Professional Documents
Culture Documents
Chapter 4 Finance
Chapter 4 Finance
FINANCES
1.
Non-Public Funds
Maintenance of Students Fund Accounts
(a)
The amount of students fund realized from students may be accounted for in
a separate cash book which will be closed down at the end of every month and got
reconciled with the Bank Statement.
(b)
Books, Sports Goods, Stationery and other articles (Expendable or- NonExpendable) purchased out of students fund be accounted for in separate ledgers.
2.
Description
S/No. Sports.
of
Items
1.
2.
Educational Excursions.
3.
Examinations.
4.
5.
Hot
and
Cold
Charges.
Prize for Students.
Weather
6.
7.
Library Books.
8.
Scouting-Girls Guides.
9.
Progress Reports.
10.
Audio-Visual Aids.
11.
Drawing Equipments.
12.
Students Functions
13
Gardening.
14
Prohibited Expenditure
3.
Expenditure for purposes which can be made out of public fund. No payment
will be made out of the student fund except for making timely payment of Electricity,
Sui Gas, Telephone and Water Bills. On receipt of payment of these bills from the
CMA concerned, the amounts will immediately be refunded to the student fund.
4.
5.
(a)
The Heads of Educational Institutions are empowered to incur
expenditure out of building fund on the following items during a financial year:-
Per
i)
ii)
iii)
6.
iv)
Annum
Rs.50000
/-
Rs.75,00
0/Rs.85,00
0/-
Rs.
100,000/-
(a).
(b).
(c).
(d).
Replacement of Window-Pans.
(e).
(1)
GSO-l, Regional Offices are-empowered to-sanction
expenditure on these items out of student fund and
building
fund upto a maximum of Rs.150,000/-per
annum each.
(2) Where necessary sanction for expenditures beyond
limits sanction/approval may be obtained from
FGEI (C/G) Dte, Rawalpindi, through
GSO-I, Regional Offices.
the
Director
respective
for approval by the Director. Similarly the funds including tuition fee for orphan
students may be waive off under the existing Government policy. (it is applicable only
to the Govt servants who dies in service).
8.
Audit of Account
Local Audit Of Public Fund Accounts
Audit of public fund accounts will be carried out by the respective local Audit
Officers of Military Accounts Department at the station according to their scheduled
programme. The Heads will produce all auditable documents duly completed in all
respects to the audit party. Non-production of auditable -documents to the auditors is
a serious irregularity which should be avoided.
9.
Public Fund Accounts will also be test audited by the Test Audit Parties
according to their scheduled programme. List of auditable documents together with
the documents should be produced to the test audit parties. Non-production of audit
able documents to the test audit party is a-.serious irregularity. This should be
avoided.
10.
One copy of the local test audit report (LTAR) is sent by the test audit
authorities direct to the schools/colleges, while the other two copies meant for GSOI, Regional Office/Directorate are received through PP&A Directorate, GHQ,
Rawalpindi. It is the duty of GSO-l, Regional Office to obtain replies of test audit
objections from the schools/colleges in his Region and scrutinize the same for
submission to GHQ. In case replies are not to the point, the matter should be
referred again to the school/college concerned for clarification, meanwhile, replies of
remaining test audit objections may not be delayed and be submitted, immediately to
the Directorate. Prompt action should be taken on cases of financial irregularities
which may be submitted to the Directorate with definite recommendation of the GSO1, Regional Office, It is pointed out that delay in settlement of test audit objections
usually results in issuance of "Draft Paragraphs" by the test audit authority.
12.
The audit of non-public fund accounts viz: Student Fund and Building Fund of
Cantt/Garrison Educational Institutions will be carried out by internal audit teams
under orders of GSO-I, Regional Offices (on half yearly basis). The team will visit the
concerned institution along with i.e. an officer not below grade-16 and two
3
Accountants or Account Clerks as members. They will carry out 100% audit of
accounts and will observe particularly the following points:a. Fees/Funds are charged from the students according to the
prescribed rates.
b. Fees/Funds receipts are issued to the students on receipt of
amount received from them.
the
Government
that.
the
and
(1) The balance of Students Fund/Building Fund tally with the balance
of bank statement. In case it is not tally, a reconciliation statement
is prepared in the cash book at the end of the month and is signed
by the Head/DDO.
(2) The expenditures are incurred on the items shown at page
No. ____& ___
(3)
(4)
(5)
(6)
(7)
is
(8)
(10)
(11)
(12)
(13)
The cash book and the subsidiary cash book are neat and
clean and there is no cutting, overwriting or erasing and if
any, the same are got attested by the DDO/Head
concerned.
(16)
13.
be
15.
17.
b.
18.
19.
20.
CONDEMNATION BOARD
the
23.
