HRDF: USER GUIDE

ICT2.0@HRDF

HRDF System:
User Guide for Training
Program Registration

User Manual Version 1.0

HRDF: USER GUIDE

Table of Contents
SECTION 1
1.1

TRAINING PROGRAM REGISTRATION OVERVIEW .........................................................................2

SECTION 2
2.1
2.2
2.3

TRAINING PROGRAM CANCELLATION .................................................................... 15

REQUEST FOR PROGRAMME CANCELLATION ............................................................................15

4.1.1
STEP 1: Open Program Cancellation screen................................................................. 15
4.1.2
STEP 2: select the training programme to cancel ........................................................ 16
4.1.3
STEP 3: Submit program cancellation request............................................................. 16

SECTION 5
5.1
SECTION 6
6.1
6.2
SECTION 7
7.1
7.2
SECTION 8
8.1
8.2
SECTION 9
9.1

TRAINING PROGRAM RENEWAL ............................................................................... 11

RENEWAL FLOW DIAGRAM .....................................................................................................11

PROLUS RENEWAL ................................................................................................................12
PROLUS OR SBL-KHAS RENEWAL .........................................................................................13
3.3.1
STEP 1: Open Renewal page ........................................................................................ 13
3.3.2
STEP 2: Select the training programme to renew ........................................................ 14
3.3.3
STEP 3: Submit the renewal application ...................................................................... 14

SECTION 4
4.1

NEW TRAINING PROGRAM REGISTRATION ................................................................ 4

TRAINING PROGRAM REGISTRATION ..........................................................................................4
TRAINING PROGRAMME INFORMATION TO EDIT EXISTING RECORD ..........................................8
TRAINING PROGRAMME INFORMATION TO DELETE EXISTING RECORD ......................................9

SECTION 3
3.1
3.2
3.3

OVERVIEW .................................................................................................................... 2

TRAINING PROGRAM MODIFICATION ..................................................................... 17

REQUEST MODIFY TRAINING PROGRAM ...................................................................................17
VIEW EXISTING PROGRAM ........................................................................................ 18
VIEW TRAINING PROVIDERS EXISTING PROGRAMME.................................................................18
USING ADVANCED SEARCH ....................................................................................................19
TRAINER PROFILE MANAGEMENT ............................................................................. 22
ADD NEW TRAINER PROFILE ....................................................................................................22
CHANGE TRAINERS INFORMATION ..........................................................................................24
CHANGE TRAINER FOR TRAINING PROGRAMME .................................................... 25
OVERVIEW OF PROGRAMME TRAINER MODIFICATION SCREEN ...................................................26
ADD NEW TRAINERS TO PROGRAMME ......................................................................................26
PAYMENT TRAINING PROGRAM ............................................................................ 28
PAYMENT FOR NEW PROGRAM APPLICATION ..........................................................................29

HRDF: USER GUIDE

Training Program Registration: Overview

HRDF: USER GUIDE

Section 1

Overview

1.1 Training Program Registration Overview

Below is the general flow for Training Providers to register for programs with PSMB:

Login using
MyCo ID

Register Training
Program

TRAINING
PROVIDER

SUBMIT

APPROVED
by PSMB

Flow Descriptions:
Registered Training Providers can apply for Training Programs.

HRDF: USER GUIDE

Training Program Registration

HRDF: USER GUIDE

Section 2

New Training Program Registration

2.1 Training Program Registration

Training Program Registration Screen

Follow the steps below to register Training Program:
Step 1: Open the registration screen using Profile Management Training Programme Register for
Training Programme.
Result: The above screen is displayed.

HRDF: USER GUIDE

Step 2: Click on the New Register for Training Programme button.

Step 3: Key in the required data for Programme Information. Click Next button to proceed to the next
information tab.

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Step 3a: Selecting E-Learning from Type of Training field, an additional section For E-Learning Only
will be available for data entry.

Step 4: Key in the required data for Course/Content Outline Information. Click Next button to proceed to
the next information tab.

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Step 5: Key in the required data for Topic/Module Information. Click Next button to proceed to the next
information tab.

Step 6: Select the Trainer required for the Trainer List. Click Next button to proceed to the next
information tab.

Step 7: Key in the required data for Fee for Each Trainee Information. Click Next button to proceed to
the next information tab.

Step 8: Key in the required data for Document Attachment Information. Click Next button to proceed to
the next information tab.

