Contract Management Checklist

NOTE: THIS IS AN INTERACTIVE TOOL FOR USE

Contract Name:
Contract Manager:
Supplier Name & ABN:
Contract Number:
Scope of the Contract:
Est. Contract Value:
Contract Term:
Extension Options:
Review Date:
CMP Distribution List:

Pricing Structure:

Supplier's Contact
Name:
Position:
Phone:
Fax:
Mobile:
Email:
Internet:
KPIs:

1
2
3

Meeting Schedule:

1 <six monthly>
2 <quarterly>
3 <monthly>
4 <fortnightly>

Other Contract Items:

Contract Variations
Date
<insert date>

Appendix

(Detail any variations, contract price renegotiations etc. below)

Details
<insert details>

1 RACI
2

Contract management plan - short form

Trim no. D11/71203
Last updated 27 November 2012

Roles and Responsibilities (RACI) Matrix

Note: A RACI should be completed for every contract
Contract Name:
Contract Manager:
Supplier Name & ABN:
Contract Number:
Scope of the Contract:
Person responsible for
reviewing RACI
The RACI area can
be changed as the
organisation sees
fit

Each activity area can also

be changed to match the
activities that the
organisation want to
include in the matrix

Review the matrix and change any RACI area or activity

that doesn't apply to the organisation. Modify as necessary to suit the contract

RACI Area

Responsible

Accountable

Consulted

Informed

Update contract database

Contract Administration
(mandatory)

Communicate contract changes

Manage contract reporting
Prepares CMP

Contract Management Plan

(mandatory)

Reviews and approves CMP

Communicates CMP
Own contract through life

Contract Management
(mandatory)

Ongoing management of supply

Approve contract variations
Contract extensions, renewals or
terminations
Manage operational delivery

Performance Delivery
(mandatory)

Collate SLA/KPI outcomes

Lead supplier performance reviews
Check service quality

Service Quality
(if relevant)

Maintain specifications
Approve alternate work methods

Governance Framework
(if relevant)

[Insert other requirements based on opmodel, e.g. reporting to DG Council]

Communications
(optional)

Chair Steering Committee

Train/communicate with stakeholders about

contract & CMP

NOTE: THIS IS AN INTERACTIVE TOOL FOR USE

RACI stands for Responsible, Accountable, Consulted, Informed.
It is a responsibility matrix that outlines the roles of individuals against various tasks or deliverables.
Responsible:

Those responsible to do the work to achieve the outcome required

Accountable:

Those who authorise the work and who are ultimately accountable for the correct completion of the work

Consulted:

Those who are consulted about the work at various stages of its progress

Informed:

Those who are kept informed about the work

The RACI contains an area to include the person 'Responsible', 'Accountable', 'Consulted' and 'Informed' for each activity. Fill in the name of the role which corresponds to whether the
role is 'Responsible', 'Accountable', 'Consulted' or 'Informed' for the specific RACI activity. Delete any sections that do not apply.

Commmunicate the RACI to all relevant people so they all understand their involvement within the contract