Uniform rates of fee & funds are prescribed by the Directorate for all
the FGEIs throughout the country. No additional fee/funds of any kind
will be charged by any Institution.
b.
a.
b.
The under mentioned authorities are empowered to write off
losses of store of Cantt) Garrison Educational Institutions to the extent noted
against each:Write Off Powers
S
Losses
Authority
N.
(i)
not
fraud
to
theft,
High
Nil
R s. 3000/-
(ii
Principals
Intermediate Colleges
Nil
Rs.
(ii
Principals
Colleges
Nil
Rs.
5000/-
(i
GSO-1,
Offices (Lt/Col)
Nil
Rs.
(v
Deputy
Educational
)
i)
v)
Losses
due
theft,
Headmasters,
Schools
due
to
Degree
Regional
Director
Rs.
500/-
Institutions (Col)
4000/-
6,000/-
Rs.
25,000/-
(
vi)
Director Educational
Rs,
Institutions (Brig)
2,000/-
Rs.
50,000/-
Rs.
5,000/-
vii)
Rs_
100,000/Annexure-M
Accounting I3nii:-
Nomenclature:-
Ribbon Typewriter
No
.N
S
C.R.VJExpense
Voucher
Quan
tity
tity
recei
ved
2
nts
1
0
Expense
Voucher
No. 3 dated 44-78
of the
Accou
issu
ance
of old ledger
Initial
Bal
ed
Quan
5.
12
Annexure-O
26.
Qua
ntity
Initi
al
1-
2
2
_
Stock
carried out
taking
Annexure P
(PAFZ-2096)
27.
Officer,
Receipt Voucher No.4 dated 5-7-78
Unit: Cantt Public School
Station: Rawalpindi
(b)
Received by
Manufactured by
Part
In (a) Full
The articles enumerated below have been expended under the authority of (c)
Ledger
etc.
Group
Section
age
P L.I/Part or Articles
Catalogue
No.
No of Number of Quantity
Packages
Total
S
D
R
/S
R
ate
R Rs Ps
s.
Ps
1
0
Dead
Rat Total
Value
1
1
1
2
Stock
Article
Ledger
Chairs
Armless
- er
Chair
R Rs.
s.
200/4
Signature of Principal
11
Annexure Q
(PAFZ-2096)
28.
(b)
Received by
Manufactured by
Part
In (a) Full
The articles enumerated below have been expended under the authority of (c)
Ledger
etc.
Group
Section
1
P L.I/Part or Articles
age
Catalogue
No.
No of Number of Quantity
Packages
Total
S DR U/S
Rate
Total
Value
Rate
s Rs Ps
. Ps
5
(d)
(e)
1
0
ExpendAble
Stock
Article
Ledger
Ribbon
Typewriter
-
1
1
1
2
PURCHASES
29.
30.
PURCHASE PROCEDURE
a.
b.
c.
d.
Comparative Statement
(1)
(2)
(3)
Inspection Certificate
(4)
(5)
(6)
Rs.25000/-
b.
For local purchase of stores when the total estimated cost is more than
Rs. 25000/- and less than Rs.100,000/- quotations from at least three (3)
local dealers will be obtained and the lowest rate will be accepted after preparation
of comparative statement. The comparative statement
will be signed by the
purchase committee, in case the articles of
cheapest rates are not up to the
required standard then, the same
should be rejected & the quotations from
other local dealers may be
called for to have articles of desired quality.
c.
d.
e.
Bill for the articles supplied will be obtained from the supplier in
duplicate, on the printed form duly affixed with Revenue Stamps. A
contingent bill, for the amount payable to the supplier will be prepared, in
duplicate and the original bill will be submitted to the CMA Education
Cell,
along with the following supported documents.
f.
Quotations (original)
31.
(1)
Comparative Statement
(2)
Supply order
(3)
Inspection certificate
(4)
(5)
(6)
b.
c.
The amount of Security Deposit fixed for the purpose will be obtained
from the supplier in the shape of crossed Bank draft or call deposit
certificate. Thereafter, proper "Contract Agreement" on the prescribed
contract form will be executed between the Head of Office/Institution
and contractor/firm concerned and proper supply order will also be
issued to the supplier. In case of breach of any condition of the
"Contract Agreement Deed", liquidated 'damages, will be charged from
the contractor/firm concerned, out of the amount of security deposits.
d.
32.
(2)
Envelops of Tenders.
(3)
Comparative Statement.
(4)
(5)
Supply Order.
(6)
Inspection Certificate.
(7)
(8)
(f)
The single tender system will be adopted in the cases of small orders or when
the articles required are of proprietary character and competition is not considered
necessary. A small order shall interpreted to mean for this purpose an order, the
total value be of which, does not exceed Rs.4000/33.
