Little, Danielle JAG:EX

From:
Sent:
To:
Subject:
Attachments:

Taylor, Wendy E JAG:EX

Friday, October 3, 2014 2:31 PM
Brownlee, Sara PSA:EX
Internal Review Report - DRAFT - July 18 2012 v2 (GT Edits) (2)
Internal Review Report - DRAFT - July 18 2012 v2 (GT Edits) (2).docx

Notsurethisisthefinal,itstillhadtrackchangesbutlatestIhavebackfromManjitwithhischanges.

Wendy


JAG-2014-01372 - Phase 2
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JAG-2014-01372 - Phase 2
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JAG-2014-01372 - Phase 2
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x
x
x
x
x
x

Review of all cell phone bills, expense reports and government assets of related
parties,
Review of academic publications related to parties,
Review of electronic communication between parties,
Analysis of project-related documents and information provided by interviewees,
Review of relevant human resource information, and
Review of data access processes and documentation related to relevant
contracts and projects.

To inform the review, interviews were held in person or via telephone with the following
p y
MoH employees
and contractor:

s.22

The University of British Columbia and University of Victoria have also been advised of
the review related to contracts involving:

s.22

Meetings have also been held with:

x
x
x

Bill Ehmann, John Tuck, Norm MacPhee, and Andrew Mickelson, Counsel,
Legal Services Branch, Ministry of Justice ,
Sara Brownlee and Sarah Campbell, Labour Relations, Public Service Agency
(PSA), and
Dan Peck, Stacy Johnson and Gordon Wong, Office of the Comptroller General
(OCG).

P a g e | 2 Internal Review
Ministry of Health, Pharmaceutical Services Division, Research and Evidence Development
Draft v2 July 2012: Confidential
JAG-2014-01372 - Phase 2
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JAG-2014-01372 - Phase 2
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2.0 Key Findings

The following is a summary of findings based on the review of procurement practices,
grant awards and contracting, data access and related agreements and intellectual
property in the Research and Evidence Development section of the Pharmaceutical
Services Division, Ministry of Health as outlined in the approach section.
Appendix 3 and 4 provide a glossary of terms and acronyms related to this review.
2.1 Contract Management and Grants
The following Issues have been identified regarding the arranging, awarding and
subcontracting of contracts in the PSD Research and Evidence Development and Drug
Use Optimization Branches (there is no evidence that the issues identified go beyond
this branch of PSD:

s.22

2.2 Data Access and Use

The following findings were identified relating to the use and access to data:

P a g e | 4 Internal Review
Ministry of Health, Pharmaceutical Services Division, Research and Evidence Development
Draft v2 July 2012: Confidential
JAG-2014-01372 - Phase 2
Page 6

Processes for data access are not always followed and there is a lack of
documentation for projects.
p j

s.22

Lack of project specific information in contracts is enabling open use of data for
projects without appropriate specific guidelines or monitoring in place.

2.3 Standards of Conduct

The following
g issues relating
g to breaches of the Standards of Conduct for the BC Public
Service
s.22

s.22

P a g e | 5 Internal
I t
l Review
R i
Ministry of Health, Pharmaceutical Services Division, Research and Evidence Development
Draft v2 July 2012: Confidential
JAG-2014-01372 - Phase 2
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JAG-2014-01372 - Phase 2
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JAG-2014-01372 - Phase 2
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JAG-2014-01372 - Phase 2
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JAG-2014-01372 - Phase 2
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JAG-2014-01372 - Phase 2
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s.22

P a g e | 11 Internal Review
Ministry of Health, Pharmaceutical Services Division, Research and Evidence Development
Draft v2 July 2012: Confidential
JAG-2014-01372 - Phase 2
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s.22

P a g e | 12 Internal Review
Ministry of Health, Pharmaceutical Services Division, Research and Evidence Development
Draft v2 July 2012: Confidential
JAG-2014-01372 - Phase 2
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Appendix 4 List of Acronyms

s.22

ADM

Assistant/Associated Deputy Minister

s.22

IP

Intellectual Property

ISA

Information Service Agreement

MoH

Ministry of Health

OAG

Office of Auditor General

OCG

Office of the Comptroller General

s.22

PSA

Public Service Agency

PSD

Pharmaceutical Services Division

RFP

Request for Proposal

s.22

TUA

Transfer under Agreement

UBC

University of British Columbia

UVic

University of Victoria

P a g e | 13 Internal Review
Ministry of Health, Pharmaceutical Services Division, Research and Evidence Development
Draft v2 July 2012: Confidential
JAG-2014-01372 - Phase 2
Page 15

Little, Danielle JAG:EX

From:
Sent:
To:
Subject:

Taylor, Wendy E JAG:EX

Wednesday, October 1, 2014 9:28 AM
Zazuliak, Sue D JAG:EX
FW: Transfer request



From: Bridges, Richele I HLTH:EX
Sent: Thursday, September 25, 2014 6:00 AM
To: Daniels, Carrie PSA:EX; Taylor, Wendy E JAG:EX
Cc: Godfrey, Debbie HLTH:EX
Subject: Transfer request


s.22
HiCarriefollowingistheapprovaltotransferposition
totheMinistryofJustice.

