CITY COUNCIL MEETING

MINUTES
SPECIAL BUDGET SESSION
224 S. Jefferson Street
Perry, Florida
August 5, 2003

MEMBERS PRESENT: Shirley Scott, Bill Alexander, Richard Frith, Pam Feagle, Doug Everett

STAFF PRESENT: Bill Brynes, Barney Johnson, Wayne Putnal, Billy LaValle, Rodney Lytle, Glenn
Ratliff, Sarah Drawdy and Annette Anderson

Mayor Frith called the meeting to order. Councilmember Scott led those attending the meeting in
prayer. Mayor Frith led the group in the Pledge of Allegiance to the Flag. The secretary then called
the roll.
PRESENT ABSENT
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

GENERAL BUSINESS.

A. CITY COUNCIL AND STAFF TO DISCUSS FISCAL YEAR 2003-04 BUDGET FOR
THE CITY OF PERRY.

City Manager Bill Brynes began discussion saying that the budget is made up of revenue, expenses and
the use of prior year’s revenue. Mr. Brynes told the Council cash received from prior years would be
used to balance the budget. In reference to a memo provided to the Council, Mr. Brynes said in
reviewing line items in the budget there might be some that are too high but there are also some that
might be too low.

Councilmember Feagle asked the city manager if any department head had gone to him about how they
could cut their department budget and if Mr. Brynes considered their input. Mr. Brynes stated the
proposed budget was his responsibility and he doesn’t think there is any item to cut. Mr. Brynes said
he does take into consideration input from department heads. Mr. Brynes said proposed reductions the
Council might consider total $41,100 and noted that proposed overtime costs are $159,000.

When asked by Mayor Frith asked, Mr. Brynes said the amount of total cash unrestricted held by the
City last month was approximately $5.7 million.

Councilmember Everett said he would like to see the line item amount for office supplies cut in each
department.

The City Council reviewed and voted on line items as follows:

Page 2, August 5, 2003, Council Minutes-Special Budget Session

LEGISLATIVE

Object No. 343-CODE CODIFICATION

Object No. 400 TRAINING & PER DIEM

Mr. Brynes explained the training and per diem is for the Council to attend the annual Florida League
of Cities conference and other expenses related to such meetings. It was noted the Council recently
joined the Suwannee League of Cities. Councilmember Everett suggested this item could be cut
$4,000, which should allow for only two individuals to attend the conference.

Councilmember Scott made a motion to reduce the proposed budget amount of $2,000 to $ -0- for code
codification and to keep the proposed budget amount of $5,600 the same for training and per diem.
The motion was seconded by Councilmember Alexander and upon roll call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

ADMINISTRATION

Mr. Brynes told the Council he had reduced the regular salaries account $20,000 making one position a
part-time position.

Object No. 400-TRAINING & PER DIEM

Mr. Brynes noted this item was for expenses for the City Manager, such as meetings of the Florida
League of Cities, Florida Gas meeting and continuing education expenses; Public Works Director
expenses for Florida Gas meetings and other public works travel on an as necessary basis.

Councilmember Feagle made a motion to reduce the proposed budget amount of $4,500 to $2,000 for
training and per diem. The motion was seconded by Councilmember Everett and upon roll call vote
was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

Object No. 405-EDUCATIONAL EXPENSE

Councilmember Everett made a motion to reduce the proposed budget amount of $4,000 to $ -0- for
educational expense. The motion was seconded by Councilmember Scott and upon roll call vote was
as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X
Page 3, August 5, 2003, Council Minutes – Special Budget Session

Object No. 451-VEHICLE REPAIR/SELF INSURANCE DEDUCTIBLE

Councilmember Feagle asked about the history of the self insurance deductible. Mr. Brynes noted this
item varies. Councilmember Scott made a motion to reduce the proposed budget amount of $4,000 to
$1,000 for vehicle repair/self insurance deductible. The motion was seconded by Councilmember
Feagle and upon roll call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

Object No. 461-MAINTENANCE BUILDING & GROUNDS

Councilmember Feagle made a motion to reduce the proposed budget amount of $3,000 to $2,500 for
maintenance building & grounds. The motion was seconded by Councilmember Everett and upon roll
call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

FINANCE
Object No. 400-TRAINING & PER DIEM
Councilmember Feagle made a motion to reduce the proposed budget amount of $3,000 to $1,500 for
training and per diem. The motion was seconded by Councilmember Everett and upon roll call vote
was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

_Object No. 461-MAINTENANCE BUILDING & GROUNDS

There was a brief discussion of the request for funds for paint for the utility billing office and to
replace the carpeting with vinyl flooring for health concerns.

