Manila Business College

Manila Business College

Sta. Cruz, Manila

Computerized Teachers Evaluation

System
A thesis presented to the Information System Department
In partial Fulfillment of the requirement for the
Degree of Bachelor of Science in Information System

Presented by:
Bustamante, Ryan Regie T.
Eco, Angelica A.
Santos, Aira Axel Jezreel M.
Ramos, Sherwin C.
Dezza V. Dequia
Presented to:
Mr. Christoper Q. Romasanta
Adviser
January 2016

Manila Business College

Advisers Recommendation Sheet
This designed proposal entitled Computerized Teachers Evaluation System for Manila
Business College has been prepared and designed by:
Bustamante, Ryan Regie T.
Eco, Angelica A.
Santos, Aira Axel Jezreel M.
Ramos, Sherwin C.
Dezza V. Dequia

Submitted in partial fulfillment of the requirements in System Analysis and Design has
been examined and recommended for acceptance and approval.

Mr. Christoper Q. Romasanta

SAD-Adviser\

Manila Business College

Panels Approval Sheet

Approved by the Panel of Examinees for an Oral Examination and Project Design
Presentation.

__________________________
Mr. Jefferson M. Prado
IT Professor

__________________________
Mr. Jordan M. Angelo
IT Professor

Manila Business College

Acknowledgement
We would like to express our gratitude and appreciation to the following:
To each of ourselves, whom together we made the elaboration of much peer review to
help each other on different aspects such as grammar, thesis statement, and many other
things that we discussed in class. As a team: Aira, Angelica, Ryan, Sherwin; we have no
words to thanked each for the magnificent mutual respect that we show to each other on
the different meeting that we had. With the combination of the four of us, we made
possible the elaboration of high quality project, we learn to work together, not only hear
others idea but also to accept them, and specially to understand each others strengths in
order to distribute the amount of work in an efficient way.
To our family and relatives for being an inspiration and also a motivator that we can do
this project successfully, for all the unconditional love and moral support that they gave.
And, for providing us what we need especially in financial terms.
To Mr. Christopher Romasanta, our SAD adviser/professor, for all the help, for being a
motivator, for supporting and giving his trust to us and for the encouragement that he
gave us all throughout this study.
To Mr. Roden, the Academic assistant of our school, Manila Business College for
providing us all the information that we need even though it's somehow confidential, and
for letting us know what they want and what they need on the system that we are going to
built.
To the Management of our school, for the participation and for giving us an opportunity
to developed and to present our system.

Manila Business College

Dedication
This project is sincerely and heartedly dedicates to the following:
To my entire group mates who never fail to cheer me up and support me through this
project.
I would be honor to dedicate this project to my Professor for guiding us, supporting us
and for answering all the questions regarding to this project.
I dedicate this Project to my parents, who expect my effort on everything I do, and I think
that this Project is the perfect image and reflection of all my effort and hard work.
-Bustamante, Ryan Regie T.
I would like to dedicate this project whole heartedly and with all the honor to as follows:
To my love ones, who support, entrust me and gave their time, effort and guidance
throughout this project.
To my friends and group mates, who give courage and for believing of the success of this
project.
To my SAD adviser/professor, who never fail to boost up our confidence and gave us the
strength and knowledge with this project.
And of course,
To our Almighty God, who gave me my love ones, friends and group mates and
professors to make all this successful.
-Santos, Aira Axel Jezreel M.

Manila Business College

I dedicate this project to my family, my friends, and my love ones.

To my family, who always there to give all the things that I need, and for supporting me.
To my friends, who never left me and always there to guide me.
To my love ones, who is there to love me and keep me up to have a lot of confidence.
-Ramos, Sherwin C.

I would like to dedicate this mind-blowing study and one of the hardest projects that
we've encountered to the following;
To my parents who always there when I needed them, for giving me their trust to go on an
overnight with my classmates just to finish this project, for supporting me financially and
emotionally when I almost think of giving up. For being a motivator that I can do
everything just has faith on him (God).
To my friends who always supporting and motivating me that I can do this. For always
being there when I needed a shoulder
to lean on and for listening for all the rants that I'm saying when something went messed
up and for being so stressed with everything.
To my group mates who always have the courage and having a mindset that, "WE CAN
DO THIS", even though we were almost
gave up because we thought that we can't do this project anymore. For having the guts
and for being positive thinker.
I dedicate this project to us group mates!
-Eco, Angelica A.