Pleaseletmeknowifyouhavequestionsorrequireanythingfurtherfromtheministry.

Thankyou,


fromtheMinistryofHealth

RicheleBridges|Director
ce Initiatives |
People&WorkplaceInitiatives|MinistryofHealth
Ph:2509521001|Cell
s.17
b
|
Email:Richele.Bridges@gov.bc.ca|Fx:2509522125
221515BlanshardSt|VictoriaBC|V8W3C8


From: Kislock, Lindsay M HLTH:EX
Sent: Wednesday, September 24, 2014 5:28 PM
To: Godfrey, Debbie HLTH:EX
Cc: Bridges, Richele I HLTH:EX; Somner, Kurstie HLTH:EX
Subject: Re: Transfer request


Approved

LindsayKislock

OnSep24,2014,at8:22PM,"Godfrey,DebbieHLTH:EX"<Debbie.Godfrey@gov.bc.ca>wrote:
HelloLindsay,

g pp
q
q
WendyTaylorhascontactedmygrouprequestingapprovalforastafftransfer.Thisrequestrequires
s.22
yourapprovaltotransferpositionnumber
from
HSIMITMinistryofHealthtotheMinistryofJustice.

s.22
ThepositionwascreatedMarch11,2013asaa
ThetermendsSeptember30,2014.Iunderstandtherequestisforthepositionnumber,classification
andemployeenotfunding.

Pleaseprovideyourapprovalviareturnemail,orcontactmeshouldyouhavequestions.

153

JAG-2014-01372 - Phase 2
Page 16

Withthanks,Deb


Debbie Godfrey, Executive Director
Strategic Coordination, People and Workplace Initiatives
5-3 1515 Blanshard Street

VictoriaBCV8W3C8
Phone:2509521026or


s.17

cell)

This e-mail is intended solely for the person or entity to which it is addressed and may contain confidential and/or privileged information. Any
review, dissemination, copying, printing or other use of this e-mail by persons or entities other than the addressee is proh bited. If you have
received this e-mail in error, please contact the sender immediately and delete the material from any computer. 




154

JAG-2014-01372 - Phase 2
Page 17

Little, Danielle JAG:EX

From:
Sent:
To:
Subject:

Taylor, Wendy E JAG:EX

Wednesday, October 1, 2014 9:27 AM
Zazuliak, Sue D JAG:EX
FW: Transfer request



From: Somner, Kurstie HLTH:EX
Sent: Thursday, September 25, 2014 8:11 AM
X
To: Shields, Lindsay HLTH:EX
s.22
Cc: Taylor, Wendy E JAG:EX;
Subject: FW: Transfer request


s.22
HiLindsay,CanyoupleasetakecareofcompletingtheDepartingEmployeeformforr
hislastdaywithusis
h
September30th.
Itsbeengreatworkingwithyou s.22 Allthebestinyournewposition!
A

https://gww.health.gov.bc.ca/ourtools/forms/facilitiesmanagementandsupportservices/hlth7080departing
employeecontractor

KurstieSomner| Manager,DivisionalOperations| HealthSectorIM/IT| MinistryofHealth | P:250.952.2162|Cell
Kurstie.Somner@gov.bc.ca

s.17


From: Kislock, Lindsay M HLTH:EX
Sent: Wednesday, September 24, 2014 5:28 PM
To: Godfrey, Debbie HLTH:EX
Cc: Bridges, Richele I HLTH:EX; Somner, Kurstie HLTH:EX
Subject: Re: Transfer request


Approved

LindsayKislock

OnSep24,2014,at8:22PM,"Godfrey,DebbieHLTH:EX"<Debbie.Godfrey@gov.bc.ca>wrote:
HelloLindsay,

WendyTaylorhascontactedmygrouprequestingapprovalforastafftransfer.Thisrequestrequires
yourapprovaltotransferpositionnumberr
ffrom
s.22
HSIMITMinistryofHealthtotheMinistryofJustice.

s.22
ThepositionwascreatedMarch11,2013asatemporarypositionin
ThetermendsSeptember30,2014.Iunderstandtherequestisforthepositionnumber,classification
andemployeenotfunding.

