CITY COUNCIL MEETING

MINUTES
REGULAR SESSION
224 S. Jefferson Street
Perry, Florida
April 8, 2003

MEMBERS PRESENT: Shirley Scott, Bill Alexander, Richard Frith, Pam Feagle, Doug Everett

MEMBERS ABSENT: Richard Frith and Shirley Scott

STAFF PRESENT: Bill Brynes, Barney Johnson, Wayne Putnal, Billy LaValle, Sarah Drawdy, Bill
Blue and Annette Anderson

Vice Mayor/Councilmember Alexander called the meeting to order. Councilmember Feagle led those
attending the meeting in prayer. Vice Mayor/Councilmember Alexander led the group in the Pledge of
Allegiance to the Flag. The secretary then called the roll.
PRESENT ABSENT
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott X
Councilmember Everett X
Mayor Frith X

AGENDA ITEM (3)…APPROVAL OF PREVIOUS MINUTES.

After a brief review of the minutes, Councilmember Everett made a motion to adopt the minutes of
March 25, 2003, Regular Session as written; seconded by Councilmember Feagle and upon roll call
vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott ABSENT
Councilmember Everett X
Mayor Frith ABSENT

AGENDA ITEM (4)…RECEIVING REQUESTS FROM THE GENERAL PUBLIC.

Mr. Rick Breer, Main Street Perry, Inc., program manager, invited the Council and those attending the
meeting to visit the art show currently being held at the Main Street office, 107 E. Green Street. Mr.
Breer noted the times the art show would be open and commented this is not an art show you would
expect to see in a small town like Perry. Mr. Breer said he would encourage everyone to visit between
now and April 27 when the show would close. Mr. Breer said there is no admission cost.

The next individual to address the Council was Mr. Marvin Brooks. Mr. Brooks said he addresses the
Council on behalf of coaches and kids aged 5 to 12 years old who are playing baseball. Mr. Brooks
said the old high school site on Julia Drive has been used for ball practice but there are some safety
concerns. Mr. Brooks said the backstops have holes in them where the ball could be thrown through
and the ground is not level. Mr. Brooks suggested the area could be enhanced to provide three practice
fields and this would allow the ball teams to practice earlier. Mr. Brooks said backstops would be
needed, as well as clay infields and the ground to be leveled. Mr. Brooks said in looking to keep costs
down, he spoke with the city manager and Recreation Director Glenn Ratliff. Mr. Brooks said Mr.
Page 2, April 8, 2003, Council Minutes – Regular Session

Ratliff felt recreation personnel could handle this task. Mr. Brooks provided a diagram and a proposed
material (only) cost of approximately $12,000. Mr. Brooks said the old fencing from the City Park
could be used along the sides of the playing field and that Mr. Ratliff said there might be some other
used fencing that could be used at this site. Mr. Brooks said it was suggested the City might be able to
use inmate labor.

Mr. Brooks said this could be a temporary short-term fix (extra practice fields) until the City needs the
site for other use. Councilmember Everett asked how soon the project would start. Mr. Brooks
answered as soon as possible. Councilmember Everett asked, if the Council chooses to do this, if the
funding would come out of cash reserves. Mr. Brynes answered yes and noted that a budget
adjustment could be made later. Councilmember Alexander asked if the neighborhood had been
canvassed for resident input. Mr. Brooks said no one has said anything about the matter. It was noted
this is the area the Boys and Girls Club had requested to use to build a facility.

Councilmember Everett made a motion to enhance the city property (old high school site) for use as
three baseball practice fields as described above at a cost of approximately $12,000 with funding from
city cash reserves. The motion was seconded by Councilmember Feagle and upon roll call vote was as
follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott ABSENT
Councilmember Everett X
Mayor Frith ABSENT

Another individual to address the Council was Mr. Raul Das for Lisa Arrowood, owner of Dance
Workshop & Gymnastics Center. Mr. Das explained Ms. Arrowood is building an addition and would
like to request permission to tie into the City’s storm water system on E. Green Street. Director of
Public Works told the Council Mr. Das should be asked to provide (engineering) calculations as to
whether the City’s system could accept the overflow into the its system. Mr. Das said he would have
those figures within a week. Ms. Arrowood told the Council it was the Suwannee River Water
Management District that had suggested the overflow be tied into the City’s system, if possible.

