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Child and Family Services Agency

Fiscal Year 2011 Budget and Financial Plan Questions (Round 1)

1 Please provide the Agency’s budget worksheets for FY09, FY10 and FY11,
including the following information:
 For FY09, please include the amount approved and amount actually spent.
 For FY10, please include the amount approved, revised proposal, and
spending to date.
 For FY11, please include the amount requested.

See Attachment Round1-Q1, Budget Worksheets.

2 Please provide a spending plan for each Agency program, including a

breakdown of all personal and non-personal service costs organized by
comptroller source group. Please provide a revised spending plan for FY10 and
a proposed spending plan for FY11 for each program.

See Attachment Round1-Q2, Spending Plan.

3 Please list all program enhancements, technical adjustments, and reductions

included within the proposed FY10 and FY11 Agency budgets. Please break
down these costs by program. In addition, please provide a narrative
description and rationale for each, along with associated dollar amounts and
FTEs (if applicable).

See Attachment Round1-Q3, Adjustments.

All program enhancements, technical adjustments and reductions from the District’s
proposed FY 2010 (September 29, 2009) and Mayor’s proposed FY 2011 (April 1,
2010) budgets are included on the Table 5 that is part of the CFSA Chapter narrative.

Attached, please find a schedule of the FY 2010 and FY 2011 program

enhancements, technical adjustments and reductions that were included in the Table 5
chart from each chapter narrative.

4 Please provide the number of FTEs for the Agency broken down by program
and activity. This should include FTEs in the approved FY10 budget, revised
FY10 proposal, and FY11 proposal. Please explain any FTE changes contained
within the proposed FY11 budget.

Please see Table 4 (page E-24) of CFSA’s budget which shows the FTEs by
Division/Activity.

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5 Please provide a position listing for your agency, which includes the following
information for personnel requested as part of the FY11 budget:
 Title of position
 Name of employee or statement that the position is vacant, unfunded, or
proposed.
 Salary and fringe, including the specific grade, series, and step of position
 Job status (continuing/term/temporary/contract)
Please list this information by program and activity.

See Attachment Round1-Q5, Position Listing Report.

6 Please provide a list of all projects for which your agency currently has capital
funds available, or for which capitals funds are requested in FY11. Please
include in this list a description of each project, the amount of capital funds
available for each project, a status report on each project, and planned
remaining spending on the project. If capital funds have been reduced for a
given project, please state the affect of the reduction.

Projec Project Phase and Name Budget Expenditure

t Amount Amount
Numb
er
RL201 (06) IT Requirements $500,000 $0
Development
RL201 (07) IT Development & $500,000 $0
Testing
RL201 (08) IT Deployment & $223,000 $0
Turnover
RL202 (06) IT Requirements $500,000 $0
Development
RL202 (07) IT Development & $500,000 $0
Testing
RL202 (08) IT Deployment & $223,000 $0
Turnover

7 1Please identify the source, purpose, and amount of any funds, received by or
transmitted by the Agency as part of the FY11 proposed budget including intra-
district and other city-wide assessments. In addition, please indicate whether or
not any agreements/MOUs are in place or planned for these transfers and
quantify the number of FTEs associated with any such agreements.

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See Attachments Round1-Q7, Intra-District Assessments and
Agreements; and
Round1-Q7.

8 Please provide a complete accounting of all federal stimulus funds and all grants
included in the FY10 and FY11 budgets.

See Attachment Round1-Q8, FY10-11 Grant Awards.

9 Please provide a list of all dedicated taxes and special purpose funds maintained
by, used by, or available for use by the Agency for which funds are anticipated
for FY10 and FY11. For each fund, please list the following:
 The revenue source name and code
 The source of funding
 Statutory reference creating the fund
 A description of the program that generates the funds.
 The amount of funds generated by each source or program in FY09 and
FY10, to date
 Expenditures of funds, including the purpose of each expenditure, for FY09
and FY10, to date
 Current balance and expected planned balance at end of FY10

See Attachment Round1-Q9, Taxes and Special Purpose Revenue.

10 Please provide an acquisition plan for all contracts to be entered into for FY10
and FY11, including any multiyear contracts that will continue in FY11. Please
include:
 The vendor
 A detailed description of the services to be provided
 Contract amount
 Contract period
 Funding source
 Whether or not the contract was or will be competitively bid

See Attachment Round1-Q10, Contracts Acquisition Plan.

11 Please provide a breakdown of fixed costs within the FY11 budget, broken out
by program. This includes: utilities (CSG 30); telecommunications (CSG 31);
rent (CSG 32); janitorial services (CSG 33); security services (CSG 34) and
occupancy (CSG 35).

See Attachment Round1-Q11, Fixed Costs.

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12 Please provide a list of all space that will be used by the Agency, including:
facility name, location, square footage, description, leased/owned designation,
rent, and other fixed costs that are included in the cost of rent (utilities, security,
etc.). Please note any space changes.

See Attachment Ro und1-Q12, Spaced Fixed Cost Detail.

13 Will the proposed FY11 budget allow the agency to meet all statutory mandates?
If no, please explain.

Yes. CFSA will meet all of its statutory requirements through the proposed FY11
budget.

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