Pleaseprovideyourapprovalviareturnemail,orcontactmeshouldyouhavequestions.

Withthanks,Deb

155

JAG-2014-01372 - Phase 2
Page 18

JAG-2014-01372 - Phase 2
Page 19

Little, Danielle JAG:EX

From:
Sent:
To:
Subject:


Infofor

Taylor, Wendy E JAG:EX

Wednesday, October 1, 2014 9:26 AM
Zazuliak, Sue D JAG:EX
FW: Extension of Auxiliary [Incident:

s.22

s.22

From: MyHR [mailto:myhr@gov.bc.ca]

Sent: Friday, September 26, 2014 3:08 PM
To: Taylor, Wendy E JAG:EX
Subject: Extension of Auxiliary [Incident:

s.22

HelloWendyLou,

s.22
Theentryfor
auxiliaryextensionhasbeenprocessedinPeoplesoft,

Webelieveyourrequestisnowcomplete,howeverifyouidentifyanyoutstandingissuespleaseletusknowby
respondingtothisemail.Thiswillautomaticallyreopenyourrequest.Ithelpsustoserveyoubetterifyouquoteyour
referencenumber
intheresponse.
s.22

Totrack,updateorreviewyourservicerequestsandhistory,visitAskMyHRatwww.gov.bc.ca/myhr/contact.Please
notethatAskMyHRhasbeensetuptoreplaceMyHR@gov.bc.ca.

Shouldyouwishtospeakwithus,pleasecall18772770772,pressoption2andquoteyourreferencenumber
y
s.22


Thankyou.

Ifyouwishtoupdateyourticket,pleasereplytothisemail.

JillMoyer
HRAdminCoordinator
BCPublicServiceAgencytogetherwithTELUSSourcingSolutionsInc.
VisitAskMyHR(clickhere)toviewandupdateyourservicerequests

- 0 1 00 8 1 6 9 -]

157

JAG-2014-01372 - Phase 2
Page 20

Little, Danielle JAG:EX

From:
Sent:
To:
Subject:
Attachments:

Taylor, Wendy E JAG:EX

Wednesday, October 1, 2014 9:27 AM
Zazuliak, Sue D JAG:EX
FW: Aux Extension letter
JJAG Aux Extension
Position #

((Signed).pdf

letter

From:
s.22
Sent: Thursday, September 25, 2014 3:34 PM
To: Taylor, Wendy E JAG:EX
Cc: Daniels, Carrie PSA:EX
Subject: RE: Aux Extension letter


HiWendy,

Pleaseseeattached.

Thanks,

s.22


From: Taylor, Wendy E JAG:EX
Sent: Thursday, September 25, 2014 1:01 PM
To:
s.22
Subject: Aux Extension letter


Hi s.22 IneedyoutoreviewandsignthisletterasapasIhavetogetthisintomyHRfortheextensiontobeprocessed
intime.IalsoneedyoutofillintherequestIsentyouthismorningforIDIR.
Thanks!
Wendy


Wendy Taylor
Executive Director
Compliance and Enforcement Secretariat
Office:250 952 6161
Cell::
s
s.17

JAG-2014-01372 - Phase 2
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JAG-2014-01372 - Phase 2
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JAG-2014-01372 - Phase 2
Page 23

Little, Danielle JAG:EX

From:
Sent:
To:
Subject:

Daniels, Carrie PSA:EX

Monday, September 29, 2014 4:28 PM
Taylor, Wendy E JAG:EX
s.22
RE: Thank you!

Hi s.22

Apologiesforthedelayinreplying.AllthecreditgoestoWendyandIwashappytohelp-

Shouldtherebeanychallengesonyournextpayday,pleasecall/emailmeASAP.Ivespokenwiththedirectorof
operationsinthisareaattheAgency,andallshouldbefine,howeverifthereareanyglitches,Iamhereifyouneedme.

Talktoyousoon!
~Carrie


Carrie Daniels, Recruitment Strategist

Talent Management Division | BC Public Service Agency

Suite 100 940 Blanshard Street | Victoria, BC | V8W 3E6
Direct Line/Cell: 778-679-8511
AskMyHR| 250-952-6000 | Toll Free 1-877-277-0772





s.22
From:
Sent: Friday, September 26, 2014 10:15 AM
To: Taylor, Wendy E JAG:EX; Daniels, Carrie PSA:EX
Subject: Thank you!