Manila Business College

I would like to dedicate this project to my family who supported me especially in

financial. In doing this matter they are always right there to help me and support me
morally. Everything I do I dedicated to them and also the person who always stay beside
me, helping me and giving my needs in school.
-Dequia, Dezza V.

Manila Business College

Chapter I
I.

Introduction 2
A. Background of Study 3
B. Organizational Chart ............4
C. Statement of Problem .......5
D. Objective of the Study ......5
E. Significance of the Study ......6
F. Scope and Limitation of the System .7
G. Definition of Terms .......8

Chapter II
I.
II.
III.

Review of Related Literature & Studies 10-13

Conceptual Framework . 14
Theoretical Framework . 15

Chapter III
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.

Technical Feasibility ... 17

Operational Feasibility .... 18
Economic Feasibility ....... 19
Cost &Benefits Analysis ......19
Cost Reduction (Existing & Proposed) .... 20
Labor Cost Reduction . .20-21
Error Reduction .. 21
Break Down of Recurring Cost .. 22
Cost & Benefit Analysis . 23
Break Even Analysis .. 24

Manila Business College

Chapter I

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I. Introduction
Nowadays, technology has become rapidly changed and it keeps on improving
because of the needs and demands of the people. Due of the existence of technology,
computerized system was developed. By now, there are two ways to evaluate: the manual
and computerized. Teacher evaluation system is used to know and monitor the teachers
performance for the whole semester. There are many school requires to have an
evaluation process, because it helps to make improvement for the teachers teaching skills
and to know if the students are satisfied with their performance. Also, by this process the
teachers were able to know on what field of their teaching abilities they need to enhance.
In their existing system, they are using a Google Form that helps the admin to easily
manipulate the system, but it doesnt really help because it is prone to human error. Their
existing system is not efficient and requires a lot of time, effort and man power to arrange
the record and to calculate the average score given by the students.
As day passes by, the school needed a fast and reliable evaluation system because
of the problems in the existing system that was stated earlier. The Academic Assistant of
Manila Business College who processes the system struggle a lot in using the existing
system. They find it hard to encode, record and calculate the average score that the
teacher got in the evaluation process. It causes them a huge number of workload. So there
is a need to design a computerized system that will arrange the record and calculate the
average score of each professor. The proponents aim to find a better way to accelerate the
process of the existing evaluation record system that will produce a reliable data. This
project will provide an efficient and effective way to speed the time of filling out result of
the evaluation to achieve a more productive output.

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A. Background of the Study

The Manila Business College is one of the many schools that offer a free and
cheaper education to all the deserving students. The interdependence of MBC
helped the individuals, especially the indigent youth to fulfill their dreams to
finish their studies. Almost all of the students of MBC are scholars. As part of
their agreement the students of MBC has the obligations to maintain an average
score of 1.5 for the chairman scholar and 1.75 for the college scholar. This
agreement includes the responsibilities of each student to study and perform their
best inside the classroom. The professor of the school will help every student to
attaintheir maintaining average by teaching them and guiding them in different
fields of their studies. Thats why this evaluation system was created to monitor
and guide the students specially the teacher of MBC. It has the mission and vision
to correct, improved and analyzed the teaching skills of the professor and also to
monitor the satisfaction rate of the student to their teacher.
In the current system of Manila Business College they are using a Google form
system, it enable all users to evaluate their current professors. It was easy to
access and to manipulate. But the problem in this system is that it cannot sum up
or compute the scores automatically and it can be easily access by anyone, even
not a student of MBC. The proponents conduct this study to improve the process
of the MBC in terms of evaluating the teachers. Through this, the information
inputted will be more accurate. It will also lessen the time during transaction. The
proposed system will have a better performance and a user friendly interface.

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B. Statement of the Problem

1. General Problem
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How to develop an evaluation system that will lessen the workload

of every user and keep the data and information private?

2. Specific Problems
Why it is time consuming?
Why it is not in private?
Why anyone can access?
Why it is difficult to use?
How they manually computing?

C. Objective of the Study

1. General Objective
The purpose of this study is to design and develop a computerized
evaluation system for the student and the faculty
2. Specific Objectives
Specifically, the study aimed to:
Lessen the time consumed in the process of evaluating.
Secure the data and information of the school.
Enable all the students and admin of MBC to access the system.
Easily manipulate the system.
Automatically sum up all the scores of the evaluation.

