ate=/ContentManagement/ContentDisplay.
available with the cfm&ContentID=11173
policy). The Media
Committee will review Needs a form for the request for
the submitted form, read reconsideration to be included with the
and/or examine the policy. In addition, a sample letter to the
challenged material, person filing the request explaining the
review the selection procedure to be followed for submitting
policy of the school, their complaint should be included with the
consult reputable, policy. A sample letter is at the above
professionally prepared referenced website.
reviews of the material,
and listen to the views of
all interested persons
before reaching a
decision. The question to
be answered by the
committee will be, “Is
the material appropriate
for its designated
audience at this time?”

Cataloging Through use of an This policy is complete.

Policy automated catalog system
Board and regular database
Approved maintenance, the Media
March 2006 Specialist will use The
Anglo-American
Cataloging Rules 2nd
Revision, Sears List of
Subject Headings
(current edition.), and
the Abridged Dewey
Decimal Classification
 and Relative Index
(current edition) to
maintain accurate Level
2 records of the Media
Center Library
collection.

Copyright It is the policy of For more details about the copyright Act of
Policy Frederica Academy to 1976, include this link in the policy.
Board obey the Copyright Act
Approved of 1976, the Digital http://www.copyright.gov/circs/circ1.html
March 2006 Millennium Copyright
Act of 1998, and the
guidelines for fair use For more details about the Digital
established by the Millennium Copyright Act of 1998, include
Copyright Office. The this link in the policy.
purpose of the Copyright
Act of 1976 as explained http://www.copyright.gov/legislation/dmca.
by the Copyright Office pdf
is to promote the creation
and dissemination of
knowledge and ideas and
to insure that authors,
artists, etc, receive
reasonable reward for
their efforts.

Accelerated No local policy available. Needs a school policy on why the AR

Reader Policy This tends to be a program is used.
controversial program, so
a policy would definitely
be wise.
Student No local policy available. There should be a copy of the ALA Policy
Records 52.4 Confidentiality of Library Records
included in the Frederica Academy Policy
Manual.

http://www.ala.org/ala/mgrps/divs/aasl/aasl
proftools/positionstatements/aaslpositionsta
tementconfidentiality.cfm

Media Clear description of The named committee for each school year
Committee person responsible for should be in the handbook for quick
Board forming the committee, reference. It seems that a committee is
Approved who the members should sometimes formed during the year at the
March 2006 be, and duties of the time of a need rather than at the beginning
committee of the year before a need arises
Acceptable The purpose of using the The polity has been modified to include a
Use Policy Internet in our school is phrase about the wireless campus. It has
Board to support research and not been added to the handbook and has not
Approved education by providing been board approved. It has been approved
March 2006 access to unique by the Head of School.
resources and the
opportunity for
collaborative work. The
use of your account must
be in support of
education and research
and consistent with the
educational objectives of
Frederica Academy.
Transmission of any
material in violation of
school policy or U.S. or
state regulations is
prohibited. This
includes, but is not
limited to: copyrighted
material, or threatening
or obscene material. You
must also abide by any
other rules enacted by the
school.
The policy also includes
forms to be signed by a
parent/guardian and the
student.