DearWendyandCarrie,

Iwantedtosendyoubothabig,heartfeltthankyouforallyourhardworkandeffortingettingmypositionrenewed
andtransferredtoJustice.
Iespeciallyappreciatereceivingtheapprovalwithtimetosparebeforemylastdaylastscheduledday.Itreallymeansa
lottometohavesomedegreeofcertaintyofmycontinuingemploymentnextweek.Iwillrestaloteasierthis
weekend.-

Thankyouagainandwarmregards,

s.22

C&ECommitteeSecretariat
s.17
Cell:

22

JAG-2014-01372 - Phase 2
Page 24

Little, Danielle JAG:EX

From:
Sent:
To:
Subject:

Briggs, Michael C JAG:EX

Wednesday, October 1, 2014 3:50 PM
Taylor, Wendy E JAG:EX
AG transfer
s.22

CalledISBandcheckedMAGic.TheyhaveletHealthknowtheyrewaitingfor




s.22

releasebuthaventheardbackyet.


Mike Briggs
Manager, Systems Services
Liquor Control and Licensing Branch
Ministry of Justice
Phone: 250-952-5795
Cell:
s.17
Fax: 250-952-7066
Email: michael.briggs@gov.bc.ca
Due to security concerns, Liquor Control and Licensing Branch will not
accept electronically transmitted applications containing credit card information.
-------------------------------------------------

126

JAG-2014-01372 - Phase 2
Page 25

Little, Danielle JAG:EX

From:
Sent:
To:
Cc:
Subject:

Zazuliak, Sue D JAG:EX

Wednesday, October 1, 2014 9:24 AM
Thomson, Vanessa JAG:EX
Shubrook, Ann JAG:EX; Colquhoun, Katherine JAG:EX; Taylor, Wendy E JAG:EX
HR Files

Vanessa,Ihavemadethephysicalfilesforournewesthires((
).
)
s.22
TheyarenowreadyforanydocumentsthehiringmanagershavecompliedforthemandareintheHRfilecabinet.
Thanks.


Sue Zazuliak

Manager,AdministrativeServices
LiquorControlandLicensingBranch
Ph:2509527042Fx:2509527066

TEAMWORK | CURIOSITY | PASSION | SERVICE| COURAGE |ACCOUNTABILITY


158

JAG-2014-01372 - Phase 2
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Little, Danielle JAG:EX

From:
Sent:
To:
Subject:

s.22

Monday, September 29, 2014 9:08 AM

Briggs, Michael C JAG:EX; Taylor, Wendy E JAG:EX
RE: LCLB Account

HiMichael,

Thanksforallyourhelponthismatter.

TheaccountstatuswillbeTemporary.

s.15
isaHealthDriveIshouldbeabletoretainaccessbecauseothersoutsideMoHdohaveaccessas
well.ImayhavetodealwithHealthinordertodoso.

HopefullytheVPNoutagewillnottaketoolong.

Thankyouagainandkindregards,

s.22


_____________________________________________
From: Briggs, Michael C JAG:EX
Sent: Monday, September 29, 2014 8:30 AM
To: Taylor, Wendy E JAG:EX
Cc:
s.22
Subject: LCLB Account



Wendy,

Ineedtoknowthestatusof s.22 accounti.e.Regular,Temporaryetc.IassumeitsTemporaryastheenddateis
March31,2015.Notsureifaccessto
spossibleon s.22 istransferredintoJAGbutIcancheck.Isit
o
s.15
aHealthdrive?

Also,IcantapplyforVPNuntiltheaccountiscreatedsoitwillprobablybeaweekorso.

Thanks,

Mike Briggs
Manager, Systems Services
Liquor Control and Licensing Branch
Ministry of Justice
Phone: 250-952-5795
Cell:
s.17
Fax: 250-952-7066
Email: michael.briggs@gov.bc.ca
Due to security concerns, Liquor Control and Licensing Branch will not
accept electronically transmitted applications containing credit card information.
-------------------------------------------------
288

JAG-2014-01372 - Phase 2
Page 27

Little, Danielle JAG:EX

From:
Sent:
To:
Subject:

Taylor, Wendy E JAG:EX

Thursday, October 2, 2014 2:23 PM
Briggs, Michael C JAG:EX
Re: ITSD AAR #
s.22
"CLOSED"