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D. Significance of the Study

This study will be beneficial to the following:
1. To the Administration
The system will be helpful to lessen the workload of evaluation. It
will also helpful to secure the data and information about the school. It will
also develop a growth to the school.
2. To the Faculty members
The result and feedback of the students will only be available for
them.It will help them to know on what field they need to improve and it
will also help them to know if the students are satisfied with their
performance.
3. To the Student or User
The system will help them to decrease their workload and easy
access for every use. It will also give them privacy for every evaluation
that they take against the teacher. It also helped them to say what they
want to say about their professor that they cant tell personally.
4. To the Future Researchers
The system will be helpful for your study. It will give knowledge
and background about it. It may be the basis for the system that you will
create and built.

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E. Scope and Limitation of the System

1. Scope of the System
It will allow the user to view the system anytime.
It is concerned in evaluating the professor online.
It will allow the students to evaluate their professor.
It will automatically sum up or compute all the scores that the students
given to their professor.
2. Limitation of the System
It is only available during the evaluation week.
It is only accessible in premises of MBC.
Only the students of MBC can actually use the system for evaluation.
Only the academic assistant is allowed to monitor all the students
feedback.

F. Definition of Terms

Page

The following are the terms and definitions that were technically and7
operationally used in the study.

Manila Business College

Indigent
suffering from extreme poverty,totally lacking in something.
Evaluation system a system that evaluates the teachers
performance.
Workload the amount of work that is expected to be done.
Reliable - able to be trusted to do or provide what is needed and able
to be relied on.
Retrieve - to get and bring ( something) back from a place or

to find and get ( information) from a computer or disk.

Effective
Having an intended or expected effect.
Producing a strong impression or response.
Efficient -capable of producing desired results without wasting
materials, time, or energy.
Encode - to put information in the form of a code on (something).

G. Acronyms

MBC Manila Business College

SEEDS Skills Enhancement and Educational Development for
Students.

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Chapter II

A. Related Literature and Studies

Local

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The review of the literature for this study focuses on procedures used to
identify teaching and learning styles and what effect a match between the two has
on student learning outcomes and evaluation of instructors. The review focuses
on a number of different instruments used to identify teaching and learning
styles. The chapter begins with a definition of learning styles, teaching styles, and
matching, followed by the findings of researchers using various instruments to
measure learning and teaching styles. The research outcomes germane to learning
styles, teaching styles, and a match between the two in relation to course grades,
final exam scores, and instructor evaluations are discussed.
Bradshaw &Joyner ; Identified criteria that can be used to develop more
effective evaluation systems. These criteria included things like linking
evaluation to school goals, gathering and using data on teacher performance,
establishing feedback mechanisms, and including ways to meaningfully involve
teachers in the process. Efforts to improve the technical quality of evaluation
systems over the past two decades have not produced evidence of improved
teaching and increased student achievement. Thus, newer thinking treats teacher
evaluation as an organizational problem that includes improving school climate,
having the principal become an instructional leader, and building links between
school improvement, professional development, teacher evaluation and student
learning.
According to Chester Barry (Our Lady of Fatima University, 2015)
Evaluation is the process of interpreting a measurement or aggregate of
measurements, by means of a specific subjective value or set of values to
determine the degree to which the measurement represents a desirable condition.
The positive (Good) Evaluation of judgement that the measurement on forms to
our values and thus represents an undesirable condition. Thus the evaluation
process implies the existence and use of a contextual system or structure of
values associated with the characteristics being measured. A comprehensive
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Student Faculty Evaluation involves the systematic observation (measurement). 10

Manila Business College

According to iNET (2015); The CFES or the Computerized Faculty
Evaluation System will give way to easy collection and more accurate data
analysis of faculty evaluation in lesser time. The Computerized Faculty
Evaluation System is a paperless process in which the evaluator (students, coteacher, and supervisor) will use the computer and the system to evaluate the
teacher.Teaching performance evaluation is a necessary step in ensuring good
instruction. Traditionally teaching performance evaluation is used as a tool to
apprise teachers on how they are doing their job. Performance is defined as a set
of outcomes produce during a certain period of time, and does not refer to the
traits, personal characteristics or competencies of the performer. It is designed to
identify teaching strength and weaknesses.

Monitoring and evaluation is central to school management and

improvement. According to Basil (2011), the twofold-objective underpinning
monitoring, evaluation, and reflective interactions between evaluators and those
being evaluated are: firstly, to ensure that quality teaching and learning is taking
place, and secondly, to promote an urge for professional growth in the faculty.
There are four basic factors in the whole evaluation process that need
considerable discussion: the criterion, the method, the frequency of evaluation,
and what makes up a good evaluator. In a more advanced and purposeful
educational setting, teachers take active role through self-reflection and selfassessment. It is the teachers that make inferences as to what went well and what
went wrong and why. They reflect on how they can make better services if they
are to teach the same lessons again. Monitoring and evaluation is the backbone of
any dynamic and forward-looking institute, and it is only through the greater
involvement of all the stakeholders that effective learning for teaching can be
ensured.

