Care I.T.

Services

ORACLE E-BUSINESS SUITE BANKING INTERFACES

This summary describes a set of innovative products and services to seamlessly
integrate Oracle E-Business Suite with the systems of your bank. Using these
can achieve the goal of an efficient e-business link with your bank, substantially
reducing transaction costs.

Overview
During an Oracle E-Business Suite installation, interfaces with banking systems
are often neglected. Banking systems are proprietary to each bank and it can be
difficult to persuade them to provide data in another format. However, there are
significant benefits in having automated interfaces for payments, receipts and
bank statements, especially in an environment with high transaction volumes.
Recognising this, Care I.T. Services has developed a set of products and
services to implement interfaces between Oracle E-Business Suite and banking
systems. These enable you to:
Load and auto-reconcile bank statements in Oracle Cash Management
from a SWIFT standard format, available from virtually all banks
Automatically create customer receipts in Oracle Receivables from the
same bank statement file
Produce EFT payment files from Oracle Payables to automatically pay
your suppliers
Produce files of Direct Debit instructions from Oracle Receivables to
collect cash from your customers
These automated interfaces can remove the need for significant amounts of
manual data entry. The products and services described below utilise pre-built
modules, saving substantial development effort when implementing the
interfaces.
For further information, please contact:
Peter Care
Tel:
+44 (0)7961 194669
E-mail: peter@careitservices.com
Web:
www.careitservices.com

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Care I.T. Services

Interfaces
Oracle
CashPayables
Management
Bank Statement

Statement (SWIFT
MT940 format)

Customer EFT
Receipts

Oracle
Receivables
Customer Direct
Debit Instructions

Oracle
Payables

Banking System
(proprietary to
bank)

Modem/
Internet

Bank Back Office

Supplier EFT
Payments

Bank Statement Load

This interface loads electronic bank statements into Oracle Cash Management.
The SWIFT MT940 file format is an international standard used by the banks to
report between themselves and is therefore available from virtually all banks.
Transaction references can also be imported to enable Cash Management to
auto-reconcile the derivation of these will vary for each client. Thus the
majority of this is interface is pre-built, but a client-specific extension will be
needed to derive the transaction references.

Customer EFT Receipts Load

When customers pay via EFT, the receipt information is typically not available
until it appears on the bank statement. The interface to load these receipts uses
the same SWIFT MT940 file as the Bank Statement Interface, meaning the file
only needs to be loaded once to create both statements and receipts. The
interface makes use of the auto-lockbox functionality within Oracle Receivables.
The key to the process is identifying the customer making the payment and the
invoice(s) being paid. This information should appear somewhere within the
reference of the transaction on the electronic statement. The exact derivation will
be different for each bank/client, so this interface is also a combination of prebuilt code and a client-specific extension.

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Care I.T. Services

Customer Direct Debit Instructions Extract

The Oracle Receivables Remittance Batch functionality allows a custom
Transmission Format concurrent program to be used. The Remittance Batch
creates receipts for customers that pay via Direct Debit, i.e. where a Direct Debit
agreement exists with the customer. The Transmission Format concurrent
program creates a file in the format required by the banking system, to send the
Direct Debit instructions to the bank to collect the amount due. The format is
different for each bank, but a pre-built template is used to reduce the
development time of a new format.

Supplier EFT Payment Extract

The Oracle Payables Payment Batch functionality allows a custom Payment
Format concurrent program to be used. This concurrent program is used when
the Payment Batch is formatted to create a file in the format required by the
banking system. The format is different for each bank, but a pre-built template is
used to reduce the development time of a new format.

Services
Care I.T. Services can offer a range of services in the area of Oracle E-Business
Suite Banking Interfaces, depending on the needs of the individual client. These
include all functional and technical work relating to any combination of the
interfaces described above. For example:
Provision and installation of standard pre-built parts of the interfaces
described above
Development of client-specific extensions to the pre-built interfaces, to
deliver those parts of the functionality that are specific to a client and/or a
particular bank
Management of the entire development and implementation of banking
interfaces, including liaison with the banks and internal Treasury
department.
Set up of a file transfer mechanism between banking systems and Oracle
E-Business Suite to provide an end-to-end automated solution.
Consultancy and advice on the selection of banks and banking systems,
from the point of view of ease of integration with Oracle Applications.
On-going support of the interfaces

Pricing
The pricing structure is flexible according to which services are required and the
preferences of the client. We can offer any of the following:
A fixed price for the implementation of one or more interfaces
A daily rate for development and implementation or consultancy
A usage rate, based on a set amount per transaction interfaced

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