Purchase of Furniture
15
Preparation of Bills
Pay Bills
16
37.
TA/DA CLAIMS
a.
TA/DA Claims should be prepared in 'Ink' or typed, if possible on the
proper form viz: PAFA-1715.
38.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
A certificate to the effect that the rates and distances shown in the
claims are correct, should be endorsed on the claims.
by
the
the
is
i.
39.
in
Countersignature of Claims
Absentee Notices, Show Cause and Final Show Cause Notices in respect of
employees of Cantt/Garrison Educational Institutions are published by the Directorate in the Daily Newspapers. The advertisement charges bills as and when received in the Directorate will immediately be sent to the school/college concerned for
direct payment to the Newspaper Agency, through crossed cheques.
18
Chap 4 / Anx A
FG___________________________________________________________
__________________________ Bill for the Month of
________________________________
Officers
Establishment PAY BILL OF THE MILITARY ACCOUNTS
10
AllceTeaching
10%
20 %
50 %
RentHouse
AllceConvy.
washingDressing/
Med Allce
PaySpl
Name
Basic Pay
Credits
11
19
Classifica
tion Code
Receipt
R(1)
Rs
.
P
s.
Classification Code
Charges
MR(2)
R
s.
C(3)
P
s.
Rs.
Superintendent
DACMA/ACMA/DCMA
20
C(4)
Ps.
Rs.
Ps.
Chap 4 / Anx B
RENT DEMAND
I Mr.
Owner of House/Flat No
do hereby given my consent to rent out my house to Mr.
through FGEI (C/G) Directorate,
Rawalpindi Cantt at a monthly rent of Rs
with
higher than the rent sanctioned by the FGEI (C/G) Dte the difference shall be
payable by the above official direct to me. The Govt shall not be a party in this
transaction. Moreover, I shall never claim the difference of rent from the Govt.
iii.
the Govt is vacated by the mentioned official during the currency of agreed
lease period I shall refund the balance of advance rent, if any out standing for
the remaining period in order to the get back the possession of the house/flat
to make this refund the FGEI (C/G) Dte may utilize the house for another Govt
employee for the residual period on the rent as agreed by me in the lease
agreement.
v.
vi.
21
Chap 4 / Anx C
CONTIGENT BILL
PAFA-115 (Small)
Voucher No _____________________
For__________________________________________
Banker:- _________________________________________ A/C No. ____ ____________
Amount of allotment
Rs. _____
Amount expended and for which bills have already been submitted for payment Rs. __
Balance of allotment excl the amount of this bill
Rs.
Expenditure on account of
____________________________________________
incurred by ___________________________________________
During _______
(i)
Auth No._________________________________________
(ii)
Month account in which last charge on this acct was referred.
Rate
Amount
Se
Pe
rN
Date
Details of Expenditure
Qty
P
P
r
Rs
Rs
o.
s
s
Payment of Rent of House No.173 Bank Colony,
Mohra Barian Dhamial Road, Rawalpindi hired
by Mr Muhammad Hanif UDC of FG Girls High
School MH Road, Rawalpindi.
Diff @ Rs,1010/-wef 01.07.2011 to 31.12.2011
and
Rent @ Rs.5035/-wef 01.01.2012 to 31.12.2012
(Date)
From
Countersigned
Station _________
______________________
_________________________
22
Received Payment
Date
_________
______________________
_________________________
(for use in the MA Dept)
Asst
Supdt
DCMA
ACMA
DCMA
NotedAsstt
in theSupdt
Register of-----------------------Page
Auditor
23
Ps
Supdt
Date of
Cheque
Initials of
Supdt
Offr IC
D Sec D Sec
DCMA
ACMA
DCMA
INSTRS
1.
All alterations must be attested. Original receipts should be invariably quoted and all prescribed
certificates, documents, submitted in support of the claim.
2.
The number and the date of the order authorizing the expenditure should be invariably quoted,
and all prescribed certificates or documents submitted in support of the claim. Original receipts
(translated when necessary) for all payments should be attached but if the amount is for Rs.25 or less
the certificate on the previous page will suffice.
3.
In contingent bills for the purchase or repair of articles of ordnance supply, and for purchase of
petty supplies locally the authority for the local purchase or repair and the station price current of the
article or of the labour and material or if this be not procurable the certificate on previous page that rates
charged are the lowest obtainable must be signed or quoted if standing order. Local purchases bills
must also certify that any articles requiring account in equipment ledgers have been brought on charge.
4.
In claims for rail fares of recruits their names and date of enrolment should be stated.
5.
Railway fare claims for men proceeding on furlough should be duly supported by PAFT-1720
complete in all respects.
6.
