Gallery Uptown Walburg Gallery Show - Guest Artist Contract

page 1

This completed, signed contract must be mailed or delivered to your Show Chair or Show
Sponsor at least two weeks prior to the show opening. Note: your Show Sponsor is the Gallery
Uptown member who invited you to exhibit.
Walburg Gallery shows are on display for approximately one calendar month All artwork
exhibited in the Walburg Gallery must be original and for sale. Only hand-pulled prints may be
exhibited in Walburg Gallery: mechanically reproduced prints may be exhibited only in our print
room. Only work that has never been shown before in the Walburg Gallery is accepted. The
Gallery Uptown Board reserves the right to remove any work deemed unacceptable and the
Board is the final authority on this decision.
Items sold during the show will remain on display for the duration of the show, unless the
purchaser is from out of town, in which case they may want to take the work at the time of sale
to avoid shipping. However, if a buyer wants work shipped that must be arranged by the artist
whose work is being shipped. The gallery does not arrange shipping. During the Holiday Gift
Show which begins in late November and runs through December the items sold are taken by
customers at the time of sale.
Guest artists pay a commission of 35% on all sales. The Internal Revenue Service requires us
to submit a 1099 Misc. Income Form at the end of each calendar year for sales equal to or
greater than $600.00. If your income from sales at the Gallery Uptown is $600 or more you will
need to fill out a W-9 form prior to a check being issued.
The Gallery Uptown is not responsible for any loss or damage of artwork. Arrangements for
securing small items, such as jewelry, must be made prior to the set up for the show.
All hanging work must have wire (NOT SAWTOOTH HANGERS). Sawtooth hangers do not
work with our system hooks. Please, no exposed glass edges. Any oversized or heavy works
need special treatment and should be reviewed with your Show Chair. The Display Committee
will hang your show. You may assist if you would like by letting them know prior to the hanging
date.
Three months prior to the show: send two or three high-quality digital images, a description
of your work in the show, and a bio or vitae to your Show Chair. The Gallery sends press
releases to local media and news outlets, and we also send a quarterly postcard including
show details to our mailing list. Shows are detailed on our website and Facebook page.
In addition, we encourage you to design your own postcard or invitation to mail to your patrons
(postage and printing at your expense). Dont forget to email your friends and family, and
publish on Twitter and Facebook if you use those media.
Two weeks or more before your show: send your label information to your Show Chair or
Sponsor. This should include your name as youd like it to appear, title of work, media, the
price, and inventory number (from attached sheet)

Rev. 1/7/2016

Gallery Uptown Walburg Gallery Show Guest Artist Contract

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Your Show Chair or Sponsor will give you dates for delivery of artwork, our opening reception
for the show, and pick-up dates for unsold work.
Delivery of your work to the gallery must be coordinated with your Gallery Uptown show
sponsor (your sponsor is the member that invited you to exhibit). At check-in, bring all of your
work and a complete inventory (inventory sheets are at the end of this contract). The inventory
must include: Guest artist name, inventory number, title, and price for each work. Please
include on the reverse or bottom of each work: artist name, inventory number, title, and price.
Take all packing materials home as there is not storage space at the gallery for these items.
At the opening reception for each show, the Gallery Uptown provides wine and appetizers for
our guests from 5:30 8:00. At this reception guest artists may be asked to speak briefly about
their work at a scheduled time.
On the pick-up date, guest artists must verify sold and unsold/released items with the gallery
desk worker. Guest and desk worker are to sign and date the verified inventory on the
inventory sheet on record at the Gallery Uptown.
__________________________________________________________________________
Show Title_______________________________________________________
Show Date ______________________________________________________
Show Chair or Sponsor: ____________________________________________
Artist Signature: ___________________________________________________
Print artist name: __________________________________________________
Address: _________________________________________________________
_____________________________________________________________
Phone number: ____________________________________________________
Email address: _____________________________________________________
Date: ____________________________________________________________
Note: Once complete, submit this contract to your Show Chair. The inventory list may
be submitted when work is delivered. We suggest making copies of this contract and
your inventory sheet(s) for your records.
Rev. 1/7/2016

Gallery Uptown Walburg Show Inventory List - Artist_____________________________

Inventory #
(artist
initials)

Title & Media

Price

Date Sold
& Receipt
#

Buyer
Name&
Phone #

Amount Date
Paid
Picked
Up

-1
-2
-3
-4
-5
-6
-7
-8
-9
-10
-11
-12
-13
-14
-15
-16
-17
-18
-19
-20
Received by Gallery Uptown

Date:_______________ Recd by:____________________

Returned to Artist: GU initials:____ Date:______ Artist signature____________________

Gallery Uptown Walburg Show Inventory List - Artist_____________________________

Inventory
#
(artist
initials)

Title & Media

Price

Date
Sold &
Receipt
#

Buyer
Name&
Phone #

Amount Date
Paid
Picked
Up

-21
-22
-23
-24
-25
-26
-27
-28
-29
-30
-31
-32
-33
-34
-35
-36
-37
-38
-39
-40
Received by Gallery Uptown

Date:_______________ Recd by:____________________

Returned to Artist: GU initials:____ Date:______ Artist signature____________________