Meeting schedule: information for college nominee

Guernsey College of Further Education

Review activities
It would be helpful to set up the following discussions outlined below ahead of the
visit in conjunction with the Managing Inspector. You should make sure that the
composition of your discussion groups reflects equality and diversity.

Information
All members of the external review team will be present at the opening meeting on
Monday at 1200 hrs.
Proposed discussions:
Discussions with learners, staff and managers may be scheduled to take place
between Monday at 1400 hrs and Wednesday at 16.00 hrs. All should be
allocated one hour although, in reality, some may be shorter. The external review
team will have a meeting at 1645 hrs on the Tuesday and Wednesday evening,
attended by the college nominee. Learning and teaching observations will be carried
out by reviewers over the Monday to Wednesday and evenings, in addition to the
discussions with managers, staff and learners. It may be useful to have only two or
three review team members scheduled for discussions at any one time.
Learner profile:
It will be important for inspectors, where possible, to have contact with learners on a
range of different programmes, including subject, level of programme and mode of
delivery.
Proposed meetings:
o Meet with Student President and Vice President and up to six class
representatives (Discussion 1)
o Meet with a group of learners at each campus - approximately 8 in
each group (Discussion 2, 3, 4)
o Professional discussion with a group of staff (6 x programme/course
leaders or equivalent) (Discussion 5)
o Professional discussion with 3 x programme/course teams from a
range of departments, 1 from each campus (Discussion 6, 7, 8)
o Professional discussion with the internal team who evaluate the quality
of learning and teaching (or equivalent) (Discussion 9)

o Professional discussion with Chair of the Board of Governors and one

other governor (Discussion 10)
o Professional discussion with Principal (Discussion 11)
o Professional discussion with Vice Principal (Discussion 12)
o Professional discussion with senior leadership team (college decides
who, but not including Principal and Vice Principal) (Discussion 13)
o Professional discussion with teaching staff (approximately 8 FT and
PT) (Discussion 14)
o Professional discussion with heads of support services (Discussion
15)
o Professional discussion with support staff (approximately 8 FT and
PT) (Discussion 16)
o Professional discussion with quality manager or equivalent
(Discussion 17)
o Meet with Education Department link officer with the college
(Discussion 18)
o Meet with local head teachers (or telephone/VC interview) (Discussion
19)
o Meet with local employers (or telephone/VC interview) (Discussion 20)
o Meet with local community organisations (or telephone/VC interview)
(Discussion 21)
o Approx 20-30 learning and teaching observations, to be chosen by
inspectors from timetables
o Professional discussions with staff after the learning and teaching
observations

Appendix 1
Meeting schedule
The following is a guide to the discussions required by the review team which
you will need to arrange. The number and composition of discussions will
vary with each colleges circumstances and management roles. Please
discuss this with the MI. While dedicated meetings are set aside for support
staff and managers, you may also wish to include these staff members in
discussions with teaching staff or managers. You may wish to transfer the
information into your own table, showing the plan for the meetings by each
day. You should return this information to the MI, who, in turn, will allocate
each discussion to a member of the review team.
Discussion
number

College participants

Day
and
time

College
location

Student President and

Vice President and up
to six class
representatives
Meet with a group of
learners at each
campus Group 1
Meet with a group of
learners at each
campus Group 2
Meet with a group of
learners at each
campus Group 3

10.30
Wed

Room 205
Coutanchez

Ian Beach

13.00
Mon

Room 206
Coutanchez

Ian Beach

10.30
Tues

Room D12
Delancey

John Laird

10.30
Weds

Group of staff (6 x
programme/course
leaders or equivalent)
Programme/course
Team 1
Programme/course
Team 2
Programme/course
Team 3
Internal team who
evaluate the quality of
learning and teaching
Chair of the Board of
Governors and one

9.00
Tues

Room L105
(Flexi
Barbara Nelson
Centre)
LOC
Room 205
Coutanchez John Bowditch

9.00
Weds
9.00
Weds
9.00
Weds
9.00
Tues

Room 205
Coutanchez
Room L102
LOC
Room D12
Delancey
Room 206
Coutanchez

Ian Beach

13.00
Tues

Meeting
room

Janet Gardner

2
3
4

5
6
7
8
9
10

External review
team member
To be completed
by MI

Barbara Nelson
John Laird
Janet Gardner

11

other governor
Principal

15.00
Mon

LOC
SF
Office Janet Gardner
Coutanchez

12

Vice Principal

14.00
Tues

SF Office
Coutanchez

Janet Gardner

13

Senior Leadership
Team (minus Principal
& Vice Principal)
Teaching staff group
of about 8

15.00
Mon

SF Office

John Bowditch

9.00
Wed

Room 206
Coutanchez

Janet Gardner

15

Heads of support
services

14.00
Mon

Room 205
Coutanchez

John Bowditch

16

Support staff group of

about 8

13.30
Weds

Room 205
Coutanchez

Janet Gardner

17

Quality manager, or
equivalent

10.30
Tues

SF Office
Coutanchez

Janet Gardner

18

14.00
Mon

SF Office
Coutanchez

Janet Gardner

11.30
Tues

SF Office
Coutanchez

John Bowditch

15.00
Tues

Room 205
Coutanchez

Janet Gardner

12.00
Weds

Room 205
Coutanchez

John Bowditch

22

Education Department
link officer with the
college
Local head teachers
(or telephone/VC
interview)
Local employers (or
telephone/VC
interview)
Local community
organisations (or
telephone/VC
interview)
T & L Coaches
Progress Coaches

24

Adult Ed Community
Learning

Room D20
Delancey
Room D20
Delancey
SF office
Coutanchez

John Bowditch

23

13.00
Tues
14.00
Tues
10.30
Weds

14

19
20
21

John Bowditch
Janet Gardner

Other discussions may be required where and may be set up as required.