Mr. Johnson explained this would be what the First United Methodist Church did recently when
constructing a parking lot. Councilmember Everett asked if this item should be brought back at the
next Council meeting when there might be a full Council. Due to time, Mr. Das suggested the present
Councilmembers make the decision contingent upon getting the calculations back to the City. Mr.
Brynes said, as long as it would work (the City’s system would accept the overflow), he didn’t think
the Council would have a problem allowing this. Councilmember Everett agreed and made a motion
Page 3, April 8, 2003 Council Minutes-Regular Session

to allow overflow from the Dance Workshop into the city’s storm water system contingent upon the
calculations being acceptable to city staff. The motion was seconded by Councilmember Feagle and
upon roll call vote was as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott ABSENT
Councilmember Everett X
Mayor Frith ABSENT

AGENDA ITEM 5(A)…PROCLAMATION – SEXUAL VIOLENCE AWARENESS MONTH.

Councilmember Feagle made a motion to adopt the Proclamation proclaiming April as Sexual Violence
Awareness Month. The motion was seconded by Councilmember Everett and upon roll call vote was
as follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott ABSENT
Councilmember Everett X
Mayor Frith ABSENT

AGENDA ITEM 5(B)…CITY MANAGER TO PRESENT CITY MANAGER’S RECOMMENDED

FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEARS 2003-2008
PURSUANT TO CITY CHARTER SECTION 5.05.

City Manager Bill Brynes said this document brings forward those projects scheduled over a five-year
period. Mr. Brynes said this item would be advertised and brought back for a public hearing at a future
Council meeting.

AGENDA ITEM 5(C)…CITY COUNCIL TO DISCUSS REQUEST FROM CITY OF PERRY

POLICE DEPARTMENT TO TRANSFER MONIES FROM THE POLICE FORFEITURE HOLDING
ACCOUNT OF THE GENERAL FUND ACCOUNT-POLICE DEPARTMENT CAPITAL OUTLAY-
FOR THE PURCHASE OF TWO DATA RADIOS.

Mr. Brynes said this item was reagendaed from the last Council meeting as requested by
Councilmember Everett for further discussion. Chief of Police Wayne Putnal said this type radio is
compatible with the current computer systems used by the police officers. Chief Putnal also said the
company that produces this particular type radio sold out to another company and these type radios
would no longer be produced. Chief Putnal explained the company would support (provide parts) the
radios for the next ten years. Councilmember Everett noted these were the concerns he had when
Page 4, April 8, 2003, Council Minutes – Regular Session

discussing the item at the last meeting. Councilmember Feagle made a motion to approve the Police
Department’s request to transfer monies from the police forfeiture holding account to purchase the two
data radios. The motion was seconded by Councilmember Everett and upon roll call vote was as
follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott ABSENT
Councilmember Everett X
Mayor Frith ABSENT

AGENDA ITEM 5(D)…CITY COUNCIL AND STAFF TO DISCUSS PAVING/RESURFACING OF

CITY STREETS.

Mr. Brynes said different possibilities have been discussed and Council and staff should begin to
develop a list of streets for paving/resurfacing. Mr. Brynes said he had been told recently the price of
asphalt and asphalt material had increased about 25 percent. Mr. Brynes said the City might want to
proceed slowly at this time. Councilmember Everett said he understood the prices were to have gone
down.

Mr. Brynes told the Council the contractor who recently did paving work in the City would have to
come back and fix some things and had indicated they would give the City the same price for further
work. Mr. Brynes said he doesn’t know if this is still feasible, but staff could ask them.

Councilmember Feagle suggested each Councilmember make a priority list and submit this list to the
City Manager and the Public Works Director Barney Johnson for assessment. Councilmember Feagle
said she would like to see some “new construction (paving),” noting particularly Buckhalter Street.
Mr. Johnson said this could be done at the same time.