Foreign

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According to Oxford Bibliography by James H. Stronge, Leslie W. Grant, Xian
xuanXu (2013); Teacher evaluation has evolved over time from focusing on the
moral values of a teacher in the early 1900s to standards-based evaluation models
of today that seek to include measures of student academic progress. Often,
teacher evaluation systems seek to serve two needs: accountability and
improvement. Changes in teacher evaluation have been influenced by political
winds as well as a desire to create systems that are fair and balanced.
According to Measures of Effective Teaching (MET) that two-thirds of
American teachers feel that traditional evaluations dont accurately capture the
full picture of what they do in the classroom. They want information that they
can trust from measures that are fair and reliable. The Measures of Effective
Teaching (MET) project was designed to find out how evaluation methods could
best be used to tell teachers more about the skills that make them most effective
and to help districts identify and develop great teaching. When it came to
identifying what great teaching looks like, we knew that it was imperative to go
straight to the source: teachers.
Most universities ask students to complete course evaluations as part of the
institution-wide assessment process. Haskell states that student evaluations of
faculty members were first used at the University of Wisconsin in the early 1920s
primarily for informational feedback so that faculty might be more aware of
student needs.1 However, in the 1960s as more universities began to use these
instruments in their curricula, the purpose clearly changed to a decision-making
tool regarding salary, promotion, and tenure. Presently, these types of surveys
probably constitute the most widely used form of teaching evaluation in higher
education.
According to Colby, Susan A.; Bradshaw, Lynn K.; Joyner, Randy L, The
teacher evaluation literature was reviewed to discover insights to further the
understanding of teacher evaluation. Information was gathered from a review of
the empirical research and theoretical literature related to teacher evaluation
through more than 30 ERIC searches. A matrix was developed to summarize the
findings from each research study and theoretical article or book. Findings were

Manila Business College

coded by topic, and the topics were grouped by general theme. Findings were
categorized into five criteria that can be used to determine the effectiveness of a
teacher evaluation system. These criteria are: (1) purposes for evaluation match
the methods or procedures; (2) district commitment is evident in sound policies

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and practices and appropriate allocation of time and resources; (3) teacher
12
evaluation is tightly connected to district priorities and school functions; (4)
educational leaders play a strong, positive role in evaluation; and (5) the
evaluation environment is supportive of ongoing professional learning. These
criteria served as a foundation for effective teacher evaluation beginning in the
1980s and can serve as a framework for guiding research and educator efforts to
strengthen teacher evaluation. An appendix compares research-based criteria with
expert guidelines.
According to Benjy Lavin; Teacher evaluation can serve one or both of two
purposes. The first is to guide decisions about hiring, retention, and promotion.
The second is to help improve teaching. In each case the purpose suggest certain
important questions. The first purpose, personal decisions, requires comparison
among teachers so techniques used for evaluation must be fair. In research jargon
this is a question of reliability

the extent to which an evaluation produces

consistent results at different times and for different people

and validity, that

an evaluation measures what it is supposed to measure. The situation is different

for the improvement of teaching. Here the crucial question is the extent to which
evaluation influences the subsequent behavior and attitudes of teachers and
students.

B. Conceptual Framework

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Process

Input

STUDENT
EVALUATION

MBC
COMPUTERIZED
TEACHERS
EVALUATION
SYSTEM

Output

TEACHER
EVALUATION
REPORT

Feedback

Figure 1.1 Conceptual Framework

C. Theoretical Framework

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The Input-Process-Output was used by the proponents as an organizational
guide in the accomplishment of the research objectives. The first block which is
the input block, it includes all of the materials and information required for the
process; the personal information of the students and details about the students
schedule, subject and their professor. The second block which is the process block
represents the methods used by the proponents to design and develop the system.
It involves the coding and designing of the system to make a computerized
system. In order to functionally use the proposed system it needs to process the
input data of the user o give a desired output. After being processed it led to the
third block which is the output block represents the develop system entitled
Evaluation System that will produce improvement in the current process of
evaluation of teachers.