The following miscellaneous charges, and any others, of a similar nature for which there is no
specific form should be brought forward in this from:Nature of Charge
Voucher or Information Req
Allowance to an officer Hospital
cost
of
local (a) The number and date of the order of
appointed an interpreter to a purchase
of
hospital appointment should be cited in the bill.
Court Martial, etc.(a) (b) (c) supplies and equipment and (b) The period actually engaged on the
Allowance, detention, to a alcohol liquors (g).
duties and the hours and dates of arrival at
President of a language board Hospitals cost of diets and and departure from an out station should be
(a) (b).
supplies (g).
stated in the bill.
Allowance t an officer acting Hospitals cost of washing (c) Certificate stating the officer was not a
as D.J Advocate General (a) (b).
bedding.
member of the Court.
Allowance for collecting empty Lead (old), return into store (d) Sanction of competent financial auth.
cartridge case (i).
(i).
(e) The number and date of the AO or PAO
Army signaling stores.
Materials for submarine granting the reward must be quoted and the
Books purchased for centers defences (d).
payees stamped receipt furnished in
of garrison instructions (d).
Musketry Allowance (f)
support of the claim.
Books (hospital), cost of Ordinance
line
gear, (f) The number of men who have completed
binding.
purchase of regimentally their annual musketry course should be
Brass and copper recovered (m).
stated.
from projectiles returned into Ordinance equipment and (g) Bill to be countersigned by the D D M S/
stores (i).
obtained on payment and A.
Browning arms (f).
subsequently returned into (h) Certificate stating that accountable
Cantonment hospitals, grants store, refund of value of (i) articles have been or will be accounted for
in aid of
(ii)
in the equipment ledger.
Chowkidars over vacant lines Ordinance equipment cost of (i) Ordinance officers original receipts.
pay of (a).
repair done regimentally.
(j) Cert that two years have elapsed since
Compensation for damage to Pensions, commuted value the arms were last browned.
corps for losses (d).
of Prizes, workshop (n).
(k) The number and date of the delivery
Deserter (Pakistan), cost daily Painting ordinance carriages voucher on which the articles were received
food for period prior to of RH or artillery and heavy to be noted on the bill.
desertion.
batteries.
(l) The number and date of the valuation
Establishment, hot water (o). Rewards (d)
statement on which the cost was credited to
Equipment,
Ordinance, Sand
bags
made
up government should be cited in the bill.
sappers and miners, annual regimentally (h).
(m)
Ordinance
officers
sanctioned
repairs to and renewals of (h).
Stationery charges incurred estimate.
Equipment cost of marking by an officer who performs (n) The months account in which last
done regimentally (k).
the staff duties of an SSO at charge of a similar nature was made should
Fees for presiding over a station for which an SSO is be stated and the claim supported by
language boards (a).
not authorized (a).
details in PAFN-1271.
Gratuities for good conduct Stationery
for
Pakistani (o) In the first bill the number and date of
and long service (e).
class.
the station order authorizing the charge
must be cited.
(For use in the MA Dept)
24
PUNCHING MEDIUM
Month
Cl Code
CMA
Sec
Receipts
R (1)
MR (2)
Rs
Ps
Rs
Ps
Cl of Vr
Cl Code
CAP-GHQ-F-43/2005-4,95,400 Copies.
25
Vr No
Charges
R (1)
MR (2)
Rs
Ps
Rs
Ps
Chap 4 / Anx D
C.R.V
RECEIPT, ISSUE AND EXPENSE VOUCHER (a)
To be completed by the Issuing Officer
Receiving Officer
Issue (a) Voucher No
To be completed by the
Receipt Voucher No
Expense
Unit
Unit
Station
Station
Issued
(b)
Received
Manufactured
In (a) Part in completed with (c)
full
LEGGER
ETC
Group
of
Page
Sect ion
LI/Part
or
Catalogue
No
ARTICLES
No
Of
Pack
ages
NUMBER OF QUANTITY
Total
S(e)
RATE
D.F
P.W
U/S
Rate
10
Rs.
C.R.V
RECEIPT, ISSUE AND EXPENSE VOUCHER (a)
To be completed by the Issuing Officer
Receiving Officer
Issue (a) Voucher No
To be completed by the
Receipt Voucher No
Expense
Unit
Unit
26
TOTAL
VALUE
Rs.
Station
Station
Issued
(b)
Received
Manufactured
In (a) Part in completed with (c)
full
LEGGER
ETC
Group
of
Page
Sect ion
LI/Part
or
Catalogue
No
ARTICLES
No
Of
Pack
ages
NUMBER OF QUANTITY
Total
S(e)
27
RATE
D.F
P.W
U/S
Rate
10
Rs.
TOTAL
VALUE
Rs.