It was the consensus of the Council this item be brought back for prioritizing of streets at the April 22,
2003 Council meeting.

Councilmember Feagle asked if anything could be done about the flooding near Orange Street and
Leon Street. Mr. Johnson said there is always something that could be done but the restriction could be
the cost. Councilmember Feagle asked Mr. Johnson to get a cost estimate and asked what the fee
would be to get this estimate. Mr. Johnson said he would try to get an estimate without cost from the
city’s engineer.

AGENDA ITEM 5(E)…CITY COUNCIL AND STAFF TO DISCUSS COMMERCIAL REFUGE

SERVICES/BIDS.

Mr. Brynes explained the City’s contract (franchise) with Waste Management of Tallahassee was a
three-year contract and had been extended another three years, which time has now expired. Mr.
April 8, 2003, Council Minutes-Regular Session

Brynes said commercial refuse services were recently re-bid and the City received two proposals, one
from Waste Management and one from Waste Pro. Mr. Brynes said the bid from Waste Pro was the
lower bid.

Mr. Bob Hires and Fred Woods with Waste Pro were present. Mr. Hires addressed the Council and
gave a brief background of the company and explained the service they would provide if their bid were
to be accepted. Mr. Hires told the Council it is Waste Pro’s intent to provide all new collection
containers and noted these containers would be environmentally clean. Councilmember Everett asked
if Waste Pro were awarded the bid would they be able to have their containers in place without a
transition period. Mr. Hires said the short answer would be yes and noted this might be better for
Waste Pro and for Waste Management, who previously had contracted with the City. Mr. Hires said,
they had visited commercial refuse customers and learned that some have rental leases with Waste
Management for the containers. Mr. Hires said Waste Pro has the same basic agreement and he thinks
the lease would terminate at that point in time when the contract (with the City) has expired.

Councilmember Feagle asked what differences, other than price differentials, were there between
Waste Pro and Waste Management. Mr. Hires said he was formerly employed by Waste Management
and the biggest difference is that Waste Pro concentrates on its service to customers and appearance of
equipment. Mr. Hires noted containers will be new and trucks freshly painted. Mr. Hires said Waste
Pro’s service is different in that when a customer calls Waste Pro they speak directly with a customer
service person rather than having to go through an automated connection.

Councilmember Everett asked what guarantee to the Council and business customers does Waste Pro
have that they would perform these services and what elements does Waste Pro have in its contract if
Waste Pro does not perform to that level. Mr. Hires said this is specified in the proposal. Mr. Hires
said Waste Pro provides a certificate of insurance as well as a performance bond.

After discussion, Councilmember Everett made a motion to award the commercial refuse collection bid
to Waste Pro. The motion was seconded by Councilmember Feagle and upon roll call vote was as
follows:
YEA NAY
Councilmember Feagle X
Councilmember Alexander X
Councilmember Scott ABSENT
Councilmember Everett X
Mayor Frith ABSENT

AGENDA ITEM (6)…CITY MANAGER.

There was no discussion at this time.

Page 6, April 8, 2003, Council Minutes – Regular Session

AGENDA ITEM (7)…DEPARTMENT HEADS.

Chief of Police Wayne Putnal told the Council he had received a request from the Chamber of
Commerce for a police officer to be stationed at the Chamber-sponsored Bluegrass Festival event at the
Forest Capital Park. It was the consensus of the Council that the Police Department be allowed to
provide a police officer for the event as requested by the Chamber.

AGENDA ITEM (8)…CITY COUNCIL REQUESTS.

There were no Council requests.

AGENDA ITEM (9)…ADJOURNMENT.

There being no further business to come before the City Council at this time, the meeting was
adjourned at approximately 6:38 p. m.

ATTEST:

_______________________________ _________________________________
William E. Brynes, City Manager Richard D. Frith, Mayor

Recorded in Official Minute Book:

___________________________ _________________________________
Annette Anderson, Secretary Date