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CHAPTER III

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A. Technical Feasibility
This phase involves the allocation of technical resources need to implement in
desired system. We would consider the resources needed. Computer is the main tool
that the proponents used in creating the system. For the hardware and software
consideration, computer contains hardware and software that are used in inputting,
manipulating, and processing data to store in the memory.

Hardware
System Unit
CPU Processorx86 Family 6 Model 23 Stepping 10 GenuineIntel ~2992 Mhz
MEMORY - Total Virtual Memory2.00 GB
Total Physical Memory
4,100.00 MB
STORAGE - Size

149.04 GB (160,031,014,912 bytes)

Software
MYSQL
Visual Studio 2012

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B.

Operational Feasibility

The proposed is manageable enough to be used by the authorized person

which is the admin and the users (students) if they want to evaluate, update and
manage the records.
The team believed that the facilitator of the system can easily adapt this kind
of system that was made in a very user-friendly graphical user interface wherein you
just have to click enter and view the data needed. The files or records are more
accurate specially the sum of the evaluation. It is also more secured because of the
student number and password of the students and the faculty management of Manila
Business College. This system doesnt need lot of time to update and add the
information needed. It will organize and control the records.
The admin will be the one who add, update, and manage information while the
students will only add for their evaluation.

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C. Economic Feasibility
Economic feasibility could also be referred to as cost/benefit analysis. It is the
most frequently used method for evaluating the benefits and saving that are expected
from a candidate system and compare them with costs. It benefits outweigh cost, and
then the decision is made to design and implement the system.
Relating to this, Manila Business College Management System is highly
economically feasible and would be definitely suit the business requirements. The
MBC Office doesnt need to spend much money for the development of the system.
There are some resources that available. The only thing that needs to be done is the
environment for the development of the said system. If the proponents are doing so,
they can attain the maximum usability of the corresponding resources. Therefore the
system is economically feasible.
1. Cost and benefits

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EXISTING
Amount/Quan
Description Quantity
Bond Paper

Unit

tity

Total

(Short)
4
Bond Paper

Reams

120.00

480.00

(Long)
Brown

Reams

130.00

520.00

15

Pieces

5.00

75.00

25

Pieces

4.00

100.00

(Black)
2
Ball
pen

Box

60.00

120.00

(Red)
Folder

Box

60.00

60.00

(Long)
Folder

30

Pieces

7.00

210.00

(Short)
Puncher
Fastener
Record

30
1
2

Pieces
Pieces
Rolls

5.00
350.00
30.00

150.00
350.00
60.00

Book

Pieces

70.00

210.00
2,335.0

Total

Envelop(Lo
ng)
Brown
Envelop(sh
ort)
Ball

pen

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A. Cost Reduction
PROPOSED
Amount/Quan
Description
Quantity
Bond
Paper

Unit

tity

Total

(Short)
1
Bond
Paper

Reams

120.00

120.00

(Long)
Ball

Reams

130.00

130.00

(Black)
Ball pen (Red)
Folder(Short)
Folder(Long)
Punch

1
0.5
15
15

Box
Box
Pieces
Pieces

60.00
60.00
5.00
7.00

60.00
30.00
75.00
105.00

er
Fastener
Record Book

1
1
1

Pieces
Rolls
Pieces

350.00
30.00
70.00
Total

350.00
30.00
70.00
970.00

pen

SUPPLIES

COST 1,365.00

REDUCTION( Existing-Proposed)
B. Labor Cost Reduction
LABOR COST REDUCTION
Existing
Total
Month
Position
I.T Staf
I.T

Monthly
25000

s
10

Annually
250,000.00

Assistant
Total

6000

10

60,000.00
310,000.00
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proposed
Total
Month
Position
I.T Staf
Total

Monthly
25000

s
10

Labor Cost Reduction

Existing
Total

Annually
250,000.00
250,000.00

60,000.00

Proposed
Total
Annual 310,00

Annual

Salary
Percentage

0.00

Salary
Percentag

250,000.00

Error

20%
62,000.

e Error

5%

Total

00

Total

12,500.00

Error and Cost Reduction (Existing - Proposed)

60,000.00

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C. Labor Cost Reduction

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D. Breakdown of Recurring Worksheet

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A. System Maintenance
Semi - Annually

Annually

2,500.00

5,000.00

System
Maintenance

Total Annual System Maintenance Fee

5,000.00

B.Incremental Communication
Semi - Annually

Annually

1,500.00

3,000.00

Incremental
Communication

Total Incremental Communication Fee

3,000.00

E. Break Even Analysis

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350000
300000
250000
200000
150000
100000
50000
0
-50000

-100000

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