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Step 9: Key in the required data for Declaration Information. Click Submit button to submit the
application.

2.2 Training Programme Information To Edit Existing Record

Follow the steps below to edit existing Training Programme Information:
Step 1: Open Training Programme Screen.

HRDF: USER GUIDE

Step 2: Select the Training Programme to edit and click Continue Registration button to open for edit.

Step 3: Change the necessary Training Programme information and click Save button to save the
changes.

2.3 Training Programme Information To Delete Existing Record

Follow the steps below to delete existing Training Programme.
Step 1: Open Training Programme Screen.

HRDF: USER GUIDE

Step 2: Select the Training Programme to delete and click Delete button.

Step 3: Agree to the pop up message.

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Section 3

Training Program Renewal

3.1 Renewal Flow Diagram

System will send reminders to Training Providers according to schedule shown below:
Reminder No
1

Trigger Duration
2 month before expiry date

Reminder Type
Renewal Notice

1 month after expiry date

Renewal Notice

6 month after expiry date

Cancellation Notice

Description
Reminder to renew training
program
Informing the expiry of training
program
Cancellation notice on training
program.

All expired Training program will be delisted from public view. Training Providers must renew the expired
Training Program in order to list their programs for public view.
Training Programs that require renewal are as below:
SBL-KHAS
PROLUS

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3.2 PROLUS Renewal

The flow for program renewal is as shown below:
The renewal of PROLUS will auto renew the PERLA or Ext SBL KHAS that are attached to the PROLUS
being renewed.

List Active and

Expired PROLUS
at least conducted
once.

TRAINING
PROVIDER
Category A, B,
B(HO)
RENEWAL FOR
PROLUS

PAYMENT

SUBMIT

Login using
MyCo ID

APPROVED by
PSMB
Delist Training
Program for
Public View

Auto Renew
PERLA/Ext
SBL KHAS

Send
Approve
Notification
Letter

Flow Descriptions:
Training Provider will need to select the PROLUS that is/are already expired for renewal. To activate
expired PROLUS, Training Provider needs to make payment to PSMB. PSMB will send approval
notification letter to Training Provider and system will then auto renew the related PERLA/ Ext SBL
KHAS. Once the affected programs are renewed, system will list back the program to public users.

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3.3 PROLUS or SBL-KHAS Renewal

The flow for program renewal is as shown below:

List Active and

Expired SBLKHAS

TRAINING
PROVIDER
Category A, B,
B(HO)
RENEWAL FOR
SBL-KHAS

PAYMENT

SUBMIT

Login using
MyCo ID

APPROVED by
PSMB
Delist Training
Program for
Public View

Auto Renew
PERLA/Ext
SBL KHAS

Send
Approve
Notification
Letter

Flow Descriptions:
Training Provider will need to select the SBL KHAS that is/are already expired for renewal. To activate
expired SBL KHAS, Training Provider needs to make payment to PSMB. PSMB will send approval
notification letter to Training Provider and once the affected programs are renewed, system will list back
the program to public users.
Training Providers can use this interface to perform renewal for PROLUS and SBL-KHAS programme.
3.3.1

STEP 1: Open Renewal page

Following Profile management Training programme Renewal Training Programme

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3.3.2

STEP 2: Select the training programme to renew

3.3.3

STEP 3: Submit the renewal application

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Section 4

Training Program Cancellation

4.1 Request for Programme Cancellation

List Active and

Expired
program

Select
program and
reason to
cancel

SUBMIT

PSMB
APPROVE

Login using
MyCo ID

TRAINING
PROVIDER
Category A, B,
B(HO)
TRAINING
PROGRAM
CANCELLATION

Remove
programs from
Grant/Claim View

Send
Notification
Letter

Flow Descriptions:
Training Providers of category A or B login to the system and select the program for cancellation. TP will
enter reason(s) of cancellation and submit the request. System will auto approve the cancellation and a
notification will be sent to the Training Providers. Once a program is cancelled, the cancelled program
will be removed from the Grant or Claims view.
4.1.1

STEP 1: Open Program Cancellation screen

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4.1.2

STEP 2: select the training programme to cancel

4.1.3

STEP 3: Submit program cancellation request

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Section 5

Training Program Modification

5.1 Request Modify Training Program

Training Provider may request for Training Program modification to any of the following items:
Program Title
Duration
Course Content
Course Fee Changes of course fee will not be entertained if the previous approvals are less
than two (2) years. A maximum increase of up to 10% is allowed.
Instructor / Trainer Application for changes of instructors/trainers can be forwarded at any time
for PSMB consideration.
Prior approvals from the ATP Committee must be obtained before any changes can be made. A request
to modify Training Program is to be done manually by Training Providers. The request is to be submitted
manually (i.e. via email, walk-in) to PSMB.

