Professional Documents
Culture Documents
F205 Engineering Document Control
F205 Engineering Document Control
Field Engineering
Manual
F2.5-1
Instruction F2.5
Control
Project Document
Document Information
Document ID
Document Owner
Document Owner
Issue Date
File Name
Document History
Version
Issue Date
01
March 4th, 2010
Changes
Section Page(s) Text Revised
Document Approvals
Role
Project Sponsor
Project Board
Review
Project Manager
Quality Manager
Procurement Manager
Communications
Manager
Site Manager
Name
Signature
Date
Table of Contents
F2.5-2
1997:Rev.3
Instruction F2.5
Table of Contents
........................................................................................................................................
3
1.0
PURPOSE
....................................................................................................................................
4
2.0
SCOPE
....................................................................................................................................
4
3.0
DEFINITIONS
....................................................................................................................................
4
4.0
REFERENCES
....................................................................................................................................
4
5.0
RESPONSIBILITIES
....................................................................................................................................
4
6.0
REQUIREMENTS
1997:Rev.3
F2.5-3
Instruction F2.5
Control
Project Document
Instruction F2.5
PURPOSE
This instruction describes the control measures required for electronic design information,
design documents, and project records at a project construction site.
2.0
SCOPE
2.1
This instruction is applicable to all construction projects under the administrative control of
Al Toukhi Construction Operations Incorporated.
2.2
3.0
DEFINITIONS
None
4.0
REFERENCES
4.1
4.2
4.3
Al Toukhi Quality Control Manual, ASME Section I, ASME Section VIII, Division I
4.4
F2.5-4
1997:Rev.3
5.0
RESPONSIBILITIES
5.1
Instruction F2.5
The PFE is responsible to develop and implement a document control procedure for the
construction phase of the project.
6.0
REQUIREMENTS
6.1
The project specific procedure developed for construction document control activities on a
project should be appropriate for the type of project being constructed.
6.2
InfoWorks is the primary application used for the management of electronic project
documents at construction sites. To implement the use of InfoWorks, the following
elements must be included in the project document control procedure to control electronic
design information and databases:
a. Controls must be established on access to the master electronic files to ensure that
the essential design information is not altered.
b. A method of validating the field electronic document control register against the design
engineering electronic document control register must be established to ensure that
the most recent electronic documents are available at the project site.
c. The procedure must define how document access permissions are determined and
authorized.
d. A project electronic filing system must be defined and implemented at the project site.
e. Requirements for notifying project team members of electronic document revisions
must be defined.
f.
The following elements must be included in the project document control procedure to
control hardcopy documents:
a. The procedure must require that a regular check of the design engineering document
control register be made to ensure that the most recent revision of engineering design
documents are available at the project site. These registers may be supplemented
with construction site logs for site developed design information.
b. Design information received in the field must be checked against the transmittal to
ensure all listed documents have been received. The procedure must address how
this check is made and documented and the type of follow-up that is made if a
discrepancy is noted.
c. A document distribution matrix and similar procedure that provides overall control for
document distribution must be implemented.
1997:Rev.3
F2.5-5
Instruction F2.5
Control
Project Document
d. A project filing system must be defined and implemented at the project site.
e. Requirements for receipt, distribution, and filing of specifications, material requisitions
and purchase orders must be defined.
f.
g. The method of controlling superseded, voided, and canceled design documents must
be defined.
6.4
To assist the PFE in the development of the project document control procedure, a generic
construction document control procedure is included in the BecWeb.
6.5
The Construction Automation Plan for the project must address software and hardware
requirements required to implement the project document control procedure.
6.6
F2.5-6
1997:Rev.3
Instruction F2.5
Number and type of documents to be received including contractor and field generated
documents
Size of documents to be handled including reproduction equipment, storage, and stick files
Type of equipment selected for use including computer workstations, plotters, and
reproduction machines
LAYOUT:
Document Control Center working area layout:
Determine power requirements for Document Control Center equipment including computers,
printers, sorters, staplers, hole punches, shredders, and reproduction equipment
Consider document distribution method to be used (for example, will mail boxes or pigeon
holes be located in the work area?)
Determine estimated inventory and storage location of paper and stationary supply stock
Review tables should be approximately 32 inches (80 centimeters) high, be supplied with an
angled surface, have a one inch lip at lower edge, and be provided with a storage space
below the review surface
1997:Rev.3
F2.5-7
Instruction F2.5
Control
Project Document
Determine ventilation requirements for both heat dissipation and fumes removal
Determine if reproduction unit will require roll or single sheet paper stock
Determine how many lockable desks, cabinets, and document files are required
Determine whether print recipients must return superseded prints for destruction
Determine if security system or special process documents require special handling and
control procedures such as limited distribution or printing on special color paper
Verify that password controls for access to the project site local area network have been
implemented
Verify that controls are in place for document access permissions and that permissions are
based on need
Make sure that field users cannot alter design documents without authorization
Determine if controls need to be implemented to ensure that electronic files are not copied
without authorization
F2.5-8
1997:Rev.3