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Hay Guidance Notes Nad Job Description Questionnaires
Hay Guidance Notes Nad Job Description Questionnaires
The HAY job evaluation scheme derives its credibility from being the
recommended means of determining pay for the JNC group.
2. "Problem Solving"
Problem Solving is the "self starting" thinking that is required by the job for
analysing, evaluating, creating, reasoning, arriving at and drawing conclusions
Problem Solving has two dimensions:
Problem Solving measures the intensity of the mental process which employs "KnowHow" to (1) identify, (2) define, and (3) solve a problem
Everyone thinks with what they know - the raw material
3. "Accountability"
Accountability is the answerability for action and for the consequences of that action it is the measured effect of the job on the end results. Accountability has three
dimensions in the following order:
Freedom to Act - measured by the existence or absence of personal or
procedural control and guidance
Principal Accountabilities
The object of statements under this heading is to identify clearly the major parts of the
work for which you are accountable to your Authority. This involves identifying the
most significant responsibilities of the job, which have a clear end result or output, for
the achievement of which you will be held accountable. Note in particular: 1.
2.
Accountability statement are timeless, i.e. they do not change unless the
job changes significantly.
3.
In well structures jobs there are between FOUR and EIGHT principal
accountabilities, which may cover such areas as planning, organising,
directing, innovating, budgeting, staffing, as well as meeting specific
objectives within the scope of the job purpose.
4.
Action Verb . . .
Control . . . . .
return
Object of Action . . .
Cash flow . . . . .
End Result . . .
to optimise financial
and to meet expenditure
commitments
Management
Achieve
Assess
Ensure
Identify
Implement
Improve
Maintain
Monitor
Review
Specialist
Analyse
Appraise
Enable
Forecast
Interpret
Justify
Propose
Recommend
Support
Specific
Check
Collate
Distribute
Issue
Obtain
Operate
Provide
Submit
Supply
General*
Administer
Assist
Control
Liaise
Manage
Supervise
*These action verbs are considered imprecise and you are advised to use more
precise action verbs in order to help the evaluators fully understand your job.
When the accountabilities are complete, estimate the relative importance of each one
at the current time, using a percentage. The sum of the percentages should equal
100%.
2. DIMENSIONS
Quote figures which give a picture of your job as follows:
(a) Annual budgetary amounts with which your job is either directly or indirectly
concerned.
(b) Number and gradings of subordinate staff, if any.
(c) Any other statistics relating to your work.
3. PRINCIPAL ACCOUNTABILITY
List your principal accountabilities after reading the notes attached to this
Questionnaire, and indicate the importance percentage.
5. WORK EXAMPLES
Describe the impact of your work by giving two or three examples of past actions or
future intentions, which will amplify the understanding of your accountability.
6. ORGANISATION
(a) Draw an organisation chart that shows clearly your job, your immediate
Supervisor, his/her supervisor, colleagues who also report to your supervisor,
and your supordinates if you have any, giving full titles.
(c) Briefly describe the nature of the reporting relationship which exists between
yourself
and the Committee/Chief Executive/Chief Officer/Manager to whom you are
accountable.
7. JOB CONTEXT
The purpose of this section is to aid understanding of your job by setting it in its
proper
context.
Describe:
(a) key features of the Councils policy/local environment which affect the services
for
which you are responsible.
(b) how your job relates to the work of other officers, groups, committees, general
public,
etc, both within and outside the Council. In particular you should identify the
nature
and extent of contact you must maintain with elected members outside formal
Committee meetings.
9. ADDITIONAL INFORMATION
Briefly explain any aspects of your job which you think have not been adequately
covered in previous sections and which you feel are important in understanding your
various duties. Include also any temporary features.
Line Manager