SignaturePAFZ2096(Large)
C.R.V
RECEIPT, ISSUE AND EXPENSE VOUCHER (a)
To be completed by the Issuing Officer
To be completed by the
Receiving Officer
Issue (a) Voucher No
___________________
Receipt Voucher No
Expense
Unit
Unit
Station
Station
(b)
Received
Manufactured
In (a) Part in completed with (c)
LEGGER
ETC
Grou
p
Pag
of
e
Sect ion
NUMBER OF QUANTITY
LI/Part
or
Catalogu
e
No
ARTICLES
No
Of
Pack
ages
Total
S(e)
D.F
P.W
U/S
Rate
10
full
Signature
28
RATE
Rs.
TO
VA
Rs.
PAFZ-2096(Large)
C.R.V
RECEIPT, ISSUE AND EXPENSE VOUCHER (a)
To be completed by the Issuing Officer
Receipt Voucher No
Station
Station
Unit
Issued (b)
Received
Manufactured
LI/Part
or
Catalog
ue
No
ARTICLES
No
Of
Pack
ages
5
NUMBER OF
QUANTITY
Tot
al
S(e
)
D.F
P.
W
U/
S
Rat
e
10
TOTAL
VALUE
RATE
Rs.
Rs.
Signature
PAFZ-2096(Large)
C.R.V
RECEIPT, ISSUE AND EXPENSE VOUCHER (a)
To be completed by the Issuing Officer
Issue
(a) Voucher No
Expense
Unit
29
Station
Station
Issued (b)
Received
Manufactured
LI/Part
or
Catalog
ue
No
ARTICLES
No
Of
Pack
ages
5
NUMBER OF
QUANTITY
Tot
al
S(e
)
S
7
RATE
D.F
P.
W
U/
S
Rat
e
10
Rs.
TOTAL
VALUE
Rs.
Signature
30
Chap 4 / Anx E
Form G.F.R 16
FORM OF AGREEMENT TO BE EXECUTED AT THE TIME OF
DRAWING AN ADVANCE FOR THE PURCHASE OF MOTOR CYCLE
An agreement made
day of
Between
of
2008.
(hereinafter called the Borrower. Which expression shall include his legal
representatives and assigns) of the one part and THE PRESIDENT OF
PAKISTAN (hereinafter called the President) of the other part THERESE the
borrower has under the provisions of the General Financial Rules ( hereinafter
referred to as the said Rule which expression shall include any amendments
thereof for the time being in force) applied to the president for a loan of
Rs.50,000/- for the purchase of Motor Cycle and the President has agreed to
lend the said amount to the Borrower on the terms and conditions hereinafter
contained NOW IT IS HEREBY AGREED between the parties here to that in
consideration of the sum of Rs.50,000/- paid by the president to the Borrower
herby agrees with the President (1) to pay the President the said amount with
interest calculated according to the said rules by monthly deductions from his
salary as provided for by the said Rules and hereby authorities by the President
to make such deduction and (2) within one month from the date of these present
to expend the full amount of the said loan in the purchase of Motor Cycle of if the
actual price paid is less that the loan to repay the difference to the President for
with the (3) to Execute a document hypothecating the said Motor Cycle to the
President as security for the amount lent to the Borrower as aforesaid and
interest in the form provided by the said Rules AND IT IS HEREBY LASTLY
AGREED AND DECLARED that if the Motor Cycle has not been purchased and
hypothecated as aforesaid within one month from the date of these presents or it
Borrower within that period becomes insolvent or quits the service of
Government or dies the whole amount of the and the loan interest accrued
thereon shall immediately become due and payable.
31
IN WITNESS where of the Borrower has hereinto set his hand the day and
year first before written.
Signed by said
in the Presence of)
1.
2.
COUNTERSIGNED
32
Form G.F.R 16
FORM OF AGREEMENT TO BE EXECUTED AT THE TIME OF
DRAWING AN ADVANCE FOR THE PURCHASE OF MOTOR CAR
An agreement made
day of
Between
of
2008.