Transfer/IDIR - Request has been marked as

Thankyou

SentfrommyiPhone

>OnOct2,2014,at1:05PM,"Briggs,MichaelCJAG:EX"<Michael.Briggs@gov.bc.ca>wrote:
>
> s.22 isnowsetupwiththefollowingcredentials.OnceheisloggedinsuccessfullyI'lladdhimtothedistributionlist
andrequestVPN.
>
>OriginalMessage
>From:ServiceAccount.AGMAGIC@gov.bc.ca
>[mailto:ServiceAccount.AGMAGIC@gov.bc.ca]
>Sent:Thursday,October2,201412:56PM
>To:Briggs,MichaelCJAG:EX
>Subject:ITSDAAR#
Transfer/IDIRRequesthasbeenmarkedas"CLOSED"
s.22
>
>ThisisanautomatedmessagePleasedonotreply.
>
>
>
>Initiatedby:9/29/20149:50:03AM
>
>Modifiedby:
>
>Reviewedby:
>
>Approved/Rejectedby:
>
>
>=====================================
>Resolution:
>
>Ihavetransferredthefollowingaccountsasrequested:
>
>IDIR s.15, s.22 (thepasswordwasnotchanged)Email
@gov.bc.ca
>
@
s.22
>
>Inorderforthenewnetworkaccesstomapcorrectlypleasehavetheuserrestarttheirworkstation.Iftheuserhas
anyissueswiththeiraccesshavethemcontacttheJAGServiceDeskat2503560545.
>
>Foranyotherdesktopissuesthatneedtobesetup(ie.printers,mailprofilesetc.),pleasehaveyouruserscallShared
ServicesBCat2503877000.
297

JAG-2014-01372 - Phase 2
Page 28

>
>Thankyou.
>=====================================
>
>
>
>AccessRequestInitiators,ReviewersandApproverscanaccesshere;
s.15

>
>
>ProblemsorQuestions?SendanonurgenteMailhere
>mailto:AGSGLOB@gov.bc.ca?Subject=MAGic_AAF_Module_Problem_or_Question
>
>ISBLineofBusinessSupportInfo:
>http://portal.ag.gov.bc.ca/portal/page/portal/AG_Home/Management_Servi
>ces_Branch/ITSD/eSC/Ser_Desk/LOB_Service_Desk
>
>
>
>
>Thisisanautomatedmessage
>Pleasedonotreply.
>
>
>
> s.15 (MCBRIGGS,)


298

JAG-2014-01372 - Phase 2
Page 29

Little, Danielle JAG:EX

From:
Sent:
To:
Subject:

Taylor, Wendy E JAG:EX

Thursday, October 2, 2014 2:23 PM
s.22

Fwd: ITSD AAR #

"CLOSED"

s.22

: Transfer/IDIR - Request has been marked as

Sent from my iPhone

Begin forwarded message:
From: "Briggs, Michael C JAG:EX" <Michael.Briggs@gov.bc.ca>
Date: October 2, 2014 at 1:05:45 PM PDT
To: "Taylor, Wendy E JAG:EX" <Wendy.Taylor@gov.bc.ca>
s.22
Subject: FW: ITSD AAR #
Transfer/IDIR - Request has been
marked as "CLOSED"
s.22 is now set up with the following credentials. Once he is logged in successfully I'll add him
to the
h distribution list and request VPN.

-----Original Message----From: ServiceAccount.AGMAGIC@gov.bc.ca [mailto:ServiceAccount.AGMAGIC@gov.bc.ca]

Sent: Thursday, October 2, 2014 12:56 PM
To: Briggs, Michael C JAG:EX
Subject: ITSD AAR #
Transfer/IDIR - Request has been marked as
s.22
"CLOSED"
This is an automated message - Please do not reply.
------------------------------------------------------------------------------------------------------Initiated by: - 9/29/2014 9:50:03 AM
Modified by: Reviewed by: Approved/Rejected by: -

=====================================
Resolution:
I have transferred the following accounts as requested:
IDIR

s.15, s.22

(the password was not changed) Email

s.22

@
@gov.bc.ca

299

JAG-2014-01372 - Phase 2
Page 30

In order for the new network access to map correctly please have the user restart their work
station. If the user has any issues with their access have them contact the JAG Service Desk at
250 356-0545.
For any other desktop issues that need to be set up (ie. printers, mail profiles etc.), please have
your users call Shared Services BC at 250 387-7000.
Thank you.
=====================================

Access Request Initiators, Reviewers and Approvers can access here;

s.15

Problems or Questions? Send a non urgent eMail heremailto:AGSGLOB@gov.bc.ca?Subject=MAGic AAF Module Problem or Question
ISB Line of Business Support Info:
http://portal.ag.gov.bc.ca/portal/page/portal/AG_Home/Management_Services_Branch/ITSD/eS
C/Ser_Desk/LOB_Service_Desk

------------------------------------------------------------------------------------------------------This is an automated message - Please do not reply.

s.15

(MCBRIGGS,)

300

JAG-2014-01372 - Phase 2
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