Professional Documents
Culture Documents
Instructions For Filling Out Faculty Form E5A and E5B
Instructions For Filling Out Faculty Form E5A and E5B
Instructions For Filling Out Faculty Form E5A and E5B
1.
The HEIs are encouraged to use the MS Excel format in accomplishing the faculty form. It is
highly recommended that HEI should keep a copy of this form for the next data collection period.
2.
Please type the complete Name of your Institution (no abbreviation please), and Region at
the space provided, and the assigned Unique Institutional Identifier inside the box.
3.
Please type the current Academic Year (AY) inside the box for this data collection period.
Example: 2014/15.
4.
Kindly follow the format or template in entering the requested information and double check
your entries before you submit the accomplished form to the concerned CHED Regional Office.
5.
Please use one row for each faculty or teaching staff in higher education programs for data
entry.
6.
For Educational Credential Earned column, input the degree program (both in baccalaureate
and graduate level) attained by the faculty. Please do not use any abbreviation. If the faculty has earned
master's or doctorate units, kindly put them under the Column of the master's or doctorate indicating the
number of units taken.
7.
Please enter the name of the staff who accomplished this form, his designation and the date
it was accomplished and in like manner, the name of the official that certified the correctness of entries at
the space provided.
Definition of Terms:
Primary Teaching Discipline (FACDIS) - For the faculty members, i.e. employees whose primary job is
teaching, this element will capture the primary discipline of the subjects the faculty member usually teaches.
For instance, using the Discipline Code, FACDISC is 140102 for faculty whose subjects are grouped in
Secondary Education.
J025
IF THE EMPLOYEE FULL-TIME, FULL-TIME OR PART-TIME IN THE
HEI
FULL_PART
To answer: is the employee full-time, half-time, or part-time in the HEI?
FOR THE NON-TEACHING EMPLOYEE,
Full-time means a 40-hour week.
If the no. of hours is fixed at 20 hours per week, the employee
is half-time.
If there is no fixed commitment for 40 hours or 20 hours, the
employee is classified part-time. For instance, if a Physician is
on call or renders clinic hours for 2 hours per day,
classification is part-time.
FOR THE FACULTY OR TEACHING EMPLOYEE,
full-time means the faculty member is required to teach or
account for the normal (i.e. minimum) full-time faculty
CODING
1
2
3
4
5
shall be used. The point is that responses have to be chosen from a prescribed menu. The
response should not be open-ended. SEE DISCIPLINE CODE IN EXCEL FORMAT.
PROFESSIONAL LICENSURE EARNED BY THE EMPLOYEE
ELEMENT NUMBER
NAME OF ELEMENT
SHORT NAME
PURPOSE
J221
PROFESSIONAL LICENSURE EARNED BY THE EMPLOYEE
LICENSURE
To capture the professional licensure (e.g. CPA, Bar, etc.) earned by
the employee. To permit statistical tabulations and cross-tabulations
with other variables such as discipline.
This element captures whether the employee has earned professional
qualification by passing a Professional Regulatory Commission (PRC)
board exam, the bar or the equivalent in other jurisdictions.
DEFINITION
CODING
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
90
99
Tenure of Employment - This classifies the employee into permanent, probationary, casual or contractual. Permanent
means the faculty cannot be fired except for a cause, otherwise the employment is defined for a fixed duration only or is "at
the pleasure" of some executive.
Code:
1 - Permanent
2 Probationary
3 - Casual/Job Order
4 Contractual
5 Temporary (for SUCs only)
J023
GENERIC FACULTY RANK OF EMPLOYEE
FACRANK
To simplify or standardize faculty ranks into just the major categories,
ignoring the Roman or Arabic numerals which designate steps within
the same rank.
The generic faculty rank as coded below. This element will ignore
Arabic or Roman numerals, will put Asst Prof 1,2,3,4,5,6 all together
under Assistant Professor.
Ignore the prefixes: Exchange, Visiting, Adjunct, Affiliate, and the suffix
Emeritus. Thus, Visiting, Adjunct or Affiliate Asst Prof will be coded
along with all other Asst Prof.
CODING
09
10
11
12
13
14
20
30
40
50
90
A person will be classified into one and only one of the following
categories.
2-digit code.
Teaching Fellow or Teaching Associate
Teacher, Master Teacher
Lecturer, Senior Lecturer, Professorial Lecturer
Professor Emeritus
Visiting Professor (whatever the actual rank)
Adjunct or affiliate faculty (regardless of whether adjunct asst prof or
adjunct associate prof or adjunct professor, etc.)
Instructor
Assistant Professor
Associate Professor
Full Professor (including University Professor)
Others
Teaching Load - This refers to the total actual teaching load of a faculty in the current semester/trimester. If faculty is in
study leave but has equivalent load, please indicate also the teaching load.
General Education (GE) Units - This refers to the actual teaching load in GE subjects being taught by the
faculty in the current semester/trimester. If faculty is in study leave but has equivalent load, please indicate
also the teaching load. Please do not leave this column blank, indicate 0 if none. Pure numerical values.
Subjects Taught - This refers to all the subjects being taught by the faculty in that particular semester. Please do not use
abbreviations. Please do not leave this column blank, indicate N/A if none.
General Education (GE) Subjects Taught - This refers to all the GE subjects being taught by the faculty in that particular
semester. Please do not use abbreviations.
Annual Salary - This refers to the actual annual basic salary of the faculty. Pure numerical values. Use code or indicate the
actual salary.
Years of Service - This refers to the number of years as a faculty member in the institution. Pure numerical values.
Position - This refers to the plantilla position of the employee.