(hereinafter called the Borrower. Which expression shall include his legal
representatives and assigns) of the one part and THE PRESIDENT OF
PAKISTAN (hereinafter called the President) of the other part THERESE the
borrower has under the provisions of the General Financial Rules ( hereinafter
referred to as the said Rule which expression shall include any amendments
thereof for the time being in force) applied to the president for a loan of
Rs.150,000/- for the purchase of Motor Car and the President has agreed to
lend the said amount to the Borrower on the terms and conditions hereinafter
contained NOW IT IS HEREBY AGREED between the parties here to that in
consideration of the sum of Rs.150,000/- paid by the president to the Borrower
herby agrees with the President (1) to pay the President the said amount with
interest calculated according to the said rules by monthly deductions from his
salary as provided for by the said Rules and hereby authorities by the President
to make such deduction and (2) within one month from the date of these present
to expend the full amount of the said loan in the purchase of Motor Car of if the
actual price paid is less that the loan to repay the difference to the President for
with the (3) to Execute a document hypothecating the said Motor Car to the
President as security for the amount lent to the Borrower as aforesaid and
interest in the form provided by the said Rules AND IT IS HEREBY LASTLY
AGREED AND DECLARED that if the Motor Car has not been purchased and
hypothecated as aforesaid within one month from the date of these presents or it
Borrower within that period becomes insolvent or quits the service of
Government or dies the whole amount of the and the loan interest accrued
thereon shall immediately become due and payable.
33
IN WITNESS where of the Borrower has hereinto set his hand the day and
year first before written.
Signed by said
in the Presence of)
1.
2.
COUNTERSIGNED
34
Chap 4 / Anx F
Note: Only this performa will be accepted avoid any other kind of
performa
Type of Adv.
HBA
M-Car
M-Cycle
Cycle
Ministry: -
Date: -
Department:
APPLICANT PARTICULARS
Name:
____________
______
Appointment Date:
Scale:
__
Date of Birth:
Pay:
_______
Date of Retirement: __
Temporary / Permanent
_______
New NIC No:
______
______
BPS /
Basic
Designation:
___________
________________
Amount of Outstanding:
Date of Drawn:
Any
Comments:
Cost:
Category/House/Plot/Land
___________
Location
Note: - Please Attach attested copies of Ownership document, Fresh pay
slip, CNIC, Forwarding letter of Department, Confirmation orders for
permanent post.
CERTIFICATE
It is certified that the document upon which the house/plot is
proposed to be built/purchase provided by Mr. __________________
Designation
have been kept on record.
The documents have been examined and are valid as per requirement of
Para-253-A of GFR Vol-1. The application for allocation of Funds is being
forwarded alongwith the approval of the sanctioning authority.
Signature of Applicant
(Signature with Stamp
of DDO)
36
Chap 4 / Anx G
FGEI (C/G) DTE SIR SYED ROAD, RAWALPINDI
APPLICATION FORM FOR ALLOTMENT OF HIRED ACCOMMODATION
FOR OFFICE USE
Application No Station Date Note:
(I)
(II)
(III)
PART-I
TO BE FILED BY THE FEDERAL GOVT EMPLOYEE
(A) GENERAL INFORMATION
1. Name of FG Employees:
2. Designation
3. BPS
4. Name of Office/Institutions:
5. Date of Birth
(6) Sex: (a) Male (b) Female
7. NIC No.
8. Marital Status (a) Married (b) Unmarried
9. Details of family members: - S. No Name Relation Age 1 2 3 4 5 6 7
11. Date of Entry into Federal Govt Service:
12. Date of Posting at Present Station till (B) PARTICULARS OF ACCOMMODATION
ALREADY ALLOTTED
13. House / Flat No: Street No: Mohallah: Sector: City:
14. Status of House: - (a) Owned House (b) Hired House
15. Date of Occupation (C) PARTICULARS OF HOUSE TO BE OT ALLOTTED/HIRED
THROUGH FGEI(C/G) DTE, SIR SYED ROAD, RAWALPINDI CANTT
16. House / Flat No: Street No: Mohallah: Sector: City:
17. Date of Occupation of House
18. PLEASE ENSURE THAT TWO COPIES OF FOLLOWING DOCUMENTS HAVE
BEEN ATTACHED WITH THE APPLICATION DULY ATTESTED: (1) Vacation report of previous house.
(2) Copy of NIC of Allottee/Owner.
(3) Two Photograph of allottee.
(4) Copy of owner ship documents /Power of attorney.
(5) Copy of Map of house.
(6) Copy of last pay bill.
(7) Affidavit form Owner/Allottee.
(8) Bank Account No. of Owner duly verified by the bank Manager. UNDER TAKING OF
FG EMPLOYEE Mr. / Mrs. / Miss. S/O, D/O, W/O Designation
The house will be hired if it is found complete in all respects as per consent
signed by the owner and will thereafter be assessed by the Assessment Committee in
accordance with the Govt instructions on the subject. I also understand that the rent of
the house is to be fixed by the Govt as per value assessed by the Assessment
Committee/owners demand or my rental ceiling which over is less. The payment to the
owner cannot be made by the Govt until and unless the owner has produced ownership
documents etc. and he/she (owner) has signed the lease agreement with the FGEI
(C/G) Directorate, Rawalpindi Cantt.