TRAINING
PROVIDER
Category A, B,
B(HO)
TRAINING
PROGRAM
CANCELLATION

Send
Notification
Letter

PSMB

PSMB Officer
modify the
requested
changes

Flow Descriptions:
Training Providers of category A or B will need to deal directly (walk-in or email or send letter) with PSMB
to inform the necessary changes for a Training Program. Once the request is approved, PSMB officer will
send email notification to Training Providers and the requested changes will be done by PSMB officer.

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Section 6

View Existing Program

6.1 View Training Providers existing Programme

Training Providers can view the followings;

View their current active programmes

See the detail of their training programme such and course content, course outline, trainer for the
programmes.
Training provider can use advance search function to search for non-active programmes
(Expired, cancelled, rejected).

*note* Training programmes applications that are still process by PSMB will not be displayed.

Step 1: Open the screen

Follow menu Profile management Training Programme View my programme.

Step 2: Click on the link to view programme detail. The programme details are read only.

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Programme details screen

6.2 Using Advanced Search

Step 1: Go to advance search mode. Click on the advance search button to go to advance search mode.

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Step 2: select criteria in the screen.

Step 3: Enter search criteria

Step 4: Click search button to search

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Step 5: Show Result

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Section 7

Trainer Profile Management

Training providers manage the profile of their trainers here.

Training provider can open the screen by Profile management Training programme Trainer profile
management

7.1 Add New Trainer Profile

Step 1: Click on new trainer profile management button.

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Step 2: Enter trainers information

Fill in The qualifications in the tabs at the bottom

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Step 3: Save the trainer information

7.2 Change trainers information

Training provider can use the screen to update trainers information.
Step 1: Click on trainers IC/Passport No. to open trainer information page.

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Step 2: Change the trainer information.

Step 3: Click save to save the changes.

Section 8 Change Trainer for Training

Programme
When training provider apply for training programme, they need to assign at least 2 certified TTT trainers
to the programme. However in future trainers might change (quit, cert expired etc.) so training provider
would need to update the trainers for the programme.
This section will focus on screen for training providers to add, replace and remove trainers from training
programme.
Add changes to trainers in training program that has already being approved would require approval from
PSMB to take effect.

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8.1 Overview of Programme trainer modification screen
Open the screen by following Profile management Training Programme Trainer modification.

8.2 Add new trainers to programme

Step 1: Select Programme
Click on the button and select the programme that is required to add trainer.

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Step 2: Click add to programme button
Make sure at least one programme is selected.

Step 3: Select the trainer to add to the programme.

Step 4: Close the add trainer screen to go back to main screen.

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Section 9

Payment Training Program

In summary there are three types of payment for Training Providers as below:
Payment for New Training Provider Registration (access before login via HRDF Portal)
Payment related to Training Providers (i.e. change of Address, Branch Registration, etc.)
Payment related to Training Programs (i.e. New Program Application, Program Renewal)

Before
Login
Payment for New
Training Provider
Registration

After Login
Payment related
to Training
Providers

TRAINING
PROVIDERS

Payment related
to Training
Programs

This section will focus on payment related to Training Programs as highlighted in red as shown in the
above diagram.
Training Provider will make payment for training programs which includes:
New Program Application
Program Renewal

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9.1 Payment for New Program Application
Prerequisite: None. But if payment is made but application is rejected, no refund is given.
Follow the step below to make payment for New Program Application:

Step 1: Select from menu Profile Management >Training Program >Make Payment
Result: The above screen (Form 1) is displayed.
Step 2: Select the program from the list, then click Make payment button.
Result: The screen below is displayed.

Step 3: Fill-in the declaration section then click Submit button.

Note: Mandatory fields are mark with (*).
Result: The screen below is displayed.

Step 4: Then, below form appeared when you select Manual Payment mode. Tick bank name
accordingly.

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Step 5: Then, fill in below bank form. Once the payment approve by PSMB, the Training Provider may
view the E-Directory.

Step 6: Then, below form appeared when you select Epayment mode.

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Step 7: Select the RHB Bank, then click Submit

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