Councilmember Alexander made a motion that the proposed budget amount of $2,100 for maintenance
building and grounds remain at $2,100. The motion was seconded by Councilmember Scott and upon
roll call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X
Page 4, August 5, 2003 Council Minutes – Special Budget Session

COMPREHENSIVE PLANNING
Object No. 310-PROFESSIONAL SERVICES

Mr. Brynes explained this is for services provided by the North Central Florida Regional Planning
Council and the City only pays if it uses the services. Director of Community Development Billy
LaValle told the Council it is a bargain for the City to get the NCFRPC to provide this service.
Councilmember Everett suggested staff could come back to the Council if additional monies are
needed.

Mr. Brynes commented an assumption is being made that certain items are inflated. Councilmember
Everett said (his) responsibility is not to satisfy anyone but the taxpayers. Councilmember Everett said
if Council can reduce what appears to be a shortfall in the budget it should and look at actual spending
versus what is used.

Councilmember Everett made a motion to reduce the proposed budget amount of $12,000 to $7,000 for
professional services. The motion was seconded by Councilmember Feagle and upon roll call vote
was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

GARAGE
Object No. 400-TRAINING & PER DIEM
Councilmember Everett made a motion to reduce the proposed budget amount of $100 to $ -0- for
training and per diem. The motion was seconded by Councilmember Scott and upon roll call vote was
as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

POLICE
Councilmember Scott asked about Object No. 350 Investigations and if this item is needed. Chief of
Police Wayne Putnal said these monies are needed to pay informants when an investigation is being
conducted. Councilmember Scott asked if the department would be at a disadvantage if this item was
eliminated. Chief Putnal answered yes.
Page 5, August 5, 2003 Council Minutes-Special Budget Session

POLICE Continued

Object No. 350-INVESTIGATIONS

Councilmember Everett made a motion that the proposed budget amount of $2,000 for investigations
remains the same. The motion was seconded by Councilmember Alexander and upon roll call vote
was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

Object No. 461-MAINTENANCE BUILDING & GROUNDS

Councilmember Everett made a motion to reduce the proposed budget amount of $1,000 to $500 for
maintenance building and grounds. The motion was seconded by Councilmember Feagle and upon roll
call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

FIRE
Object No. 461-MAINTENANCE BUILDING & GROUNDS
Fire Chief Rodney Lytle told the Council the roof leaks and there are plumbing problems in the fire
department building. Councilmember Everett made a motion to reduce the proposed budget amount of
$1,500 to $500 for maintenance building and grounds. The motion was seconded by Councilmember
Feagle and upon roll call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

TRANSPORTATION
Object No. 400-TRAINING & PER DIEM
Councilmember Scott made a motion to reduce the proposed budget amount of $300 to $-0- for
training and per diem. The motion was seconded by Councilmember Feagle and upon roll call vote
was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X
Page 6, August 5, 2003 Council Minutes-Special Budget Session

TRANSPORTATION continued

Object No. 460-VEHICLE MAINTENANCE

Councilmember Everett made a motion to reduce the proposed budget amount of $8,000 to $5,000 for
vehicle maintenance. The motion was seconded by Councilmember Feagle and upon roll call vote was
as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

ECONOMIC ENVIRONMENT
Object No. 838-CHRISTMAS DECORATIONS
Councilmember Everett made a motion to reduce the proposed budget amount of $2,500 to $ -0- for
Christmas decorations. The motion was seconded by Councilmember Scott and upon roll call vote was
as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

RECREATION
Object No. 140-OVERTIME PAY

Director of Recreation Glenn Ratliff said this overtime is for the baseball tournaments held in the City.
Councilmember Feagle suggested if employees have overtime they could take the time off rather than
be paid for overtime.

Councilmember Feagle made a motion to reduce the proposed budget amount of $1,200 for overtime
to $-0-. The motion was seconded by Councilmember Everett and upon roll call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X
Page 7, August 5, 2003, Council Minutes – Special Budget Session

Object No. 400-TRAINING & PER DIEM

Councilmember Everett made a motion to reduce the proposed budget amount of $600 to $-0- for
training and per diem. The motion was seconded by Councilmember Feagle and upon roll call vote
was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

Object No. 461-MAINTENANCE BUILDING & GROUNDS

Councilmember Feagle asked if this included maintenance of city parks. Mr. Ratliff answered yes.
Councilmember Scott mentioned then need for paint for the Loughridge Park Community Center.
Councilmember Alexander made a motion that the proposed budget amount of $24,000 for
maintenance building and grounds remain the same. The motion was seconded by Councilmember
Scott and upon roll call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