(b) PAYMENT OF DIFFERENCE OF RENT. I shall pay the difference of rent
between the rent sanctioned by FGEI(C/G) demand my entitlement to meet the owners
demand to him and that the FGEI (C/G) Dte shall not be a party in the transaction.
(c) PAYMENT OF RENT TO OWNER IN CASE OF NON-HIRING
If for any reason the house is not hired by the FGEI(C/G) Dte even if have been
allowed to occupy it, I shall responsible for payment of rent to the owner. Thus I assume
entire responsibility whatsoever in this regard.
(d) HANDING OVER OF POSSESSION OF HOUSE/FLAT ON VACATION.
At the time of vacation of the house, shall not hand over the house directly to the
owner but will hand over its possession to the Owner. In accordance with the inventory
signed by me at the time of taking over of possession of the house. I further under take
that I shall pay for any breakages/damages cost to the property and utility bills for the
period of my occupation of house. (e) NON-SUB-LETTING OF ACCOMMODATION.
I shall not sub-let the residence or the out houses attached thereto for the breach
of any rules or conditions of allotment I under take to abide by any decision given by the
competent authority. I certified that the information given above is correct to best of my
knowledge and belief. I agree to abide by the rules framed or which may be framed by
Govt. for allotment of accommodation. Dated Signature of Applicant (FG Employees)
PART-II
FOR USE BY THE HEAD OF THE CONCERNED OFFICE/INSTITUTION No
Dated : (1) Forwarded Mr.Mrs.Miss. is employed in this Department since he/she holds
a permanent/adhoc and contract post under the Federal Govt (Strike out not
applicable). His/Her date of retirement is
(2) The above official has never been allotted any house/flat (if allotted please indicate
the house/flat No.
(3) It is certified that information given by the FG Employee is correct. Signature/Stamp
Head of Department
PART-III
TO BE FILLED BY THE OWNER (A) GENERAL INFORMATION
(1) Name of Owner (2) Legal Position:- (a) Self (b) Attorney (c) NIC No. (3) Postal
Address: House No. (4) Telephone No. (i)Office (ii) Res: (5) Bank Account No. Name of
Bank (B) CONSENT OF THE OWNER (THIS IS NOT REQUIRED IN CASE OF SELF
HIRING)
(i) RENT DEMAND I Mr./Mrs./Miss Owner of House/Flat No. do hereby given my
consent to rent out my house to Mr./Mrs./Miss through FGEI (C/G) Directorate,
Rawalpindi Cantt at a monthly rent of Rs with Years advance rent.
(ii) STATUS OF DIFFERENCE OF RENT. If the rent demanded by me is higher than the
rent sanctioned by the FGEI (C/G) Dte the difference shall be payable by the above
38
official direct to me. The Govt shall not be a party in this transaction. Moreover, I shall
never claim the difference of rent from the Govt.
(iii)
39
shall have to render the account to the lessor of the expenditure incurred on repair etc, on
his behalf.
5. The lessor hereby covenants with lessee as follows: - i. The lessor will pay all rates,
taxes and assessment including urban property taxes etc, as assessed and revised on the
said premises by Govt or municipal authority or any other local Provincial or Central
Authorities. ii. The lessor shall provide Gas connection up to kitchen and drawing cum
dinning room. Geysers for supply of hot water to bath room/rooms. Ceiling fans, gas
cooking range gas burners shall be provided in the Kitchen. The aforesaid rent includes
rent for these fixtures and the lessor shall not claim rent separately for the same. iii. The
lessor shall have the said premised white washed and repaired every year at this own cost.
Distempering shall be done once every two years. If he/she does not do so, the work will be
carried out at his cost by FGEI (C/G) Dte after 30 days notice. The charge shall be met from
the reserve money referred to at Para-4. In case of any of any dispute between the lessor
and lessee over the expenditure of repair incurred by the FGEI (C/G) Directorate,
Rawalpindi Cantt on the behalf of the owner. vi. The lessor shall take over peaceful
possession of the said premises after the expiry of the lease period if it is desired by the
Govt, if the leasor fail to take over the premises, the Govt Chowkidar will be posted in the
premises at his own cost.
6. The lessee do hereby covenant with the lessor as follows: - i. The lessee shall not carry
out any alterations or additions to premises or demolish any part there of without the
consent of the lessor in writing, except non structural repairs these to including minor
repairs to sanitary, water and electrical installations which shall be the responsibility of the
lessee. ii. The lessee shall be responsible for charges and consumption of electricity Sui
Gas, water and conservancy charges during the subsistence of lease. iii. The lessee shall
be responsible for charges and consumption of the said premises after the expiry of the
lease period in the original condition as far as possible and subject to normal wear and tear.
