Writing a memo

Situation:
You are the Personnel Manager at Hamp & Heath Ltd. and have been approached by your IT
Department to recruit a new member of staff. You have received over 100 applications and have
selected 10 candidates for interview.
Task:
Write a memo to Miss Kate Bush, the Manager of the IT Department informing her of what you
have done so far. Tell her you will shortly be writing to the candidates inviting them for interview.
Ask her to let you know when the interviews should take place. Suggest the initial interviews take
place in the Personnel Department and ask how many people form her department will be
attending so that you can arrange rooms and anything else they may require.
Now write the memo and add any information you think necessary.
>>> STAGE 1: IDENTIFY THE TASK
Write a memo to Miss Kate Bush, the Manager of the IT Department informing her of what you
have done so far. Tell her you will shortly be writing to the candidates inviting them for interview.
Ask her to let you know when the interviews should take place. Suggest the initial interviews take
place in the Personnel Department and ask how many people form her department will be
attending so that you can arrange rooms and anything else they may require.
Now write the memo and add any information you think necessary.
>>> STAGE2: LAYOUT
TO:

Miss Kate Bush, Manager IT department

FROM:

Your name, Personnel Manager

SUBJECT:

IT Department job interviews

DATE:

December 7, 2015

>>> STAGE 3: IDENTIFY RELEVANT INFORMATION

over 100 applications for new member of staff in IT Department
selected 10 candidates for interview
will be writing to candidates shortly to invite for interview
when should interviews take place?
suggest initial interviews in Personnel Department
how many people from IT Dept. will be attending?
will arrange room
anything else you require
will show candidates around the company
member of your staff to show around IT Department?
coffee and biscuits

 plan 30 minutes per candidate for interview

CV's to Personnel Department

>>> STAGE 4: GROUP/ORDER RELEVANT INFORMATION

1 Received over 100 applications for new member of staff in IT Department
2 Have put together a short list of 10 candidates
3 Have made copies of their CV's and will send to you this afternoon
4 When would you like interviews to take place?
5 I will inform candidates when I write to invite them for interview
6 Would be a good idea if initial interviews held in Personnel Department
7 How many people from your department would like to be present?
8 Will arrange suitable room
9 Will arrange coffee and biscuits for interviewers and interviewees
10 Will arrange for candidates to be shown around the company
11 Perhaps one of your staff could show them around the IT Department?
12 Have allocated 30 minutes per candidate. Will you need more?
13 Anything else you will require?

[Company Name]
2

Memo
To:

[Recipient Name]

From:

[Your Name]

Date:
SUBJECT: [Subject]

[Type memo here]