WATER
Object No. 310-PROFESSIONAL SERVICES
Councilmember Everett made a motion to reduce the proposed budget amount of $1,000 to $500 for
professional services. The motion was seconded by Councilmember Scott and upon roll call vote was
as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

Object No. 400-TRAINING AND PER DIEM

Councilmember Everett made a motion to reduce the proposed budget amount of $1,500 to $800 for
training and per diem. The motion was seconded by Councilmember Feagle and upon roll call vote
was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X
Page 8, August 5, 2003 Council Minutes – Special Budget Session

WATER continued
Object No. 510-OFFICE SUPPLIES
Councilmember Everett made a motion to reduce the proposed budget amount of $500 to $250 for
office supplies. The motion was seconded by Councilmember Feagle and upon roll call vote was as
follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

GAS
Object No. 400-TRAINING & PER DIEM
Councilmember Feagle made a motion to reduce the proposed budget amount of $1,200 to $800 for
training and per diem. The motion was seconded by Councilmember Everett and upon roll call vote
was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

Object No. 461-MAINTENANCE BUILDING AND GROUNDS

Councilmember Everett made a motion to reduce the proposed budget amount of $800 to $400 for
maintenance building and grounds. The motion was seconded by Councilmember Feagle and upon roll
call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

Object No. 481-PROMOTIONAL ACTIVITIES

Councilmember Everett made a motion to reduce the proposed budget amount of $1,000 to $500 for
promotional activities. The motion was seconded by Councilmember Feagle and upon roll call vote
was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X
Page 9, August 5,, 2003, Council Meeting – Special Budget Session

SOLID WASTE
Object No. 400-TRAINING & PER DIEM
Councilmember Everett made a motion to reduce the proposed budget amount of $300 to $-0- for
training and per diem. The motion was seconded by Councilmember Scott and upon roll call vote was
as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

Object No. 461-MAINTENANCE BUILDING AND GROUNDS

Councilmember Everett made a motion to reduce the proposed budget amount of $500 to $100 for
maintenance building and grounds. The motion was seconded by Councilmember Scott and upon roll
call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

Object No. 769-MAINTENANCE OTHER EQUIPMENT

Councilmember Everett made a motion to reduce the proposed budget amount of $10,000 to $7,500 for
maintenance other equipment. The motion was seconded by Councilmember Feagle and upon roll call
vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

SEWER
Object No. 400-TRAINING AND PER DIEM
Councilmember Scott made a motion to reduce the proposed budget amount of $2,000 to $1,200 for
training and per diem. The motion was seconded by Councilmember Feagle and upon roll call vote
was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X
Page 10, August 5, 2003, Council Minutes – Special Budget Session

SEWER continued
Object No. 461-MAINTENANCE BUILDING AND GROUNDS
Councilmember Everett made a motion to reduce the proposed budget amount of $2,000 to $1,000 for
maintenance building and grounds. The motion was seconded by Councilmember Scott and upon roll
call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

Object No. 527-SLUDGE FARM

Councilmember Everett made a motion to reduce the proposed budget amount of $5,000 to $2,500 for
the sludge farm. The motion was seconded by Councilmember Feagle and upon roll call vote was as
follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

INVENTORY
Object No. 400-TRAINING AND PER DIEM
Councilmember Scott made a motion to reduce the proposed budget amount of $400 to $ -0- for
training and per diem. The motion was seconded by Councilmember Feagle and upon roll call vote
was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

Object No. 461-MAINTENANCE BUILDINGS AND GROUNDS

Councilmember Scott made a motion to reduce the proposed budget amount of $3,000 to $1,500 for
maintenance buildings and grounds. The motion was seconded by Councilmember Everett and upon
roll call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X
Page 11, August 5, 2003 Council Minutes – Special Budget Session

Councilmembers agreed that if additional monies are needed in any account throughout the year, the
City Manager could make a request. After review of the proposed budget, it was the consensus of the
Council that the capital outlay portion of the budget for fiscal year 2003-04 be discussed at the regular
session City Council meeting on August 12, 2003. Mayor Frith noted that the funding requests from
local organizations would also be discussed. Mayor Frith requested those organizations be notified
that the City Council would be discussing this budget item at its regular session meeting on Tuesday,
August 12, 2003.

There were several individuals attending the meeting. Mayor Frith invited anyone who wished to
speak to do so at this time. There was no one.

ADJOURNMENT.

There being no further business to come before the City Council at this time, the meeting was
adjourned at approximately 7:00 p. m.

ATTEST:

_______________________________ _________________________________
William E. Brynes, City Manager Richard D. Frith, Mayor

Recorded in Official Minute Book:

___________________________ _________________________________
Annette Anderson, Secretary Date