7. And is also hereby covenanted between the lessor and lessee as follows: - i. Whenever
the said premises or any essential part there of is destroyed or damaged by fire
earthquake, war civil disturbance or any other natural calamity or due to faulty constructions
so as to make it unfit for further tenancy, the lease shall stand terminated at once. ii. The
opinion of the leassee that the premises or part there of have become unfit for further
tenancy, shall be final. iii. If for the reasons stated in sub-para (i) the premises are partially
damaged, the lease shall be terminable on the part of the lessee by 30 days notice. iv.
FGEI(C/G) Dte may terminate a lease agreement in public interest due to charge in Govt.
Policy by giving 30 days notice to the owner. No rent shall be payable to the lessor from the
date of such termination of the lease and lessor shall refund to the lessee the unadjusted
portion of the advance rent paid.
8. THE LESSEE as0 well as the lessor do hereby irrevocably commit themselves not to
dispute or raise any objection to the agreed amount of rent and the terms and conditions of
this lease through the lease period.
9. IN WITNESS WHEREOF THE lessor and the lease have executed this indenture of and
here in to subscribe there names and set their respective seal as the date first above
written.
FOR AND ON BEHALF OF WITNESSES 1. DEI ADDRESS: 2. ADDRESS: OWNER
LESSOR ADDRESS:
40
41
42
vi. The lessor shall take over peaceful possession of the said premises after the expiry of
the lease period if it is desired by the Govt, if the leasor fail to take over the premises, the
Govt Chowkidar will be posted in the premises at his own cost.
6. The lessee do hereby covenant with the lessor as follows: i. The lessee shall not carry out any alterations or additions to premises or demolish any
part there of without the consent of the lessor in writing, except non structural repairs these
to including minor repairs to sanitary, water and electrical installations which shall be the
responsibility of the lessee.
ii. The lessee shall be responsible for charges and consumption of electricity Sui Gas,
water and conservancy charges during the subsistence of lease.
iii. The lessee shall be responsible for charges and consumption of the said premises
after the expiry of the lease period in the original condition as far as possible and subject
to normal wear and tear.
7. And is also hereby covenanted between the lessor and lessee as follows: i. Whenever the said premises or any essential part there of is destroyed or
damaged by fire earthquake, war civil disturbance or any other natural calamity or due
to faulty constructions so as to make it unfit for further tenancy, the lease shall stand
terminated at once.
ii. The opinion of the leassee that the premises or part there of have become unfit
for further tenancy, shall be final.
iii. If for the reasons stated in sub-para (i) the premises are partially damaged,
the lease shall be terminable on the part of the lessee by 30 days notice.
iv. FGEI(C/G) Dte may terminate a lease agreement in public interest due to
charge in Govt. Policy by giving 30 days notice to the owner. No rent shall be payable to
the lessor from the date of such termination of the lease and lessor shall refund to the
lessee the unadjusted portion of the advance rent paid.
8. THE LESSEE as0 well as the lessor do hereby irrevocably commit themselves not to
dispute or raise any objection to the agreed amount of rent and the terms and
conditions of this lease through the lease period.
9. IN WITNESS WHEREOF THE lessor and the lease have executed this indenture of
and here in to subscribe there names and set their respective seal as the date first
above written.
(iii) CONSENT OF THE OWNER (THIS IS NOT REQUIRED IN CASE OF SELF
HIRING) RENT DEMAND I Mr./Mrs./Miss Owner of House/Flat No. do hereby given my
consent to rent out my house to Mr./Mrs./Miss through FGEI (C/G) Directorate,
Rawalpindi Cantt at a monthly rent of Rs with Years advance rent. FOR AND ON
BEHALF OF WITNESSES
1. DEI ADDRESS:
2. ADDRESS: OWNER LESSOR ADDRESS:
43
GOVERNMENT OF PAKISTAN
FGEI (C/G) DTE
House No.
2.
3.
(b)
NIC No.
(c)
Designation/Grade
(d)
Official Address
4.
(b)
NIC No.
(c)
DETAIL OF ACCOMMODATION
(a)
Covered Area
(c)
5.
(b)
Bath rooms
(e)
Lounge
(g)
Verandah (Front/Back)
Bed rooms
(d)
(f)
Drawing cum-Dining
Pantry /Kitchen
(h)
Garages/Car Porch
DETAIL OF AMENITIES
(a)
Ceiling Fans
(c)
(b)
Fly Proofing
(f)
Gas Burner
(d)
Water Motors
Grills
(g)
44
(h)
(j)
Pantry /Kitchen
(i)
Gas
Boiler
6.
Shortages
7. Excess
8.
Date of Occupation
10.
Date of permission
11.
RECOMMENDATION
9. Date of Inspection
p.m
Signature of Owner
D.S (N&C)
Signature of Allotee
45
Chairman